1999-07-26 �.:. • City of Southlake, Texas
MEMORANDUM
40 July 22, 1999
TO: Billy Campbell, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Approval to redirect funds budgeted to Fox Hollow equestrian fencing
Action Requested: SPDC approval to redirect $12,000 budgeted to fence the southern boundary
of the Fox Hollow equestrian easement toward fencing the SPDC purchased
Glosser property.
Background
Information: Fox Hollow subdivision as approved had dedicated along the southern
boundary a 10-foot equestrian/utility easement. The Developer's Agreement
only required the installation of a fence on the northern boundary of the
easement. The southern boundary of the easement which is consistent with
the northern boundary of Ravenaux Place is not fenced.
The Glosser property purchased by SPDC is experiencing illegal dumping
through the S.H. 114 frontage. Construction activity on both sides will only
Near increase the trash on this property.
Financial
Considerations: SPDC budgeted $12,000 in FY 1998-99 for like fencing of the equestrian
easement southern boundary. If funding is re-allocated to fencing the Glosser
tract, plans are to build a split-rail fence along the perimeter of the property.
Estimated costs are within the budgeted $12,000.
Citizen Input/
Board Review: Recent discussions with Doreen Bruton of Ride with Pride, the primary user
of the equestrian trail, are to not fence the southern boundary. Currently, the
Ravenaux Place residents that back the equestrian trail are in favor of the trail
and allow users to access more than the dedicated 10-foot.
The Park and Recreation Board approved the redirection of funds to fence the
r purchased Glosser property at the July 12, 1999 meeting.
Legal Review: Not Applicable.
Alternatives: To proceed forward with the installation of the fence would require limiting
the trail width to the dedicated 10-foot or requesting easements from the
affected residents of Ravenaux Place.
I k �-� -i
Lit,
Billy Campbell, City Manager
July 22, 1999
Page Two
Supporting
Documents: Fox Hollow dedicated equestrian easement
City of Southlake property exhibit (Glosser)
Staff
Recommendation: Approval to redirect funding to fence the Glosser property.
KH/bh
Approved for Submittal to SPDC:Lger's Office
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I SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
illibr 1998-99 collected budget balance
budget to date balance percent
L $1,510,525 $1,116,554 $393,971 26.08%
FISCAL FISCAL FISCAL
I
YEAR % Inc YEAR % Inc YEAR % Inc
MONTH 96-97 -Dec 97-98 -Dec 98-99 -Dec
October $80,946 25.8% $118,582 46.5% $155,384 31.0%
il November 67,684 21.0% 96,832 43.1% 103,444 6.8%
IDecember 57,542 10.7% 81,935 42.4% 94,247 15.0%
January 99,437 41.7% 133,219 34.0% 156,915 17.8%
kFebruary 62,836 31.9% 84,457 34.4% 99,787 18.2%
March 52,366 1.5% 80,074 52.9% 97,318 21.5%
I April 91,192 33.1% 107,650 18.0% 155,959 44.9%
IMay 76,289 39.5% 108,880 42.7% 128,839 18.3%
June 85,906 53.0% 100,117 16.5% 124,662 24.5%
ly 111,927 24.5% 137,036 22.4% - n/a
August 92,426 39.7% 112,063 21.2% - n/a
ISeptember 86,958 42.0% 100,085 15.1% - n/a
iTOTAL $965,508 30.8% $1,260,929 30.6% $1,116,554 22.5%
Actual Budget Actual Estimated (budget-est.)
