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1998-10-21City of Southlake, Texas MEMORANDUM October 21, 1998 TO: Southlake Parks Development Corporation Board of Directors FROM: Shana K. Yelverton, Assistant City Manager SUBJECT: October 26, 1998 Board Meeting The next meeting of the Southlake Parks Development Corporation has been scheduled for Monday, October 26, 1998 at 6:00 p.m. in the Council Chamber at City Hall. Below is a summary of the items which will be addressed at the meeting: Agenda Item No. 2, Executive Session. As has become our practice, we will convene into Executive Session to discuss the value, exchange, purchase, lease or sale of real property, pursuant to Section 551.072 of the Texas Open Meetings Act. FYI, an updated West Beach map has been included in your packet. Agenda Item No. 4. Public Forum. You will note that this has been added to the agenda, per the request of the Board. This is time set aside during the meeting to allow the public to address the Board on non -agenda items. As a reminder, it is important to note that the Board's options during Public Forum are 1) to listen, 2) ask questions of the presenter or staff, or 3) direct staff to place the item on a future Board agenda for deliberation by the full Board. ri In order to comply with the Open Meetings Act, you should resist the temptation to deliberate among yourselves on any topic raised during Public Forum, since these items have not been specifically posted and identified for Board discussion/consideration. Agenda Item No. 5A. Approval of the September 28, 1998 meeting minutes. Please notify Kim 4 Bush (ext. 702) if you have changes to the minutes for the SPDC meeting or the joint meeting with Park Board. She will bring updated minutes to the meeting for approval on consent agenda. 4 Southlake Parks Development Corporation . 1 Board of Directors Meeting August 17, 1998 Page 2 Agenda Item No. 6A. Approval of five-year Parks Capital Improvement Plan. Following your joint meeting, the Park Board further deliberated the plan at its meeting on October 12. The memo in your packet, as well as the revised spreadsheet dated 10/22/98, describe the changes which have been incorporated into your plan since the joint meeting, as well as the recommendation by the Park Board. Page two of the memo from Kevin Hugman summarizes the contents of the CIP, being forward to you as presented, and he has also included a worksheet showing the specific changes (as approved by the Park Board) from Draft # 1. Also note the discussion in Kevin's memo regarding the proposed natatorium/gymnastics facility advocated by CISD Board of Trustees President Buddy Luce at the last Park Board meeting. do Mr. Luce, who serves on the Joint Utilization Committee, was present at the meeting for this discussion (please reference the Park Board minutes included in your packet for specifics) and presented cost estimates for the facility and related debt repayment schedule. You will note that the cost estimate is for a $7.5 million facility. Part of the work before the Board is to determine 1) if the SPDC feels it can afford to commit to this project at this time, 2) the appropriate level of participation by the city through SPDC, and 3) specifics related to the joint use of the facility. This issue presents multiple questions which will be resolved only after careful study and consideration. As such, staff is recommending that you approve the CIP as presented. We will continue to work through the natatorium issue with the Park Board and the JUC, who will „+ forward formal recommendations to SPDC at a future meeting. Agenda Item No. 6B. Award of Bid to J.J. Biffle Company for Construction of a Water Well at Bob Jones Park. You will recall discussing the need for a water well at Bob Jones Park during your August meeting. At that time, we only had one responsive bidder and felt that some cost savings could be achieved if we re -bid the project. The memo from Kevin Hugman notes that we only had two bidders this round, but the bids were slightly lower. If you choose to award the Souduake Parks Development Corporation Board of Directors Meeting August 17, 1998 Page 3 bid to J.J. Biffle, SPDC will save approximately $7,000. Staff is recommending that you award the bid to J.J. Biffle at $89,433. Keep in mind that this item was not included in your budget since we had hoped to be able to utilize existing wells on the property. Agenda Item No. 7A. Financial Report/Budget. An updated financial report and sales tax report have been included in your packet. Note that Lou Ann is working with Jim Sabonis of First Southwest Co. (the city's financial adviser) to plan the next bond issue. We will be discussing the specifics with you at a future meeting. Should you have questions prior to