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1998-11-18City of Southlake, Texas MEMORANDUM November 18, 1998 TO: Southlake Parks Development Corporation Board of Directors FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: November 23, 1998 Board Meeting The next meeting of the Southlake Parks Development Corporation has been scheduled for Monday, November 23, 1998 at 6:00 p.m. in the Council Chamber at City Hall. Below is a summary of the items which will be addressed at the meeting: Agenda Item No. 2, Executive Session. As has become our practice, we will convene into Executive Session to discuss the value, exchange, purchase, lease or sale of real property, pursuant to Section 551.072 of the Texas Open Meetings Act. FYI, an updated West Beach map has been included in your packet. Agenda Item No. 4. Public Forum. This is time set aside during the meeting to allow the public to address the Board on non -agenda items. As a reminder, it is important to note that the Board's options during Public Forum are 1) to listen, 2) ask questions of the presenter or staff, or 3) direct staff to place the item on a future Board agenda for deliberation by the full Board. In order to comply with the Open Meetings Act, you should resist the temptation to deliberate among yourselves on any topic raised during Public Forum, since these items have not been specifically posted and identified for Board discussion/consideration. Agenda Item No. 5A. Approval of the October 26, 1998 meeting minutes. Please notify Kim Bush (ext. 702) if you have changes to the minutes for the SPDC meeting. She will bring �, updated minutes to the meeting for approval on consent agenda. Southlake Parks Development Corporation Board of Directors Meeting August 17, 1998 Page 2 Agenda Item No. 5B. Approve additional $10,000 in matching funds to Southlake Community Playgrounds, Inc. for construction of pavilions. As the memo from Community Services Director Kevin Hugman points out, Mr. Abernathy has been successful in his fundraising efforts, so much so that he is requesting additional matching funds to expand the project. Note that your approval of his request would bring the total matching funds to $25,000 -- the same amount originally allocated to Leadership Southlake for this project. Please let Kevin know if you have any questions about this item. Agenda Item No. 6A. Change Order #1 to Thomas Brothers Grass for preparation of soil prior to laying sod at Bob Jones Park. The memo from Kevin Hugman describes our need to prepare the soil prior to laying the sod at Bob Jones Park. The dilemma faced with the sod installation emanates directly from our difficulties finalizing the grant with TPWD. Fortunately, staff has 4W been able to convince them to consider covering this cost, in spite of the fact that we have not yet signed the contract. In any case, we must get the sod installed as soon as possible. Otherwise, we risk not having the fields ready for spring play. Regarding the vendor liens previously discussed by the SPDC, we are still working with one property owner to determine his willingness to provide us a discount for an early payoff. He wanted to give it some thought. We have tried to accommodate him, but time is of the essence given our situation with the grant. As such, we plan to move forward with paying off the note in full if we do not hear from him soon. It is imperative that we get the deeds to TPWD as soon as possible. Agenda Item No. 6B. Authorization to advertise for bids for moving Monticello Information Center to Bob Jones Park. Terry Wilkinson donated the Monticello Information Center to the City of Southlake for use at the park, and the Park Board approved the donation (per the donation policy) at its October 12 meeting for use as a part of the Nature Center at Bob Jones Southlake Parks Development Corporation Board of Directors Meeting August 17, 1998 Is v Page 3 E Park. As Kevin Hugman points out in his memo, the Nature