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1998-07-20SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING July 20, 1998 MINUTES Board Members Present: President Scott Martin; Members: Ronnie Kendall, Rick Stacy, Bethann Scratchard, Ralph Evans, Norm Lyons, and Robin Jones Staff Present: City Manager Curtis E. Hawk, Assistant City Manager Shana Yelverton, Interim Director of Parks and Recreation Kevin Hugman, Finance Director Lou Ann Heath, Parks and Recreation Intern Christel Bartlett, Park Planning and Construction Superintendent Ben Henry, and Secretary to the City Manager Kim Bush Work Session. L President Scott Martin called a work session at 6:45 p.m. Mr. Martin explained that the Board would be having a brief work session to discuss items on the agenda. He suggested that if the Board was in agreement a work session could become a regular part of the meeting. He commented that the City Council finds them very helpful. Board member Evans suggested that a work session could be scheduled at 5:30 p.m. with the regular meeting to follow at 6:00 p.m. Prior to discussion of items on the agenda, Mr. Martin introduced Larry Abernathy. Mr. Abernathy briefed the Board on the status of building pavilions at Bicentennial Park. Mr. Abernathy estimates that it will take $50,000 to build three pavilions - one large and two small - of which he has approximately $15,000. Mayor Stacy suggested that Mr. Abernathy proceed with the project since there is already $30,000 when the matching funds from SPDC are included. Scott Martin commented that the Board has already earmarked the matching funds for this project. Board members agreed that Mr. Abernathy could proceed and not have to r hold off on the project until formal action could be taken to allocate the funds in the budget. Agenda Item No. 1. President Martin called the Regular Session to order at 7:00 p.m. Agenda Item No. 2. Executive Session. President Martin announced that the Board would be going into Executive Session pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition. Ei SPDC adjourned for Executive Session at 7:05 p.m. SPDC returned to open session at 7:35 p.m. MINUTES OF SPDC MEETING, JULY 20, 1998 Page 1 L Agenda Item No. 3. Reconvene. Motion was made to authorize the City Manager to proceed with the lease purchase of the Wilkinson property. Motion: Kendall Second: Scratchard Ayes: Kendall, Scratchard, Martin, Lyons, Jones, Evans, Stacy Nays: none Approved: 7-0 Agenda Item No. 5. Consent Agenda: 5A. Approval of the June 15, 1998 meeting minutes. Scott Martin asked that the last motion on item #6 be verified and corrected if necessary. 5B. Approve Change Order #2 for Ratliff Iron Works to extend the pipe rail fence at Bob Jones Park. This change order will add approximately 400 linear feet to the present fence under the original contract with Ratliff Iron Works, Inc. The approximate 400 linear feet requested would completely satisfy the needed northeast fencing at an additional cost of $6,712. „W 6G. Moved to consent. Authorization to advertise for bids for water well drilling at Bob Jones Park. The existing pond's function is to maintain fish life and supply the turf irrigation system, and the pavilion has been designed to accept a constant water level. El These factors, in addition to water evaporation losses during mid to late summer months, have established the need for a water well. Motion was made to approve items 5A, 5B, and 6G. Motion: Stacy Second: Kendall Ayes: Stacy, Kendall, Scratchard, Martin, Lyons, Jones, Evans Nays: none Approved: 7-0 Agenda Item No. 6A. Approve Change Order #1 for Pittman Construction to modify drainage improvements for Bicentennial park Expanison, Phase II Park Planning and Construction Superintendent Ben Henry reminded the Board that at its April 20, 1998 meeting, staff agreed to work with Mesa and Pittman Construction to design a more efficient drainage system. A plan submitted by Inform Construction (once considered for award of the contract) to reduce the cost of drainage improvements proved not to be a viable alternative for this site. Mr. Henry commented that staff and Mesa reviewed various options to resolve the drainage conditions and have come up with a plan to include a detention facility which will satisfy the need for fill material without hauling from Bob Jones Park. He MINUTES OF SPDC MEETING, JULY 20, 1998 Page 2 l� commented that the ability to save the hauling costs associated with the necessary fill material �► allows the savings of approximately $40,000. Another change in the plan includes the use of plastic pipe instead of concrete. The cost saving for the underground storm system totals $19,377, however, there is an increase in costs for adding the detention facility of $14,250. Motion was made to approve Change Order #1 for Pittman Construction to modify drainage improvements for Bicentennial Park Expansion, Phase II. Motion: Stacy Second: Evans Ayes: Stacy, Evans, Scratchard, Kendall, Jones, Lyons, Martin Nays: none Approved: 7-0 Agenda Item No. 6B. Approve Change Order #2 for Pittman Construction for Concrete Material Cost. President Martin commented that the Board had touched on this earlier about the rising cost of concrete. Motion was made to approve Change Order #2 for Pittman Construction for concrete material f cost. Motion: Scratchard Second: Evans Ayes: Scratchard, Evans, Stacy, Kendall, Jones, Lyons, Martin Nays: none Approved: 7-0 Agenda Item No. 6C. Approve design plans for tennis pro shop at Bicentennial Park Ben Henry introduced Robin McCaffrey, the architect for the project. Mr. McCaffrey explained in detail the plans and layout for the facility with the Board. Ben Henry commented that the elevations included in the packet have changed. The elevations presented are the result of meetings since the Park Board meeting with members of the Tennis Association and Robin Jones and Scott Martin. Mr. McCaffrey stated that the cost should be no more than estimated for the previous building and should not be more than $115/per ft. Motion was made to approve the design and elevation plans and materials as presented tonight for the tennis pro shop at Bicentennial Park. Motion: Stacy Second: Jones Ayes: Stacy, Jones, Scratchard, Evans, Kendall, Lyons, Martin ;41W Nays: none Approved: 7-0 MINUTES OF SPDC MEETING, JULY 20, 1998 Page 3 Agenda Item No. 6D. Approve materials palette for Bicentennial Park Expansion Phase %W II. Robin McCaffrey presented to the Board the material palette for use at Bicentennial Park. President Martin commented that he is in agreement with the architects that another color needed to be tied into the existing color scheme at the park. Motion was made to approve the materials palette as presented for Bicentennial Park Expansion Phase II. Motion: Jones Second: Kendall Ayes: Jones, Kendall, Stacy, Scratchard, Evans, Lyons, Martin Nays: none Approved: 7-0 Agenda Item No. 6E. Authorization to advertise for bids for Bid Package #2 (courts), Bid Package #2A (lighting), and Bid Package #3 (tennis pro shop/restrooms) for Bicentennial Park, Phase II. L Ben Henry informed the Board that package #2 includes all 13 tennis courts, 3 basketball courts and the inline hockey court. Mr. Henry commented that lighting is included in #2A W because contractors that would be interested in bidding on the courts would have to subcontract the lighting if they were included in the same bid package. Mr. Henry also commented that staff would like to also add lighting for fields 1 and 3 to the bid specifications. Mr. Henry further explained that bid package #3 includes all buildings, including the tennis pro shop and restroom facility. Ben Henry informed the Board that staff is making every attempt to have the tennis facility open by February 1999, followed by the completion of inline hockey and then basketball courts. Motion was made to authorize staff to advertise for bids for Bid Package #2 (courts), Bid Package #2A (lighting), and Bid Package #3 (tennis pro shop/restrooms) for