01997 98 1998 99 1998 99 1998 99 Difference Change
October $ 118,582 $ 142,061 $ 155,384 $ 155,384 $ 13,322 9.38%
November 96,832 116,005 103,444 103,444 (12,561) -10.83%
December 81,936 98,159 94,247 94,247 (3,912) -3.99%
January 133,219 159,596 156,915 156,915 (2,680) -1.68%
' IFebruary 84,457 101,179 99,787 99,787 (1,393) -1.38%
March 80,074 95,928 97,318 97,318 1,390 1.45%
April 107,650 128,964 155,959 155,959 26,995 20.93%
IMay 108,880 130,438 128,839 128,839 (1,599) -1.23%
_ June 100,117 119,940 124,662 124,662 4,722 3.94%
July 137,036 164,169 - 164,169 - 0.00%
August 112,063 134,251 - 134,251 - 0.00%
ISeptember 100,085 119,835 119,835 0.00%
kW $ 1,260,928 $ 1,510,525 $ 1,116,554 $ 1,534,809 $ 24,284 1.61%
I
19.79% 21.72% SIstx99.xls
' I 7%7
•
I
Southiake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented July 26,1999
Al B j D I E I F I G I H
1
2 c; Total ' Actual Actual
FY1997-98 FY1998-99 FY1998-99 Transactions Transactions
I
4 Carry-over Approved Approved Fiscal YTD Project To Date
5 Budget Budget Budget Jun-99 as of 6-99
6 ,
7 REVENUES/OTHER SOURCES
6 Fund Balance • $ - $ (447,000)I $ 5,405,038 $ - $ 5,405,038
9 (unaudited) (unaudited)
10 Interest Earnings j $ - $ 175,000 $ 175,000 $ 83,183 $ 83,163
11 Donations-Matching Funds ' $ - $ -I $ - $ 12,483 $ -
12 TPW Grant Proceeds f$ - ' $ 250,000 $ 250,000 $ -i$ -
13 Texas Forest Service Grant-Tree Farm#2(Shady Oaks)16
$ - : $ - ' $ 8,400 $ -; $ -
14 Operating Fund Transfer $ i $ 500,000 $ 500,000 $ 375,000 $ -
15 Bond Proceeds : $ - $ 4,500,000 ' $ 4,500,000 $ 4,388,860 $ -
16 Total Revenue/Other Sources(excluding fund balance carried forward) $ - $ 5,425,000 $ 5,433,400 $ 4,859,486 $ 83,163
lb17
18 REVENUES and FUND BALANCE in excess of/ $ -i $ 585,241 : $ 722,899 ' $ 1,120,151 $ (515,088)
19 (Less than)EXPENDITURES
20 ; i
i21 EXPENDITURES
22 RESERVE FOR UNANTICIPATED PROJECTS $ - $ - $ - $ - $
23 1
24 LAND ACQUISITION: $ - $ 1,900,000 $ 1,900,000 $ - $ -
I251 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES $ - $ 450,000 $ 450,000 $ $ -
26
27 NEIGHBORHOOD PARKS: $ $ $ $ $ -
28 I
29 COMMUNITY PARKS:
I
30 Southwest $ -1 $ - $ - $ - $ -
31 Southeast $ - $ $ $ • -
32
+3 CITY PARKS:
L.. Bicentennial Park-adjacent tracts
I
MIS Bob
300,000 $ $ 300,000 $ 389,852 $ 389,852
5 Bob Jones Park-lots(West Beach) j$ 1,621,600 $ $ 1,621,600 $ 998,396 $ 2,210,197
36 Bob Jones Park-adjacent tracts i$ - $ - $ $ -
37
38 'SPECIAL PARKS:
39 Teen Center site i$ $ $ $ $
40 l
41 LINEAR PARKS AND TRAILS: ,$ - $ -• $ - $ - $ -
I42 Park land acquisition
43 Trail system development(additional ROW)
44
45 OPEN SPACE LAND ACQUISITION $ 470,000 $ - $ 470,000 $ 472,753 I $ 472,753
46
I47 PARK DEVELOPMENT: 1 j
48 NEIGHBORHOOD PARKS:
49 1 Koalaty Park
50 Planning $ 10,000 $ $ 10,000 $ $ 5,095
I -51
Phasel $ $ $ $
52 : Phase II $ $ $ $ - $
53
54 Noble Oaks Park
55 Planning $ - $ - $ - $ - $
-
I 56 Phase 1 1 $ - $
-- $ - $ i -
57 Phase II ; $ - $ $ $ $ -
58
59 Lonesome Dove Park
I60 ''Planning $ - $ - $ - $ - $ -
61 I Phase I - $ - $ - 60,000 1$-.- 80,000;$ $
62 ; Phase ll $ - $ - ! $ $ $
63
I 64 COMMUNITY PARKS: 1 -
65 Royal and Annie Smith Park
Planning $ - $ $ $ $
