2000-02-25City of Southlake, Texas
MEMORANDUM
February 25, 2000
TO: SPDC Board of Directors
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Board Meeting -- Monday, February 28, 2000
Agenda Item No. 2. Executive Session. Staff will update you on properties previously
discussed, and the status of our findings on those actions you directed us to take.
Agenda Item No. 4. PUBLIC FORUM. This is the public's opportunity to address the Board
about non -agenda items. During this proceeding it is important that the Board not deliberate
(discuss among yourselves) or take action on any item brought up at this time. The Boards'
options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3)
request staff to look into the issue and report back to the Board or 4) request that the Chair put
the item on a future agenda for the Board to discuss or consider.
Agenda Item No. 5A. Approval of the minutes for the regular SPDC meeting on January 24,
2000. If you have corrections to the meeting minutes, please let Secretary to the City Manager
Kim Bush know in advance or make it part of the motion for consideration. Kim can be
reached via e-mail at kbush@cityofsouthlake.com or by calling her at 481-5581, extension 702.
Agenda Item No. 6A. Request from Chesapeake Place developer for matching grant funding.
After City Council approval of a developer's agreement for Chesapeake Place, a proposed
concept plan and list of park components was taken to Park Board for consideration. As part
of that agenda item, the developer also requested consideration of City participation in funding
improvements to the dedicated park land in Chesapeake Place development. The Park Board
approved the conceptual layout of the park and defined the allocation of the developer's
committed $125,000 to the following amenities: irrigation system ($60,000), hydromulch
($15,000), concrete trails ($45,787) ornamental trees ($2,700) and shrubs ($1,620). Staff had
recommended these items, especially the irrigation, hydromulch and concrete trail, as being the
highest priority items if no further funding was allocated by the City. The developer requested
that the playground be considered for construction as well. The Park Board indicated that any
other amenities could be looked at in future years for funding by the City.
After that meeting, the developer reviewed the costs associated with the amenities, and revised
their proposal to request matching grant funds for a portion of the improvements being
planned. Specifically, the request is for matching grant funds towards the playground, trail,
park benches, water fountain, and trash receptacles. This revised request was taken to Park
Board for review and recommendation at its February 14, 2000 meeting. The Park Board
SPDC Board of Directors
Board Meeting - Monday, February 28, 2000
Page 2 of 3
voted unanimously to recommend SPDC approval of matching grant funding in the amount of
$35,794 towards construction of the park improvements at Chesapeake Place.
Staff concurs with the need for the additional improvements as proposed in order to provide a
neighborhood park setting with the features that would typically be expected. Other amenities
that were described in the park conceptual plan can be built in the future when funding allows.
These amenities however, will provide a fully functional neighborhood park at a fraction of the
cost that the City would normally incur. Additionally, the architectural and design services
will be completed at no expense to the City, and construction management and oversight will
be accomplished by the developer with less staff time necessary were the project completely
the City's responsibility.
To date this fiscal year, $3,366 of SPDC matching grant funding has been approved by SPDC
(to Southlake Girls Softball Association for additional costs associated with batting cages).
Agenda Item No. 6B. Proposed conceptual layout for Bob Jones Park improvements Staff
has been working with Cheatham and Associates in the conceptual design of the planned
improvements for Bob Jones Park. This item is for your consideration and input on the
conceptual layout of the next major phase of construction at Bob Jones. It includes all of the
items approved in the long-range Parks CIP, which are shown as proposed and future items.
Recall that due to the availability of funding, we will probably have to phase in construction of
4W some components over the three years. However, it is important that we design for these
components now, at least conceptually, to ensure that all fit well together in the grand scheme
® of things.
As noted in the packet item memo, the Park Board failed to make a recommendation on the
concept plan, voting 3-3 on a motion to approve as presented. The Board members voting
against the concept plan indicated that their disapproval was not with the plan as presented, but
rather with the removal of the multi -purpose equestrian arena from the area shown on the
current Bob Jones Park Master Plan. Staff stated that the arena was removed in order to better
locate the ballfields away from the neighborhoods, and that the purchase of the Tucker
property lent itself well to situating the arena on that property. Recall also that the Tucker
property was not included in the current Bob Jones Park Master Plan as it was not owned by
the City at the time, nor was there an expectation that it would be acquired any time in the near
future by the City. A previous proposal by the Southlake Equestrian Association (SEA) had
also suggested locating the arena on that property.
The Board requested staff meet with SPIN #1 residents to discuss the proposed concept plan,
including any future plans of locating the arena on the Tucker property. A meeting was held
on Wednesday, February 23 with about 20 residents in attendance. SPDC President Ronnie
Kendall and Park Board members Cara White and Dick Anderson were also in attendance.
The residents in attendance seemed generally pleased with the plan, and it is our understanding
that all of the property owners that adjoin park property were at the meeting. Some concerns
E
' SPDC Board of Directors
Board Meeting - Monday, February 28, 2000
Page 3 of 3
were expressed regarding future equestrian facilities on the Tucker property, although it did
not seem anyone was opposed to that development. Staff committed to working with the
neighborhood and SEA when any design work begins on those facilities.
Agenda Item No. 7A. Funding criteria for natatorium. Board member Rex Potter has
requested this item be placed on the agenda to discuss the original requirements placed on
CISD in seeking alternative funding sources to repay SPDC funds allocated to the natatorium.
