Item 4ACITY OF
SOUTHLAKE
TEXAS ITEM 4A
REGULAR CITY COUNCIL MEETING MNUTES OCTOBER 5, 2021
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, Deputy
Mayor Pro Tern Randy Williamson and Councilmembers Kathy Talley, Randy Robbins,
and Ronell Smith, and Amy Torres-Lepp.
STAFF PRESENT: City Manager Shana Yelverton, Deputy Director of Public Relations
Pilar Schank, Chief Financial Officer, Fire Chief Mike Starr, Deputy Fire Chief/Fire
Marshal Kelly Clements, Assistant Police Chief Ashleigh Casey, Director of Human
Resources Stacey Black, Director of Economic Development and Tourism Daniel Cortez,
Senior Director of Planning and Development Services Ken Baker, Assistant to the
Director Madeline Oujesky, Director of Community Services Chris Tribble, Operations
Manager, Special Projects Robert Briggs, Operations Manager, Customer Service
Melody Andersen, City Manager Assistant Bora Sulollari, Director of Public Works Rob
Cohen, City Attorney Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. SOUTHLAKE BUSINESS SPOTLIGHT - JANE
Director of Economic Development & Tourism Daniel Cortez provided a video showcasing
Jane, a local Southlake business.
4. PRESENTATION BY GRACE
Mayor Huffman introduced GRACE Chief Executive Officer Shonda Schaefer who
provided an update about the organization.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN,
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 5:50pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney. City Council adjourned for Executive Session at 5:50pm.
Executive Session began at 6:00pm and concluded at 6:40pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 6:47pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3131. NATIONAL COMMUNITY PLANNING MONTH
City Manager Shana Yelverton introduced Assistant to the Director of Planning Madeline
Oujesky who provided highlights relative to National Community Planning Month.
3132. NATIONAL FIRE PREVENTION WEEK
City Manager Shana Yelverton introduced Deputy Fire Chief/Fire Marshal Kelly Clements
who provided highlights relative to National Fire Prevention Week.
3133. 2021 CITIZEN SURVEY KICK-OFF
City Manager Shana Yelverton introduced City Manager Management Assistant Bora
Sulollari who announced the opening of the 2021 Citizen Satisfaction Survey.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
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4. CONSENT:
4A. APPROVE MINUTES FROM THE SEPTEMBER 21, 2021, REGULAR CITY
COUNCIL MEETING.
4B. CANCEL THE DECEMBER 21, 2021, REGULAR CITY COUNCIL MEETING.
4C. APPROVE TOSHIBA COPIER SERVICE EXPENSES IN AN AMOUNT NOT TO
EXCEED $180,000.
4D. AUTHORIZE ANNUAL LANDLINE AND WIRELESS TELECOM/INTERNET
FROM ONESOURCE, VERIZON WIRELESS, MITEL, AND FRONTIER, AS
WELL AS CABLE FROM SPECTRUM IN AN AMOUNT NOT TO EXCEED
$300,000.
4E. APPROVE THE PURCHASE OF NEW COMPUTER WORKSTATIONS IN AN
AMOUNT NOT TO EXCEED $227,500.
4F. APPROVE THE PROPOSAL FROM FORD AUDIO -VIDEO SYSTEMS, LLC
DESIGNED TO OVERHAUL AND EXPAND THE CAMERA COVERAGE IN THE
REMAINING AREAS OF TOWN SQUARE, DPS HEADQUARTERS,
PARKWOOD TRAINING CENTER, AND LEGENDS HALL IN AN AMOUNT NOT
TO EXCEED $1,900,000.
4G. AUTHORIZE EXPENDITURES WITH CORPORATE FLOORS FOR VARIOUS
COMMERCIAL FLOOR INSTALLATION SERVICES AT ALL CITY FACILITIES
AS NEEDED, IN AN AMOUNT NOT TO EXCEED $150,000.