Prepared 7/22/99,9:43 AM Page 1 of 3 L:VinancetspdctSpdc689.xls
Ii 7�a
•
I
Southiake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented July 26,1999
Al B D 1 E [ F j G H
I !, 1
i, 2 Total Actual Actual
FY1997-98 FY1998-99 ; FY1998-99 Transactions Transactions
I4 Carry-over Approved I Approved Fiscal YTD Project To Date
5 Budget Budget i Budget Jun-99 as of 6-99
87 Phase) $ - $ -I $ - $ -,$
68 Phase II _$ -I$ - $ - $ $ -
I 69
70 Southeast Park
71 Planning I $ - $ - $ - _ - $
72 ' Phase I _ 13 - $ - $ - $ - $ -
73 Phase II $ - $ - $ - $ - $ -
75 - - -
75 Southwest Park _
76 Planning $ - $ - $ - $ - $
77 Phase I $ - $ - $ - ! $ - $ _ --
1 78 Phase II $ - $ - $ -j$ -' $
79 L
80 Teen Center
81 Planning $ - $ 150,000 $ 150,000 $ - $ -
82 Phase) $ - $ - $ -I$ - $ -
83 Phase ll $ - $ -I $ -I$ - $ -
84
85 Community Center/Recreation Center •
1
86 Planning I $ -1 $ -1 $ -' $ - ; $ -
hi 87 Phase) I $ -I$ - ' $ - ' S IS -
-
88 Phase ll IS -I$ -1 $ -! S -1$
89 i
90 CITY PARKS:
' 91 Bicentennial Park
92 Phase II
93 Bid Package#1 ,Earthwork,Utilities,Vehicular paving $ 597,263 '$ -1$ 597,263 $ 600,275 $ 600,531
94 4198 Pittman Construction$590,646 , $ -I $ -I$ - $ - $
95 co#1-7/98 drainage=($5,217);co#2-7/98 concrete=$12,000 I$ -1 $ -! $ $ $
I
3 Bid Package#2 Court Construction $ 851,019 E - $ 851,019 $ 544,043 $ 544,043
- -
w57 8/98 American Tennis Court Contractors i S - $ - $ - S 1$
98 ,Bid Package#2a,Court Lighting 1 $ 377,281 $ - $ 377,281 I $ 294,127 1$ 300,125
99 8/98 NEMA 3 Electric,w/Ballfields#1,#3 $ - $ - $ - I $ - $ -
I100 Bid Package#3,Structures,McWilliams Enterprises $ - $ 443,259 $ 443,259 $ 70,890 $
101 Tennis Facility $ - $ - $ - $ - $ -
102 Restroom/Storage $ - $ - $ -j$ - $ -
103 Design Contract(Mesa) i $ 161,910 ; $ - I $ 161,910 i$ 7,586 $ 155,716
104 Landscape/irrigation • I$ - $ 70,000 $ 70,000 I $ 8,034 $ -
105 Fence Extension-Adventure Alley I $ $ 5,000 $ 5,000 $ - $ -
106 Entry Road Patching $ $ 5,000 $ 5,000 $ I S -
107 Fences-Fields#4 $ 16,805 $ - $ 16,805 I $ - $ 15,482
108 I J i
I109 Phase III
110 1 Loop trail within park $ - $ 100,000 $ 100,000 $ - $
111 1 roofing for in-line hockey court $ - $ 60,000 $ 60,000 $ - $ -
112 Aquatics facility $
$
- $ - $
-I S - S
I113 North Berm construction - $ - $ -
114 Additional ballfield construction $ $ - $ $ $
115 i
t
116 CITY PARKS:
117 Bob Jones Park
I118 Phase)
-
-
-
119 Grading/Berm($369,718 awarded 8/97 J Arnold,CO#1�/98) $ 369,718 $ $ 369,718 $ 56,592 ! $ 371,518
120 Cultural Resource Survey `S 8,900 $ -I $ 8,900 , $ - $ 8,753
121 !Engineering Services($166,733 Cheatham-part A and B) i $ 166,733 $ - $ 166,733 $ 27,155 $ 182,286
122 ,6/98 irrigation(A New Deal Irrigation) I S 164,345 $ $ 164,345 $ 18,578 $ 162,771
123 Water well(JJ Biffie-$89433 10/98) 5 $ - -$ 89,433 $ 61,806 $ - 61,806
124 'Fence-12/97 Ratliff-c/o#1-3/98 gates=$2100;co#2-8/98 fence=$6512) 5 45,437 $ - $ 45,437 I$ 12,042 $ 45,237
125 Parking($248,970 awarded 12/97 Bertram) 1$ 248,970 $ - $ 248,970 j$ 18,374 I $ 272,359
126 pa16/98 sod 14 soccer fields(Thomas Brothers)co#1-10/98$5604 $ 53,762 $ $ 59,366 $ 59,919! $ 59,919
I 127 * 3 Soccer Fields w/o lights(GRANT)($93,000 part of 14 fields) S $ $ $ S