Agenda Item No. 7B. Financial/Budget Report. We do not have a financial report for you
again this month due to problems with the financial accounting software package. Finance
Director Sharen Elam has prepared SPDC sales tax reports for you and they are in your
packet. Community Services staff has prepared a departmental project financial tracking
report that we will use internally to manage our general fund and SPDC related park projects.
This report is included in your packet.
Agenda Item No. 7C. Status Report of SPDC Projects. The monthly status report is included
in your packet.
We appreciate your commitment and service to the City. If you have any questions regarding
the agenda or materials, please feel free to contact me. Directors' meeting begins on Monday
mornings at 10:15 a.m., so I am available before that time, or in the afternoon. You may also
LOW feel free to page me at any time at 407-4342.
r k_-
STAFF CONTACT INFORMATION:
Sharen Elam, Director of Finance, ext. 716
Kevin Hugman, Director of Community Services, ext. 757
Steve Polasek, Deputy Director of Community Services, ext. 772
Ben Henry, Park Planning and Construction Superintendent, ext. 824
Steve Moore, Recreation Supervisor, ext. 809
John Eaglen, Administrative Assistant, ext. 821
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SPDC
Project Expenditure Report FY 2000
Finance Rpt(b).xls2/25/0010:34 AM
SPDC
Project Expenditure Report FY1999
t
012A
99302„
n al .� ,Ws • ,,,
• Bicentennial
Bicentennial Park Bid Pkg. #1
19302107A
Bicentennial Park Bid Pkg. #2
99302011A
Bicentennial Park Bid Pkg. #2A
99302004A
Bicentennial Park Trail
99302010A
Adventure Alley Fence Extension
�9930200.
Bicentennial Park :.
99302006A
Tennis Pro -Shop Construction
99302006B
Tennis Pro -Shop Temp. Building
99302001
Bicentennial Park :. Pkg.
99302001A
Bicentennial Park Ph II Irrigation
99302001 B
Bicentennial Park Ph II Landscaping
RM WO
—,001,�5—
a
99
99
99
99
99
im
99
99
99
99
99
99
302.000.5.993.16
$ 597,263.00
$ 590,646.00
$ 594,429.00
$ (3,783.00)
302.000.5.993.16
$ 851,019.00
$ 851,019.00
$ 863,227.74
$ (12,208.74)
302.000.5.993.16
$ 377,281.00
$ 377,281.00
$ 383,843.50
$ (6,562.50)
302.000.5.993.16
$ 100,000.00
$ 100,000.00
$ 252.36
$ 99,747.64
302.000.5.993.16
$ 5,000.00
$ 3,400.00
$ 3,400.00
$ -
00
$ 410,750.00
302.000.5.993.16
$ 410,750.00
$ 410,750.00
$ 395.238.86
$ 15,511.14
302.000.5.993.16
$ -
$ -
$ 4,159.45
$ (4,159.45)
302.000.5.993.97
$ 45,000.00
$ 44,376.00
$ 43,541.20
$ 834.80
302.000.5.993.97
$ 25,000.00
$ 25,624.00
$ 14,791.00
$ 10,833.00
Bob Jones Engineering Services
302.000.5.993.17
$
166,783.00
$
166,783.00
$
174,844.92
$ (8,061.92)
Bob Jones Irrigation
302.000.5.993.17
$
164,345.00
$
164,345.00
$
182,156.98
$ (17,811.98)
Bob Jones Miscellaneous
302.000.5.993.17
$
-
$
-
$
7,380.15
$ (7,380.15)
Bob Jones Soccer Fields
302.000.5.993.17
$
53,762.00
$
53,762.00
$
72,284.20
$ (18,522.20)
Bob Jones Well - Pond #1
302.000.5.993.17
$
89,433.00
$
89,433.00
$
32,526.60
$ 56,906.40
Bob Jones Engineering/Design-Phase II
302.999.5.985.04
$
178,752.00
$
178,752.00
$
. . 48,075.00
$ 130,677.00
...
.. .m
x
3
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Special Projects
Pond Aeration System at Bicentennial
302.000.5.993.16
$
15,000.00
$
14,433.29
$
14,433.29
$ -
Senior Activity Center Irrigation
302.000.5.970.00
$
5,277.00
$
5,277.00
$
5,277.00
$
Senior Activity Center Concrete Projects
302.000.5.970.00
$
4,384.50
$
4,384.50
$
4,384.50
$
Bicentennial Park Pavilion and Tables
302.000.5.993.16
$
7,461.25
$
7,461.25
$
7,461.25
$ -
Bicentennial Park Water Fountians
302.000.5.993.16
$
7,545.00
$
7,545.00
$
7,545.00
$
Bleachers for In -Line Hockey Court -BC
302.000.5.993.16
$
1,176.00
$
1,176.00
$
1,176.00
$ -
FinanceRpt(b).x1s2/25/0010:34 AM
r
I
SPDC
Project Expenditure Report FY1999
C
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FinanceRpt(b).xls2/25/0010:34 AM
City of Southlake, Texas
MEMORANDUM
February 22, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Request from Chesapeake Place Developer for matching grant funding
Action Requested: SPDC approval of request from the Chesapeake Place developer for matching
grant funding.