Center Committee met at the site and located a suitable area to place this building, shown on the map attached to his memo. We have talked to several contractors about moving the facility, who have provided varying cost estimates. As such, staff is recommending we bid the project. We believe we have the time to take this approach, given our conversations with Mr. Wilkinson. Agenda Item No. 7A. Financial Report/Budget. An updated sales tax report has been included in your packet. Note that the financial report is not in the packet. This is due to year-end activity. Staff will provide you with a copy of the updated report at your meeting. Should you have questions prior to the meeting, call Lou Ann Heath (ext. 716). Agenda Item No. 7B. Status Report of SPDC Projects. The updated report has been included in ar your packet. Should you have questions prior to the meeting, please call Ben Henry. SKY L City of Southlake, Texas MEMORANDUM November 17, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Approve additional $10,000 in matching funds to Southlake Community Playgrounds, Inc. for construction of pavilions. At its August 17, 1998 meeting, SPDC approved matching funds in the amount of $15,000 to Mr. Larry Abernathy of Southlake Community Playgrounds, Inc. At the time, he had raised that amount towards the construction of three pavilions (one 45' diameter pavilion and two 20' diameter pavilions) at Bicentennial Park. You may also recall that Mr. Abernathy planned to only purchase the 45' and one 20' pavilion if he was unable to raise any additional funds. He has now raised approximately $25,000 and is requesting an additional $10,000 match from SPDC to bring the total funds available for this project to $50,000. You may recall that at its regular Park Board meeting of February 3, 1997, the Park Board unanimously approved a recommendation for SPDC funding to Leadership Southlake, not to exceed $25,000. Southlake Playgrounds, Inc. as you know, has now undertaken this project. Due to the additional funds available, Mr. Abernathy has been able to purchase the materials for all three pavilions, (45', 30', and 25' diameter), one of which is larger than originally planned. In addition, he has also been able to purchase six covered picnic tables that will be dispersed at various locations throughout Bicentennial Park. The Park Board approved the site location of the 45' and 20' pavilions at its regular meeting on August 10, and approved the location of the added 30' pavilion at its November 9, 1998 meeting. Staff requests you place this item on the regular agenda for consideration by SPDC at their November 23 meeting. Please contact me or Park Planning and Construction Superintendent Ben Henry if you have any further questions. Attachments: Sketch of portion of Bicentennial Park showing locations of pavilions 0* 06 SaAw PARKS & RECREATION SHM N0. of cKaiu►reo er DATE CHECKM BY DATE .................:.......... : O4t ISnOt SiM6i iiG i �P+aAeCl ®. uc.. GmW Wn 01411 To Om. M0* TOIL FREE 14aM- A0 \5-;6 —a City of Southlake, Texas c R MEMORANDUM November 18, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Approve Change Order #1 to Thomas Brothers Grass for sod base preparation You will recall that in June 1998, SPDC awarded a bid to Thomas Brothers Grass at a cost of $53,762.40. Due to a number of factors (Texas Parks and Wildlife grant, irrigation, dry summer) we did not lay the sod immediately. We have continued to delay the sodding because of the grant contract, but now feel we must install the grass prior to the weather turning cold to still have it available in time for the spring soccer season. Because of the dilemma we are in, Texas Parks and Wildlife has verbally agreed with us and said they will consider the cost in the grant reimbursement, even though we do not yet have a signed contract with them Because of the delay, the soil conditions at Bob Jones Park now necessitate soil preparation in order for us