4H. AUTHORIZE EXPENDITURES WITH WEATHERPROOFING SERVICES FOR
PROVIDING PREVENTATIVE AND CORRECTIVE MAINTENANCE ON ALL
CITY FACILITIES AS NEEDED, IN AN AMOUNT NOT TO EXCEED $165,000.
41. AUTHORIZE EXPENDITURES WITH WAUKESHA-PEARCE INDUSTRIES, INC.
(WPI) FOR THE PURCHASE OF GENERATOR EQUIPMENT AND FOR THE
PREVENTATIVE AND CORRECTIVE MAINTENANCE SERVICES OF ALL CITY
FACILITIES BACK-UP GENERATORS IN AN AMOUNT NOT TO EXCEED
$115,000.
4J. APPROVE AN ANNUAL PURCHASE AGREEMENT WITH REGENT SERVICES
(SOUTHLAKE LEASING) FOR JANITORIAL SERVICES FOR ALL CITY
FACILITIES THROUGH AN INTERLOCAL AGREEMENT (ILA) WITH THE CITY
OF GRAPEVINE IN AN AMOUNT NOT TO EXCEED $325,000.
4K. RATIFY EXPENDITURES WITH WILDSTONE CONSTRUCTION LLC. FOR AN
EMERGENCY WATER LEAK REPAIR ON THE 30-INCH ALTA VISTA
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TRANSMISSION MAIN, AT BEAR CREEK AND AUSTIN STREET, IN AN
AMOUNT OF $102,856.
APPROVED
Motion was made to approve the Consent Agenda Items 4A-4K, as written, including
moving Regular Agenda Items 6C, 7A, and 9A to Consent, noting the following:
- Item 6C — item withdrawn by the applicant.
- Item 7A— Ordinance No. 480-527A (ZA21-0075), 1st Reading, Zoning Change and
Concept/Site Plan for Southlake Methodist Hospital Accessory Use
- Item 9A — SV21-0017, Sign Variance for Coldwell Banker.
Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved:
7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:00pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:00pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-FFFFF, 2ND READING, AMENDMENTS TO THE CITY
OF SOUTHLAKE ZONING ORDINANCE NO.480, AS AMENDED, PERTAINING
TO SOLAR ENERGY SYSTEMS, COMMERCIAL OUTDOOR DINING AREAS,
BREW PUBS AND OTHER SIMILAR USES. PUBLIC HEARING
APPPOVFn
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:06pm.
Braden Wages, 1161 E. Southlake Blvd., Suite 230, spoke in support of this item.
Jason Dyer, 709 Longford Dr, provided a public comment form in support of this item, but
did not wish to speak.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
7:08pm.
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Motion was made to approve Item 6A, Ordinance No. 480-FFFFF, 2nd reading,
amendments to the City of Southlake Zoning Ordinance No. 480, as amended, pertaining
to solar energy systems, commercial outdoor dining areas, brew pubs and other similar
uses, subject to Staff Report dated September 28, 2021.
Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-FFFFF
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
AMENDING SECTION 34, ACCESSORY USES, SECTION 20 C-1 NEIGHBORHOOD
COMMERCIAL; C-2 LOCAL RETAIL COMMERCIAL USES; C-3 GENERAL
COMMERCIAL DISTRICT, SECTION 45 SPECIFIC USE PERMITS, AND SECTION 4
DEFINITIONS REGULATIONS PERTAINING BEER PUBS, CRAFT BREWERIES,
SOLAR ENERGY SYSTEMS, SMALL COMMERCIAL CUSTOMERS AND OUTDOOR
PATIO DINING PROVIDING THAT THIS ORDINANCE SHALL BE CUMULATIVE OF
ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A
PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR PUBLICATION IN PAMPHLET FORM; PROVIDING FOR
PUBLICATION IN THE OFFICIAL NEWSPAPER; AND PROVIDING AN EFFECTIVE
DATE.
6B. ORDINANCE NO.480-786 (ZA21-0058), 2ND READING, ZONING CHANGE AND
CONCEPT PLAN FOR 603 N. KIMBALL AVENUE (PEMBERTON) ON
PROPERTY DESCRIBED AS TRACT 5A03, SAMUEL FREEMAN SURVEY, NO.
