Item 4L - MemoCITY OF
SOUTHLAKE
Item 4L
MEMORANDUM
(October 19, 2021)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an annual purchase agreement with Stripe -A -Zone,
Inc. for pavement markings through an Interlocal Agreement
(ILA) with the City of Grand Prairie in an amount not to exceed
$125,000.
Action
Requested: Approve an annual purchase agreement with Stripe -A -Zone, Inc.
for pavement markings through an Interlocal Agreement (ILA) with
the City of Grand Prairie in an amount not to exceed $125,000.
Background
Information: Southlake Public Works utilizes the services of a pavement marking
contractor for the installation of new pavement markings on paving
projects. The City also uses the services of this contractor to
refresh worn pavement lane markings, replace reflective buttons,
and refresh crosswalk markings throughout the City, as part of the
annual maintenance program. Clean and bright pavement markings
are critical to ensuring visibility, and the safety of motorists and
pedestrians.
In FY 2021, Southlake Public Works completed restriping 11
roadway segments including Westpark Circle North and South,
North and South Nolen Drive, and Bank Street. For FY 2022, the
department will contract Stripe -A -Zone for projects related to the
pavement management assessment (PMA) program, crosswalk
striping, and any refresh of the long -line striping that is needed.
Under the PMA program, there are currently 10 roadway segments
that will be restriped after resurfacing is completed.
Financial
Considerations: The City's purchasing policy for this service is met through an ILA
with the City of Grand Prairie. On June 21, 2021, the City of Grand
Prairie awarded its contract for pavement marking services to
Stripe -A -Zone, contract RFB-21116. This contract comes with a
one year initial and up to four additional renewal options
(Attachment A).
Page 1 of 3
The last four fiscal years,
Stripe -A -Zone, Inc.:
• FY 2018, $ 58,675
• FY 2019, $ 45,011
• FY 2020, $ 84,038
• FY 2021, $ 83,468
Item 4L
the City has spent the following with
Funding for pavement marking services is provided in the General
Fund of the FY 2022 budget via the annual Streets & Drainage
Division and Transportation Division Operating budgets, and the
Capital Improvement Program. Expenditures will not exceed
budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus area of
Safety & Security and Mobility. It specifically relates to the City's
Corporate Objectives, Cl: Achieve The Highest Standards Of
Safety & Security, C2: Provide Travel Convenience Within City &
Region, and B2: Collaborate With Select Partners To Implement
Service Solutions. The Critical Business Outcome is, CBO2:
Enhance Mobility Through Aggressive Traffic Management
Initiatives And Capital Project Implementation.
Citizen Input/
Board Review: None.
Legal
Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Approve an annual purchase agreement with Stripe -A -Zone, Inc.
for pavement markings through an Interlocal Agreement (ILA) with
the City of Grand Prairie in an amount not to exceed $125,000.
Supporting
Documents: Attachment A: City of Grand Prairie Contract RFB-21116
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
Page 2 of 2
Attachment A
&Kmd �t Contract Coversheet
T E X A S
Dept: * Purchasing Contract 20913
ID:
For: Transportation Services Bid 21116
Number:
Contact aupchurch@gptx.or
Contact Anda Upchurch Contact 8270 Email: * 9
Name: Phone: *
Vendor Stripe -A -Zone, Inc. Vendor jjohnson@stripe-a-zone.com
Name:
Email:
Project Name:
Pavement Marking Services (2021)
Summary:
Initial 1-year with up to 4 additional renewal terms; CC Agenda Item
#21
Permanent Retention*
Yes
No
Contract Amount
Total Contract Amount over all terms
$ 489,885.00
$ 2,449,425.00
Account #
Work Order #
Dates
Implementation Date
8/4/2021
Contract Approvals
Department Manager:
City Attorney Signature
Termination Date Council Approval Date
7/31 /2022 8/3/2021
Date 8/5/2021
Date 8/5/2021
City Manager Signature
WrIL1-J4k A- HiL -6 Date 8/18/2021
City Secretary Signature
'vr Date 8/20/2021
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