Bicentennial Park Phase II. Motion: Kendall Second: Scratchard Ayes: Kendall, Scratchard, Stacy, Robin, Evans, Lyons, Martin Nays: none Approved: 7-0 kw Ben Henry noted for the Board that the windscreens are not included in the bid package. Staff will look into this more as the project progresses. MINUTES OF SPDC MEETING, JULY 20, 1998 Page 4 u Agenda Item No. 6F. Approve materials palette for pavilion at Bob Jones Park Ben Henry presented to the Board the suggested materials to be used at Bob Jones Park. Mr. Henry stated that staff was looking at two options for the roofing material - Tundra Gray and Slate Gray. Mr. Henry commented that he wanted to hold off on that decision until he could get color samples of the material to see how it would fit with the "rustic/country" effect staff is trying to achieve at the park. President Martin commented that he would not have a problem with changing the material color. Motion was made to approve the materials palette for the pavilion at Bob Jones Park as presented. Motion: Evans Second: Scratchard Ayes: Evans, Scratchard, Jones, Kendall, Lyons, Stacy, Martin Nays: none Approved: 7-0 President Martin requested that staff run calculations on the number of square feet of roof surface that will be visible from the road. Agenda Item No. 7A. Status Report of SPDC Projects. 0W Ben Henry presented to the Board the Capital Projects Status Report for July 15, 1998. President Martin questioned whether the bid opening on March 6 for softball field #3 lights was still a valid bid. Mr. Henry commented that the bids came in much higher than anticipated so the Board did not award the bid and the bids expired. Mr. Henry stated that staff is working with TU Electric to come up with a better master electrical plan that will hopefully bring the cost for lighting closer to the budgeted amount. Agenda Item No. 7B. Financial Report/Budget. Finance Director Lou Ann Heath provided to the Board a draft multi -year plan to be used as a place to start to prioritize future land purchases, projects, etc. Ms. Heath explained that she met with Ben Henry, and they estimated what would actually be spent in the remainder of this fiscal year and what would be carried over to the next fiscal year. Those estimates are included in this multi -year plan. Ms. Heath commented that she also met with the City's Financial Advisor Jim Sabonis who was able to size the bond potential based on the projected sales tax expected over the next several years. Ms. Heath commented that the recommendations that came forward from the Park Board (as provided by Kevin Hugman) for long-range capital improvements have not been placed into the kw plan. Ms Heath commented that this is something SPDC will need to review and prioritize. MINUTES OF SPDC MEETING, JULY 20, 1998 Page 5 Agenda Item No. 8. Adjournment. Assistant City Manager Shana Yelverton suggested to the Board that they consider having a joint meeting with the Parks and Recreation Board including an executive session to discuss land needs and potential purchases. Mayor Stacy suggested a September meeting time. President Martin questioned the Board on whether or not they had a concern with changing the regular meeting date from the third Monday to the fourth Monday. Board members suggested that this issue be placed on the next agenda for consideration. President Martin also questioned the Board on whether or not to include a work session on the agenda. Mayor Stacy suggested that work sessions only be scheduled when the Board felt it necessary. Mayor Stacy commented that a Public Forum item could be added to the agenda to address those who may want to speak before the Board. There being no further business to discuss the meeting was adjourned at 9:00 p.m. President Scott Martin ATTEST: im ush Se etary to the City Manager MINUTES OF SPDC MEETING, JULY 20, 1998 Page 6 _1. I City of Southlake, Texas July 15, 1998 TO: Southlake Parks Development Corporation Board of Directors FROM: Curtis E. Hawk, City Manager SUBJECT: Board Meeting — July 20,1998 The Board of Directors of the Southlake Parks Development Corporation will meet on Monday, July 20, 1998 at 6:00 p.m. in the Council Chamber at City Hall. Note that the agenda format has changed to match the format of the Council agenda. The only difference you will notice is the manner in which items are numbered, and the notation under consent agenda. This new notation is meant to clarify for the public that these items will not be discussed at the meeting and they will be acted upon with one motion. The following items will be addressed at the meeting: Executive Session - As has become our practice, we will begin -the meeting with a brief Executive Session to discuss the status of land acquisition. CONSENT AGENDA: Agenda Item No. 5A. Approval of the June 15. 1998 Meeting Minutes - If you have suggested corrections, we encourage you to notify Kim Bush (ext. 702). She will make the changes prior to the meeting and bring corrected copies to the Board for approval on consent agenda. Agenda Item No. 5B. Approve Change Order #2 for Ratliff Iron Works to extend the pipe rail fence at Bob Jones Park. This item has been placed on the consent agenda because 1) we have the ability to move forward with the fence construction at this time, although we had not anticipated that this would be the case since the plans were not far enough along to feel comfortable proceeding, and 2) the contractor has agreed to extend the same unit price for the additional fencing as his original bid for the fencing which has already been installed. Please let Ben Henry know if you have any questions regarding this item. Southlake Parks Development Corporation Meeting June 15, 1998 Page 2 REGULAR AGENDA: Agenda Item No. 6A. Approve Change Order #1 for Pittman Construction to modify drainage improvements for Bicentennial Park Expansion. Phase II. As described in the memo from Ben Henry, this item relates to the drainage system changes we discussed when we awarded the bid to Pittman Construction in April. At that time, Ben was working through modifications to the drainage system with Mesa and it appeared that we could save project dollars by implementing the changes. This change order is the result of his analysis with Mesa. As he describes, we will be able to save almost $20,000 in drainage system materials with the modifications. We will not be required to haul dirt from Bob Jones Park as originally planned ($40,000 cost), since we will be digging out a pond on the Brunson property, but the new configuration will require us to perform more excavation at Bicentennial Park (at a cost of $14,250). Our overall savings to the original budget with this change is $45,127. Agenda Item No. 6B. Approve Change Order #2 for Pittman Construction for concrete material cost. As you know, we awarded this bid to Pittman Construction in April, but have taken time to essentially redesign the drainage scheme for the project as discussed at that meeting. This, along with property acquisition issues, has kept us from issuing Pittman's "notice to proceed." During this time, concrete prices have escalated and the contractor has requested that SPDC consider this change order so that he can recover his material costs for this project. He is requesting an additional $12,000 for materials. L Agenda Item No. 6C. Approve design plans for tennis pro shop at Bicentennial Park. The memo from Ben Henry describes the process by which these designs are being forwarded to you. Agenda Item No. 6D. Approve materials palette for Bicentennial Park Expansion. Phase II. Essentially, the Park Board has recommended that the block materials that were used in Phase I (note the photo in the packet) be continued for the building. The Park Board voted to recommend a standing seam roof for the building in a "spruce" color, which is slightly deeper than the patina green on the Bicentennial Park pavilion. Agenda Item No 6E Authorization to advertise for bids for Bid Package #2 (courts). Bid Package #2A (lighting). and