the meeting, call Lou Ann Heath (ext. 716). Agenda Item No. 7B. Status Report of SPDC Projects. The updated report has been included in your packet. Should you have questions prior to the meeting, please call Ben Henry. do S R M City of Southlake, Texas MEMORANDUM October 21, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Award of bid to J.J. Biffle Company for Construction of water well at Bob Jones Park On Wednesday, October 14, 1998, bids were opened for water well drilling at Bob Jones Park. At its August 17 meeting, at staff's recommendation, SPDC rejected bids on construction of the water well and directed staff to lengthen the time frame for construction and re -bid the project. At the time, only two bids were received and staff felt the low response was due to high demand on contractors due to the drought, combined with the 90-day specified construction period. This bid opening was the result of that action. There were only two responses received. As late as Tuesday, October 13, staff had the impression that several other firms were intending to bid on the project. We were surprised then that only two actually submitted bids. The low bidder, J.J. Biffle Water Well Drilling, was the only responsive bidder in August. The other bidder at that time, although slightly lower, had stipulated a 180-day construction period. The bid received from J.J. Biffle, in the amount of $89,433.00, is less than their August bid amount of $96,650.00, a savings of $7,217.00. This water well will serve to replenish the existing pond. As you recall, this pond was intended as a water source for irrigation of the soccer fields, and to maintain fish life for recreational fishing activities. In addition, the design of the pavilion and boardwalk are based on a constant water level in the pond. Staff recommends award of the contract to J.J. Biffle Water Well Drilling in the amount of $89,433.00 for construction of a water well at Bob Jones Park. Note that this item was not included in the budget adopted by SPDC for Bob Jones Park construction. Staff requests you place this item on the October 26 SPDC agenda for consideration. Please contact me or Park Planning and Construction Superintendent Ben Henry if you have any further questions. U� KH Attachments: Bid tabulation sheet -- Bob Jones Park Irrigation « it �0- � @ $$ @ $$$$$$$ LL 0 !@� w _ «�§• § q m o L ea�« e4LU m $ ## $ @#@#$@@ a 62 a aa2aasa U) tom§ !��wu §§@ @@ s #$##$¥$ C4 vW— § ° §§ k �222 "a @4 \N§-gam) 8°##$$ \\\\)( ka ) � � �mma�« C.8 2a.. Ce� 8o§8eB8W,e60$8$ 0#0Q t¢ .1«a/Ca o°u ■ o� §�2 § c a%a - �\ =�uuuuu 40 � �2 � cn 2 k IL - d 22 w kk §± � ®« o a �� 2 Q w§ 2° z ° ■� z o w nofBk §k §k§Ly y @ w § U ) § ) § a.w � ) w z 06 G§]/ o @Sda§ LL z w k§ j 9 \k/2o Z 0 / k}§ \ §§ §%§�°�k 2 e LU �b 36°$ u w o �� _ #CL0««emu cr w B k \/ q 33��_j@d zuju«= 2 § k 5 w 2 k !2 U ° q § § Mq 2 2§q$$k§ 0)U) w t City of Southlake, Texas MEMORANDUM October 21, 1998 TO: Curtis E. Hawk, City Manager FROM: Kevin Hugman, Director of Community Services SUBJECT: Approval of 5-Year Parks Capital Improvements Plan The draft 5-year Parks CIP was considered at the joint Park Board-SPDC meeting on September 28. The board members directed staff to make the changes to the plan that had been discussed and then bring it back to each board for review and approval. Finance Director Lou Ann Heath and I revised the plan based on the changes discussed, and included a summary of those changes. The revised CIP was taken to Park Board on October 12 for their consideration. They approved the plan with one change. In FY1999-00, $100,000 was added for construction of a restroom/storage/concession facility at Bob Jones Park, and the loop road was phased at $100,000 in FY99-00 and $400,000 in FY00-01. In order to keep the reserve balance positive, we had moved some projects into FY00-01. Although the fund balance for FY99-00 shows a deficit of $12,250, this amount is negligible compared to the overall amount of money in the CIP. Revenue estimates have not been changed yet although updated sales tax information has been given to the City's financial advisor. He will provide revised bond proceed estimates to us. CISD Board President Buddy Luce also attended the Park Board meeting and discussed the proposed natatorium/gymnastics facility that CISD wants to build, and the potential of it being a joint use project. As you recall, this concept had been discussed at the JUC meeting on October 8 where Councilmember Gary Fawks and you suggested CISD approach the Park Board for their recommendations on the potential of this facility being joint use. The Park Board noted that funding is already programmed into the 5-year CIP for an aquatics facility ($1.9 million) and a joint use gymnasium ($1.0 million). They were interested in the