Background
Information: As you may be aware, Pulte Home Corporation is currently in the process of
developing Chesapeake Place, an eighty (80) dwelling residential Planned
Unit Development (PUD). Based on the requirements of the Subdivision
Ordinance 483-F, the required land dedication is 1 acre per 40 dwelling
units, for a total required land dedication of 2.0 acres for this R-PUD.
The park related development requirements as approved in the developers
agreement include:
■ Approved park land dedication of 11.28 acres, accepted by the City in a
finished grade state with disturbed areas re -grassed.
■ A commitment by the developer to construct $125,000 worth of
amenities.
Representatives from Pulte Home have met with City staff over the course of
the development approval process to review the increased park land
dedication, conceptual park layout, and their proposal to commit funding
towards the park development. Carter and Burgess, representing Pulte Home
Corporation, submitted to the Parks Board at the January 10, 2000 meeting a
preliminary conceptual layout of the proposed park with development cost
estimates. The Board approved the conceptual layout of the park and defined
the allocation of the $125,000 worth of amenities to be constructed by the
developer (irrigation system ($60,000), hydromulch ($15,000), concrete
trails ($45,787), ornamental trees ($2,700), and shrubs ($1,620)).
The preliminary cost estimate for total park development is $265,507.55.
Components proposed in this project would include an irrigation system,
landscaping, playground, pavilion, 0.5 mile trail system, picnic tables,
benches, drinking fountain, fencing, and fountain for the pond. Other
features of the proposed park would include a four (4) acre pond and
approximately two acres of flat open space for activities such as soccer,
frisbee, etc.
Billy Campbell, City Manager
February 22, 2000
Page 2
As indicated, the proposed improvements total $265,507.55. The developer
has committed to an amount of $125,000 for park improvements, in addition
to the park land and open space dedication. In an effort to more completely
finish the development of the park area, staff asks that the SPDC consider the
following park development components and cost sharing opportunities.
Developer City / SPDC
Component Cost Matching Funds
Irrigation
$60,000
--
Hydromulch
$15,000
--
Concrete Trails
$22,894
$22,894
Shade/Ornamental Trees
(Tree Farm)
Playground
$14,700
$10,000
Shrubs
$ 1,620
--
Benches (5)
$ 2,000
$ 2,000
Water Fountain (1)
$ 500
$ 500
Trash Receptacles (2)
$ 400
$ 400
Architectural/Engineering
$ 8,000
--
Total $125,114 $35, 794
Through the use of SPDC Matching Funds, in conjunction with the
developers financial commitment, the City has an opportunity to put into
operation a fully functional neighborhood City park. Consisting of over
eleven acres, the proposed park would meet the needs of the surrounding
community by providing a fully landscaped setting for trails, open space,
fishing pond, and a playground for the younger children. Future
development would further add to the aesthetic and recreational value of the
park and would include a pavilion with picnic tables and a fountain in the
pond.
Financial
Considerations: Acceptance of this proposal would commit the City to fund park development
costs of up to $35,794 as part of the FY1999/00 SPDC Matching Funds
Program. To date, SPDC has appropriated $3,366 of the $100,000 budgeted
for matching grant projects.
Citizen Input/
Board Review: The Parks and Recreation Board approved dedication to the City of 6.89
acres of natural and unmaintained open space valued at $275,600 at the
February 8, 1999 meeting on regular agenda (7-0).
The City Council disapproved the First Reading of Ordinance Number 480-
305, the rezoning and development plan for Chesapeake Place at their
February 16, 1999 meeting on regular agenda (4-3).
bA*,z
Billy Campbell, City Manager
February 22, 2000
,IP,,Page 3
The City Council reconsidered this item and approved the First Reading of
Ordinance Number 480-305, the rezoning and development plan for
Chesapeake Place, at the February 23, 1999 Special Meeting on Regular
agenda (6-0).
The City Council approved the Second Reading of Ordinance Number 480-
305, the rezoning and development plan for Chesapeake Place. This
approval included the increased park land dedication of 11.28 acres
(including the detention/retention pond of approximately 4 acres), and the
reduced number of lots and PUD density.
The City Council approved the final Developers Agreement at their January
4, 2000 meeting on Regular agenda (4-2). The Developers Agreement
includes the dedication and construction of an 11.28 acre park with a
maximum 4 acre pond, finished grading, re -grassing disturbed areas, and the
construction of $125,000 worth of park amenities.
IF
The Parks and Recreation Board approved the conceptual layout of the
proposed park, as well as the allocation of the developers commitment to
construct $125,000 worth of park amenities at the January 10, 2000 meeting
l+' on regular agenda (8-0).
The Parks and Recreation Board approved recommending to the SPDC the
matching funds request of $35,794 at their February 14, 2000 meeting on
regular agenda (6-0).
Legal Review: Not Applicable.
Alternatives: SPDC consideration of matching funds up to $35,794 for construction of
park amenities as described.
Supporting
Documents: Supporting documents include the following items:
■ Initial cost estimate and list of proposed park improvements
■ Chesapeake Place Park conceptual plan
■ Project Matching Funds Request Form
■ Parks, Recreation and Open Space Master Plan - Neighborhood Parks
Staff
Recommendation: Place as an item on the February 28, 2000 SPDC agenda to consider for
approval participation in the development of Chesapeake Place Park for an
amount not to exceed $35,794 with funding allocated through the Matching
Funds Program.