Bid Package #3 (tennis pro shop/restrooms) for Bicentennial Park. Phase II. Your approval of this item will allow us to continue to move forward with the project. Your packet contains the specifications developed by Mesa Design and reviewed by Ben Henry. If you're comfortable with acting on this item prior to materials discussion, etc. you may wish to move this to the consent agenda. L III Southlake Parks Development Corporation Meeting June 15, 1998 Page 3 ApproveAgenda Item No. 6F. Your packet contains a photograph of the stone proposed for the pavilion (sketch also included), which has been approved by the Park Board. Note that the proposed roof color is gray, although the exact shade has not been finalized. The brochure included with this agenda item is for informational purposes only. Agenda Item No. 6G. Authorization to advertise for bids for water well drilling at Bob Jones Park. The memo from Ben Henry and attached correspondence from Cheatham and Associates describe the situation. Your approval of this item will allow us to proceed with bids, which you will then award at a future meeting. Again, unless you need further explanation of the issues related to the wells, you may wish to move this item to the consent agenda. Agenda Item No. 7A. Financial Renort/Budget - Your packet contains the updated financial report/budget and sales tax report. Although it is not included in your packet because we are putting the finishing touches on the document, it is our intention to discuss a multi -year (five years) capital improvement plan with you during this agenda item. We plan to move items which will not be completed this fiscal year to FY 1998-99, and have done rough projections on anticipated revenues through the five year period. With regard to future projects, we will present you with the priority list developed by the Park Board. We also plan to present a land acquisition plan, which will be critical for your deliberation of how to use SPDC funds over the next several years. Agenda Item No. 11. Status Report of SPDC Projects - This report contains the latest updates. Please feel free to contact Ben Henry with any questions. Other Items of Interest West Beach Lot Acquisition - Your packet contains the most recent map illustrating lot acquisition for Bob Jones Park. Note that acquisition of lots for Phase I is complete! As always, we appreciate your efforts on behalf of the Southlake Parks Development Corporation. We look forward to seeing you at the meeting. CEH C.' City of Southlake, Texas i MEMORANDUM Li July 7, 1998 � TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Change Order #2 to add linear footage of pipe rail fence at Bob Jones Park under contract with Ratliff Iron Works, Inc. L Attached is change order #2 to add linear footage of pipe rail fence beyond the current scope and budget. The current contract will resume next week following substantial completion of the parking lot. This second change order will add approximately 400 linear feet to the present fence under the original contract with Ratliff Iron Works, Inc. The original budget fenced the north and west sides of the soccer fields for $38,750. The east and south sides were held pending future improvements. The current contract totals $38,725 which includes change order #1 ($2,100) for gates. The approximate 400 linear feet requested would completely satisfy the needed northeast fencing at a cost of $6,712 or $16.78 per linear foot. With the agreeable price presently offered by the current contractor, we recommend approval for the continuation of the project. Upon completion of SPDC approved grading revisions by James Arnold Construction, the exact linear footage will be determined on -site. Pending approval by SPDC, additional fencing improvements would not be requested until development near the proposed main park entrance and loop road. We request you place this item on the July 20, 1998 SPDC agenda and the July 21, 1998 City Council agenda for their consideration. Please contact me or Kevin Hugman, Interim Parks and Recreation Director if you have any questions. BH ', Attachment: Change Order #2 L- CHANGE ORDER No.-Z Dated: June 25,1998 Project Bob Jones Park - Perimeter P4ge Rail Fencing OWNER City ofSouthlake Contract For Painted Fence 4' with cable and12anel Contract Date February 26, 1998 IM Contractor You are directed to make the changes noted below in the subject Contract: City i2fSouthlake Owner Nature of Changes: Remove Following Items From Contract: 1) None 1) To install additional linear footage of same fence as currently being installed under contract. By Dated , 1998 Quantb Unit Price Total n/a n/a $ 0.00 Total Deleted = $ 0.90 400 l.f. $ 16.78 $ 6,712 Total Added = $ 6,712 Total Amount Change Order = $ 6,712 Page 1 of 2 .s6-a ..- I These Changes result in the following adjustment of Contract Price and Contract Time: Contract Price Prior to This Change Order Total of Previously Approved Change Order Net Resulting from This Change Order Current Contract Price Including This Change Order NSPE-ASCE 1910-8-B (1978 Edition) $ 45-437.00 Contract Time Prior to This Change calendar dRvs Net Resulting from This Change Order p Current Contract Time Including This Change Order calendar days The Above Changes Are Approved: The Above Changes Are Accepted: Date 10 Date Page 2 of 2 Curtis E. Hawk City Manager Ratliff Iron Works. Inc Contractor 1998 City of Southlake, Texas MEMORANDUM July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Approve Change Order #1 for Pittman Construction to modify drainage improvements for Bicentennial Park Expansion, Phase II As mentioned in the SPDC meeting of April 20, 1998, staff agreed to work with Mesa Design Group and Pittman Construction to design a more efficient drainage system. This change order serves to address that issue. Inform Construction (once considered for award of contract) had presented a $90,000 cost savings under a new drainage plan. This plan proposed a significant amount of surface drainage with slopes of less than one percent. The conditions of this site would violate the criteria within the Drainage Ordinance for collection of storm water under various flood events. Thus, the plan reviewed by Inform is not feasible at this site. Upon the conclusion of the Brunson property, staff with Mesa reviewed various options to resolve the drainage conditions. The underground pipe material was changed from reinforced concrete pipe to plastic. A detention facility has been included to assist in flood events and to satisfy the need for fill material without hauling from Bob Jones Park. The cost savings for the underground storm system total $19,377. However, with the inclusion of the detention facility and weir caused the earthwork cost to increase $14,250. The ability to save the hauling costs associated with the necessary fill material allows the savings of approximately $40,000. If you have any questions, you can contact me at extension 824. Attachment: Change Order 1 and Letter from Pittman Construction �tl t- CHANGE ORDER A!A 1XJ�•UMENT G701 UWNtK 9 ARC:I RTECT 2 (.ON'i'NAc'rox 1M FIELD 0 O'I Kt.K Ll PROJEC: Bicentennial Park Phs 11 (n2ffk, res3) Bid Package 41 400 N. White Chapel 'r0 CO&uthlake, TX 76092 ins. Pittman Construction, Inc. 5511 Dorothy Fort Worth, TX 76119 �he cot o ct is changed as follows: ' Rev sions to grading, 7-2 -98. • r i i i { y CHANCE ORDER NUMBER. 1 DATE. 7 -21- 9 8 ARCH ITECT'S PROJECT NO. 97043 CONTRACT DATE: 6 -16 - 9 8 CONTRACT FOR: Proposed park improvements for Bicentennial Park Phase II. Bid Package No. 1. storm sewer, and utilities per plans dated revised Wot vai d until signed by the Owner, A and Contractor. The or' ' ((.onset stun) (Guaranteed Ma3=trm PrKv) was ..... - - . ....... . . • $ 5 9 0 , 6 4 6 .0 0 T Ct chin by previoucty authorized L-)lunge Orders .5 0.00 The(( stun) (Guaranterd Maximum Price) prior tt.t this Ch:a W Order wzs .... f 5 9 0 , 6 4 6 . 0 0 '111c ((:e rA,.t sum) (r, antced Mw=um Puce) will he (incrcasrd) (dccrctsed) (wxj7X—tAby this. Cli nge Order in the anu-ttnn or ...... .... ........ .. ..: (5 ,12 7.0 0 ) t1w ncv+C ntrx't sum) (Cuxratttccd Mzrimtmt Pricy) incLtding this C:hxW Order will he . t85,519.00 The Con fact Tdw will be (jrlc ued) (dcarmcd) (qMNnWM by ( 1 days. 'Ire ci tt d Suhstantni Ckimpletiun to of dic date of this Llr&W Order themforc it riOTE: I' 'Ibb wan dry d<x's not retlect chMW% in tilt uxur ct sum, Co ttrx'r Tune or GuAr imtd MAxitnum r1rwe aahkit lave Ixut luthudml h% <:ommictutn Chaiw Dtrectivr. Design Group Pittman Construction, Tne. City of_,$puthlake +1RC1111 d T cONTRACTOR QwNFR OItQcK moon St. #905 Sill Durothy 400 N. Whi_ta Chan_ r Mdrum AddrCw 'Dal a. TX 75201 Ft. Worth, TX 76119 Southlatke, TX 76092 UY UATt'. _ DATE -- _ UA'1 L — — — 1 1 I CAUTION: You should sign an original AIA document which has this caution printed in red. An original assures that changes will not be obscured as may occur when documents are reproduced. NA Doer GM - cmmotit c*DER - t9or EMION • AtAM • LM967 • 71-it AMERi P>fjD*T1T TE OF AR(.tin i:CS. I?1S NFW VOOK AVt.. Na'. 'S'A.L1U4 11M. p.t:. 2111t(16 0701-1967 i WRMi1NG: NMltxtwd PPM"9/�oiYte�K LLS aapt+i011t INws �ws b rdtk� m � EW SL9'ON CO✓J Li�9i 86i0ii2i LV%W Pittman Construction, Inc. Gary Pittman 5511 Durotby Lane Fort Worth, Texas 76119 817-572-6864 Fax 917-572-1320 July 16, 1998 Re: Bicentennial Park Attn. Jim Cooper As per our discussion the following are the adjusted prices for this project E, ORIGINAL NEW PRICING Item 1. Earthwork 155,250. 169,500. Item 2. Site Utilities 46,407. 46,407. Item 3. Concrete paving 165,399. 165,935. Item 4. Storm Drains 200,600. 181,223. Item S. Miscellaneous 35,000. 35-000,_ TOTAL 602,646. 597,519. r The alternate for asphalt paving with six inches of stabilization will be S 185,3117. Since our original bid on this job we bave had a 510.00 per cubic yard increase in the price of concrete. We did the bid at 552.00 cubic yard and currently it will be 562.00 a cubic yard guaranteed until December 1, 1998. Currently we have 1200 cubic yard's in the project for a increase of $12,000.00. Thank You, (So. P,,O� Gary Pittman 4� 9-3 Z0 39Vd NVW11Id 6E10ET9LT8 6T:Vl 866T/S0/L0 City of Southlake, Texas MEMORANDUM July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Approve Change Order #2 for Pittman Construction for Concrete Material Cost As is evident with many of the projects in progress, the demand for concrete has resulted in an increase in cost to obtain. Pittman Construction was awarded Bid Package 1 for Bicentennial Park Phase H at the SPDC April meeting. Given the time that has elapsed before submitting a Notice to Proceed, Pittman Construction has requested Change Order #2 to address the increase in material cost only. The attached letter from Pittman Construction indicates a $10.00 per cubic yard increase in cost. The price obtained by the contractor will be guaranteed until December 1, 1998. The quantity of concrete necessary to complete Bid Package 1 is 1,200 cubic yards. The increase requested amounts to $12,000. If you have any questions, you can contact me at extension 824 Attachment: Change Order 2 and Letter from Pittman Construction CH GE OWNERARCHn'EIRI L vame ;QR ' R CONTRACTOR C.(�NTRACTON Q� AIA DCkVA1EVT G701 Ftku) J OTHER ❑ r Bicentennial Park Phase II 2 PROj6 Bid Package #1 CHANC;E ORDER NZTMAER �nanle'$ddress) 400 N . White Chapel UATF,: - 21- B ' �uthlake TX 76092 T9 U COCOTRAG"I' Y1 t ttCan Construction Inc. ARCHITECT'S PROJECT NO: 97043 (rtatttc' >itldres+) 5 511 Du r o t by CONTRACT DATE: 6 -16 - 9 S Fort Worth, TX 76119 a CONTRACT FOR: p opo ed ark im rovements for Bicentennial �arkpPhase Ip1. Bid Package No. 1. '1'tte CoOrract is changed as follows: 'Concjete material cost increases related to shortages. i Not until signed by the Owner, Ar&dtact and Contractor. .rhe nrl (Context Sutra) (G1J2r2n1tVd D4=mutn MCC) VM ......... - i5 9 0 , 6 4 6 . 0 0 Net ch by pmvinudy 2utiorizcd Ch.nsr Ortkrt . .. ..... .............. . S (5 , 12 7 . 0 0 r• The (CA tract Sum) (Gtrnu►tccd Maxirtttun t'ricc) poor to this cttattgc Uctkr w;l...... 15 i3 5 , 51'g . Q 0 .The (A) tract um) (GuarAnteed Maximum Prxc) will Ix (irwiL-m:d) (dccrciwd) by Lhat Orda in S 12,000.00 (un a[tgcd) this W tic armunt of ..................... . . .... 77tc neo (CAntta[t Sum) (Guarantee) Ma:iflugtl Price) includittx tl>u Change Order will he $5 9 7 519 0 0 'The C:trtRt-.ct Timt will be (increased) (ttccrtastcl) (uncltangcd) by ( )days. "lift dntt. of Sut"tantial Cnmp1cwn ;0 of the date o td (tiaiW (.'frd r therefore ii r :NOTF- fj 11,t, wurotury tkxi aw reflect ch:u,gm in ttw (inuria ball. Contrict Time or Guwrieuced 4I:Ltunum rrice which h2ve hLen auth,rrurd h% f t:rmsTrtt(7w,n ('han}tr Uitedi.c. l; ;MESA Design Group Pittman Construction Inc. City of Southlake --- ' AR(: :311 :T CUN'!'1tACTUR QWNF.R 3k0. 5 5511 Durothy _.,-......-. 400 N. White.. Chaq&1 : AdJn ii Address Addrt c. Dallas. TX 75201 Fort Worth, TX 76119 Southlake, TX 76092 13Y RY VAl'1: DATF DATE ®t t CAUTION: You should sign an original AIA document which has this caution printed in red. � An original Assures that changes will not be obscured as may occur when documents are reproduced. AIA OOCvM!MTr am CMA.rGE ORDER • twt7 e!XUA - Au0 • 01"7 • THE /�.AAA� AMERK.:AI( IMI-M Tt C• 'M% AKLMITECTS, INEW YORK AVt.. X-411. WAbMLWAV)N. G.lt� :. 2UU06 „ 1-1287 V4k§V w6: thilkwsed p,otpeepy ft vkdnbm US CGPVr*d tars end M whjert to Ipd PioN9WO& i'0d S49'ON CU�"p2 LT:9T 86i0Ti2T 12/10/98 15:29 W.672 Ml Pittman Construction ,Tnc. GarY pitman 5S11 Dumft Lane Fort worth, Tuxes 76119 817-572-69M Fax $17-372-1320 July 15, 1998 Re: Hicememiial Part AT IN Tim cooper a: per Ow dism"ion the aew pricing for storm drains will be $181,223.50. Sincc out original bid oa dais job we have had a $10.00 per cubic yard ina aac in the price of coocY+ete. We did The bid at S52.00 a cubic yard and myentlyr it will be $62.00 a cubio yard gmrn*md until Ueamber 1, 1998Cu rm tly we hwm 120t• cubic yard's in the projcct for a incraame of $ 12.000.00. AA� i Ti If you Move any questions plcom " fice to phvac am Thank You, �. Guy Pittman I [,�4w 7.0 39dd NtlW11Id E I 6BT SM 18 98:8Z 866 i/09he City of Southlake, Texas July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Approval of design for Tennis Pro Shop for Bicentennial Park At its July 13, 1998 meeting, the Park Board received the revised floorplan and elevations for the tennis pro shop for Bicentennial Park. The revisions were recommended at a meeting the week of July 1, between Park Planning and Construction Superintendent, Ben Henry, Jim Cooper of Mesa Design Group, Robin McCaffrey, architect, Councilmember Scott Martin, Park Board and SPDC member Robin Jones, and former tennis association president, Laura Suarez. Input has been gathered from these individuals throughout the design process. The Parks Board accepted the floorplan and elevations as presented, and requests that this item be placed on the July 20 SPDC agenda, and the July 21 City Council agenda for consideration. If you have any questions, please contact me at extension 824. Attachment: Tennis Proshop floorplan and elevations FL • NO.550 903 A 4 . A&M 1 -* i�i 4 i�i0 K*A 9 %AR W, W. INS T T :,2 T 06,'0 T /t7(3'- City of Southlake, Texas MEMORAND M July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Approval of materials palette for Bicentennial Park expansion Phase II At its July 13, 1998 meeting, the Park Board reviewed for approval and recommendation, the materials palette for Bicentennial Park expansion, Phase II, as per the standard operating procedure for all park projects. It was explained that staff would like to continue the palette as Phase I (Baseball Complex). However, this material palette is limiting. Other elements within the park (Adventure Alley, potential Pavilions) are being considered to broaden the material palette for this and future improvements. It is the desire of staff to maintain consistency throughout Bicentennial Park. As presented, an increased variety of concrete masonry units is desired. The standing metal seam roof was also accepted but with a change in color. Patina is the color existing on the Phase I pavilion and maintenance facility. A color with less appearance of fading or wash -out is recommended. Photo samples of the materials existing in Bicentennial Park are included in your packet. The Parks Board accepted the material palette as presented, and requests that this item be placed on the July 20, 1998 SPDC agenda for consideration. If you have any questions, please contact me at extension 824. I. -All Attachment: Photo samples of existing elements. a t s , per —maw . ,..._ _ Y d n .......