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Item 4ACITY OF SOUTHLAKE TEXAS ITEM 4A REGULAR CITY COUNCIL MEETING MNUTES OCTOBER 5, 2021 LOCATION: 1400 Main Street, Southlake, Texas 76092 Council Chambers in Town Hall CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, Deputy Mayor Pro Tern Randy Williamson and Councilmembers Kathy Talley, Randy Robbins, and Ronell Smith, and Amy Torres-Lepp. STAFF PRESENT: City Manager Shana Yelverton, Deputy Director of Public Relations Pilar Schank, Chief Financial Officer, Fire Chief Mike Starr, Deputy Fire Chief/Fire Marshal Kelly Clements, Assistant Police Chief Ashleigh Casey, Director of Human Resources Stacey Black, Director of Economic Development and Tourism Daniel Cortez, Senior Director of Planning and Development Services Ken Baker, Assistant to the Director Madeline Oujesky, Director of Community Services Chris Tribble, Operations Manager, Special Projects Robert Briggs, Operations Manager, Customer Service Melody Andersen, City Manager Assistant Bora Sulollari, Director of Public Works Rob Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley. WORK SESSION: 1. CALL TO ORDER Work Session was called to order by Mayor John Huffman 5:30pm. 2. INVOCATION: CLAYTON REED Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of allegiance to the United States and Texas Flags. 3. SOUTHLAKE BUSINESS SPOTLIGHT - JANE Director of Economic Development & Tourism Daniel Cortez provided a video showcasing Jane, a local Southlake business. 4. PRESENTATION BY GRACE Mayor Huffman introduced GRACE Chief Executive Officer Shonda Schaefer who provided an update about the organization. REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 1 of ] 0 5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN, AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION. Mayor Huffman reviewed the items on the consent agenda. REGULAR SESSION: Immediately following the work session 1. CALL TO ORDER Regular Session was called to order by Mayor Huffman at 5:50pm. 2A. EXECUTIVE SESSION Mayor Huffman announced the City Council would go into Executive Session pursuant to the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation with city attorney. City Council adjourned for Executive Session at 5:50pm. Executive Session began at 6:00pm and concluded at 6:40pm. 2B. RECONVENE Mayor Huffman reconvened the meeting at 6:47pm. 3. REPORTS: 3A. MAYOR'S REPORT 3B. CITY MANAGER'S REPORT 3131. NATIONAL COMMUNITY PLANNING MONTH City Manager Shana Yelverton introduced Assistant to the Director of Planning Madeline Oujesky who provided highlights relative to National Community Planning Month. 3132. NATIONAL FIRE PREVENTION WEEK City Manager Shana Yelverton introduced Deputy Fire Chief/Fire Marshal Kelly Clements who provided highlights relative to National Fire Prevention Week. 3133. 2021 CITIZEN SURVEY KICK-OFF City Manager Shana Yelverton introduced City Manager Management Assistant Bora Sulollari who announced the opening of the 2021 Citizen Satisfaction Survey. CONSENT AGENDA: All items listed below are considered to be routine by the City Council and will be enacted with one motion. There will be no separate discussion of items unless a Councilmember or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 2 of 10 4. CONSENT: 4A. APPROVE MINUTES FROM THE SEPTEMBER 21, 2021, REGULAR CITY COUNCIL MEETING. 4B. CANCEL THE DECEMBER 21, 2021, REGULAR CITY COUNCIL MEETING. 4C. APPROVE TOSHIBA COPIER SERVICE EXPENSES IN AN AMOUNT NOT TO EXCEED $180,000. 4D. AUTHORIZE ANNUAL LANDLINE AND WIRELESS TELECOM/INTERNET FROM ONESOURCE, VERIZON WIRELESS, MITEL, AND FRONTIER, AS WELL AS CABLE FROM SPECTRUM IN AN AMOUNT NOT TO EXCEED $300,000. 4E. APPROVE THE PURCHASE OF NEW COMPUTER WORKSTATIONS IN AN AMOUNT NOT TO EXCEED $227,500. 