possibility of contributing funding towards this type of joint use project, but want to consider the item separately next month before recommending to SPDC that this 2.9 million be re- designated towards a joint use natatorium/gymnastics center. They also want to discuss the plans for the facility and make recommendations as to items that should be incorporated into the plans to facilitate joint use. r Curtis E. Hawk Approval of 5-Year Parks Capital Improvements Plan October 21, 1998 Page 2 If approved, the CIP will include funding over the next five years (1998-2003) for: • $1.9 million for land acquisition, including land for southwest and southeast community parks • $1 million for design and construction of a Teen Center • $560,000 for development of existing neighborhood and community parks (Koalaty, Noble Oaks, Lonesome Dove, Royal and Annie Smith) • $3.2 million for design and construction of a Community Center/Recreation Center • $550,000 for completion of Bicentennial Park Expansion Phase II, including addition of roof over in -line hockey court • $1.33 million for completion of Bob Jones Park phases I and II • $600,000 for design and construction of a Nature Center at Bob Jones Park • $530,000 for construction of approximately 4 miles of off -road hike and bike trails, and $100,000 for a one -mile inner park trail at Bicentennial Park • Annual appropriations of $100,000 for community matching grant projects, $50,000 for special SPDC funded projects, and $20,000 for development of practice ballfields and soccer fields This results in estimated expenditures for park development projects over the next five years of more than $20 million. Staff requests you place this item on the October 26 SPDC meeting agenda for their consideration. Please feel free to contact me, Finance Director Lou Ann Heath (x716), or Park Planning and Construction Superintendent Ben Henry if you have any questions regarding the 5-Year Parks CIP. KH Attachments: Summary of Changes to SPDC Capital Projects Budget Draft #2 of 5-Year Parks Capital Projects Budget /7 M Changes to SPDC Capital Projects Budget FY97/98 to FY02-03 SPDC and Park Board 9/28/98 Joint Meeting FY98-99 Liquidate notes payable at Bob Jones Park Land acquisition all parcels Bicentennial Park: roof - inline hockey court Bob Jones Park loop road Expenditure changes FY98-99 FY99-00 Bob Jones Park loop road Bob Jones park restroom/storage/concession Nature Center construction Community Center design Koalaty Park construction Noble Oaks Park construction Smith Park construction Expenditure changes FY99-00 FY00-01 Bob Jones Park loop road L \aw, Nature Center construction Community Center design/construction Koalaty Park construction Noble Oaks Park construction Smith Park construction Expenditure changes FY00-01 FY01-02 Community Center construction FY02-03 No Changes 10 $ 450,000 $ 161,600 net increase ($1.9M total) $ (90,000) adjust from $150,000 $ (500,000) delay until FY99-00/FY00-01 $ 21,600 $ 100,000 phase construction $ 100,000 $ (600,000) delay until FY00-01 $ (200,000) delay until FY00-01 $ (175,000) delay until FY00-01 $ (100,000) delay until FY00-01 $ (115,000) phase construction $ (990,000) $ 400,000 phase construction $ 600,000 phase construction $ (2,800,000) delay construction until FY01-02 $ 175,000 delay until FY00-01 $ 100,000 delay until FY00-01 $ 115,000 phase construction $ (1,410,000) $ 3,000,000 d (NO 00 V a) (Nn A W IN O CO CO V W (n A W N O W co v 0 (n A X m m zZm-0 < < v) m m I m D D <z z z j wa)oua)0 0 0 cncntnc� 0 0 9 O z� m m -i n-n0 A O C -� C y o o I -0 v o _ -__ a C N N. 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C CD (� cwO ODM < (D r & w rn V cn 0 r* a a, o cn I 00o 69 419 4A 4A 46 4 i ..a , `° tD v 000 N N O �O Ut O O O EA (A 49 (A (A 69 I to m c000 O 0 o 6 4A 4A 4A 49 n N I j � m 0 0 o 0 0 o U) O c m X n < cV0-00 ovw 00 (D `D ON v 3 w a (OD Ci ^' O O a) N O 7 Natatorium / Gymnastics Center Opinion of Probable Cost Natatorium & Gymnastics C Carroll High School Natatorium 50 Meter Pool plus Warm Up Pool Carroll ISD Fee Unit Type Units Cost per Total Structure Del New Structure unit SF 44,000 $ 125 $ 5 N'te 1)evelo ment - On Site Added Parking Spaces 10 $ 1,200 $ 12.000 Bus Parking Spaces 0 $ 3,500 $ 0 On Site road ways $ 50,000 Retention Pond $ 0 Storm Sewer $ 50,000 Sanitary Sewer $ 30000 Grading $ 20:000 Utilities ( Gas , Electrical, etc.) $ 25,000, Subtotal of On Site Cost $ 187,000 $ 60,000 Sbto utal of about costs $ 5,687.000 Contingency 10.0% $ 568,700 Misc. Fees / 1ELdIng 3.0% $ 170,610 ;Construction Subtotal before A1E Fees $ 6,426,310 A/E Fees 6.5% $ 417,710 Construction Total $ 6,944,020 Miscellaneous Item Landscape 2.0% $ 113,740 FF&E 4•0% $ 227,480 Land Acres 0 $ 100,000 $ 0 ITechnology $ 20,000 Miscellaneous Items Total $ 361,220 ' Total of Construction and Miscellaneous $ 7.205,240 Inflation 3.0% per year 1 $ 216,157 Total including inflation $ 7.421,397 P� M Fees 2.0% $ 148.428 Pro ect Total $ 7,S69,825 Total Program Management do we ) 00 gm ACtw1 trtierlst ptes •• ro Y1tta fushtm Carroll Wispendent School District j s �.soo.oltl wtcorfu. �r eDDtis MOW-" � DEBT SERMCE SCMDULE Sfl1I7000 12kSMDD ism WAY-" 4MXT.00 1 Nt12001 130.000.00 11000% 31.7,040.00 473.040A0 //5119002 126,0DO.00 >I.TDD% 7ri.200so A72 202a0 1 IPA03 1406000.DD a730% 30.1,UM 47% mia0 it I 117IJWH 141.M.00 Imm W.7mD.o0 472.700,00 I 113,FA06 1SO.0moD 3.9%% ><72Ab?AO 472.097.S0 ' A4112001 00,00O.GD 3.100% 3a06400 47i,o" � 1 law 1n6,000AD 3.800% 301.671.25 474,471.25 ; U1U2000 170,OMW COW% SWIM 47s,o"Ao � SNlfiool 176Ao0.00 4.450% 2W.101.26 470,96122 4 "IM10 tA3,DDD.DD 4.2W% 31OW# 472.41d70 ! "loll 10i,008OD 4400% 910,117OD 473.1BA i N114012 70 dmw Am% 271407.S1 471 RAD ; S/ifW3 210,DKOD AIM 23kf".10 472,617A0 ' 0AVM4 22DAMW 4.700% IWA"AD 472A"AD 11a1r1IA 910AW.00 4.7d0% 241.445.OD 471.AdA YS1f" 24i.000.00 4.7W% 2S0,18176 47S.103.75 1d1lJD1T USADAW 4.000% 211k221M 473.22D.00 6►S "I 270mw Am" 206.697.0 475, PAO Iftw* 280.000:00 CUM 102.270m 412. M00 anaao W%0mw 4.100% 171271U 4734ZM26 Sf V=l 310AOQA0 4.100% t0i.0 UD 4TTi.03 AD WS mfg2 42500D100 to" U7.574D0 47 mou IIS111M W.000.00 4.11 M 131. 2.00 471.UZID Slit/20b1 31ID,DWO0 Ann 114267A0 4T4.317'.DO fL011 = 175,00LOD LWD% 10.Qb0 47DJum �f DIiMAN 316AOMW /.ODb%..., ... 74.712.60 471.mm { Wl'rA27 41D,D00.00 lofi % 30X&M 4"^70 ` maw 440.00DAD Ilan 34AU MAIM I O4(0071 400.000A0 0.100% 11770AD 4Tl.TSO 00 TOW 7;t01,000.00 6.i11�010 14,1IP�0A0 j YWD BTAMTI03 Aw1sOsGDtip01t_._._..........._.._� _._...��...»..._...,.. _..._....._..,............. 4.Di�4N7lL ,Tm jewmCaR(i1C> ........_._._........... 4.0"W16 kW 1AWd Ibr Adel m rugmm._ ...„,...�......... » ..........._.�.».. 4as4fM0lr; M FORM t036 WeMMensl Gast. __.. ............... ........... _..... ........ ....... _._ _._.._,..._........... 4.5112452714 YYNOIMItlAveOpe NalulN._....»..•. »-._..._...._...... ..».... Its" YMa AW SeAeMis►Sf . _ _ ._ _ _• _ •-.•.._.• FOe • Cf8071F•CW Pbs1 A %- &TM& PURPOSE Wwkm )t. ~ i O0. VW2oYM tf.100 ASf .0 Southlake Parks Development Corporation FY1997/98 Capital Projects Budget Presented October 26, 1998 ' A B C D E 2 Actual Actual 3 FY1997-98 Transactions Transactions 4 Approved Fiscal YTD Project To Date 5 Budget Oct 97-Sep 98 as of Sep 30, 98 6 7 REVENUES/OTHER SOURCES 8 Fund Balance $ 464,656 $ 464,656 $ 464,656 9 10 Interest Earnings $ 200,000 $ 194,446 $ 359,101 11 Donations -Matching Funds $ 6,050 $ 6,050 $ 6,050 12 TPW Grant Proceeds $ - $ - $ - 13 Operating Fund Transfer $ 1,140,000 $ - $ 590,000 141 1 Bond Proceeds $ 5,136,109 $ - $ 5,136,109 15 Total Revenue/Other Sources (excluding fund balance carried forward) $ 6,482,159 $ 200,496 $ 6,091,260 16 17 REVENUES and FUND BALANCE in excess of/ $ (447,000) $ (1,670,094) $ 2,470,708 18 (Less than) EXPENDITURES 19 20 EXPENDITURES 21 RESERVE FOR UNANTICIPATED PROJECTS $ - $ - $ - 22 1 1 23 LAND ACQUISITION: 24 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES $ - $ - $ - 6 NEIGHBORHOOD PARKS: $ 28 COMMUNITY PARKS: 29 Smith Park - Joint-use/KISD $ 369,121 $ - $ 369,121 301 Southwest $ - $ - $ - 311 Southeast $ - $ - $ - 32 33 CITY PARKS: 34 Bicentennial Park - Brunson/Bank $ 1,161,580 $ 325,204 $ 1,174,642 35 Bicentennial Paris - adjacent tracts $ 300,000 $ - $ - 36 Bob Jones Park - lots (West Beach) $ 1,621,600 $ 978,760 $ 1,211,801 37 Bob Jones Park - adjacent tracts $ - $ - $ - 38 391 SPECIAL PARKS: 401 Lonesome Dove/COE entryway $ 63,135 $ 63,135 $ 63,135 41 1 ITeen Center site $ - $ - $ - 42 43 LINEAR PARKS AND TRAILS: $ - $ - $ - 44 Park land acquisition 45 Trail system development (additional ROW) 46 471 OPEN SPACE LAND ACQUISITION $ 470,000 $ - $ - 48 49 PARK DEVELOPMENT: 50 NEIGHBORHOOD PARKS: 51 Koalaty Park 42 Planning $ 10,000 $ - $ 5,095 Phase I $ - $ - $ - Phase II $ - $ - $ - L Prepared 10/21/98, 3:19 PM E Page 1 of 4 7W / L:\finance\spdc\SPDC9982.XLS Southlake Parks Development Corporation FY1997/98 Capital Projects Budget Presented October 26, 1998 A B C D E 4 1 Actual Actual 3 FY1997-98 Transactions Transactions 4 Approved Fiscal YTD Project To Date 5 Budget Oct 97-Sep 98 as of Sep 30, 98 55 561 1 Noble Oaks Park 57 581 1 Planning Phase 1 $ $ $ - $ - $ _ $ 691 1 Phase II $ $ - $ _ 60 611 1 Lonesome Dove Park 621 631 641 1 1 1 Planning Phase 1 Phase II $ $ $ $ - $ $ - _ $ _ $ _ $ 65 66 1 COMMUNITY PARKS: 671 68 69 J 70 1 Royal and Annie Smith Park Planning Phase 1 Phase 11 $ $ - $ $ $ $ _ $ _ $ _ $ 71 72 73 74 Southeast Park Planning Phase 1 Phase II $ $ $ - $ $ $ _ $ _ $ _ $ T6 78 79 80 Southwest Park Planning Phase 1 Phase II $ - $ - $ - _ $ _ $ $ _ $ _ $ _ $ 81 82 83 84 851 