18 15 Picnic Tables w/grills(15 in Phase II)$19,250 f S $ 19,250 $ 19,250 ; $ $ -
3 • Fishin Dock$38,500 I S - $ 38,500 $ 38,500 $ -I $ -
Prepared 7/22/99,9:43 AM Page 2 of 3 L:\finance\spdc\Spdc699.xis
1 7,q3
k Southlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented July 26,1999
6 IA! B I D E F [ G I H
FY1997-98 FY1998-99 FY1998-99 Transactions Actual
Total Actual
` Transactions
4 Carry-over Approved Approved Fiscal YTD ' Project To Date
L5 Budget Budget Budget i Jun-99 j as of 6-99
130 • Playground$96,000 $ -I $ 96,000 j S 96,000 ' S - $
131 • Practice Fields$38,500 1 $ -I$ 38,500`$ 38,500 I i - $ -
132 • Pavilion$85,000I
1I $
1 - $ 85,000 i $ 85,000 i - $ -
133
134 Phase II
135 •.Playground$96,000 S - $ 96,000 S 96,000 S - $ -
136 • 15 Picnic Tables w/grills$19,250 S - $ 19,250 i$ 19,250 i S - $ -
137 ' Fishing Pond$102,500ii
S -i $ 102,500 $ 102,500 I i - S -
138 • Day Camping Facilities$64,000 I.S $ 64,000 $ 64,000 S $ -
139 • Amphitheater$64,000 S - S 84,000 $ 84,000 $ - $ -
140 • Signage$1,000 , S - $ 1,000 $ 1,000 $ - 1 $ -
141 • Lighting Soccer Fields$35,000 $ - i $ 35,000 S 35,000 ; $ 7,500 ' S 7,500
142 Loop Road-$500,000(in addition to grant money) $ - $ -1$ - $ -i $ -
143 * Hike&Bike Trail$128,000 $ - S 128,000 i $ 128,000 • $ - , $ -
144 Planning and Construction$45,500 $ - $ 45,500 i $ 45,500 i ' $ -
I 145 '
146 CITY PARKS:
147 •Bob Jones Park
148 Phase III
149 Nature Center • $ 20,000 I $ - $ 20,000 ' $ 13,000 ' $ -
I 150
151 Phase IV $ - $ - $ - ' $ - $
152
153 LINEAR PARKS AND TRAILS:
I 154 Signage for On-Road Trails $ $ 5,000 $ 5,000 $ ; i
-
155
156 Continental-Phase 1 $ 9,000 $ 150,000 $ 159,000 $ $ 3,568
157 :Continental-Phase 2 ; $ - $ - I S - $ - S -
,,78 I
I
�,, __ Loop trail from Bicentennial to Durham/CJHS S {
- $ -, $ - $ - $1601 Fox Hollow equestrian trail II$ -I$ 12,000 $ 12,000 $ -1$ -
162
163 ISTEA Grant-Cottonbelt Trail$48,000 I
164 S 48,000 $ - 1 $ 48,000 $ 16,315 $ 18,715
165 MATCHING FUNDS-COMMUNITY PROJECTS: j
166 Adventure Alley Pavilion addl$10,000 10/98 I S 15,000 $ - $ 25,000 : $ 25,000 ; $ 25,000
167 Tree Farm(app.12/97-donations FY98=$2,069+$1,500=$3,569)I
168 Tree Farm#2(Shady Oaks-Grant)
$ 1,500 $ 'S 1,500 $ 24 i S 3,288
$ -I $ ` $ 4,200 $ 2,946 i $ 2,946
169 Southlake Baseball Association(app.1/99) $ - $ $ 30,000 $ 22,113 $ 22,113
170 Remaining Balance S - $ 100,000 $ 39,300 $ -
171
I 172 SPECIAL PROJECTS: $ - is
50,000 $ 50,000 i$ - $
173 ;Senior Activity Center $ 55,0009,910 $ 59,611
174
175I JOINT USE PROJECTS:
176 'Equipment $ 5,000 $ $ 5,000 $ S
177 Signage-All Parks $ 7,000 - $ 55,000 S -
$ $ 7,000 $ -I $ -
178 Gymnasiums $ - $ -I $ - $ -I $ -
179 Ball field development ' $ - $ 20,000 ' $ 20,000 : $ 2,106 i $ 2,106
I 180
181 GRAND TOTAL EXPENDITURES $ 5,824,243 $ 4,412,759 $ 10,115,539 $ 3,739,334 1 $ 6,003,289
182• TPW GRANT ELIGIBLE i 1 I
I -- -I ID
IPrepared 7/22/99,9:43 AM Page 3 of 3 L:\finance\spdc\Spdc699.xls
I 74
I
ITimelines have not been updated with this report
1601
' SOUTHLAKE PARK DEVELOPMENT CORPORATION
Capital Projects Status Report
July 19, 1999
I
BICENTENNIAL PARK
Land Acquisition -
Status: None.