to have the best possible chance to allow the grass to root before it becomes dormant for the winter. It is for this reason that we are bringing forth Change Order #1 to the contract with Thomas Brothers Grass. In order to keep the costs as low as possible, we reduced the soccer field perimeter area to be sodded (the perimeter outside of the actual game field playing area). The resultant change order amounts to a net increase of $5,603.80. The cost of this change order can be absorbed by the SPDC reserves for FY 1998-99, or from cost savings on other projects within Bob Jones Park. Staff requests you place this item on the regular agenda for SPDC consideration at their November 23 meeting. Please contact me or Park Planning and Construction Superintendent Ben Henry if you have any further questions. KH Attachment: Change Order #1 to Thomas Brothers Grass for sodding of soccer fields 66L , I CHANGE ORDER No. 1 Dated: November 9,1998 Project - Bob Jones Park - Phase I Soccer Field Improvements Contract For _Sodding of Soccer Fields Contract Date July 9. 1998 To: _ Thomas Bros, Grass Contractor You are directed to make the changes noted below in the subject Contract: City of Southlake Owner Dated Nature of Changes: Remove Following Items From Contract: 1) Certified Bermuda 419 Sod as specified. Additional Work to beConstructed: 1) Prepare sod base on (3) 1Ou fields. (247 ft. x 157.5 ft) 2) Prepare sod base on (8) 8u fields. (157 ft. x 98 ft.) 3) Install common Bermuda sod within 5141.f. drainage swale. Quanti1y Unit Price Total 1, 652.12 s.y. 1.90 s.y. $3,139.03 Total Deleted = $ 3,139.03 Quanti1y Unit Pricg Total 116,707 sf. 0.035 sf. $4, 084.75 123,088 sf. 0.035 sf. $4,308.08 200 s. y. 1.75 s. y. $350.00 Total Added = $ 8,742.83 Total Amount Change Order = $ 5,603.80 %m-, Page 1 of 2 L- These Changes result in the following adjustment of Contract Price and Contract Time: Contract Price Prior to This Change Order $ 53,762.40 Net Resulting from This Change Order $ 5,603.80 (10.4%) Current Contract Price Including This Change Order $_ 59-366.20 NSPE-ASCE 1910-8-B (1978 Edition) Contract Time Prior to This Change open calendar days Net Resulting from This Change Order 0 Current Contract Time Including This Change Order open calendar days The Above Changes Are Approved: The Above Changes Are Accepted: Curtis E. Hawk City Manager Date _ .1998 Date 60.3 Page 2 of 2 Thomas Bros, Grass Contractor City of Southlake, Texas MEMORANDUM November 17, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Authorization to advertise for bids for moving Monticello Information Center to Bob Jones Park. At its October 12 meeting, the Park Board approved the donation of the Monticello Information Center for use as a Nature Center at Bob Jones Park. This approval was contingent upon the selection of a suitable site by the Nature Center Committee. On Sunday, October 25, Park Planning and Construction Superintendent Ben Henry met at Bob Jones Park with Nature Center Committee members to determine a location for the donated building from Mr. Terry Wilkinson. The committee determined a location that would be suitable and would be accessible in the near term. At the time Mr. Wilkinson offered the donation, he estimated the cost of moving the trailer to be approximately $7,000 to $8,000. Now that a location has been selected, we have begun getting quotes from moving firms. There has been a large difference between the verbal quotes received so far, from $20,000 to $8,500. Because of this disparity, staff requests authorization to advertise for bids, in the event the cost exceeds the $15,000 state law limits. We are working with Mr. Wilkinson as far as the time frame for moving the building, but two weeks ago, he did not seem to be concerned that it be moved in the immediate future. It is our belief he will work with us regarding the timing, but we also are sensitive to his need to make the lot the Center is on, available for home construction. Staff