Teen Center Planning Phase 1 1 Phase 11 $ - $ - $ - $ _ $ $ $ _ $ _ $ 86 871 88 89 90 lCommunity Center/Recreation Center Planning Phase 1 Phase II $ $ $ - $ _ $ _ $ _ $ _ $ $ 91 92 1 CITY PARKS: 931 1 Bicentennial Park 941 95 JPhase II Bid Package #1 , Earthwork, Utilities, Vehicular paving 4/98 Pittman Construction $590,646 1 co#1-7/98 drainage=($5,217); co#2-7/98 concrete=$12,000 81/98 American Tennis Court Contractors Bid Package #2a, Court Lighting Bid Package #2 Court Construction ErM 8/98 NEMA 3 Electric, w/Ballfields #1, #3 Bid Package #3, Structures (Mesa 9/22/97 est.): (FY1998-99) Tennis Facility ($290,750) Restroom/Storage ($120,000) Design Contract (Mesa) $ 597,519 $ - $ $ $ 161.910 $ 256 $ - _$ $ 1 $ 112.996 $ 256 $ - - 5,998101 _1 _ $ $ 148,130 96 971 98 99 100 102 "3 05 Prepared 10/21198, 3:19 PM ILI Page 2 of 4 L:\finance\spdc\SPDC9982.XLS 0 Southlake Parks Development Corporation FY1997/98 Capital Projects Budget Presented October 26, 1998 A B C D E 1 Actual Actual 3 FY1997-98 Transactions Transactions 4 Approved Fiscal YTD Project To Date 5 Budget Oct 97-Sep 98 as of Sep 30, 98 1061 Landscape/Irrigation (FY1998-99 $70,000) $ - $ - $ - 107 Fence Extension -Adventure Alley $ - $ - $ - 108 Entry Road Patching $ - $ _ $ _ 109 Resod Field #2 (General Fund) $ - $ - $ - 110 Fences - Fields #4 & #5 $ 16,805 $ 15,482 $ 15,482 111 1121 Phase III 113 Loop trail within park $ - $ - $ - 114 roofing for in -line hockey court $ - $ - $ - 115 Aquatics facility $ - $ - $ - 116 North Berm construction $ - $ - $ - 117 Additional ballfield construction $ - $ - $ - 118 119 CITY PARKS: 120 Bob Jones Park 121 Phase I 122 Grading / Berm ($369,718 awarded 8/97 J Arnold, CO#1-4/98) $ 369,718 $ 129,516 $ 314,926 123 * Cultural Resource Survey $ 8,900 $ 8,753 $ 8,753 124 Engineering Services ($166,733 Cheatham-partA and B) $ 166,733 $ 88,549 $ 155,131 126 6/98 irrigation (A New Deal Irrigation) $ 164,345 $ 162,771 $ 162,771 126 Fence - 12/97 Ratliff-c/o#1-3/98 gates=$2100;co#2-8/98 fence=$6512) $ 45,437 $ 33,195 $ 33,195 i Parking ($248,970 awarded 12/97 Bertram) $ 248,970 $ 253,985 $ 253,985 ' par 6/98 sod 14 soccer fields (Thomas Brothers) $ 53,762 $ - $ - 129 ' 3 Soccer Fields w/o lights (GRANT) ($93,000 part of 14 fields) $ - $ - $ - 130 * 15 Picnic Tables w/ grills (15 in Phase II) $19,250 $ - $ - $ - 131 • Fishing Dock $38,500 $ - $ - $ - 132 * Playground $96,000 $ - $ - $ - 133 * Practice Fields $38,500 $ - $ - $ - 134 * Pavilion $85,000 $ - $ - $ - 135 136 Phase II 137 ' Playground $96,000 $ - $ - $ - 138 • 15 Picnic Tables w/ grills $19,250 $ - $ - $ - 139 ' Fishing Pond $102,500 $ - $ - $ - 140 * I Day Camping Facilities $64,000 $ - $ - $ - 141 ' JAmphitheater $64,000 $ - $ - $ - 142 * Signage $1,000 $ - $ - $ - 143 * Lighting Soccer Fields $35,000 $ - $ - $ - 144 Loop Road - $500,000 (in addition to grant money) $ - $ - $ - 145 * Hike & Bike Trail $128,000 $ - $ - $ - 1461 Planning and Construction $45,500 $ - $ - $ - 147 148 149 CITY PARKS: 150 Bob Jones Park 151 Phase III 152 Nature Center $ 20,000 $ - $ - 153 U Phase IV $ - $ - $ - 56 Prepared 10/21/98, 3:19 PM Page 3 of 4 L:\finance\spdc\SPDC9982.XLS 7W-3 i� r L E 1 1 I Southlake Parks Development Corporation FY1997/98 Capital Projects Budget Presented October 26, 1998 A B C D E I Actual Actual 3 FY1997-98 Transactions Transactions 4 Approved Fiscal YTD Project To Date 5 Budget Oct 97-Sep 98 as of Sep 30, 98 157 LINEAR PARKS AND TRAILS: 158 Signage for On -Road Trails $ - $ - $ - 159 160 Continental -Phase 1 $ 9,000 $ 3,568 $ 3,568 161 Continental -Phase 2 $ - $ - $ - 162 163 Loop trail from Bicentennial to Durham/CJHS $ - $ - $ - 164 165 Fox Hollow equestrian trail $ - $ - $ - 166 167 ISTEA Grant - Cottonbelt Trail $48,000 $ 48,000 $ 2,400 $ 2,400 168 1s9 MATCHING FUNDS -COMMUNITY PROJECTS: 170 T-Ball Field # 10 - SBA ($6141 spent no be Paid by SBA $ 39e0 = $2160.50 > $ 6,141 $ - $ 6,141 171 KSB -Waterscape (added $7,000 12/97) $ 12,000 $ 11,733 $ 11,733 172 Adventure Alley Pavilion ($25,000) $ 15,000 $ - $ - 173 Tree Farm (approved 12/97-donations FY98=$1742) $ 1,500 $ 3,264 $ 3,264 174 Remaining Balance $ 65,359 $ - $ - 1T5 17s SPECIAL PROJECTS: (Senior Activity Center) $ 55,000 $ 49,701 $ 49,701 OINT USE PROJECTS: CISD-Parking Lot CMS $ 85,980 $ 85,980 $ 85,980 180 Equipment $ 5,000 $ - $ - 181 Signage -All Parks $ 7,000 $ - $ - 182 Gymnasiums $ - $ - $ - 183 Ball field development $ 6,000 $ - $ - 184 186 186 GRAND TOTAL EXPENDITURES $ 7,393,815 $ 2,335,246 $ 4,085,208 187 - TPW GRANT ELIGIBLE T Prepared 10/21/98, 3:19 PM Page 4 of 4 11!,�r,V L:\finance\spdc\SPDC9982.XLS ta. r Revised 1997-98 collected ktst to date $2.627.000~``� budget balance balanSB percent$105,143 4,00% CITY OF SOUTHLAKE HISTORICAL SALES TAX REVENUES MONTH FISCAL YEAR 93/94 % Inc -Dec FISCAL