Phase II construction
Design - Phase II Contract Began: June 17, 1997
Estimated Completion of Construction: August, 1999
Consultant: MESA Design Group
Status: Bid package #1 with Pittman Construction was closed June 2, 1999 for a
total contract amount of S593,779.
SPDC awarded bid package #2 to American Tennis Court Contractors for S851,019.00
P g
to include 13 tennis courts, 3 basketball courts, and 1 in-line hockey court. Change
Order #1 (resurfacer) was approved in February to add S13,000. Change Order #2
resulted in a credit of S1,531. Change Order #3 resulted in a credit of S6,373. Tennis
' court surfacing is 95% complete. Center court seat walls and steps are substantially
complete. Sidewalks will progress with establishment and compaction of grade.
SPDC awarded bid package #2a to NEMA3 Electric for 3377,281.00 to include lighting
ballfields 1 and 3 with all Phase II court lighting with exception of the basketball courts
which are unlighted. Ballfield lighting is complete. Phase II tennis lighting will be
' completed with pro-shop construction. Phase II hockey lighting will resume as planned
with delivery of materials. The storage building, which serves as the electrical room for
the hockey lighting is expected to be substantially complete in mid-August. The first
' scheduled hockey game is September 11, 1999. Manufacturer material cost increase and
delivery resulted in Change Order #1 of S6,562.50.
rSPDC awarded bid package #3 to McWilliams Enterprises, Inc.for S443,259.00 to
include the Tennis Center and restroom/storage facility. Contract and construction
issues appear to be resolved. Foundations for each facility are complete. Framing of the
tennis pro-shop is substantially complete and progressing well.
IWritten estimates for Tennis windscreens were received and awarded to American Tennis
ir
Court Contractors Inc.for S14,433.00. Installation is expected in early August. Tennis
160
Page 1
1 761
I
court shade structures were awarded and completed by SunPorts International Inc.for 1
$7,960. Written estimates for the pond surface aeration system were received andO awarded to Greenscape Pump Services Inc.for$12,775. All materials have been
delivered. Installation is expected in late August with available electrical service.
Bicentennial Park Phase II I
1199
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep J Oct I Nov I Dec Jan I Feb I Mar I Apr
1 Bid Package e1 21d I
2 Bid Package 92 122d
3 Tennis Courb ------ 72d
4 Concrete --_- _---- 31d
omptete
S Fenckp 15d motet.