4F. APPROVE THE PROPOSAL FROM FORD AUDIO -VIDEO SYSTEMS, LLC DESIGNED TO OVERHAUL AND EXPAND THE CAMERA COVERAGE IN THE REMAINING AREAS OF TOWN SQUARE, DPS HEADQUARTERS, PARKWOOD TRAINING CENTER, AND LEGENDS HALL IN AN AMOUNT NOT TO EXCEED $1,900,000. 4G. AUTHORIZE EXPENDITURES WITH CORPORATE FLOORS FOR VARIOUS COMMERCIAL FLOOR INSTALLATION SERVICES AT ALL CITY FACILITIES AS NEEDED, IN AN AMOUNT NOT TO EXCEED $150,000. 4H. AUTHORIZE EXPENDITURES WITH WEATHERPROOFING SERVICES FOR PROVIDING PREVENTATIVE AND CORRECTIVE MAINTENANCE ON ALL CITY FACILITIES AS NEEDED, IN AN AMOUNT NOT TO EXCEED $165,000. 41. AUTHORIZE EXPENDITURES WITH WAUKESHA-PEARCE INDUSTRIES, INC. (WPI) FOR THE PURCHASE OF GENERATOR EQUIPMENT AND FOR THE PREVENTATIVE AND CORRECTIVE MAINTENANCE SERVICES OF ALL CITY FACILITIES BACK-UP GENERATORS IN AN AMOUNT NOT TO EXCEED $115,000. 4J. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH REGENT SERVICES (SOUTHLAKE LEASING) FOR JANITORIAL SERVICES FOR ALL CITY FACILITIES THROUGH AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY OF GRAPEVINE IN AN AMOUNT NOT TO EXCEED $325,000. 4K. RATIFY EXPENDITURES WITH WILDSTONE CONSTRUCTION LLC. FOR AN EMERGENCY WATER LEAK REPAIR ON THE 30-INCH ALTA VISTA REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 3 of'] 0 TRANSMISSION MAIN, AT BEAR CREEK AND AUSTIN STREET, IN AN AMOUNT OF $102,856. APPROVED Motion was made to approve the Consent Agenda Items 4A-4K, as written, including moving Regular Agenda Items 6C, 7A, and 9A to Consent, noting the following: - Item 6C — item withdrawn by the applicant. - Item 7A— Ordinance No. 480-527A (ZA21-0075), 1st Reading, Zoning Change and Concept/Site Plan for Southlake Methodist Hospital Accessory Use - Item 9A — SV21-0017, Sign Variance for Coldwell Banker. Motion: Patton Second: Williamson Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR AGENDA: 5. PUBLIC FORUM Mayor Huffman opened the public forum at 7:00pm. There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm. 6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED ITEMS: 6A. ORDINANCE NO. 480-FFFFF, 2ND READING, AMENDMENTS TO THE CITY OF SOUTHLAKE ZONING ORDINANCE NO.480, AS AMENDED, PERTAINING TO SOLAR ENERGY SYSTEMS, COMMERCIAL OUTDOOR DINING AREAS, BREW PUBS AND OTHER SIMILAR USES. PUBLIC HEARING APPPOVFn Senior Director of Planning and Development Services Ken Baker presented Item 6A and answered questions from Council. Mayor Huffman opened the public hearing at 7:06pm. Braden Wages, 1161 E. Southlake Blvd., Suite 230, spoke in support of this item. Jason Dyer, 709 Longford Dr, provided a public comment form in support of this item, but did not wish to speak. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 7:08pm. REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 4 of 7 0 Motion was made to approve Item 6A, Ordinance No. 480-FFFFF, 2nd reading, amendments to the City of Southlake Zoning Ordinance No. 480, as amended, pertaining to solar energy systems, commercial outdoor dining areas, brew pubs and other similar uses, subject to Staff Report dated September 28, 2021. Motion: Patton Second: Williamson Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-FFFFF AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; AMENDING SECTION 34, ACCESSORY USES, SECTION 20 C-1 NEIGHBORHOOD COMMERCIAL; C-2 LOCAL RETAIL COMMERCIAL USES; C-3 GENERAL COMMERCIAL DISTRICT, SECTION 45 SPECIFIC USE PERMITS, AND SECTION 4 DEFINITIONS REGULATIONS PERTAINING BEER PUBS, CRAFT BREWERIES, SOLAR ENERGY SYSTEMS, SMALL COMMERCIAL CUSTOMERS AND OUTDOOR PATIO DINING PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6B. ORDINANCE NO.480-786 (ZA21-0058), 2ND READING, ZONING CHANGE AND CONCEPT PLAN FOR 603 N. KIMBALL AVENUE (PEMBERTON) ON PROPERTY DESCRIBED AS TRACT 5A03, SAMUEL FREEMAN SURVEY, NO. 525 ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 603 N. KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6B