YEAR 94/95 % Inc -Dec FISCAL YEAR 95/96 % Inc -Dec FISCAL YEAR 96-97 % Inc -Dec FISCAL YEAR 97-98 % Inc -Dec October $99,408 95.1% $89,951 -9.5% $128,689 43.1% $161,892 25.8% $237,164 46.5% November 50,623 20.2% 52,099 2.9% 111,917 114.8% 135,367 21.0% 193,664 43.1% December 70.155 107.3% 67,243 -4.2% 103,975 54.6% 115,084 10.7% 163,871 42.4% January 106,541 57.3% 95,687 -10.2% 140,362 46.7% 198,873 41.7% 266,437 34.0% February 57,839 47.0% 68,015 17.6% 95,269 40.1% 125,671 31.9% 168,914 34.4% March 59,378 34.4% 56,600 -4.7% 103,163 82.3% 104,733 1.5% 160,147 52.9% April 87,438 27.3% 88,212 0.9% 137,030 55.3% 182,384 33.1% 215,299 18.0% May 58,291 6.7% 81,109 39.1% 109,371 34.8% 152,577 39.5% 217,760 42.7% *first month of 1/2 cent sales tax June 59,577 14.5% 83,253 39.7% 112,317 34.9% 171,813 53.0% 200,233 16.5% July 94,157 16.9% 135,187 43.6% 179,803 33.0% 223,854 24.5% 274,072 22.4% August 58.980 22.1% 109,584 85.8% 132,367 20.8% 184,851 39.7% 224,126 21.2% September 75.228 38.3% 106,563 41.7% 122,445 14.9% 173,917 42.0% 200,169 15.1% TOTAL $877 615 37.8% $1 033 502 17.8% $1 476 708 42.9% $1 931 017 30.8% $2 521 857 30.6% Revised 1997-98 collected budget to date $1,313,500 $1,260,929 SOUTHLAKE PARKS DEVELOPMENT CORPORATION budget balance balance percent $52,571 4.00% MONTH FISCAL YEAR 93/94 % Inc -Dec FISCAL YEAR 94/95 % Inc -Dec FISCAL YEAR 95/96 % Inc -Dec FISCAL YEAR 96-97 % Inc -Dec FISCAL YEAR 97-98 % Inc -Dec October $0 n/a $44,975 n/a $64,344 43.1% $80,946 25.8% $118,582 46.5% November 0 n/a 26,049 n/a 55.958 114.8% 67.684 21.0% 96,832 43.1% December 0 n/a 33,622 n/a 51,987 54.6% 57,542 10.7% 81,935 42.4% January 0 n/a 47,843 We 70,181 46.7% 99,437 41.7% 133,219 34.0% February 0 n/a 34,007 n/a 47,635 40.1% 62,836 31.9% 84,457 34.4% March 0 n/a 28,300 n/a 51,581 82.3% 52,366 1.5% 80,074 52.9% April 0 n/a 44,106 n/a 68,515 55.3% 91,192 33.1% 107,650 18.0% May 29,145 n/a 40,554 39.1% 54,686 34.8% 76,289 39.5% 108,880 42.7% June 29,788 n/a 41,627 39.7% 56,159 34.9% 85,906 53.0% 100,117 16.5% July 47,079 n/a 67,593 43.6% 89,901 33.0% 111,927 24.5% 137,036 22.4% I.St 29,490 Ma 54,792 85.8% 66,184 20.8% 92,426 39.7% 112.063 21.2% Omber 37,614 n/a 53.282 41.7% 61,223 14.9% 86 42.0% 100,085 15.1% TOTAL $173 116 n/a $516 751 198.5% $738 354 42.9% $965 508 30.8% $1 260 929 30.6% 1021/98 SLSTX98FLXLS 714 5- P r ' CITY OF SOUTHLAKE Sales Tax Analysis . + FY1997-98 Actual Revised Budget Actual Estimated (budget-est.) % 1997-98 1997-98 1997-98 Diffaffi4te Schaff 1996-97 obey 161,892 211,176 237.164 237,164 25,988 12.992 12.31% 7.19% November 135,367 180,672 157,347 193,664 163,871 193,664 163,871 6,524 4.15% December 115,084 198,873 253,704 266,437 266,437 12,733 5.02% January February 125,671 169,522 168,914 168,914 (608) 14.704 -0.36% 10.11% March April 104,733 182,384 145,443 234,742 160.147 215,299 217,760 160,147 215,299 217,760 (19,443) 17,296 -8.28% 8.63% May 182,384 200,464 -18.24% 171,813 222,585 200,233 200,233 (20,973 June July 223,854 253,099 274,072_ 274,072 79,727 (7(94 6.24% -26.24 August 184,851 303,853 224,126 22224,126 2261 -32.01% September 173,917 294,395 200,169 11931,016 2,627,000 2,521,857 2,521,856 (105,144) 4.00% 36.04% 30.60% Southlake Parks Development Corporation M cent sales tax Actual Revised Budget 98 Estimated 1997 98 (budget-est.) � ) 1996-97 1 9 -9 197 �� October 80,946 105,588 118,582 118,582 96.832 12,994 6,496 12.31% 7.19% November 67,684 90.336 78,673 96,832 81,935 81,935 3,262 4.1 December 57,542 99,437 126,852 133,219 133,219 6,3362% January February 62,836 U,761 84,457 84,457 (67 ) 7,352 -0 3 10.11% March 52,367 72,721 117,371 80,074 107,650 80,074 107,650 (9,721) -8.280/a April ,-May 91,192 76,289 100,232 108,880 108.880 100,117 8,648 (11,176) 8.63% -10.04 85,907 111,292 126,550 100,117 137,036 137,036 111,927 92,426 151,927 112,063 112,063 39,466 (47,113) 6.24% % -32.01% st September 86.959 147,197 100.085100,085 47 113 -32.01 965,508 1,313,500 1,260,928 1,260,928 (52,572) -4.00% 36.04% 30.60% H 11 r 1021/98 SLSTX98R.XLS SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report October 21, 1998 Land Acquisition - $1,461,580 (Budget) Status: A budget amendment was passed at the May SPDC meeting for an additional $312,142 for the cost of the Brunson property. A signed lease agreement for the Wilkinson property allows construction to begin during purchase negotiations. Phase iI construction = $2,039,268 (udget Design - Phase II Contract Began: June 17, 1997 Estimated Completion of Design: September 1997 Consultant: MESA Design Group Status: SPDC awarded bid package #1 to Pittman Construction for $590, 646. Change Order #1 (drainage reduction) was approved in July to deduct $5,127. Change Order #2 (concrete cost) was approved in July to add $12, 000. SPDC awarded bid package #2 to American Tennis Court Contractors for $851,019.00 to include 13 tennis courts, 3 basketball courts, and I in -line -hockey court. SPDC awarded bid package #2a to NEMA3 Electric for $377,281.00 to include lighting b4rzelds I and 3 with all Phase H court lighting with exception to the basketball courts which are unlighted. SPDC awarded bid package #3 to McWilliams Enterprises, Inc. for $443,259.00 to include the Tennis Center and restroom /storage facility. Construction continues with earthwork and implementation of utilities. Adventure Alley. Fence Extension - $5,000.