6 Surfacing 25d
8$%
7 Basketball Courts 30d
8 Concrete Complete 15d I
�CompNte
9 Surfacing ---- - 15d ---
__ hil90%
10 In-Line Hockey Facility w/o cover 80d g - - - ---
11111.1
11 Concrete Complete 43d
12 Dasher Boards 35d
- -- _" . I
13 Bid Package 02A yb
14 Softball Lighting 37d _- ---— ----
Complete 1
15 Tennis Lighting 77d
16 Installation 15d
■Complete
17 Wimp — tact j .
18 Bid Package 13 --- 110d
.1111111111.illilliP 01
19 Tennis Pro Shop and Restroom Facilities 110d i
10%
20 Deduct Change Order ------------ 100
22 SPDC Approval --_ 8d I
22 City Council A Approval 11d
---\Ili'
23 Foundation 20tl
1999 I
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug 1 Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
24 Phase II Remaining Items 77d
25 Tennis Shade Structure 20d
26 Written approval of estimates 10d :� i
P
27 Installation 10d
28 Tennis Wind Screens 23d
29 Written approval of estimates 10d i
_.. %omplete
30 -_-- - Installation 13d
•
31 Pond Aeration 44d —
33 Written approval of estimates 2d
33 Installation 21d --
34 Bid Package 4 106d
35 Irrigation 106d
36 Design _ 15d _.
37 Park Board and SPDC Approval 25d
•
38 Receive Authorization to Bid from SPOC 10
39 Advertise 21d •
•
40 Tabulation and Award of Contract 7d
•
41 Obtain Contract Documents 7000 I
•
42 Construction 30d Page 2 1
1
7i3 1
L
L,
,,r•
L _ 1,,,
ID Tut Name Duration Dec Jan 1 Feb Mar Apr May Jun I Jul i Aug J Sep I Oct I Nov I Dec Jan I Feb I Mar 1 Apr
43 Bid Package 5 told
44 Landscaping 106d IIPMIIIIIIIMIIIIM
r6. 49 Daspn 15d
N Park Board and SPOC Approval 25d
47 Receive Authorization to Sid from SPOC 10
r49 Advertise 210 —
49 Tabulation and Award of Contract 7d
50 —__Obtain Contract Documents 7d
f SI -- Construction --- 70d ----- 1111
kw
r Adventure Alley Fence Extension-F.Y. 1998-99
lie, Status: The 45'pavilion constructed by Southlake Playgrounds, Inc. will
incorporate a portion of the fence extension. Estimates are being sought to complete the
I
enclosure.
1 t999 I
ID Task Name I Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
Ill Adventure Alley Fence Extension 56d V.
Entrance Road Repair- F.Y. 1998-99
Status: Estimates were requested of several contractors. No interest was
expressed for this project. Other estimates are being pursued as well as the potential of
Iutilizing the City of Southlake Public Works Department.
1999 I
LID Task Name Duration Dec Jan I FebI Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
72 Entrance Road Repair 95dglipMEIMMIIIIIIMMII
77 Design
74 Park Board and SPDC Approval 19d
ITS Receive Approval to Bid born SPDC Id
76 Advertise 15d
•
77 Tabulation and Award of Contract ad.—
Obtain Contract Documents 7d
ITS 79 Construction 25d
I Phase III
Park Trail- F.Y. 1998-99
Status: Alignment of the park trail is being designed by staff and will be submitted
I when completed for Park Board approval. Staff is coordinating with Tom Thumb to
ensure an acceptable transition across property lines. Site base information is being
`"..- Page 3
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11141
assembled to illustrate existing conditions and improvements. The portion of trail south
of Oak Hill Subdivision is anticiP improved to be im roved in early August, 1999. '+
..... ,
1999
J
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug ;Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
64 Park Trail 174d
65 Design 15d .- - --_----
66 Park Board and SPOC Approval -_-- 13d
67 Advertise 25d .11-7- 1
111111
63 Tabulation and Award of Contract 130
89 Obtain Contract Documents - 7d --_ -- - "—-
11
70 Construction ---- ..
ma
I
Cover for In-line Hockey-F.Y. 1998-99
Status: Proposals from qualified design consultants were received and reviewed I
for the cover of the in-line hockey facility. A contract for S6,000 has been accepted from
Ron Hobbs Architects for two conceptual designs with cost estimates to construct.
j 1999
ID Task Name I Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug Sep I Oct I Nov I Dec ! Jan I Feb I Mar I Apr
$2 Hockey Cover 326d '
3 Consultant Selection and Approval 97d �--- --�--- — - I
70X
54 Conceptual Design with Estimates --� 444
---'-- —_-- --
55 Park Board and SPDC Approval --_- 14diniiim
"-------
56 Preliminary Design Approval 3d - _ ---- - --- -- 0
57 Park Board and SPDC Approval --_ 15d _ _..-_ _ __ _. _—___—__._ ,
58 Construction Documents 30d
59 Receive Authonzaton to Bid from SPDC 15d •
60 Advertise 30d ---- •
•
I
61 Tabulation and Award of Contract 7d
62 Obtain Contract Documents 7d _---
63 Construction 80tl %MIMI
•
BOB JONES PARK I
Land Acquisition -
Status: Progressing through the City Manager's Office. I
Phase I with TPWD Grant- I
Consultant: Cheatham and Associates Began: March 18, 1997
Status: Contracts are closed with:
James Arnold Construction for Phase I earthwork.
