Item 4E Kirby SmithCITY OF MEMORANDUM
SOUTHLAK
October 19, 2021
To: Shana Yelverton, City Manager
From: Sharen Jackson, Chief Financial Officer
Timothy Slifka, Purchasing Manager
Subject: Item 4E Approve purchase of replacement excavator from Kirby Smith
Machinery, Inc. in an amount not to exceed $430,000
Action
Requested
Background
Information:
Financial
Considerations:
Strategic Link:
Citizen Input/
Board Review:
Legal Review:
Alternatives:
Supporting
Documents:
Staff
Recommendation:
Approve purchase of replacement excavator from Kirby Smith
Machinery, Inc. in an amount not to exceed $430,000
Per the Southlake Vehicle Replacement Policy this unit is scheduled
for replacement. State of Texas and City of Southlake bidding
requirements have been met by utilizing a BuyBoard cooperative
purchasing contract.
Department
Vehicle Type
Cost
Public Works Streets
XL4100 Excavator
$430,000
TOTAL
$430,000
The City's Vehicle Replacement Committee in May 2021 reviewed and
discussed vehicles scheduled for replacement per the Policy and to
review available options. The committee evaluated individual vehicle
condition, repair history, age, mileage and usage before
recommending replacement.
The request will be funded through the FY 2022 Vehicle Replacement
Fund.
C1 — Achieve the highest standards of safety and security.
B2 — Collaborate with select partners to implement service
solutions.
F2 — Invest to provide and maintain high quality public assets.
None
None
Deny and retain the old equipment. This will lead to increased
equipment maintenance costs.
BuyBoard Pricing Worksheets.
Approve the purchase of the replacement excavator from Kirby Smith
Machinery, Inc.
The Authority in Construction,
Paving and Crane Equipment
www.kirby-smith.com
09/15/2021
Quote #: jmcdonnell-1627a
Tim Slifka
CITY OF SOUTHLAKE
Attn Accounts Payable
1400 Main Street
Southlake, TX 76092
Dear Tim Slifka:
We are pleased to quote the following for your consideration:
GRADALL XL4100 V 2021 model
The following Factory and Dealer Options are included in the package:
• All Standard Factory Options
• 2 year factory warranty
• 66" Ditching Bucket
• Aux Hydraulics
To be purchased through BuyBoard. Contract #597-19
Contract price is $431,400.00; less contract discount of 2% (-$8,628.00);
Plus Freight and options of $26,653.00; Less XL3100 trade $29,000.00; New net selling price is $420,225.00.
Price Complete:
$420,225.00
We believe the equipment as quoted will exceed your expectations. On behalf of Kirby -Smith Machinery, Inc., thank you for the
opportunity to quote Gradall machinery.
Sincerely,
JAMES MCDC
Governmental
817-378-0600
214-986-5857
Imcdonnell(a)k
*Subject to all applicable taxes. 'This proposal is good for until October 31s' 2021.'*
www.kirby-smith.com 1 888-861-0219
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