also recommends that concrete piers be poured on which to place the structure to increase stability. We estimate this cost to be approximately $3,000, depending on how many piers are necessary. This portion would be contracted separately. There will also be a cost for utility service to the building, which we are still reviewing and will bring forward at a later date. The approved 1997-98 SPDC budget allowed $20,000 for planning of the nature center. Although it would be prudent to allocate funds for architectural design and development of a concept plan for the nature center, we recommend that this money be used to cover the costs of moving this building in order to begin the implementation of the Nature Center project. Additional funding for architectural design could be reallocated from any cost savings on other projects at Bob Jones Park, or perhaps donations to the Nature Center Committee could also offset the design costs. It is staff s understanding that the Nature Center Committee would like to see the entire project built with donated funds and/or donated labor and materials. bb, i I C Curtis E. Hawk, City Manager November 17, 1998 Page 2 Staff requests you place this item on the regular agenda for consideration by SPDC at their November 23 meeting. In the event the bids are less than $15,000, we request authorization to move forward with the low bid as soon as feasible. If the bids received are greater than $15,000, then we will bring the award of bid back to SPDC for their consideration at their next meeting. Please contact me or Park Planning and Construction Superintendent Ben Henry if you have any further questions. KH Attachment: Proposed Site location of Nature Center at Bob Jones Park LAW L SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT r998-99 collected budget to date ir $1,510,525 $155,384 budget balance balance percent $1,355,141 89.71 % MONTH FISCAL YEAR 96-97 % Inc -Dec FISCAL YEAR 97-98 % Inc -Dec FISCAL YEAR 98-99 % Inc -Dec :-October $80,946 25.8% $118,582 46.5% $155,384 31.0% November 67,684 21.0% 96,832 43.1% - n/a December 57,542 10.7% 81,935 42.4% - n/a January 99,437 41.7% 133,219 34.0% - n/a February 62,836 31.9% 84,457 34.4% - n/a March 52,366 1.5% 80,074 52.9% - n/a April 91,192 33.1 % 107,650 18.0% - n/a May 76,289 39.5% 108,880 42.7% - n/a 85,906 53.0% 100,117 16.5% - n/a '1y 111,927 24.5% 137,036 22.4% - n/a .,,August 92,426 39.7% 112,063 21.2% - n/a September 86.958 42.0% 100,085 15.1 % = n/a -'-TOTAL $965,508 30.8% $1,260,929 30.6% $155,384 31.0% [October November December January February March April May June July ^ gust ember 0 Actual Budget 1997-98 1998-99 $ 118,582 $ 142,061 $ 96,832 116,005 81,936 98,159 133,219 159,596 84,457 101,179 80,074 95,928 107,650 128,964 108,880 130,438 100,117 119,940 137,036 164,169 112,063 100,085 134,251 119,835 _ $ 1,260,928 $ 1,510,525 $ 19.79% Actual Estimated 1998-99 1998-99 155,384 $ 155,384 $ - 116,005 - 98,159 - 159,596 - 101,179 - 95,928 - 128,964 - 130,438 - 119,940 - 164,169 - - 134,251 119,835 _ 155,384 $ 1,523,848 $ 20.85% budget-est.) Difference 13,322 13,322 Chanae 9.38% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.00% 0.88% SLSTX99.XLS Southlake Parks Development Corporation FY1998199 Capital Projects Budget Presented November 23, 1998 IAJ B D E F G H ' I 2 ! Total i Actual Actual 3 4 FY1997-98 Carry-over FY1998-99 I Approved FY1998-99 Approved Transactions j Transactions Fiscal YTD ; Project To Date s Budget Budget Budget Oct 98 as of Oct 98 6 7 REVENUES/OTHER SOURCES � 8 'Fund Balance $ $ (447,000)I $ 5,405,038 $ 1 $ 5,405,038 9 i 1 (unaudited) I (unaudited) 10 ;Interest Earnings $ $ 175,000 1 $ 175,000 S $ 11 Donations -Matching Funds $ $ S - $ I $ 12 ITPW Grant Proceeds $ $ 250.000 1 $ 250,000 $ I $ 13 'Operating Fund Transfer $ $ 500,000 $ 500,000 $ i $ 14 !Bond Proceeds $ $ 4,500,000 S 4,500'000 S S 15 iTotal Revenue/Other Sources (excluding fund balance carved forward) 1 S S 5,425.000 $ 