525 ADDITION, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
LOCATED AT 603 N. KIMBALL AVENUE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT. PROPOSED ZONING: "SF-20A"
SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD #4.
PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:12pm.
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Henry Hubble, 2208 Patterson Way, spoke in opposition to this request, specifically to
Option A. He stated he, as well as the neighbors who could not attend the meeting, were
in support of Option E.
There being no one else wishing to speak, Mayor Huffman closed the public hearing at
7:08pm.
Motion was made to approve Item 6B, Ordinance No. 480-786 (ZA21-0058), 2nd reading,
Zoning Change and Concept Plan for 603 N. Kimball Avenue (Pemberton) on property
described as Tract 5A03, Samuel Freeman Survey, No. 525 Addition, City of Southlake,
Tarrant County, Texas, located at 603 N. Kimball Avenue, Southlake, Texas. Current
Zoning: "AG" Agricultural District. Proposed Zoning: "SF-20A" Single Family Residential
District, subject to Staff Report dated September 28, 2021 and Concept Plan Review
Summary No 4, dated September 28, 2021, noting the following:
- The City Council approves Option A.
Motion: Williamson
Second: Talley
Ayes: Talley, Huffman, Smith, Torres-Lepp, Williamson
Nays: Robbins, Patton
Approved: 5-2
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-786
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS TRACT
5A03, SAMUEL FREEMAN SURVEY, NO. 525 ADDITION, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS BEING APPROXIMATELY 3.749 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG" AGRICULTURAL
DISTRICT TO "SF-20A" SINGLE FAMILY RESIDENTIAL DISTRICT, AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6C. RESOLUTION NO. 21-046, (ZA21-0070), SPECIFIC USE PERMIT FOR A
CORPORATE OFFICE USE FOR LOT 5, KIMBALL PARK IN ACCORDANCE
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WITH THE "S-P-2" GENERALIZED SITE PLAN DISTRICT ZONING UNDER
ORDINANCE NO.480-657E (FORMERLY ORDINANCE NO.480-657F, ZONING
CHANGE AND CONCEPT/SITE PLAN FOR KIMBALL PARK) ON PROPERTY
DESCRIBED AS LOT 5, KIMBALL PARK, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2112 E. STATE
HWY. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2" GENERALIZED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING
ITEM WITHDRAWN BY APPLICANT
6D. ORDINANCE NO. 480-474B (ZA21-0073), 2ND READING, ZONING CHANGE
AND CONCEPT/SITE PLAN FOR RIVER OAKS ADDITION, ON PROPERTY
DESCRIBED AS LOTS 1-10, BLOCK 1, OF THE RIVER OAKS ADDITION, CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, LOCATED AT 100-125 RIVER
OAKS DRIVE, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11. PUBLIC
HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6D and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:18pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:19pm.
Motion was made to approve Item 6D, Ordinance No. 480-474b (ZA21-0073), 2nd reading,
Zoning Change and Concept/Site Plan for River Oaks Addition, on property described as
Lots 1-10, Block 1, of the River Oaks Addition, City of Southlake, Tarrant County, Texas,
located at 100-125 River Oaks Drive, Southlake, Texas. Current Zoning: "S-P-2"
Generalized Site Plan District. Proposed Zoning: "S-P-2" Generalized Site Plan District,
subject to Staff Report dated September 28, 2021, and Site Plan Review Summary No.
2, dated September 14, 2021, noting the following:
- Modifying the S-P-2 regulations as presented for Lot 2 only. All previous conditions of
approval for the overall development shall remain in effect unless specifically
approved otherwise. Noting that City Council is not approving the color signage or
lettering represented on the east elevation of the building.
Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved:
7-0
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-474b
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
1-10, BLOCK 1, RIVER OAKS ADDITION, BEING APPROXIMATELY 12.32 ACRES
FROM "S-P-2" GENERALIZED SITE PLAN DISTRICT WITH "C-2" LOCAL RETAIL
COMMERCIAL DISTRICT USES AND "0-1" OFFICE DISTRICT USES, TO "S-P-2"
GENERALIZED SITE PLAN DISTRICT WITH LIMITED "C-2" LOCAL RETAIL
COMMERCIAL DISTRIT USES AND "0-1" OFFICE DISTRICT USES AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN
AS EXHIBIT "B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED IN THIS
ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL
OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
6E. RESOLUTION NO. 21-038, (ZA21-0071), SPECIFIC USE PERMIT FOR A
COMMERCIAL SCHOOL, INCLUDING TRADE SCHOOL ON PROPERTY
DESCRIBED AS LOT 3R2R2, GREEN MEADOWS SUBDIVISION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED AT 2211 E.
CONTINENTAL BLVD., UNIT 150, SOUTHLAKE, TEXAS. CURRENT ZONING:
"I-1" - LIGHT INDUSTRIAL DISTRICT. SPIN NEIGHBORHOOD #8. PUBLIC
HEARING
DENIED WITHOUT PREJUDICE
Senior Director of Planning and Development Services Ken Baker presented Item 6E and
answered questions from Council.
Mayor Huffman opened the public hearing at 7:22pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:22pm.
Motion was made to DENY WITHOUT PREJUDICE Item 6D, Resolution No. 21-038,
(ZA21-0071), Specific Use Permit for a Commercial School, including Trade School on
property described as Lot 3R2R2, Green Meadows Subdivision, City of Southlake,
Tarrant County, Texas and located at 2211 E. Continental Blvd., Unit 150, Southlake,
Texas. Current Zoning: 1-1" - Light Industrial District.
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Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved to DENY: 7-0
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-527A, (ZA21-0075), 1ST READING, ZONING CHANGE
AND CONCEPT/SITE PLAN FOR SOUTHLAKE METHODIST HOSPITAL
ACCESSORY USE ON PROPERTY DESCRIBED AS LOTS 1 R, 2R, 3R, 4 AND
5, BLOCK 1, SOUTHLAKE MEDICAL DISTRICT, AN ADDITION TO THE CITY
OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 335 - 451
E. S.H. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. PROPOSED ZONING: "S-P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #7. (IF
APPROVED AT 1ST READING, THE PUBLIC HEARING WILL BE HELD ON
OCTOBER 19, 2021).
APPROVED UNDER CONSENT
8. RESOLUTIONS:
8A. RESOLUTION NO. 21-045, NOMINATING CANDIDATE(S) TO THE TARRANT
APPRAISAL DISTRICT (TAD) BOARD OF DIRECTORS.
APPROVED
Motion was made to approve Item 8A, Resolution No. 21-045, nominating candidate(s)
to the Tarrant Appraisal District (TAD) Board of Directors.
noting the following:
- The terms of service for the members of the current Board of Directors will expire on
December 31, 2021. Each taxing unit may nominate five candidates or may not submit
any nominations, but if they choose to do so, the nominations may be made only by a
resolution adopted by the governing body.
- Nominations must be submitted to the Chief Appraiser by October 15, 2021.
- This motion hereby nominates Rich DeOtte to serve on the Tarrant Appraisal District
Motion:
Patton
Second:
Williamson
Ayes:
Talley, Robbins, Patton, Huffman, Smith, Torres-Lepp, Williamson
Nays:
None
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
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RESOLUTION NO. 21-045
A RESOLUTION NOMINATING CANDIDATE(S) FOR THE TARRANT APPRAISAL
DISTRICT BOARD OF DIRECTORS
9. OTHER ITEMS FOR CONSIDERATION:
9A. SV21-0017, SIGN VARIANCE FOR COLDWELL BANKER LOCATED AT 850 E.
SH 114, SUITE 110, SOUTHLAKE, TEXAS.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 7:25pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 19T" DAY OF OCTOBER 2021.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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