(Budget' Status: Southlake Playgrounds, Inc. is constructing the planned 20' pavilion within the fence limits. Extension of the fence will resume when appropriate. Status: Staff has evaluated the existing condition of Field No. l and determined that the problems associated with this field can be addressed with additional aerating and top -dressing. The field will not be re -sodded and the amount budgeted will return to reserve funds. Page 1 SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report October 21, 1998 Land Acquisition - $1,461580 (Budget) Status: A budget amendment was passed at the May SPDC meeting for an additional $312,142 for the cost of the Brunson property. A signed lease agreement for the Wilkinson property allows construction to begin during purchase negotiations. Phase 11 canst�vc. on = $2,039,268 (1ludget Design - Phase II Contract Began: June 17,1997 Estimated Completion of Design: September 1997 Consultant: MESA Design Group Status: SPDC awarded bid package #1 to Pittman Construction for $590, 646. Change Order #1 (drainage reduction) was approved in July to deduct $5,127. Change Order #2 (concrete cost) was approved in July to add $12, 000. SPDC awarded bid package #2 to American Tennis Court Contractors for $851, 019.00 to include 13 tennis courts, 3 basketball courts, and 1 in -line -hockey court. SPDC awarded bid package #2a to NEMA3 Electric for $377,281.00 to include lighting ' ballfields I and 3 with all Phase H court lighting with exception to the basketball courts which are unlighted. SPDC awarded bid package #3 to McWilliams Enterprises, Inc. for $443,259.00 to include the Tennis Center and restroom /storage facility. Construction continues with earthwork and implementation of utilities. t� 1 Adventure Alley Fence Extension $5,QQQ (Bud Status: Southlake Playgrounds, Inc. is constructing the planned 2U " pavilion within the fence limits. Extension of the fence will resume when appropriate. Grass Sod Field 2 - $14A ;;(Budget) Status: Staffhas evaluated the existing condition of Field No. 2 and determined that the problems associated with this field can be addressed with additional aerating and top -dressing. The field will not be re -sodded and the amount budgeted will return to reserve funds. Page 1 7o6-1 • Entrance Road Repair $5,000 (Budget) Status: Staff will review options for repair of the entrance road. Ballfield Fence (Fields 4, 5) $16,805 (Budget) Completed 3113199 Status: Completed by American National Fence for $1.),461..)U. Softball. Field 3 Lights - $40,000 (Budget) Status: SPDC awarded improvements to NEMA3 Electric as part of Phase II Bid Package Va. Construction will be completed Spring, 1999. Land Acquisition - $1621,600 (Budget) Status: Progressing well through the City Manager's uJjtce. An upamea map of Bob Jones Park lot acquisition has been included in the packet. Phase.1 with TPWD Grant - $f,568,735 (Budget) Design - Phase I Contract vegan: March ia, iyy i Consultant: Cheatham and Associates Completed: June 1997 Contractor: James Arnold Construction Began: August 29,1997 Completion of Construction (Phase 1): Status: James Arnold Construction has substantially completed the Phase I contract. A change order was approved by SPDC to address the perimeter slope of the pond and practice ballfteld improvements. Revisions to the perimeter slope of the pond have been addressed. Practice ballfteld improvements are pending approval of the TPWD contract. Installation of the parking lots is complete. Ratliff Iron Works has installed 95% of the east/west fence section. Installation will resume with completion of the parking lot and final grade. Change Order #1 (gates) was approved with the Award of Bid. SPDC approved Change Order #2 for additional fencing along the northeasterly corner of the soccer fields. SPDC awarded irrigation improvements to 'A New Deal ' Inc. Construction. Installation is substantially complete. Grass sod of soccer fields was awarded by SPDC to Thomas Bros. Grass. Installation will begin upon securing a source of water. Page 2 1 7-&a I 1 k SPDC approved schematic plans for TPWD grant improvements as presented in April to include the pavilion / boardwalk, playground, trails, and ballfields. Construction documents are being finalized. Authorization to bid will be requested from SPDC pending approval of the TPWD contract. Nature Center Planning - $20,000 (Budget) Status: A committee has formed to define the scope of the Nature Center for Bob Jones Park and plans to meet this weekend to discuss location options for the aonatea Monticello information facility. Phase II with TPWD Grant - $465,750 _..... '.. s _1n1---- l Status: To begin alter suostannat compieitun vj u.