I &AP3
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COST ESTIMATE
Project Chesapeake Place Neighborhood Park Job No. 992047010
Client G Development Date 01.07.99
By JET
Item Description
Unit
Quantity
Unit Price
Subtotal
Item No.
I
2
Playzwund
Concrete Trail - 5'
LS
LF
1
330
S 20,000.00
S 13.75
$ 20,000.00
$ 4,537.50
3
Concrete Trail - 6'
LF
2,500
$ 16.50
$ 41,250.00
4
Trash Recptacles
EA
2
$ 400.00
$ 900.00
5
Benches
EA
5
$ 800.00
$ 4,000.00
t 6
Picnic Tables
EA
4
$ 1,000.00
$ 4,000.00
tl 7
Picnic Shelter w/ Pad and Lighting
LS
1
$ 30,000.00
S 30,000.00
i< 8
�! 9
4' Metal Fence
6' Wood Fence
LF
LF
225
1616
$ 15.00
S 18.00
$ 3,375.00
$ 29,088.00
10
Shade Trees - 3" caliper
EA
30
$ 300.00
$ 9,000.00
11
Ornamental Trees
EA
18
$ 150.00
S 2,700.00
12
Shrubs
EA
90
$ 18.00
$ 1,620.00
12
13
Hydromulch
Irri ation
SF
SF
300,000
300,000
$ 0.05
$ 0.20
$ 15,000.00
S 60,000.00
14
It 15
Drinking Fountain
Fountain in Lake
LS
LS
1
1
$ 1,000.00
$ 15,000.00
S 1,000.00
$ 15,000.00
r. 'fA1 4'7n [n
auututal v • -,- . - •- -
Contingency $ 0.10 $ 24,137.05
Total $ 265,50755
Developer Cost S 125,000.00
City Cost $ 140,507.55
NOTE: This cost estimate is based on Carter & Burgess' understanding of the
program on December 14, 1999.
Carter & Burgess, Inc.
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Oty of Southlake, Texas
PROJECT MATCHING: FUNDS REQUEST FORM
Project Nta w Chesapeake
Place Park
-
contact Pers-on: Ste Gee
'
Mailing Address: 1431 Grgenwav Drive. Si ite-710 _
City: ir..r; -. State:
Texas- Zw: 752�0
Day Phone: 1972�.1,5't
Night Phono:
Fax Number:
(972;?�l 3
Additional 'mtwt Person:
_
Day Phone:
PRWI. r oF.SCRIPI FUN:
Development of Chesapeake Place
Park, a new 11.28 acre City park facility.
arvebPer
MY / SPDC
Clonrooaewt
Cosa
ll�atelkiRr lhnsds
'
Irngation
solow
_-
Hydwmulch
SI51000
Concrete Trails
$22,894
822,$g4
ShK Ornamemtal Tnm
('Tree Farm)
Phy�round
$14,700
$ 10,000
Shrubs
S 1,620
Benches M
S 2,000
S 2.000
Watts Fountain (1)
$ soo
S 300
Taa h RUVWles (2)
S 400
S 400
ArchnecturaVEngineering
S 8,000
..
Total
S125,114
S33 ,794
.i
' R"Uircd Stott vNe: T�DO Pn►*tW Ctunpkilan Vats. 08131 M
Projecla Cott: s16Ii • 9Q8 Amount of Funds Rcqucst¢d:. M s Z94 -
N: {�1arrta do �ferrcnrfu {aOaRVS'{/'XBUAIt1){P�eArer JhmxlrevisrdwrelcRiltgpol/t�•{b�.dne
Southlake Parks, Recreation and Open Space Master Plan
Neighborhood Parks
A neighborhood park is a park in a subdivision or neighborhood area within easy walking or biking
distance. It is a place where all age groups can relax and enjoy both active and passive recreation.
Special attention is given to facilities. for preschool and elementary school age children. Typical
facilities include:
✓Pmygrounds
✓open space for neighborhood pick-up games of baseball, soccer, football, etc.
✓multi -purpose court for tennis, hockey, basketball etc.
✓if shady, picnic tables, benches, grills
✓landscaping {irrigated or native)
✓security lighting
✓small parking lot, if any
✓day use facilities only (no lights)
Above all else, the neighborhood park should be a place of fun and relaxation for the entire
neighborhood.
Since neighborhood parks are typically less,than 5 acres, maintenance is less efficient. Due to
higher priorities and limited maintenance funds, city sponsored neighborhood parks are encouraged
to be a minimum of five acres (three acres if with a school).
Most of the existing neighborhood parks are private_ and have been built by developers and are
maintained by homeowner associations. It is anticipated that most fiaure residential development
will include developer constructed neighborhood parks. Older subdivisions or neighborhoods that
do not have a park within easy walking or biking distance will need to use school/parks and
community parks to meet their recreational needs. Joint school/park development and use between
the City of Southlake and the four school districts is encouraged at new and existing schools.