�...... k _ If 11" '_q E �sz:7�111i,.A Tar d A City of Southlake, Texas MEMORANDUM July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Authorization to advertise for bids for Bid Package #2 (courts), Bid Package #2A (lighting), and Bid Package #3 (tennis pro shop/restrooms) for Bicentennial Park, Phase II Bicentennial Park, Phase II Bid Package 1 and 2 were bid earlier this year. Bid Package 1 was awarded to Pittman Construction. Bid Package 2 was rejected due to discrepancies and lack of clarity. MESA Design Group is near completion of refined plans for Bid Package 2 (all court improvements) and 2a (all court lighting). Bid Package 3 (tennis pro shop and restroom facility) will be presented to SPDC. Pending approval by SPDC, authorization to advertise for bid will be requested. Award of Bid Package 2 will be presented to SPDC in August. Award of Bid Package 2a and 3 will require a special meeting of SPDC in September to precede the City Council meeting. The tennis facility is expected to be available for play mid -February 1999. Please review the Bid Proposals in your packet. If you have any questions, you can contact me at extension 824. BH Attachment: Bicentennial Park, Bid Proposal Phase II Bid Packages #2, #2A, and #3 4OG —1 12i10i98 11:39 NO.664 901 BICEmnMNIAL PARK PHASE 11 Bid Package No. 2 of 3 Soutbwm Texas SECTION 00300 PROPOSAL AND BID FORMS M. City of Saathl " Office of the City Secretary 667 N. Carroll Ave. S018blake, Texas 76M Pwvj= to the enclosed plans and spedficafiam as pie1 W by MESA Design Croup. Inc.. die mdc* bidder hereby, propose: m do all the work and fhrdsh an I r F F gm 3 soperiameadeors, labor, may, equips tools and materials to mopkoe aII the work upon which he bids. The sttoeessfid bidder buds himset acceptance of the proposal to cxeca<e a eosmart for performing and Qomplding the said wodk within the rag time, and furnish gtuu=Wu on the same for a period of one year hom fhsal aooeptanoe. Amrnp mMg proposal is a a'rtiW cashier's check payable to the City of Southl2ke (Bid Bond) in the saiouaR of (S which is Sve perctet (394) or the greatest bid aenOerM Bidder aclmowkdges rtoti% of the fol mmg add" m: (if nowumed. indicate WA). Addenda f Date Addenda 0 Diu Addenda N pate Subcontractors: rlrr� Bidder Shari list below aci subco tractor: � pal proposed for use on this project Narrm Phone Number Tennis C*wu: Hockey Court. Basketball Court: Concrete Retaining Walls: Mind a "m Concrete: Tabular Steel Force: MESA DESIGN 97043 00300-1 07n1/s Proposal and Bid 12/10/98 11:40 o r ,1 Bidder agrees W perlbcm all the work &=nW in the spe ifte4lioeas as shown an the plans for thef��o^"'i� I UW Stmn """ lMw. (s ) (Amount to be sho m in words and figures. In case ofdismpancy, the amount shown in words will govern) UNIT COST: In the event that g =M= or lesser amounts of Vans art; m 9ared, the Ibllowing unit prices willapply. CaotracW shall oumpkta this section. Unit prices cover the cost of work and Matenals is place, including all Materlak equipmenk labor, taxes, overhead. profit. —h aennm and gvaramee based as the enclosed plans aql Wmificadm- Unit prices will hold ibr six (6) numbs after final aoo"= I. Concrete flar*wk intduftg excavation, ADD DEDUCT fottntng, finish per plans (s.f ). 2. 4' Concrete sidewalks including excavatwa, fonautg, and finish Per plans (l.f). 1 6' concrete andewalks including aarzvatioa, forming, finish per plans (11) 4. Post tensioned slab including excavation. forming, reinforcement per plans (s.f ). 5_ Tubular steel fence including fabrication, installat M Paintingand concrete (l.f.) BASE BiD: BICENTENNIAL PARK PHASE H Bid item Number 1 S Twelve (12) tennis eotnts. (Includes but is not limited to post -tenses slab, fencing, equipment, and surfacing.) Bid_ Item Number 2 S One (1) center tennis court (Includes but is not limited to post tensioned slab, fencing, equipma t, surfacing; rdmniing walls, tamps, and concrete ilatwodk. Bid Iton Number 3 = One (1) in -line hocicey sink complete. (Includes but is not limited to post-tettsiarwd slab, dasher board system pet mam&ct=, Player bQxM retaining walls, meta[ hand railing, wncMc flatwodc, aid striping.) MESA DESIGN 47043 07121198 00300-2 Proposal and Hid Focm* II 12i10i98 11:40 Bid If= Atobw 4 5— Three (3) buketban omts oDmQlCtl. (InCltida but is not limited to p0at4cm6ORPd ilab. Wiii. i8d Rgmns5.) j Bid Item Nnsber S S Conm to waa ays per plans. ' sow $ GENERAL. CONDPT M s PROFrrrovMUE-4D s� HOMING % s TOTAL (Sales in c=W) s (Aac M to be shown in both words and figutts_ In ape of dismgmncy, the amount shown in words will govern. t �t Y 1 } A[� S' 1 1 MESA DESIGN 97043 00300-3 Proposal and Bid F 07/21/n ` I NO. %4 ALTEIMA_M Ahmxft bm No 1 (Add /Defts) Deduct, per court out (1) badmftH mm compkm per plans and spedfcalions inchadi"R sidewalk to Court Aftamft hm Nmbcr 2 Add /Dom) DeducL per pw, one (1) pair of ft" CWW COUViCW per plans MW specific aow uwhxkng Q&va& to Cow. Alternate hem Mmmkr 3 Add / Deduct) S Deduct five (5) tmnis cam shade sm=m per pleas and Wcdncxdm Aftenuft bm Number 4 (Add /Deduct) $ DeduCt aeata Manis amM and nfthft vmn spiting x= ins* ofcimWv sidejrdk per Ph= and 6&Mm Iwo NOMW 5 (Add / Deduct) S Galvanized finish chain link &OCC m lien of vinyl cosict OD pop ducknew to rem u as uxbcauxL The mduqpmd agrees, if awarded the Contract, to emmft the CMUM wow ten (10) days from the date oft' Notice to Proceed from the City of Southtake It is underMod that the OwnuXft of SmWft Texas reserves the nSht to accept or reject any and all bids amM any part of a bid and m waive all inforntatiti It is hfdw Mmed that this bid dwH be valid and not for a period of ninety (120) days front the date of the opening thereofwi" Rcq=MiUy Submitted, Finn: Ir By (signature): Typed/Printed Name and ride: BuNiness Address: Bidder's Telephone Nwnber Bidder's Facsindle Number" (SEAL: If bid by a Corporation) MESA DESIGN 97043 07/21/99 I END OF SECTION 00300-4 Proposal UW Bid Forms u NO. 664 T IUCEWMQU PAW PHASE U Bid PaCIMP No. 2A of Saudftlq TC=t SECTION 00300 PROPOSAL AND BID FORMS TO: City of Soudd*g Office Of the City Smvzy 667 N. CwmD Ave. SM&W Tan 76M pwm" to the cudused Ph= nerd Vcmfi=m as pqmmd by MESA Design Grove. I=, go bmvby ; mdetsigned to do A dw WO& Nd fu " aU MICUSNY =F�� War. wacilkwy, eqdpm=K twd wAftlids 10 COMPIft 20 ft work Mm which be bids MW ftcoesdW bidder binds as sooeptsnte AOMM ; IN to I I I - p a caufta for perfaradul and the said work wifth the aquod aM and gumm"m an the me for a pcdw of *a ym Am fing AcwmpwWft this proposal is a the dmxk Payabb to the Cky 0"Oud"tc {Bid BOOM in ft =ww of which is five F of 1p—mleo bidamomi IUAA— be! 