J.L. Bertram for vehicular paving.
Thomas Bros. Grass for sodding soccer fields.
Ratliff Iron Works for perimeter fencing.
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3
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L.
P
` Daniel Electric for power services.
ProBuild Construction for phase I pump enclosure.
SPDC awarded irrigation improvements to 'A New Deal'Inc. Construction. Installation
is complete with parking lot islands remaining. Closeout discussions are progressing.
SPDC approved schematic plans for TPWD grant improvements as presented in April to
include the pavilion/boardwalk, playground, trails, and ballfields. Construction
' documents are being finalized. Authorization to bid will be requested from SPDC
pending approval of the TPWD contract. Issues remain concerning deed and boundary
information submitted. Staff is awaiting a response from TPWD.
' Information is beinggathered toward design completion of all TPWD and related
elements. Cost estimates will be presented with the F.Y. 1999-2000 SPDC budget.
1111
ID Task Name Duration Dec Jan j Feb j Mar i Apr j May Jun j Jul j Aug j Sep j Oct I Nov j Dec Jan I Feb I Mar I Apr j May
1 Phase I Old irmigimi
2 Grass Sodding 21A gig Complete
1 Pipe Fencing 510 Complete
4 Tree Transplanting 21A Ell Complete
Water Well 4011
®9044.
I Phase II with TPWD Grant-
Status: To begin after substantial completion of Phase I.
' Nature Center Planning-
Status: A location has been recommended and approved by the Park Board. Site
conditions have allowed for the concrete piers to be installed. Placement of the facility
will resume within contractor schedule. Repairs and restoration of the building will be
necessary by the City of Southlake.
NEIGHBORHOOD PARKS
Noble Oaks Park- F.Y. 2000-01
' Status: Design has been held pending coordination of adjacent improvements
with CISD currently scheduled for December, 1999. Staff is progressing with the
development of a designated parking area to deter vehicular traffic through the park
Koalaty Park-F.Y. 2000-01
Status: A public hearing was held February 5, 1998 with Park Board. The layout
of the Master Plan was approved with the inclusion of relocating the restroom facility,
Page 5
I
creating a berm south of the school,providing a natural barrier to Country Walk Estates, fatal
and providing 25 additional parking spaces.
Primary elements include four unlighted ballfields and two practice soccer fields, both I
sized for elementary-age use; one larger practice soccer field and adult practice
ballfield. A trail loop is planned which would tie in with the anticipated Continental I
Blvd. trail.
Problems are anticipated to continue this fall with parking along the Country Walk I
entrance. "No Parking"signs were installed but have been of little benefit to resolve the
conditions.
1
Royal and Annie Smith Park-F.Y. 1999-00
Status: A public hearing was held February 5, 1998 with Park Board. Approval I
was tabled. KISD is constructing a library and parking lot that will necessitate
redesign of the park. A temporary trail was constructed along the right-of-way from
Ridgewood Subdivision to Florence Elementary. I
Lonesome Dove Park-F.Y. 1998-99 I
Status: All requirements of the developer's agreement are being addressed.
As-built information is being gathered to progress with considered improvements.
CI
LINEAR PARKS AND TRAILS
I
ISTEA Grant- Cottonbelt Trail- F.Y. 1997-98
Status: Southlake, Colleyville, and NRH entered into an interlocal agreement with I
each other to design and construct the trail under one contract with a more cost effective
and efficient approach. MESA Design Group has been contracted as consultants by the
1111
three cities and TxDOT. Preliminary plans with alternatives are being reviewed. The
ad
City of Grapevine has agreed to assist through the City of Southlake portion of the trail.