Existing public neighborhood parks include Lonesome Dove Park (7 acres) which was built by the
subdivision developer and maintained for two years by the developer. The other is Country Walk
Park (5 acres) which is adjacent to Carroll Elementary and has only four practice fields. Once the
neighborhood around the Country Walk . Park builds out, the City may want to work with the
neighborhood in master planning this park with additional recreational facilities that meet the needs
of the neighborhood.
Neighborhood park zones have been realigned from the original plan to include current land uses and
to coincide with SPIN neighborhood boundaries. The ideal neighborhood is approximately one mile
square (640 acres). with a population of 3,000 to 7,000. There continues to be ten neighborhood park
zones as there were in the original plan. Table III outlines the neighborhood zones, SPIN areas
included in the zones and the projected build -out population. The critical issue is that each zone
have access to neighborhood park facilities.
14
� hA-1
City of Southlake, Texas
MEMORANDUM
February 22, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Consideration of proposed conceptual layout for Bob Jones Park improvements
Action Requested: SPDC consideration of the proposed conceptual layout for Bob Jones Park
improvements.
Background
Information: During the past two months, staff has been working with Cheatham and
Associates on the design and conceptual layout for the planned improvements
at Bob Jones Park. The design process incorporates all of the components
approved by the Parks Board at the December 13, 1999 meeting and is within
the $2,371,000 construction budget for the previous and current fiscal year
funding.
The conceptual plan is the first step in developing the construction drawings
and bid specifications. The consultant and staff toured Bob Jones Park, as
well as reviewed aerial photographs of the site. This information, in addition
to topographic surveys, was used to help determine the layout of the site.
Other items taken into consideration during the planning process include the
preservation of existing trees where feasible, use of City versus Corps of
Engineers property, drainage patterns, vehicular and pedestrian traffic, future
park improvements, and proximity to surrounding development.
Staff will present the plan in detail at the SPDC meeting.
Financial
Considerations: SPDC approved a Parks Capital Improvement Plan that allocates $1,800,000
for Bob Jones Park Development in FY 2001, in addition to the $832,500
previously allocated in FY 1999. The project is being designed within the
project construction budget of $2,371,000 (this amount excludes engineering
fees and Corps of Engineers tree mitigation costs).
Citizen Input/
Board Review: The Parks and Recreation Board reviewed the Bob Jones Park conceptual
plan at their February 14, 2000 meeting and failed to make a
recommendation (3-3). Those Board Members not supporting the concept
plan indicated that their concern was not with the basic layout of the plan, but
rather that the removal of the multi -purpose equestrian arena from this area
of Bob Jones Park left the location of the arena in question. Staff noted that
the arena was not included in the long-range Parks CIP, therefore is not
U
Billy Campbell, City Manager
February 22, 2000
C
age 2
included in the concept plan being discussed. It was further noted that staffs
assumption has been that the arena would be built, along with other
equestrian facilities identified in the Bob Jones Master Plan, on the property
purchased from Ms. Marilyn Tucker. The Board asked staff to meet with the
homeowners in SPIN # 1, as well as the local equestrian association.
Staff met with the homeowners from SPIN #1 on Wednesday, February 23,
2000. Several of the homeowners in attendance are avid equestrians and
members of the Southlake Equestrian Association (SEA). Staff presented the
plan and answered questions regarding the proposed construction
improvements and planned trails. Staff also presented a preliminary
conceptual layout of the Tucker property to show how equestrian facilities
could be accommodated on the property at minimal impact to the
neighborhoods.
The homeowners in attendance were generally pleased with the proposed
concept plan and staff committed to continue working with the neighborhood,
especially at such time as when any plans are developed for the Tucker
property.
Legal Review: Not Applicable.
LOW, Alternatives: Input towards the proposed conceptual layout for the Bob Jones Park
improvements.
Supporting
Documents: • Presentation to the Board outlining the proposed conceptual layout
• Bob Jones Park Concept Plan
• Bob Jones Park - Construction and Engineering Cost Estimates
Staff
Recommendation: Place as an item on the February 28, 2000 SPDC Agenda to consider the
approval of the proposed conceptual layout for the Bob Jones Park
improvements.
0
Bob Jones Park Development - Construction 11 Engineering Cost Estimates
City of Southlake
Engineer's Job No. 001-603
December 10, 1999
Item
TPWD
Participation
Construction
Estimates
FY
1999-2001
FY
2002
FY
2003
Existing Design Items
Pavilion/Fishing Dock
Yes
$123,500
$123,500
--
--
Picnic Tables and Grills
Yes
$38,500
$38,500
--
--
Hike and Bike Trail 10'; no curb
Yes
$128,000
$128,000
--
--
6' Additional Practice Fields
Yes
$65,000
$65,000
--
--
1
Playground
Yes
$192,000
$192,000
--
Soccer Field Lighting
Yes
$120,000
$120,000
Subtotal:
$667,000
$547,000
$120,000
1 -
Design Items
'Proposed
Pond #2 with Well and Water Feature
Yes
$400,000
$259,000
--
$141,000
Park Si na a
Yes
$11,000
$11,000
--
--
Camp Facilities
Yes
$64,000
$64,000
'Day
I Amphitheater
Yes
$64,000
$64,000
-
--
Loop Road
No
$500,000
$500,000
-
--
''arkin 180 spaces)
No
$250,000
$125,000
$125,000
--
hase I Restroom/Concession Bldg.
