Item 4G Siddons-MartinCITY OF
SOUTHLAKE
M 1:8M1101:7_1ZI1lII>►VAI
October 19, 2021
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4G Approve purchase of fire water tanker truck from Siddons-
Martin Emergency Group in an amount not to exceed $375,000
Action
Requested: Approve purchase of new fire water tanker truck from Siddons-Martin
Emergency Group in an amount not to exceed $375,000
Background
Information: This new vehicle has been requested and approved as part of the FY
2022 Strategic Initiative Fund Budget. State of Texas and City of
Southlake bidding requirements have been met by utilizing a
BuyBoard cooperative purchasing contract.
Department
Vehicle Type
Cost
Fire
Water Tanker Truck
$375,000
TOTAL
$375,000
Financial
Considerations: The request will be funded through the approved FY 2022 Strategic
Initiative Fund Budget.
Strategic Link: C1 — Achieve the highest standards of safety and security.
132 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: None
Legal Review: None
Alternatives: Deny and not purchase the new vehicle
Supporting
Documents: BuyBoard Pricing Worksheets.
Staff
Recommendation: Approve the purchase of the new Fire Water Tanker Truck from
Siddons-Martin Emergency Group.
Siddons Martin Emergency Group, LLC
3500 Shelby Lane
Denton, TX 76207
GDN P115891
TXDOT MVD No. A115890
September 27, 2021
Chief Mike Starr
SOUTHLAKE FIRE DEPARTMENT
600 STATE ST
SOUTHLAKE, TX 76092
Proposal For: Pierce Tanker
Siddons-Martin Emergency Group, LLC is pleased to provide the following proposal to SOUTHLAKE DEPARTMENT OF
PUBLIC SAFETY. Unit will comply with all specifications attached and made a part of this proposal. Total price includes
delivery FOB SOUTHLAKE DEPARTMENT OF PUBLIC SAFETY and training on operation and use of the apparatus.
Description
Qty. 1 - 840 - 36769 - Pierce -Commercial Freightliner FL 106 FXT
(Unit Price - $363,906.00)
Delivery within 7-8 months of order date
QUOTE # - SMEG-0002597-1
Amount
Vehicle Price $376,575.00
Full Prepay Discount ($3,083.00)
840 - 36769 - UNIT $373,492.00
TOTAL
SUB TOTAL $373,492.00
BuyBoard 571-18 $1,500.00
TOTAL $374,992.00
Price guaranteed for 45 days. This truck is a stock unit and is available until sold. Prepayment is required within 30 days of
Purchase order to receive the shown discount. Vehicle price includes equipment as shown on the loose equipment list.
Taxes: Tax is not included in this proposal. In the event that the purchasing organization is not exempt from sales tax or any
other applicable taxes and/or the proposed apparatus does not qualify for exempt status, it is the duty of the purchasing
organization to pay any and all taxes due. Balance of sale price is due upon acceptance of the apparatus at the factory.
Late Fee: A late fee of .033% of the sale price will be charged per day for overdue payments beginning ten (10) days after
the payment is due for the first 30 days. The late fee increases to .044% per day until the payment is received. In the event a
prepayment is received after the due date, the discount will be reduced by the same percentages above increasing the cost
of the apparatus.
Proposal Pierce Tanker Page 1 of 2 September 27, 2021
Cancellation: In the event this proposal is accepted and a purchase order is issued then cancelled or terminated by
Customer before completion, Siddons-Martin Emergency Group may charge a cancellation fee. The following charge
schedule based on costs incurred may be applied:
(A) 10% of the Purchase Price after order is accepted and entered by Manufacturer;
(B) 20% of the Purchase Price after completion of the approval drawings;
(C) 30% of the Purchase Price upon any material requisition.
The cancellation fee will increase accordingly as costs are incurred as the order progresses through engineering and into
manufacturing. Siddons-Martin Emergency Group endeavors to mitigate any such costs through the sale of such product to
another purchaser; however, the customer shall remain liable for the difference between the purchase price and, if
applicable, the sale price obtained by Siddons-Martin Emergency Group upon sale of the product to another purchaser, plus
any costs incurred by Siddons-Martin to conduct such sale.
Acceptance: In an effort to ensure the above stated terms and conditions are understood and adhered to, Siddons-Martin
Emergency Group, LLC requires an authorized individual from the purchasing organization sign and date this proposal and
include it with any purchase order. Upon signing of this proposal, the terms and conditions stated herein will be considered
binding and accepted by the Customer. The terms and acceptance of this proposal will be governed by the laws of the state
of Texas. No additional terms or conditions will be binding upon Siddons-Martin Emergency Group, LLC unless agreed to in
writing and signed by a duly authorized officer of Siddons-Martin Emergency Group, LLC.
Sincerely,
C
Travis Ownby
I, the authorized representative of SOUTHLAKE DEPARTMENT OF PUBLIC SAFETY, agree to
purchase the proposed and agree to the terms of this proposal and the specifications attached hereto.
Signature & Date
Proposal Pierce Tanker Page 2 of 2 September 27, 2021