1998 1999 2000 2001 2002
ID Cotton Belt Timeline Duration Qtr 2 I Qtr 3 I Qtr 4 otr 1 1�'2 I Qtr 3 I Qtr 4 Dtr 1 1 Otr 2 1 Qtr 3 j air 4 DS 1 I Co-2 1 Qtr 3 )Qo-4 Der 1 I Car z 1 Car 3
3
1 Cotton Belt Trails 632d ,
2 Data Collection and Site Analysis 145d1.111•1111111111111-Complete
3 Schematic Design 170d
.111 `1V '1111:4 5,
3
4 Design Development 174d
5 Construction Documents 143d _
3
..,I
Page 6 „it/
1
tem
``- Continental Boulevard Trail (White Chapel to Davis) -F.Y. 1998-99
Design - Phase I Contract Completed: November 25, 1997
Consultant: Dunaway Associates, Inc.
Status: Trail improvements are pending Phase I improvements to Continental
Boulevard.
' COMMUNITY FACILITIES
Royal and Annie Smith Park House-
Status: Building Inspection has reviewed the house. Extensive work will be
necessary for public use.
Nature Center-
Status: The facility has been located to Bob Jones Park and is awaiting placement
on installed concrete piers. Repairs and restoration of the building will be necessary by
the City of Southlake.
MATCHING FUNDS—COMMUNITY GROUPS
� 4.
Total Budget- $100,000
Adventure Alley Pavilion by Southlake Playgrounds,Inc.—
IApproved by SPDC: August 17, 1998
Approved by Park Board: February 3, 1997
Status: SPDC approved S15,000 at the August meeting to begin construction on
' the planned 20'and 45'pavilion. Funds received have allowed for the purchase and
completion of six covered picnic tables and a 30'pavilion. A fourth pavilion (20)
location was approved by Parks and Recreation Board near the Basketball courts of
Bicentennial Park. Installation by volunteers is expected this fall.
1999 2
ID Task Name Duration Nov i Dec Jan 1 Feb 1 Mar 1 Apr 1 May 1 Jun Jul 1 Aug 1 Sep 1 Oct 1 Nov 1 Dec Jan 1 Feb 1 Mar 1 Apr I May I Jun
1 Park Pavilions 81d - —
2 45'Pavilion 21d--- — _.complete
3 Covered Tables _31d complete _ ..
4 30'Pavilion Sod complete
5 20'Pavilion 30d._-- _-- —25% ---.—
•
C
Page 7
6
Senior Tree Farm #1 -
Approved by SPDC: January 16, 1998
Approved by Park Board: December 8, 1997
Status: All trees have been planted. The drip irrigation is 100% complete.
Senior Tree Farm #2— '
Approved by SPDC:
Approved by Park Board:
Status: The Texas Forest Service Grant of S8,400 (S4,200 Grant Award with a
S4,200 Required Match) began on October 1, 1998. All grow bags and drip irrigation
have been installed. Planting is complete with 403 seedlings. '
1999
ID Task Name Duration Nov I Dec Jan I Feb I Mar I Apr May I Jun I Jul Aug I Sep I Oct 1 Nov I Dec Jan I Feb I Mar l Apr I May I Jun
6 Senior Trim Farm 92 39d
7 Imgabon 14d
ompkte
8 Plant Seedlings 25d
9556
JOINT-USE PROJECTS
Awk
Soccer Practice Fields -F.Y. 1998-99 '"'''
Status: Plans are being prepared for the layout of the irrigation system at St.
Martin's in-the-Field. Minor earthwork is complete to facilitate drainage.
1999
ID Task Name Duration Sep Oct I Nov I Dec Jan I Feb I Mar I Apr I May !Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan
1 St Martin's in the Field Soccer Practice Fields 56d
2 Minor Grading yid
111.1%
7 Irrigation 15d
Joint-Use Equipment-
Status: Available as needed.
Signage for all Parks -
3
Status: Available as needed.
3
Page 8
t✓
6.5
SPEC IAL PROJECTS
law
Delivered $12,775.00 Bicentennial Park Phase II pond surface aeration system.
Complete $ 5,277.00 Senior Activity Center irrigation system.
Complete $ 4,234.50 Senior Activity Center concrete sidewalks and patio.
Hold $ 1,760.00 Senior Activity Center shuffleboard court.
Complete $ 8,061.25 Bicentennial Park pavilion tables and benches.
Delivered $ 7,765.00 Bicentennial Park drinking water fountains.
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