'Vat Bidder admowledga =c* Of ft Mowing addendum (If umi3and, bWiagz W& Addenda 0 Date Addemb # Date Addends # Daic Subcmbxwm Bidder shelf hg below prinqW subconautom proposed for Use an this project Nme Address Pbma Nmmber Concrete Piem- Concrete Poles - Light Fuctut+es: price.Wm to Perform aU the work described in the quMcghm as shown on the plans the for , fdjowft hnd� Burp (AMMM to be shown in words and Aga= in Cm Of discrepancy, the =rKMM shown in words WM govern) WSA DESIGN 97043 07/21/98 E 00300-1 Fropowd and Bid Fortes V 12110198 11:41 UNIT COST: In the event that grater or less" =our" of wok at requrired, the "owing unit Fices wall applyC.omtracto� shall - cawfbft this Mcbm Unit PMMS cave the CON Of wait wd nWe wh is 01am including A labor. MM wvahcad. proft msimmanM and S based on flic awfowd plans and wdficstiow Urlit wig hold ibr six (6) months aft &W accept mm 1. Single list ja ctn O-C perfixtue, indwdjng ADD DEDUCE wh* and kistallafion (coy 2. Undaground dccvicW CM&,i (t E). BASE BICENTENNIAL PARK PHASE H BW hm Number 1 S Hodrzy cota NOWne mnplm• awbides but a ad limited to poke, fivuM wiring,wir�COW concn*M) Bid Den Number 2 Tenvis cow %&Wm compim am%ft but is not w to pon4miagcd SW fi*OM wbin& pandboard and conciew Subtotal GENERAL COMMONS PROFMOvERNEAD % BONDING % S S S TOTAL (Sake tax cumpt) S (Amowit to be shown in both wads and figs w In cm ofxccp@zw7, the amowt show" in won1skU gov=) MESA DESIGN 97043 07/2 lA3 I I I 70K7 -C I YA Proposal and Bid Forms NO.664 Del E ALTZMATES: Me beat Nam-off-1 (Add / Deduct) S Dodua oema i mm coat li9hWW oompkee Per Pbms and spevfimmum AA"Me hem Number 2 Add / Dedo�t} S IP Dedu. per Pam. ooe (1) Pair of tenais coat B*ftg couphto Per pL= amd Vocifiotiam The aodasipod agt�ees, if awarded the Contract, to the 000tract wimiu Mu (10) days fmm the dace iof the Notice to Proceed farm the City of Sorrthhka It is uududwd that the OwnedCity of Souddd, Texas naetves the n& to accept or nWd my and A bids ert pof a bid and to waive an ingam titka It is fathom 89NW dW this bid sb U be valid =d no Mddm for a PW of Windy (120) days Sow the date of the opening &a" � R-Lip auy sv�mmed, B7 (al�re)- Typedlptiatad Name od Tide: Baines Aftest: Biddces T**= Num ax C ) Bidder's Fund* Number i__) (SEAL.: If bid by a Core =dm) ! END OF SECRON ltt*� MESA DESIGN 97043 00300-3 Proposal and Bid Forms 07121NS E 12/10/98 11:42 NO.664 0e8 BICENTENNIAL PARK PHASE II Bid Packap Na 3 of 3 SootMato. Tcr;as PROPOSAL AND BID FORMS TO: City of So ddake Of am of the City S=cwy 667 N. Carroll Avc. SowMakc, Taos 76M Gen8cmew Pa waft to the a+ckned phas add wedf ca im as q epaod by MESA Desi p t",k%Vu loc-. the aoadersig�od her ft popsies to do au the week and fad a0 Mcamy supa:ia =dwft labor, =Wlinery, eagdpaertt. and m0tra s to CamQletc all the work trpam which be bids. 11e umsdhl biddks bads himelf an acceptados the proposal to aoatte a o ng= far 1 Md the sad war k wither the mgmed time, and aaaeam= on the same fw a period of am pear fmn Md accgm= A000mpuri ft this popaal is a cadwA chedk pWAic to the City of Saaddate (Bid Band} is the am a t of (S�, which is live peraeal ( ) of the greyest bid smotuL Bidder admowledges receipt of the tdmvi tg addmdrm: (If dad-imcd, indicate N/A). Addenda # Date Addenda # Date Subcont actors: Bidder sbWl H9below pdnckW sabcontrac m proposed for we as tha project ► Name Address Phone N®ber Roofing: Concrete. 7: l�lq,{,NY�• P Framing: t Bidder agrees to perform all the wort described in the spedficatiow as shown on the plan,: for the following lM+ nun price: F (ArnoM to be showm in wotrls and i V= in case of & creparrcy, the am ouml shown in wards wilt gvvcM) MESA DESIGN 97043 00300-1 Proposal and Bid Forms 07R1M 10/98 11:42 NO. 664 909 BASE BID BK3XTEMN1AL PARK PHASE 11 Bid tun Numskr I Tvw4 pmbop coMpkic per ph= and Vccd=bwa Wd ItM NMber 2 Rcuimm buMM ocopkw pw V� nd Wecificmbm Sube" $ GENERAL CONDrMNS S PROFIT/OVERHEAD % BONDING, _% TOTAL (Sala tat exempt) $ (Arnow to be dw" in both wank and fipm in cm d6scneptray, the shown in words vnl sovem) MESA DESIGN 97043 07/21198 00300-2 Proposal and Bid Fonns 12110198 11:43 NO. 664 910 ALIM___A=: AMak Ilew Number I Deduct tIwoom building compete per plans wd specificafmm (Add/ Dadud) S in The ands IS P C I if the Ccotra% to ctep ft do wkh Wn (10) days frout ft dale Of the Notice IM A ftum the city of SodhW It is undastood that the Own=Cky of soutuft Tom mw4a ft d& to accept or to= my and an bids put of a bid and to wain all kdbroWifin It Is Bother awed that this bid dell be valid aud ad as Period of nh%Ay (120) days fium the date oftht cpwh% fl— of Raipedfully aftawok Finn By TypodfPciabcd Nun and Title Busiws&Adds : Biddees Tcicphm Number BiddeeaMimile Number (SEAL If bid by a Corporation) MESA DESIGN 97043 OU21M 00300-3 Proposal and Bid Forms M [I, City of Southlake, Texas N July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Approve materials palette for Bob Jones Park At its July 13, 1998 meeting, the Park Board reviewed for approval and recommendation, the materials palette for Bob Jones Park, as per the standard operating procedure for all park projects. Bob Jones Park has been viewed as a natural and conservative park. The material palette recommended suggests a "country style atmosphere" with structures of rustic stone and gray tin roofing. A photo sample of the material is included in your packet. The Parks Board accepted the material palette as presented, and requests that this item be placed on the July 20 SPDC agenda for consideration. If you have any questions, please contact me at extension 824. BH Attachment: Photo sample of stone and elevations of approved pavilion. 4:;;�14C— /oF-, 1L J Q F- W ILJ 0 L 0 } W 11) J O U H w v z 0 v I I :j T I I I I I I I I. I II z Ub City of Southlake, Texas MEMORANDUM July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Approve materials palette for Bob Jones Park At its July 13, 1998 meeting, the Park Board reviewed for approval and recommendation, the materials palette for Bob Jones Park, as per the standard operating procedure for all park projects. Bob Jones Park has been viewed as a natural and conservative park. The material palette recommended suggests a "country style atmosphere" with structures of rustic stone and gray tin roofing. A photo sample of the material is included in your packet. The Parks Board accepted the material palette as presented, and requests that this item be placed on the July 20 SPDC agenda for consideration. If you have any questions, please contact me at extension 824. ter►' BH Attachment: Photo sample of stone and elevations of approved pavilion. L /oF-o# IL I .i I I 1 I I I I t I I I I I I I f I i I I 1 I I' I I T I I I I I I I I• I I, w wo w City of Southlake, Texas MEMORAND M July 15, 1998 TO: Curtis E. Hawk, City Manager FROM: Ben Henry, Park Planning and Construction Superintendent SUBJECT: Authorization to advertise for bids for water well drilling at Bob Jones Park City staff, with Cheatham and Associates, are evaluating the necessary requirements for a water well at Bob Jones Park. Although the existing pond has demonstrated the ability to retain water, the function of this pond has been to maintain fish life and supply the turf irrigation system. Athestically, the pavilion has been designed to accept a constant water level. These factors, in addition to water evaporation losses during mid to late summer, months has established a need for a quality water well. All water wells known to exist are being considered for use. Those wells thought to have potential are not meeting prior expectations. Therefore, upon the conclusion of our evaluation, we request authorization to bid for a water well near the existing pond. Attached is a brief review of the considerations from Cheatham and Associates. If you have any questions, please contact me at extension 824. ttachment: emorandum status from Cheatham Associates Jul-15-98 03:36P P.02 L CHEATHAM AND ASSOCIATES MEMORANDUM TO: Ben Henry DATE: 7/ 15/98 FROM: Ron King SUBJECT: Bob Jones Park - Irrigation Supply Well Job No. 001-938 As you requested, we have investigated the construction of an irrigation supply well near the existing pond at Bob Jones Park. According to information from your irrigation contractor and from our calculations, you will need to have a minimum production rate of 75 gpm from the well to keep the soccer fields watered at 1.5 inches per week. Since this rate would require continuous 24-hour operation of the well, we recommend that the target production rate be 100 gpm, so that the wells would not have to be run constantly. This 100 gpm rate would also provide buffer against variations in yield from the aquifer, but would not cost significantly more than the 75 gpm rate. There are two aquifers in