No
$300,000
$300,000
-
--
Pump House #1 building enhancements
No
$10,000
$10,000
--
--
Storm Drain Headwalls and enhancements
No
$17,000
$17,000
--
--
'
Pond #1 Discharge Feature
No
$35,000
$35,000
--
--
Continuation of Pipe Rail Fencing 2200 I.
No
$44,000
$44,000
--
--
Phase II Restroom Building
No
$130,000
--
--
$130,000
Parking Lot and Roadway Lighting
No
$45,000
$45,000
--
--
Phase II Front Entrance w/
Landscaping/irrigation
No
$10,000
--
$10,000
--
Phase I Drainage and Sidewalk Improvements
No
$80,000
$80,000
-
Phase I Parking Lot Surface Coat
No
$84,000
$84,000
=_
Utilities Nature Center, Ph. I and II Restrooms
No
$400,000
$250,000
$150,000
--
Irrigation and Turf for Six 6 Practice Fields Yes/No
Subtotal:
$220,000
$2,664,000
$20,000
$1,824,000
--
$369,000
$200,000
$471,000
Engineering/Surveying/Architectural (9.8%)
COE Tree Mitigation
Grand Total Project:
$261,072
$50,000
$3,642,072
$178,752
$50,000
$2,599,752
$36,162
--
$525,162
$46,158
--
$517,158
Budget
$2,632,500
$500,000
$500,000
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N.Warks & RecreWontBOARDSIPKBOARDIPacket ItemstBobJonesCostComponents.doc
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City of Southlake, Texas
MEMORANDUM
r
February 25, 2000
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Funding criteria for natatorium
Action Requested: SPDC discussion on original motion regarding SPDC funding for Carroll
Independent School District (CISD) natatorium, specifically requirement
that CISD pursue alternative means of raising funds to repay SPDC
participation.
Background
Information: At its November 1, 1999 meeting, SPDC approved allocation of
$1,250,000 in funding towards the construction of the CISD natatorium.
The motion included the following stipulation:
SPDC participation in the CISD natatorium is contingent upon:. .. (3)
the CISD, with the assistance of the Joint Use Committee, making good
faith efforts in pursuing other funding sources through grants, corporate
sponsorships, individual donations, etc., for each of the fiscal years that
SPDC participates, and if funding should be secured by the CISD
through these measures, the CISD will reimburse to the SPDC the
contribution the SPDC has made in an amount equal to the other funding
received by CISD but not greater than the total SPDC contributions.
SPDC board member Rex Potter has suggested that SPDC review and
reconsider this requirement.
Financial
Considerations: SPDC has approved $1,250,000 in funding for the CISD natatorium
($500,000 in each of fiscal years 2000-01 and 2001-02, and $250,000 in
FY 2002-03.)
Citizen Input/
Board Review: N/A
Legal Review: N/A
Alternatives: As determined by SPDC.
Supporting
Documents: None
v
am
Bilty Campbell, City Manager
February 25, 2000
Page 2
Staff
Recommendation: Place as an item on the SPDC agenda for Monday, February 28, 2000 to
discuss alternative arrangements with CISD for partial repayment of
SPDC funds if CISD is successful in raising additional capital.
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SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
Actual Budget Actual Estimated (budget-est.) %
1998-99 1999-00 1999-00 1999-00 Difference Change
October $155,384 $ 153,170 $155,259 $155,259 $ 2,089 1.36%
November 103,444 139,860 150,165 150,165 10,305 7.37%
December 94,247 154,226 176,808 176,808 22,582 14.64%
January 156,915 127,185 127,185 -
February 99,787 116,386 116,386 -
March 97,318 109,438 109,438 -
April 155,959 177,185 177,185 -
May 128,839 149,391 149,391 -
June 124,662 142,443 142,443 -
July 173,349 191,081 191,081 -
August 122,865 138,968 138,968 -
September 121,005 137,231 137,231 -
$1,533,774 $1,736,564 $ 482,232 $ 1,771,540 $ 34,976 23.37%
low 13.22% 15.50%
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SOUTHLAKE PARK DEVELOPMENT CORPORATION
Capital Projects Status Report
February 23,2000
Phase II construction'
Design - Phase II Contract Began: June 17,1997
Consultant: MESA Design Group Grand Opening: March 4, 2000
Status: Bid packages are closed with the following contractors:
Bid #1 with Pittman Construction closed June 2, 1999 for a total amount of $594,429. Bid
#2a with NE1A3 Electric closed September 23, 1999 for an amount of $383, 843.50. Bid
package #2 with American Tennis Court Contractors closed December 21, 1999 for a total
amount of $860,929.74.
SPDC awarded bid package #3 to McWilliams Enterprises, Inc. for $443,259.00 to include
the Tennis Center and restroom /storage facility, which was completed earlier this month.
SPDC awarded bid package #4 to Sprinkle n Sprout, Inc. for $44,376.00 to include irrigation
improvements. Installation has begun and is complete.
Written estimates for landscape installation were received and awarded to Sierra Contractors
for $8,144.00. Installation is complete. Tree installation began in January and will continue
over the next few months.
Written estimates for the pond surface aeration system were received and awarded to
Greenscape Pump Services Inc. for $12, 775. Installation is complete.