5,425'000 S S 17 REVENUES and FUND BALANCE in excess of/ s $ 597,750 $ 825,545 $ (91,472)1 $ 2,939,110 18 (Less than) EXPENDITURES 19 20 EXPENDITURES 21 RESERVE FOR UNANTICIPATED PROJECTS $ $ - I $ - $ S 22 23 LAND ACQUISITION: $ $ 1.900,000 $ 1,900,000 $ $ 24 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES 1 $ I $ 450,000 I $ 450,000 $ S 25 i i I I 26 'NEIGHBORHOOD PARKS: $ $ - S - $ $ 27 28 COMMUNITY PARKS: I 29 Southwest $ $ I $ $ $ 30S ou $ $ $ CITY PARKS: !Bicentennial Park - adjacent tracts $ 300,000 $ $ 300,000 $ 1 $ 34 Bob Jones Park - lots (West Beach) $ 1,621,600 $ $ 1,621,600 $ 3,200 1 $ 1,215,001 35 Bob Jones Park - adjacent tracts $ - $ $ $ $ 36 JI 37 ;SPECIAL PARKS: I 38 Teen Center site $ $ $ S $ 39 40 LINEAR PARKS AND TRAILS: $ $ i $ $ S 41 ; Park land acquisition i 42 Trail system development (additional ROW) 43 1 44 iOPEN SPACE LAND ACQUISITION $ 470,000 $ I $ 470,000 $ $ 45 46 PARK DEVELOPMENT: ! 47 1 NEIGHBORHOOD PARKS: 48 IKoalaty Park 49 1 Planning $ 10.000 $ $ 10,000 $ S 5,095 50 Phase I $ S I $ $$ 51 Phase II $ - $ $ $ $ 52 53 Noble Oaks Park 54 Planning $ $ $ $ $ 55 Phase 1 $ $ S S S 56 1 Phase 11 $ $ I $ I $ I. $ 57 58 ;Lonesome Dove Park 59 1 Planning $ $ $ 1 $ 1 S 60 i Phase I $ $ 60,000 $ 60,000 $ $ 61 1 Phase II $ $ - $ - I $ S 62 63 'COMMUNITY PARKS: I 1 I I Royal and Annie Smith Park ! ! 1 Planning $ $ $ $ $ 661 1 Phase I $ $ $ $ $ Prepared 11120/98, 4:58 PM Page 1 of 3 L:lfinancelspdcLSPDC1098.XLS C 14 14 0 H 0 0 A 0 0 0 Southlake Parks Development Corporation FY1998/99 Capital Projects Budget Presented November 23, 1998 A B D E F G H I Total Actual Actual 3 1 FY1997-98 FY1998-99 1 FY1998-99 Transactions Transactions 4 1 Carry-over Approved Approved Fiscal YTD Project To Date 5 1 Budget Budget 1 Budget Oct 98 as of Oct 98 67 Phase II S S S - $ $ 68 69 !Southeast Park 70 1 Planning $ $ $ - $ $ 71 1 Phase 1 j $ $ S $ $ 72 1 Phase II $ $ $ S $ 73 74 Southwest Park i 1 75 Planning $ S :, $ $ $ 76 Phase l 1 $ $ $ $ $ 77 Phase 11 1$ S S $ i s 78 I 79 jTeen Center 1 80 Planning $ $ 150,000 $ 150,000 $ $ 81 Phase I $ $ - $ - $ $ 82 Phase II $ $ S $ $ 83 I 84 Community Center/Recreation Center i 85 Planning $ $ $ $ S 86 1 Phase I $ $ S $ $ 87 1 Phase 11 $ $ $ $ I $ 88 i i 89 CITY PARKS: 90 Bicentennial Park 91 Phasel) K92 Bid Package #1 , Earthwork, Utilities, Vehicular paving 1 $ 597,263 $ $ 597,263 $ 65,250 $ 65,506 43 4198 Pittman Construction $590,646 S - $ s - $ $ ! co#1-7/98 drainage=($5,217); co#2-7/98 concrete=$12,000 $ - $ $ - $ $ IW Bid Package #2 Court Construction $ 851,019 $ $ 851,019 $ $ 96 1 8/98 American Tennis Court Contractors s - $ $ - $ $ 97 !Bid Package #2a, Court Lighting $ 377,281 $ 1 $ 377,281 $ $ 5.998 98 1 8/98 NEMA 3 Electric, wBallfields #1, #3 $ - $ $ - $ $ 99 !Bid Package #3, Structures (Mesa 9/22/97 est.): S $ 410,750 i $ 410,750 1 $ S 100 1 Tennis Facility ($290,750) $ $ - S $ S 101 i Restroom/Storage ($120,000) s $ $ - $ - $ 102 Design Contract (Mesa) $ 161,910 $ $ 161,910 $ 3,293 1 $ 151,423 103 1Landscape/Irrigation i $ $ 70,000 1 $ 70,000 s - ! $ 104 !Fence Extension -Adventure Alley i $ $ 5,000 1 S 5,000 $ $ 105 1 Entry Road Patching $ $ 5,000 1 $ 5,000 $ $ - 106 i Fences - Fields #4 & #5 I $ 16,805 $ - $ 16,805 $ $ 15,482 107 1 108 1Phase III 1097 Loop trail within park $ $ 100,000 $ 100,000 $ $ 110 1 roofing for in -line hockey court $ $ 60,000 $ 60,000 $ s 111 j Aquatics facility $ $ - $ $ $ 112 North Berm construction $ $ $ $ $ 113 Additional ballfield construction s $ $ $ $ 114 ! 