and answered questions from Council. Mayor Huffman opened the public hearing at 7:12pm. REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 5 of 7 0 Henry Hubble, 2208 Patterson Way, spoke in opposition to this request, specifically to Option A. He stated he, as well as the neighbors who could not attend the meeting, were in support of Option E. There being no one else wishing to speak, Mayor Huffman closed the public hearing at 7:08pm. Motion was made to approve Item 6B, Ordinance No. 480-786 (ZA21-0058), 2nd reading, Zoning Change and Concept Plan for 603 N. Kimball Avenue (Pemberton) on property described as Tract 5A03, Samuel Freeman Survey, No. 525 Addition, City of Southlake, Tarrant County, Texas, located at 603 N. Kimball Avenue, Southlake, Texas. Current Zoning: "AG" Agricultural District. Proposed Zoning: "SF-20A" Single Family Residential District, subject to Staff Report dated September 28, 2021 and Concept Plan Review Summary No 4, dated September 28, 2021, noting the following: - The City Council approves Option A. Motion: Williamson Second: Talley Ayes: Talley, Huffman, Smith, Torres-Lepp, Williamson Nays: Robbins, Patton Approved: 5-2 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-786 AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT 5A03, SAMUEL FREEMAN SURVEY, NO. 525 ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS BEING APPROXIMATELY 3.749 ACRES, AND MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL DISTRICT TO "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT, AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6C. RESOLUTION NO. 21-046, (ZA21-0070), SPECIFIC USE PERMIT FOR A CORPORATE OFFICE USE FOR LOT 5, KIMBALL PARK IN ACCORDANCE REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 6 of'] 0 WITH THE "S-P-2" GENERALIZED SITE PLAN DISTRICT ZONING UNDER ORDINANCE NO.480-657E (FORMERLY ORDINANCE NO.480-657F, ZONING CHANGE AND CONCEPT/SITE PLAN FOR KIMBALL PARK) ON PROPERTY DESCRIBED AS LOT 5, KIMBALL PARK, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2112 E. STATE HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING ITEM WITHDRAWN BY APPLICANT 6D. ORDINANCE NO. 480-474B (ZA21-0073), 2ND READING, ZONING CHANGE AND CONCEPT/SITE PLAN FOR RIVER OAKS ADDITION, ON PROPERTY DESCRIBED AS LOTS 1-10, BLOCK 1, OF THE RIVER OAKS ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 100-125 RIVER OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11. PUBLIC HEARING APPROVED Senior Director of Planning and Development Services Ken Baker presented Item 6D and answered questions from Council. Mayor Huffman opened the public hearing at 7:18pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:19pm. Motion was made to approve Item 6D, Ordinance No. 480-474b (ZA21-0073), 2nd reading, Zoning Change and Concept/Site Plan for River Oaks Addition, on property described as Lots 1-10, Block 1, of the River Oaks Addition, City of Southlake, Tarrant County, Texas, located at 100-125 River Oaks Drive, Southlake, Texas. Current Zoning: "S-P-2" Generalized Site Plan District. Proposed Zoning: "S-P-2" Generalized Site Plan District, subject to Staff Report dated September 28, 2021, and Site Plan Review Summary No. 2, dated September 14, 2021, noting the following: - Modifying the S-P-2 regulations as presented for Lot 2 only. All previous conditions of approval for the overall development shall remain in effect unless specifically approved otherwise. Noting that City Council is not approving the color signage or lettering represented on the east elevation of the building. Motion: Patton Second: Williamson Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 7 of'] 0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: ORDINANCE NO. 480-474b AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS; GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT 1-10, BLOCK 1, RIVER OAKS ADDITION, BEING APPROXIMATELY 12.32 ACRES FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "C-2" LOCAL RETAIL COMMERCIAL DISTRICT USES AND "0-1" OFFICE DISTRICT USES, TO "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH LIMITED "C-2" LOCAL RETAIL COMMERCIAL DISTRIT USES AND "0-1" OFFICE DISTRICT USES AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE. 6E. RESOLUTION NO. 21-038, (ZA21-0071), SPECIFIC USE PERMIT FOR A COMMERCIAL SCHOOL, INCLUDING TRADE SCHOOL ON PROPERTY DESCRIBED AS LOT 3R2R2, GREEN MEADOWS SUBDIVISION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2211 E. CONTINENTAL BLVD., UNIT 150, SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" - LIGHT INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC HEARING DENIED WITHOUT PREJUDICE Senior Director of Planning and Development Services Ken Baker presented Item 6E and answered questions from Council. Mayor Huffman opened the public hearing at 7:22pm. There being no one wishing to speak, Mayor Huffman closed the public hearing at 7:22pm. Motion was made to DENY WITHOUT PREJUDICE Item 6D, Resolution No. 21-038, (ZA21-0071), Specific Use Permit for a Commercial School, including Trade School on property described as Lot 3R2R2, Green Meadows Subdivision, City of Southlake, Tarrant County, Texas and located at 2211 E. Continental Blvd., Unit 150, Southlake, Texas. Current Zoning: 1-1" - Light Industrial District. REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 8 of'] 0 Motion: Patton Second: Williamson Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved to DENY: 7-0 7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: 7A. ORDINANCE NO. 480-527A, (ZA21-0075), 1ST READING, ZONING CHANGE AND CONCEPT/SITE PLAN FOR SOUTHLAKE METHODIST HOSPITAL ACCESSORY USE ON PROPERTY DESCRIBED AS LOTS 1 R, 2R, 3R, 4 AND 5, BLOCK 1, SOUTHLAKE MEDICAL DISTRICT, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 335 - 451 E. S.H. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2" GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #7. (IF APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON OCTOBER 19, 2021). APPROVED UNDER CONSENT 8. RESOLUTIONS: 8A. RESOLUTION NO. 21-045, NOMINATING CANDIDATE(S) TO THE TARRANT APPRAISAL DISTRICT (TAD) BOARD OF DIRECTORS. APPROVED Motion was made to approve Item 8A, Resolution No. 21-045, nominating candidate(s) to the Tarrant Appraisal District (TAD) Board of Directors. noting the following: - The terms of service for the members of the current Board of Directors will expire on December 31, 2021. Each taxing unit may nominate five candidates or may not submit any nominations, but if they choose to do so, the nominations may be made only by a resolution adopted by the governing body. - Nominations must be submitted to the Chief Appraiser by October 15, 2021. - This motion hereby nominates Rich DeOtte to serve on the Tarrant Appraisal District Motion: Patton Second: Williamson Ayes: Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson Nays: None Approved: 7-0 In accordance with Section 4.21 of the City Charter, the caption for this item is listed as follows: REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 9 of ] 0 RESOLUTION NO. 21-045 A RESOLUTION NOMINATING CANDIDATE(S) FOR THE TARRANT APPRAISAL DISTRICT BOARD OF DIRECTORS 9. OTHER ITEMS FOR CONSIDERATION: 9A. SV21-0017, SIGN VARIANCE FOR COLDWELL BANKER LOCATED AT 850 E. SH 114, SUITE 110, SOUTHLAKE, TEXAS. APPROVED UNDER CONSENT 10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS AGENDA.) 11. ADJOURNMENT Mayor Huffman adjourned the meeting at 7:25pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 19T" DAY OF OCTOBER 2021. John Huffman Mayor ATTEST: Amy Shelley, TRMC City Secretary REGULAR CITY COUNCIL MEETING MINUTES, OCTOBER 5, 2021 Page 10 o f 70