Written estimates for wrought iron fence improvements were received and awarded to
American National Fence for $14, 604. Tennis Center wrought iron fence improvements
should be completed by the end of February. Pond fencing will then begin along the westerly
edge.
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Entrance Road Repair - F.Y. 19981 -919
Status: Estimates were requested of several contractors. No interest was expressed for
this project. Other estimates are being pursued as well as the potential of utilizing the City of
Southlake Public Works Department.
ID
Task Name
Duration
Start
z000
Apr 1 May Jun Jul AugSep IOct Nov Dec Jan Fab I Mar A r Ma Jun
1
Entrance Road Repair 155 days Mon 9IW99
Design 15 days Mon 9099
Construction _..._. 40 days Mon 2/14/00_
i
mnpleta
.... ; . ., ... , . ...
2
3
Phase III
Park Tr` ail - F.Y.199849
Status: Stajj is coordinating with Tom Thumb to ensure an acceptable transition
across property lines. Site base information is being assembled through the platting of
Bicentennial Park to illustrate existing conditions and improvements. The portion of trail
south of Oak Hill Subdivision is complete. Remaining trails will be reviewed with the Master
Plan update of Bicentennial Park.
ID
Task Name
Duration
,999 2000
2Do1
Qtr4
Qtr1 Qtr2 Qtr3 Qtr4 Qtr1 Qtr2 Qtr3 Qtr4
Qtr1 Qtr2 Qtr3 Qtr4
1
Park Trail 425 days
Design 15 days
Trail portion south of Oak Hill 15 days
Site based data collection 120 days
Review of design with Master Plan Update 60 days
... _._.... _...._. _._....
B
Park Board and SPDC approval 24 days
Advertise 10 days
Tabulation and award of contract 5 days
Obtain contract documents 5 days
Construction 00 days
----�-- -:----- '
-------------- - ---- ---- ----- ---- ---- 7-7 ----
'Complete
----� - ----r----� ----- --------- ---
- - - -- -
_ 90%
59r '
-- -----�-�--------- :------------ -------- -------------
'
'
--- -- -- -- -'---------- -------------- ---------------
2
3
4
5
6
7
a
9
10
Phase TI with TPWD Grant -
Design - Phase II Contract Began: January 3, 2000
Consultant: Cheatham Associates Estimated Bid: $178,752.00
Status: Information is being gathered toward design completion of all TPWD and
related elements. A preliminary conceptual plan has been developed and was reviewed by the
Parks and Recreation Board at their February 14, 2000 meeting. A SPIN #1 meeting was
held on February 23, 2000 to gather input from the neighborhood residents on the proposed
conceptual plan.
Page 2
?CWZV
ID
Task Name
Duration
2000
Dee
1 Feb I Mar Apr May Jun Jul Au S Oct
2
Amendment No. 3 360 days
Conceptual Plan Development 41 days
Prepare Preliminary Base Plan and Schedule 22 days
Parks and Recreation Board Review and Approval 8 days
SPDC Review and Approval 10 days
' i
Complete �
---- T---- -ter----r--'�---r---�---
.A ,--------T----
i
3
4
5
6
Nature Center Planning -
Status: The facility is in place.
Noble Oaks Park - F.Y. 200i -01
Status: Design has been held pending coordination of adjacent improvements with
CISD currently scheduled for June, 2000. Staff has completed a designated parking area to
deter vehicular traffic through the park The Parks and Recreation Board approved a
recommendation to remove the pond if the Carroll I.S.D. participates in the cost of removal.
If not, the pond removal will be reviewed when the park concept plan is developed.
Koalaty Park - P.Y. 2"000-01
Status: Backstop replacement by American National Fence is complete. Irrigation
improvements installed by the developer of Countrywalk Estates are being repaired for
operation. Tree transplanting fronting Village Green and Continental Blvd. is near
completion.
Royal and Annie Smith Park - F:Y.1"9-00
Status: A temporary trail was constructed along the right-of-way from Ridgewood
Subdivision to Florence Elementary. SPDC approved $50, 000 for planning and construction
of initial park improvements in FY 1999-2000.
Lonesome Dove Park F.Y.'1998-99
Status: All requirements of the developer's agreement are being addressed. As -
built information has been received. Existing irrigation repairs are progressing.
On November 6, 1999, the City hosted a neighborhood workday for the park. Activities
inlcuded general cleanup, pruning of trees, and planting of additional trees and shrubs. The
event was very successful. Water fountain, playground and lighting improvements are being
undertaken.
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"Chesapeake" Park = F.Y.-
Consultant: Carter Burgess Inc. Estimated Bid:
Status: A request from the developer for City participation will be considered by
SPDC on this month's agenda.
"Sheltonwood" Park - F.Y.
Status: None.
ISTEA Grant - Cottonbelt Trail--'F.Y.1.94'i=QB
Status: A request has been sent to DART to transfer right-of-way obligations to the
City of Grapevine. The City of Colleyville and Grapevine have an opportunity to build the
trail more efficiently with approved funding in the year 2005. A request is being prepared for
TxDOT to eliminate City of Southlake participation.
Continental Boulevard Trail (White Chapel to Davis) - F.Y. 1998-90
Design - Phase I Contract Completed: November 25,1997
Consultant: Dunaway Associates, Inc.