115 CITY PARKS: 116 Bob Jones Park 117 1Phase I I 118 Grading / Berm ($369,718 awarded 8/97 J Amold, CO#1-4198) S 369,718 1 $ ! s 369,718 $ $ 314,926 119 Cultural Resource Survey $ 8,900 $ 1 $ 8,900 $ $ 8,753 120 Engineering Services ($166,733 Cheatham-partA and B) S 166,733 $ $ 166,733 $ $ 155,131 121 16/98 irrigation (A New Deal Irrigation) $ 164,345 $ $ 164,345 $ $ 162,771 122 Fence - 12197 Ratliff-c1o#1-3198 gates=$2100;co#2-8/98 fence=$6512) S 45.437 $ $ 45,437 $ 2,000 $ 35,195 ($248,970 awarded 12/97 Bertram) $ 248,970 $ 1 $ 248,970 $ 14.666 $ 268.651 pal6/98 sod 14 soccer fields (Thomas Brothers) $ 53,762 $ $ 53,762 $ - S r123,!Parking ' j 3 Soccer Fields w/o lights (GRANT) ($93,000 part of 14 fields) 5 - $ ' $ - $ $ • 115 Picnic Tables w/ grills (15 in Phase 11) $19,250 $ $ 19.250 1 S 19,250 $ ! $ iFishing Dock $38,100 S - $ 38,500 1 $ 38,500 $ $ • !Playground $96,000 $ s 96,000 1 $ 96.000 $ $ t129• ' 1Practice Fields $38,500 1 s - S 38,500 $ 38,500 S $ Prepared 11120/98, 4:58 PM Page 2 of 3 L:lfinance\spdctSPDC1098.XLS 0 11 I 0 14 0 11 L Southlake Parks Development Corporation FY1998/99 Capital Projects Budget Presented November 23, 1998 A B L D E F G H I I . 2 Total Actual Actual 3 FY1997-98 FY1998-99 1 FY1998-99 Transactionsj Transactions a Carry-over Approved Approved Fiscal YTD Project To Date 5 Budget Budget Budget Oct 98 as of Oct 98 130 • Pavilion $85,00' $ $ 85,000 1 $ 85,000 $ S 131 132 Phase II j 133 • Playground $96,000 $ $ 96,000 i $ 96,000 $ $ 134 • 15 Picnic Tables w/ grills S19,250 Is $ 19,250 1 $ 19,250 S $ 135 • Fishing Pond $102,500 $ $ 102,500 $ 102,500 $ $ 136 • Day Camping Facilities $64.000 $ $ 64,000 $ 64,000 $ $ 137 • Amphitheater $64,000 $ s 64,000 $ 64,000 I $ s 138 • Signage $1,000 $ S 1,000 :. S 1,000 $ $ 139 • Lighting Soccer Fields $35,000 $ I $ 35.000 !. $ 35,000 $ 2,000 S 2.000 140 Loop Road - $500,000 (in addition to grant money) I $ S - 1 $ - $ - s 141 Hike & Bike Trail $128,000 $ $ 128,000 1 S 128,000 $ s 142 Planning and Construction S45,500 $ $ 45.500 S 45.500 $ $ 143 144 CITY PARKS: 145 Bob Jones Park 146 Phase III I 147 Nature Center $ 20,000 $ $ 20,000 i $ $ 148 149 Phase IV $ - $ - $ - $ s 150 I i 151 1LNNEAR PARKS AND TRAILS: 152 Signage for On -Road Trails $ $ 5,000 I $ 5,000 I $ $ 153 1 I 154 Continental -Phase 1 $ 9.000 $ 150,000 $ 159,000 S $ 3.568 155 Continental -Phase 2 $ 5 $ $ $ 456 7 Loop trail from Bicentennial to DUrham/CJHS $ $ - $ $ $ 8 159 Fox Hollow equestrian trail $ $ 12,000 15 12,000 $ $ - 160 I I 161 ISTEA Grant - Cottonbelt Trail $48,000 $ 48,000 1 $ - 5 48,000 $ 815 S 3,215 162 163 MATCHING FUNDS -COMMUNITY PROJECTS: ! �} 164 ,Adventure Alley Pavilion ($25,000) s 15,000 $ $ 00 $ $ 165 jTree Farm (app. 12/97-donations FY98=$2,069+$1,500=$3,569) j $ 1,500 $ $ 1.500 I $ $ 3,264 166 1 Remaining Balance $ - $ 1Q0000 5 101000 $ $ - 167 i i 'C' 168 SPECIAL PROJECTS: s - $ 50,000 S 50,000 $ - $ 169 Senior Activity Center $ 55,000 $ - $ 55.000 $ 248 $ 49,949 170 171 JOINT USE PROJECTS: 172 JEquipment $ 5,000 $ S 5,000 $ - S W3 Signage - All Parks $ 7,000 $ I $ 7,000 $ $ 174 Gymnasiums $ - $ - S - $ I $ 175 j Ball field development $ - $ 20,000 $ 20,000 $ $ 176 i 177 GRAND TOTAL EXPENDITURES $ 5,624,243 $ 4,380,250 $ 10,004,493 i 5 91,472 1 $ 2,465.928 178 • TPW GRANT ELIGIBLE I Prepared 11/20198, 4:58 PM Page 3 of 3 L:\finance\spdc\SPDC1098.XLS L 0 SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report November 17, 1998 Land Acquisition - OLaLub: A signed pease agreement for the Wilkinson property allows construction to begin during purchase negotiations, which are ongoing. Phase II construction L %'alsu - 1 uaau ii %,vu1.1-act Began: June 17, 1997 Estimated Completion of Construction: February 1999 Consultant: MESA Design Group Status: SPDC awarded bid package #1 to Pittman Construction for S590, 646. Change Order #1 (drainage reduction) was approved in July to deduct S5,127. Change Order #2 (concrete cost) was approved in July to add S12,000. Earthwork and utilities are substantially complete. vehicular paving will be completed this month. SPDC awarded bid package #2 to American Tennis Court Contractors for S851, 019.00 to include 13 tennis courts, 3 basketball courts, and I in -line hockey court. Tennis court construction will begin this week followed by the courts for basketball and in -line hockey. SPDC awarded bid package #2a to NENiA3 Electric for S377, 281.00 to include lighting ball fields 1 