this area that have water of irrigation quality - the Woodbine formation at about 60 feet to 100 feet deep, and the Paluxy formation at about 800 to 900 feet deep. Since the Woodbine is more shallow, the yield per well would be smaller, and at least 4 wells would have to be constructed. The cones of influence for the wells would require that they be spread out over several hundred feet. The Woodbine also has significant iron content, which, while not causing any plant life health threats, could discolor any pavement or structures it contacts. The Woodbine is also subject to aquifer depletion at times of extreme drought. One well in the deeper Paluxy formation would be sufficient for the target yield rate, and the water from this well would not have any iron problems_ Likewise, the Paluxy aquifer is not subject to the same problems for recharge during a drought period as the Woodbine. We recommend that one well be constructed in the Pahacy formation so that maintenance could be limited to one well, discharge piping could be minimized, and iron discoloration could be eliminated. Since the well would be in an open park, it should have some protection against vandalism. A 6- or 8-foot privacy fence with a double gate for vehicle access should provide sufficient protection from vandalism, while allowing free access to the well for maintenance purposes. A masonry -type building could be assembled over the well, but it must be completely disassembled during well pump maintenance to allow the maintenance vehicle direct access to the well. In either case, the well will have a control panel (manual cm/off) in a stainless steel k)ekable enclosure. We are currently developing cost estimates for the well, discharge piping, and protection structure. 10W( KotcQUTMLA10938%WELL MEM wpd ENGINEERS - PLANNERS - SURVEYORS A Subsidiary Firm of Southwest Planning and Design, Inc. 1601 E. Lamar Blvd. - Suite 200 - Arlington, Texas 76011 817/548-0696 - Metro 265-8836 - Fax 817/265-8532 6-40-a 1 1 1 1" 1 1 1 SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report July 15, 1998 Land Acquisition - $1 461,580 (Budget) alal.us: H auager amenament was passed at the May SPDC meeting for an additional $312,142. Phase YY construction - $2,039,268 '(Budget) "UbIgu - runaic 11 %-Untract began: June 17, 1997 Estimated Completion of Design: September 1997 Consultant: MESA Design Group Status: SPDC awarded bid package #1 to Pittman Construction for $590, 646. Construction contracts have been signed. A change order will be presented to SPDC to reduce drainage costs. Court construction plans are being revised for bid package 2. Tennis wind screens will be included as an alternate bid item. Bid package 2a will include all court lighting. Bid package 3 will include the restroom facility and tennis pro -shop. Authorization to bid will be requested from SPDC in July. A special meeting in September will be requested to award bid package 3. Adventure Alley 'FencelExtension 7I$5,000 (Budget) Status: Leadership Southlake is submitting pavilion plans for review. The fence extension will continue pending associated future improvements. z)tatus: staff has evaluated the existing condition of -Field No. 2 and determined that the problems associated with this field can be addressed with additional aerating and top -dressing. Staff will prepare a cost estimate for this alternative approach. Entrance Road Repair'- $5,000 (Budget)' btatus: Fending. Ballfield Fence (Fields 4, 5) - $16,805 (Budget).Completed 3/73/98 btatus: Completed by American National Fence for $15, 481.50. Page 1 714-1 1 1 1 1 1 Softball Field 3 Lights - $40,000 (Budget) .:7Latu3. ocu upswing was March O, lYYJ. staff recommends including this improvement with Bicentennial Park Phase II improvements. Land Acquisition - $1,621,600 (Budget) Status: Progressing well through the City Manager's Office. An undated man of status is included in the packet. r Phase I with TPNM Grant - $1,568,735 (Budget) i,esign - rnase i t-ontract Began: March 18,1997 Consultant: Cheatham and Associates Completed: June 1997 Contractor: James Arnold Construction Began: August 29,1997 Completion of Construction (Phase I): Status: James Arnold Construction has substantially completed the Phase I contract. A change order was approved by SPDC to address the perimeter slope of the pond and practice ball field improvements. J.L. Bertram Construction is finalizing installation of the parking lots. Ratliff Iron Works has installed 90% of the east/west fence section. Installation will resume with completion of the parking lot and final grade. SPDC awarded irrigation improvements to 'A New Deal ' (A.N.D) Inc. Construction to begin this week Grass sod of soccer fields were awarded by SPDC to Thomas Bros. Grass. Installation will begin after substantial completion of the irrigation system. All fields are expected to be available this fall season. SPDC approved schematic plans presented in April for the pavilion and playground. Construction documents are being finalized. Authorization to bid will be requested from SPDC in August. Nature Center. Planning - $20,000 ;(Budget) Status: A committee has formed to define the scope of the Nature Center for Bob Jones Park and plans to meet this month. Park staff will provide program information to assist in the design and development through the Audubon Society. The Nature Center Committee toured the site Sept. 8, 1997 with Mrs. Tucker. Page 2 4a a 1 1 1 1 1 *AWO/ 1 1 1 1 1 1 1 1 Phase II with TP" Grant - $465,750 Jt4LU3. 1 U Uegln May LYYY. Hike and Bike Trail Construction'- $48,000 (20% of project costs) (Budget) . Status: Southlake, Colleyville, and NRH entered into an interlocal agreement with each other to design and construct the trail under one contract with a more cost effective and efficient approach. MESA Design Group has been contracted as consultants by the three cities and TxDOT. CISD Parking Lot at Carroll Middle School Gym - $85,980 (Budget Revised 1 Of9Z) Status: Construction has been completed. Soccer Practice Fields = $6,000 (Budget) Otatus: -cans are veing prepared for Yt. Martin's in -the -Fields. Softball Field 1 Eights ;- $45,000 (Budget) status: lsta opening was March 6, 1996. )Taff recommends including this improvement with Bicentennial Park Phase II improvements Joint -Use Equipment -I $5,000 (Budget) Status: Available as needed. Signage for all Parks.(Budget) Status: Available as needed_ Matter nlnn .viannoe wn.c in.ctn1lod nn throo /3) neighborhood parks (Royal and Annie Smith, Koalaty and Noble Oaks). Signage or Bicentennial Park expansion Phase II is under development. Page 3 7W--3 Master Planning Noble Oaks OtALU3: Design nas been neia penaing potential coordination of adjacent improvements with CISD. Master Planning Koalaty Status: A public hearing was held February 5, 1998 with Park Board. The lavout of the Master Plan was approved with the inclusion of relocating the restroom facility, creating a berm south of the school, providing a natural barrier to Country Walk Estates, and providing 25 additional parking spaces. Primary elements include four unlighted ballfields and two practice soccer fields, both sized for elementary -age use; one larger practice soccer field and adult practice ballfield. A trail loop is planned which would tie in with the anticipated Continental Blvd. trail. Master Planning Royal and Annie Smith Status: A pub[tc nearing was held Pebruary S, 1996 with Park Board. Approval was tabled pending definition of a community park versus a neighborhood park. KISD received approved plans through City Council to construct a library and parking lot this summer. KISD 's approved plan has necessitated some redesign of park plan. Park staff will continue to make seasonal site improvements throughout the planning process. Building Inspection has reviewed the house. Planning for Continental Boulevard Trail (White Chapel to Davis) - $9,900 liesign - Yliase 1 Uontract Completed: November 25, 1997 Consultant: Dunaway Associates, Inc. Status: Upon acquiring all necessary right-of-way, construction to improve Continental Blvd. will begin. Current funding is not available for the estimated $318,800 needed for trail construction. Page 4 1 1 1 1 1 1 1 1" 1 1 1 1 1 1 1 1 .: iTnanhcipatec . pl.