Status: Trail improvements (6' trail alongside Continental from the Country Walk
subdivision to N. Peytonville) are pending Phase I improvements to Continental Boulevard. A
notice to proceed on W. Continental improvements from Davis to N. Peytonville was issued on
December 6, 1999. Construction on this section has begun and is anticipated to be complete
by June 2000.
Teen Center -
Teen Center Survey — Contract Cost: $10,000
Consultant: Raymond Turco and Associates
Status: Citizen committee is working with the consultant to design the survey
instrument.
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Budget -. $100,OOQ
'enture Allev Pau.:,... 1._ iLN_ ,....
Approved by SPDC: August 17,1998
Approved by Park Board: February 3,1997
Status: SPDC approved $15, 000 at the August meeting to begin construction on the
completed 20' and 45' pavilion. Funds received have
completion ofsix covered picnic tables and a 30' allowed for the purchase and
pavilion. A fourth pavilion (20' locat'
was approved by Parks and Recreation Board near the n
Parr Installation by volunteers is substantiallBasketball courts of Bicentennial
y complete.
Southlake Baseball Association —
Approved by SPDC: January 25,1999
Approved by Park Board: January 11,1999
Status: SPDC approved $30, 000 at the January meeting to address requested
the Southlake Baseball Association. All items have been completed with exception to Items by
construction of batting cages which has be p
check to the City for their matching requirementfor the batting cage ake Baseballn the a ration issued a
$24,197.07 on February 7, 2000. mount of
Southlake Girls Softball Association —
Approved by SPDC: February 22,1999 and Janus
Approved by Park Board: February 8,1999 and January 24, 2000
Status: SPDC approved $5, 000 at the February 1999 meeting and an additions
$3, 366.50 at their January 24, 2000 meeting to construct batting cages. Installation 1
begin next weep The Southlake Girls Softball Association issued a check to the Cityf otheir
will
matching requirement for the batting cages in the amount of $8, 366.50 on Februa 7, 2000
ry .
Southlake Equestrian Association -
Approved by SPDC: September 27,1999
Approved by Park Board: September 13,1999
Status: SPDC approved $10, 000 at the September meeting to install various item
requested by the Southlake Equestrian Association. Installation is pending with the s
Association.
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Northeast Tarrant Tennis=
Approved by SPDC: September 27,1999
Approved by Park Board: August 9,1999
Status: SPDC approved $2, 500 at the August meeting to provide items requested by
Northeast Tarrant Tennis.
Senior Tree Farm #t -
Approved by SPDC: January 16,1998
Approved by Park Board: December 8,1997
Status: All trees have been planted. The drip irrigation is 100% complete. At the
Lonesome Dove Park neighborhood workday on November 6, 1999, four (4) Redbuds and two
(2) Sawtooth Oaks from Senior Tree Farm 41 were planted in the park Maintenance on the
remaining trees is ongoing with resources allocated from the Texas Forest Service Grant of
$4, 300 for Senior Tree Farm #3 in FY 2001.
Senior Tree Farm #2—
Approved by SPDC:
Approved by Park Board:
Status: The Texas Forest Service Grant of $8, 400 ($4, 200 Grant Award with a $4, 200
Required Match) began on October 1, 1998. The City received a check for the grant from the
Texas Forest Service on December 17, 1999, and all project requirements are completed. The
grant money assisted in the planting of five hundred and twenty-eight (528) trees at Senior
Tree Farms #1 and #2, utilizing five hundred and eighty-three (583) volunteer hours.
Maintenance of the trees is ongoing with resources allocated from the Texas Forest Service
Grant of $4, 300 for Senior Tree Farm #3 in FY 2001.
Senior Tree Farm #3-
Approved by City Council: June 15,1999
Approved by Park Board: June 7,1999
Status: The Texas Forest Service Grant of $8, 600 ($4, 300 Grant Award with a $4, 300
Required Match or in -kind services) began on October 1, 1999. The site location is to be an
expansion of Senior Tree Farm #2 off of Shady Oaks. To date fencing has been relocated to
accommodate the expansion, a portable storage shed has been placed at the site, and the grow
bags installation complete. Four -hundred (400) saplings (Lacebark Elm, Cedar Elm,
Shumard Oak) were planted on February 12, 2000. The drip irrigation system is seventy-five
percent (75%) complete. Pruning at Tree Farm #1 has begun.
Timeline on next page.
Page 6
1 1999
Status: All improvements are completed at St. Martin's in -the -Field; four (4) practice
areas are available.
Complete
Complete
$12,775.00
$ 5,277.00
Bicentennial Park Phase II pond surface aeration system.
Senior Activity Center irrigation system.
Complete
Hold
$
4,234.50
Senior Activity Center concrete sidewalks and patio.
$
1,760.00
Senior Activity Center shuffleboard court.
Complete
$
8,061.25
Bicentennial Park pavilion tables and benches.
Complete
$
7,765.00
Bicentennial Park drinking water fountains.
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2000 -
' Complete $14 604.00 Bicentennial Park Phase II Wrought Iron Fencing.
Complete $ 2,817.85 Bicentennial Park Erosion Control.
' 50% Complete $ 3,000.00 Tree Transplanting at Bob Jones Park.
Complete $ 499.00 Tennis Center Pro -Shop Window Tinting.
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