and 3 with all Phase II court lighting with exception of the basketball courts which are unlighted. Installation will begin this month with exception of the in -line hockey court which is being held pending cover design options. SPDC awarded bid package #3 to McWilliams Enterprises, Inc. for $443,259.00 to include the Tennis Center and restroom /storage facility. Construction will begin with signing of the contract. Adventure Alley Fence Extension - F.Y. 1998-99 .3tatua: 1 ne 4J pavctton under construction by Southlake Playgrounds, Inc. will incorporate a portion of the fence extension. As construction nears completion, fence closure can be implemented. Entrance Road Repair - F.Y. 1998-99 Status: )taff will review options for repair of the eirti-ance road. Pa,ze I q 611 `J L aw Softball Field 3 Lights - F.Y. 1998-99 atsatus: )rL,,(_awarc a improvements to NEMA3 Electric as part of Phase II Bid Package #2a. Construction will be completed Spring, 1999. Phase III Park Trail - F.Y. 1998-99 otatus: Augnment of the park trail is being designed by staff and will be submitted when completed for Board approval. Cover for In -line Hockey - F.Y. 1998-99 Status: eroposals from qualified design consultants will be requested for the cover of the in -line hockey facility. Land Acquisition - status: Progressing well through the City Manager's Office. An updated map of Bob Jones Park lot acquisition has been included in the packet. Phase I with TP" Grant - q-onsultant: uieatham and Associates Began: March 18, 1997 Status: Contracts with James Arnold Construction for earthwork and J.L. Bertram for vehicular paving have been completed and closed. Ratliff Iron Works has installed and painted 95% of the fence. Change Order #1 (gates) was approved with the Award of Bid. SPDC approved Change Order #2 for additional fencing along the northeasterly corner of the soccer fields. SPDC awarded irrigation improvements to `A New Deal ' Inc. Construction. Installation is substantially complete. Grass sod of soccer fields was awarded by SPDC to Thomas Bros. Grass. Installation will begin next week upon approval of Change Order #1 for field preparation. Page 2 '�6, Z SPDC approved schematic plans for TPWD grant improvements as presented in April to include the pavilion / boardwalk, playground, trails, and ballftelds. Construction Ir documents are being finalized. Authorization to bid will be requested from SPDC pending approval of the TPWD contract. Nature Center Planning - Status: A location has been recommended and approved by the Park Board. Staff is receiving estimates for the relocation of the donated facility. Foundation and utility options are being reviewed and submitted for estimates. Phase II with TPWD Grant - Status: To begin after substantial completion of Phase I. Hike and Bike Trail Construction - F.Y. 1997-98 Status: S'outhlake, Colleyville, and NRH entered into an interlocal agreement with each other to design and construct the trail under one contract with a more cost effective .r and efficient approach. MESA Design Group has been contracted as consultants by the three cities and TxDOT. Site and survey information are being acquired. Soccer Practice Fields - F.Y. 1998-99 Status: Plans are being prepared for the layout of the irrigation system at St. Martin's in -the -field. Minor earthwork will be needed to facilitate drainage. Softball Field 1 Lights - F.Y. 1998-99 Status: SPDC awarded improvements to NEMA3 Electric as part of Phase II Bid Package #2a. Construction will be completed Spring, 1999. Joint -Use Equipment - Status: Available as needed. Pale 3 J Signage for all Parks - Status: Available as needed. Master plan signage was installed on three (3) neighborhood parks (Royal and Annie Smith, Koalaty and Noble Oaks). Noble Oaks Park - F.Y. 2000-01 Status: Design has been held pending coordination of adjacent improvements with CISD. Koalaty Park - F.Y. 2000-01 Status: A public hearing was held February 5, 1998 with Park