- Jett $43a6 0 (Bugg t OLULU3: rungs remains to reserve. Page 6 [i C o � C «. m O > i Q y aCL s _ N O O CO CCU C N c� 7 O U C a vi 69 69. 69 69 69 69 69 69 69 64 60# 69 69 61 69 69 CO to C) N O O c O GGo ' r - C.) 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N tD tN0 tM0 to to 0 tO0 Ito � co co GoCO a 00 COMM 0A ■ 00 U m rn a fn t7 Q co PO cm C m U Q o. i � CO P >,561 J N O N CD to v m a N a CITY OF SOUTHLAKE Salsa TaxAralysis FY1997-90 Actual Budget Actual Estimaled (budget -eat.) % 19W97 1997-98 1997-98 1997-98 QatomQ� 1 October November 161,892 135,367 211.176 237,164 237,164 25,968 12.31% December, 115,084 180.672 157.347 193,664 163.871 193.664 163,871 12,992 6.524 7.19% 4.15% January Febnary 198,873 125,671 253.704 266.437 266.437 12,733 5.02% 1 March 104,733 169,522 145,443 168,914 160,147 168,914 160,147 (W8) 14,704 -0.36% 10.11% April May 182,384 234,742 215,299 215,299 (19,443) -8.28% Jule 152,577 200.464 217,760 217,760 17,296 8.63% 171.813 222,585 200,233 200.233 (22,352) -10.04% Y 223.854 20Z432 0 2OZ432 0 0.00% August 1 184,851 333,188 0 333,186 0 0.00% September 173,917 323,729 Q 321 Q 0.00% 1,931,016 2,715,000 1,823,489 2,762,836 47,836 1.76% 1 40.60% 43.08% Southieke Parks Development Corporebon 1R cant sales tax Actual 199s_97 Budget 1997-98 Actual 199Z 9$ Estimated 1997-98 (budget -eat) offerefIce % Chi October 80,946 105.588 118,582 118.582 12,994 12.31% November 67,684 90.336 96,832 96.832 6.496 7.19% December 57,542 711,1173 111,935 111,935 3,262 4,15% January 99,437 126,852 133,219 133,219 6,367 5.02% February 1 62,836 $4,761 $4.457 84,457 (304) -0.36% March 52,367 72,721 80,074 80,074 7,352 10.11% Aprti 'Y 91,192 117,371 107.650 107,650 (9,721) -8.28% 76,289 100.232 108,880 108,880 8,648 8.63% e 85,907 111,292 100.117 100,117 (11.176) -10.04% *a* 111,927 141,216 0 141,216 0 0.00% August 92,426 166.593 0 166.593 0 0.00% September 86,959 161,864 9 161,864 4 0.00% 965,508 1.357.500 911,745 1,381,418 23,918 1.76% 1 1 1 40.60% 43.08% i 1 1 7-e 4 7116416 St.sTx9e.w S 7-20-1998 5:58PM FROM SOUTHLAKE PARKS REC 817 A21 2175 P.1 Members of the Southlake Park Board: 1 would like to update you on my activities and left everyone know that the pavilion project is recovering from it's coma, is moving and will soon be able to walk again. The project is now being headed by me; harry Abernathy, president of Southlake Community Playgrounds, Inc. (the group that build Adventure Alley) and I expect to spend the summer raising money and be ready to build in the fall. The basic plan remains the same. One 45' dia., structure with laminated beams and steel columns on a concrete pad with shingle roof. It will be located at Bicentennial Park between the playground and the large oak tree to the east. One of the smaller (20' dia.) pavilions will go just south of the first about where the orange construction fence is now. The second small pavilion will be near the girls softball fields, in the area between fields 1 and 3 commensurate with the long range plan for Bicentennial Park. I am also getting contributions for single family covered picnic tables that will be scattered around the park at a cost of about $1500 each" Contributions for these will be recognized by plaque on the structure naming the donor. I have proposed (via letter) to all American Airlines pilots that they sponsor a single pavilion and will name it THE AMERICAN AIRLINES PILOTS PAVILION to recognize their effort. I am making a similar proposal to Jim Milner for the MILNER PAVILION. These contributions combined with the money from other individuals and businesses will make the pavilions a reality in the near future. The anticipated matching ' contribution from SPDC will give us the needed boost to reach the goal. I gratefully acknowledge the offer, and respectfully request that it be extended to the fall of this year. I currently have just over $11,000 on hand and anticipate another $10,000 from the AA pilots alone. Should the Milner proposal bear fruit, the 2 small pavilions are paid for and the SPDC money will take care of the large one. We are quite close: Enclosed is a letter to the volunteers outlining our plan in more detail. I still need people willing to call on businesses. If you know anyone that can support the project, please send them'my way. I appreciate your patience and look forward to a successful summer. If you have any questions, Please call 488-3759. Larry Abernathyi' CC: SPDC Southlake City Council Southlake Parks Department Southlake city Manager's Office TAX DEDUCTABLE 1 `,s Ajvsntw's Alley pave "lion Committee Building 3 Pavilions In Blcentennial Parr. COMMITTEE money to buy three pavilions for Bicentennial We are collectinggatherings and Park. They will be various sizes that can accommodate th birthday parties, family reunions, after the g the awards ceremonies for the baseball at has need of such a teams, Ias well as for any individualgroup facility. We need your help, and we need your contribution! e in the playground now, for a oden We are offering "NameStakes," like the wThere will be special eusters that rcogn t on for larger donations. donation of $100.00. Order yours below.round, Inc. if you can Please call Larry Abernathy, President of So project. role { Community ome number is (817) 488-3759. devote any time at all to this very worthwhile p ! Contribution Receipt and fill and mail to". orders Adventure Alley 640 Truelove Trail Southlake, TX Keep top portion for your records. Amount of donation: Date: Contribution and Name -stake order form. Please return this portion with all contributions. Checks must be in by Aug. 31' Payable to Adventure Alley. Name Address Phone Donation $ Name -stakes will be made for a $100. 00 donation. If you want a name -stake, Please indicate below exactly how you want it to appear. One line only. 20 letters max. Thank you. %%owl J SOUTHLAKE PARK SYSTEM LONG-RANGE CAPITAL IMPROVEMENT PROGRAM RECOMMENDED BY PARKS AND RECREATION BOARD - 04113198 Group A • Complete Bicentennial Park Phase II - all tennis courts, concrete loop trail 2,500,000 • Complete Bob Jones Park Phase I and R - restroom/ooncession, loop road 1,000,000 • Continental Trail - White Chapel to Davis (9,000 l.f. @ $3011.) 300,000 • Lonesome Dove Park Additions (trails, fence, detention pond improvements) 60,000 • Teen/Youth Center 1,000,000 • Practice Fields (general) each 18,500 Subtotal • Land Acquisition - Southeast Park • Land Acquisition - Southwest Park • Koalaty Park, Phase I (practice fields, trails) • Smith Park, Phase I (practice fields, trails, parking, house renovations) • Noble Oaks Park, Phase I (trails, parking, practice fields) • Loop Trail from Bicentennial Park to Durham and Jr. High ($201..) • Nature Center (size??) $100 s.f. • Practice Fields (general) • Practice Fields (general) each • Community Center / Recreation Center - Timarron site Colleyville - 12,000 s.f., $2 million Grapevine - 47,000 s.f., $4.5 million • Joint -use Durham Gym #2 • Indoor swimming pool 4,878,500 18,500 18,500 111 111 • 11 111 1. Wood rail fencing at Fox Hollow Equestrian trail; $12,000 trail head for parking lot 2. Install roof for in -line hockey court at Bicent Park $60,000+ 3. Signage for on -road bike trails $100/sign 4. Install concrete pads for Bicentennial Park ballfield bleachers $1400/pad 5. Install sun screens on Bicentennial Park ballfields (except #2,#6) $13,400 l: \parkrec\construc\cip. doc A v (D U Dh. a 00 0 r W W W W W N N N N N N 11 N N N N i -+ _a .a .► i '► O t0 OD V O) W A W N O W CO -4 CD(T A W N -� O tO OD -4 0 tT A W N CD c 0) X tyD 'M � a D m < < D z z z D g c c a>> O O W y C N 0 o o m C CL 3 AW 0 cc�n p) D_ 7 O(D> 7? c_ L 7 7 O CD a < v n m n O �vvCD y y O 00 O O > m m X � �� ; G)o = y -0Dm 2 2• d (3D C C N O. 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