«r, Hike and Bike Trail Construction - $48'000 (20% of project costs) (Budget) T 1T"T7 nrrroomont Wltj Status: Joutntalre, (.011eyville, and [viut chit cu aT►w ••••• •.. o- ------ each other to design and construct the trail under one contract with a more cost effective and efficient approach. MESA Design Group has been contracted as consultants by the three cities and TxDOT. Site and survey information is being acquired. Status: Construction has been completea. Status: Plans are being preparea jor me iayvut uj &,•, --- ---- Martin's in -the -field. Minor earthwork may also be needed to facilitate drainage. 11I Field Lights - $45,000. (Budget) Status: SPDC awarded improvements to NEMA3 Electric as part of Phase II Bid Package Va. Construction will be completed Spring, 1999. Page 3 7,Q-3 1 1 1 i Joint -Use Equipment = $5,000 (Budget) Status: Available as needed. Signage for all Parks = $7,000 (Budget) Status: Available as needed. Master plan signage was installed on three (3) neighborhood parks (Royal and Annie Smith, Koalaty and Noble Oaks). _ __ _ _. _ __ __ __ .._ ......_.. _._ _ ... Master Planning Noble .Oaks Status: Design has been held pending coordination of adjacent improvements with CISD. Master Planning Koalaty Status: A public hearing was held February 5, 1998 with Park Board. The layout of the Master Plan was approved with the inclusion of relocating the restroom facility, creating a berm south of the school, providing a natural barrier to Country Walk Estates, and providing 25 additional parking spaces. Primary elements include four unlighted ballftelds and two practice soccer fields, both sized for elementary -age use; one larger practice soccer field and adult practice ballfield. A trail loop is planned which would tie in with the anticipated Continental Blvd. trail. "No Parking" signs were installed due to neighborhood complaints of parking within the Country Walk entrance. Master Planning royal and'Annit Smith Status: A public hearing was held February 5, 1998 with Park Board. Approval was tabled. KISD received approved plans through City Council to construct a library and parking lot this summer. KISD's approved plan has necessitated some redesign of park plan. Park staff will continue to make seasonal site improvements throughout the planning process. Building Inspection has reviewed the house. Extensive work will be necessary for public use. Page 4 7,9- X [L 1 1 1 1 1 1 iN..'e Planning for Continental Boulevard Trail (White Chapel to Davis) - $9,000 Duaigu - rnase i Contract Completed: November 25,1997 Consultant: Dunaway Associates, Inc. Status: Currently, funding is not available for the estimated $318, 800 needed for trail construction. Staff will prepare a estimate of probable cost for the trail consistent with Phase I improvements to Continental Boulevard. Total Budget Allocated - $100,000 ($80,359 Remains Unallocated) Adventure Alley Pavilion by Leadership Southlake $25,000 ($10,000 not approved) Consider Approval by JYLC: TBA Approved by Park Board: February 3,1997 Status: Friends of Adventure Alley has taken over fund raising efforts. SPDC approved $1 S, 000 at the August meeting to begin construction on the planned 20' and 45' pavilion. The concrete foundation for the 20' pavilion has been installed. KSB - Waterscape Project, Bicentennial Park - $12,000 Completed 4198 Approves by brLC: May 19,1997 (added $7,000 December 15,1997) Approved by Park Board: May 12,1997 (added $7,000 December 8,1997) Status: The $25, 000 project is complete. KSB and staff are continuing to make adjustments and minor improvements. contractor: American Tennis Court Contractors Status: Reimbursement check received by SBA for $3, 980.50 on Dec. 9, 1997. Approved by snuu: January 16,1998 Approved by Park Board: December 8,1997 Status: All trees have been planted. The drip irrigation is 100% complete. Page 5 � gas A t., ■ Eubank's House - $55,000 (Budget) Completed 4/98 Status: Project completed in April 1998 for a total cost of approximately $50.000. Over $200, 000 in donated goods, services, and professional labor was received. Site work continues to implement horseshoe pits, shuffleboard, and croquet. Installation of the irrigation and addition sidewalks also remain. Status: Funds remains in reserve. 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