Board. The layout of the Master Plan was approved with the inclusion of relocating the restroom facility, creating a berm south of the school, providing a natural barrier to Country Walk Estates, and providing 25 additional parking spaces. Primary elements include four unlighted ballfields and two practice soccer fields, both .r sized for elementary -age use; one larger practice soccer field and adult practice ballfield. A trail loop is planned which would tie in with the anticipated Continental Blvd. trail. Ii "No Parking" signs were installed due to neighborhood complaints of parking within the Country Walk entrance. Royal and Annie Smith Park - F.Y. 1999-00 Status: A public hearing was held February 5, 1998 with Park Board. Approval was tabled. KISD is constructing a library and parking lot that will necessitate redesign of the park. Lonesome Dove Park - F.Y. 1998-99 1 Status: All requirements of the developer's agreement have been addressed with exception of the implementation of a 6-foot trail. Additional park improvements are being considered. Page 4 7o 1�w Planning for Continental Boulevard Trail (White Chapel to Davis) - F.Y. 1998-99 "vb1gu - ruase i ontract completed: November 25, 1997 Consultant: Dunaway Associates, Inc. Status: Staff will prepare an estimate of probable cost for the trail consistent with Phase I improvements to Continental Boulevard. Total Budget - $100,000 Adventure Alley Pavilion by Leadership Southlake - Cuumder Approval Dy Nr k-: 113A Approved by Park Board: February 3, 1997 Status: Friends of Adventure Alley have taken over fiend -raising efforts. SPDC approved 515,000 at the August meeting to begin construction on the planned 20' and 45' pavilion. Funds received have allowed for the purchase of an additional 30' pavilion 44" and si_r covered picnic tables. Construction of the 20' pavilion is complete. The foundation of the 45' pavilion is being prepared. Senior Tree Farm #1 - Approvea ny 6jr January 16, 1998 Approved by Park Board: December 8, 1997 Status: All trees have been planted. The drip irrigation is 100% complete. Senior Tree Farm #2 - Approvea uy Nrlic: Approved by Park Board: Status: Site grading is complete. Perimeter fencing is under construction. The Texas Forest Service. Grant of S8, 400 (S4, 200 Grant Award with a S4, 200 Required Match) began on October 1, 1998. kw EPaize 5 E 7b15 s.- Royal and Annie Smith Park House - Status: Building Inspection has reviewed the house. Extensive work will be necessary for public use. L 4W Pa.ge 6 N Status of Remaining west Beach Lots As of 11/18/1998 Estimated Cost Note lock/Lot Status - Date set for Commissioner Awarded $6,000 BCondemnation hearing 1/4 11/10/98 Will also involve relocation �g 59655 1/13, 14 & Salinas (Dee Ekstrom sent final assistance on etting 8I14 offer letter 11/15/99) Attorneys are working g 3,300 1l18 Condemnation scheduled or papers in order 1/6/99 At title company 9/22/91 3,300 Condemnation scheduled Jul 1 /20 1l6/99 3,300 In contact with owner Attorneys working on Final offer letter 9/30/98 1/21 Condemnation schedule City offered appraised value of 3,300 NWISD - will submit a $2,250 1/26 Counter offer - 9/98 fnr Commissioner awarded $12000 • t �-_ Condemnation hearing se 11/10/98 Condemnation hearing set 11/10/98 Contract received - 9/23/S 9/22/ Owns 9 lots - asx111 (estimated cost $31 l0 Taylor 15 Taylor I16, 17 At title company - 03 Taylor 3/37 Taylor 3/47 Taylor 3 Final offer letter - 8/98 Letter of agreement - 9/11/98 �11 /27 Condemnation scheduled for 1/6/1999 Lot 14 14 See Salinas -Block 1, TOTAL mot y cJos�ng or Appraisal =.,r actively Relocation assistance; lnn,[;ng for home Having trouble setting convenient closing date Corner lot attorney's attorney's $1,223,590 SPDC to date $1,168,000 Farina - $2,391,590 Littlejohn ZOW 3,300 3,300 3,300 3,300 3,300 3,300 60,000 3,300 3,300 5,000 5,000 3,300 3,300 3,300 3,800 3,100 $186,255* • Its r 0 ' n. 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