1999-03-22 ~ City of Southlake, Texas
MEMORt1NDUM
March 17, 1999
TO: Curtis E. Hawk, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Quarterly SPDC / Park and Recreation Board meetings
IAction Requested: SPDC discussion regarding the concept and frequency of joint SPDC and
Park and Recreation Board meetings.
1 Background
I Information: At its annual retreat, Park Board members expressed the desire to more
closely work with SPDC to plan the future of Southlake's park systems
1 and amenities. The joint meeting wherein the SPDC and Park Board
► discussed the 5-Year Parks CIP, is an example of the benefit of recurring
I ii joint meetings between the two groups.
Park Board members also noted that since pending land acquisition plans
I are often unknown to them, they are concerned they may move in a
direction that is counter to the SPDC's desire in planning for park land
uses. Since the Texas Open Meetings Act is very specific in when
closed meetings can be held, including contemplated or pending land
acquisition, we have not held executive sessions for Park Board since
they have no approval authority for land acquisition. This has in some
cases, prevented staff from discussing specific land acquisition issues
with the Park Board. A joint meeting with an executive session, could
allow for periodic briefings of the Park Board on contemplated land
acquisitions.
Financial
Considerations: N/A
Citizen Input/
Board Review: Park Board members, and the City Council members in attendance at the
Park Board retreat, were receptive to this idea.
Legal Review: N/A
Alternatives: Joint meetings can be held at any frequency determined to be in the best
interests of each board, without becoming too burdensome.
Supporting
INN, pP g
Documents: None.
• ':\TEMP\gtrly-mtgs.doc
ilk",
Curtis E. Hawk, City Manager
March 17, 1999
•ge 2
Staff
Recommendation: Staff recommends placement of this item on the March 22, 1999 SPDC
agenda for discussion by the Board.
1 KH
0 IhiApproved for Submittal to City Council:
1
iiit
Ci anager's Office
I 0
C
C:\TEMP\qtrly-mtgs.doc
I 7 -a
I Southlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented March 22,1999
I41A B D E ' F G H
1 J
Total Actual Actual
3 FY1997-98 FY1998-99 FY1998-99 Transactions Transactions
I
4 Carry-over Approved Approved Fiscal YTD Project To Date
5 Budget Budget Budget Feb-99 as of 2-99
6
7 REVENUES/OTHER SOURCES
p C 89 Fund Balance $ - $ (447,000) $ 5,405,038 $ - $ 5,405,038
(unaudited) (unaudited)
10 Interest Earnings $ - $ 175,000 $ 175,000 $ 38,870 $ 38,870
11 Donations-Matching Funds $ $ $ $ 20 $ 20
12 TPW Grant Proceeds $ - $ 250,000 $ 250,000 $ - $13 Texas Forest Service Grant-Tree Farm#2(Shady Oaks) $ - $ - $ 8,400 $ - $ -
14 Operating Fund Transfer $ - $ 500,000 $ 500,000 $ - $ -
15 Bond Proceeds $ - $ 4,500,000 $ 4,500,000 $ - $ -
I I 16 Total Revenue/Other Sources(excluding fund balance carried forward) $17 - $ 5,425,000 $ 5,433,400 $ 38,690 $ 38,690
18 REVENUES and FUND BALANCE in excess of/ $ - $ 565,241 $ 722,899 $ (1,597,883) $ 1,432,699
I 19 (Less than)EXPENDITURES
C20
21 EXPENDITURES
22 RESERVE FOR UNANTICIPATED PROJECTS $ - $ - $ - $ - $ -
23'
I I24 LAND ACQUISITION: $ - $ 1,900,000 $ 1,900,000 $ - $
25 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES $ - $ 450,000 $ 450,000 $ - $
26
27 NEIGHBORHOOD PARKS: $ - $ - $ - $ - $ -
I28
29 COMMUNITY PARKS:
30 Southwest $ - $ - $ - $ - $
- $
31 Southeast $ - $ - $ - $ -
32
E3 CITY PARKS:
411.34 Bicentennial Park-adjacent tracts $ 300,000 $ - $ 300,000 $ - $ -
35 Bob Jones Park-lots(West Beach) $ 1,621,600 $ - $ 1,621,800 $ 86,959 $ 1,278,760
36 Bob Jones Park-adjacent tracts $ - $ - $ - $ - $ -
37
38 SPECIAL PARKS:
39 Teen Center site $ $ $ - $ $ -
40
41 LINEAR PARKS AND TRAILS: $ - $ $ $ $ -
I42 Park land acquisition
43 Trail system development(additional ROW)
44
45 OPEN SPACE LAND ACQUISITION $ 470,000 $ - $ 470,000 $ 469,861 $ 469,861
VPARK DEVELOPMENT:
48 NEIGHBORHOOD PARKS:
49 Koalaty Park
I
50 Planning $ 10,000 $ $ 10,000 $ $ 5,095
51 Phase I $ - $ - $ - $ - $
52 Phase II $ $ $ $ $ -
53,
54, Noble Oaks Park
55 PlanningI
$ - $ - $ - $ - $
56, Ph $ $ $ $ $ -
57 Phase II $ - $ - $ - $ - $ -
58
I59 Lonesome Dove Park
60 Planning $ - $ - $ - $ - $ -
61' Phase I $ $ 60,000 $ 60,000 $ $ -
62 Phase II $ - $ - $ - $ - $ -
63
I64 COMMUNITY PARKS:
! Royal and Annie Smith Park
6 Planning $ - $ - $ - $ - $ -
Prepared 3/17/99,9:39 AM Page 1 of 3 L:\finance\spdc\Spdc299.xls
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fSouthlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented March 22, 1999
6 1 1 A B I D E F G H
Total Actual Actual
3 FY1997-98 FY1998-99 FY1998-99 Transactions Transactions
I
4 5 Carry-over Approved Approved Fiscal YTD Project To Date
Budget Budget Budget Feb-99 as of 2-99
67 Phasel $ - $ - $ - $ - $ -
68 Phase II $ - $ - $ - $ - $
I 69
70 Southeast Park
71 Planning $ - $ - $ - $ - $ -
72 Phase I $ - $ - $ - $ - $I
73 Phase li $ - $ - $ - $ - $ -
74
75 Southwest Park
76 Planning $ - $ - $ - $ - $ -
I
77 Phase I $ - $ - $ - $ - $ -
78 Phase II $ - $ - $ - $ - $
79
80 Teen Center
81 Planning $ - $ 150,000 $ 150,000 $ - $
82 Phase I $ - $ $ - $ - $
83 Phase II $ $ $ $ $ -
84 U ----
85 Community Center/Recreation Center
I86 Planning $ $ $ $ $ _
87 Phase I $ - $ - $ - $ - $
88 Phase II $ $ $ $ - $ -
89
90 CITY PARKS:
/ I 91 Bicentennial Park
92 Phase II
93 Bid Package#1,Earthwork,Utilities,Vehicular paving $ 597,263 $ $ 597,263 $ 517,407 $ 517,663
LI94 4/98 Pittman Construction$590,646 $ $ $ - $ $ -
)5 co#1-7/98 drainage=($5,217);co#2-7/98 concrete=$12,000 $ - $ • $ - $ - $
i96 Bid Package#2 Court Construction $ 851,019 $ - $ 851,019 $ 152,484 $ -
152,484
:070
8/98 American Tennis Court Contractors $ - $ - $ - $ - $ -
8 Bid Package#2a,Court Lighting $ 377,28f $ $ 377,281 $ 216,868 $ 222,666
-
-
t98/98 NEMA 3 Electric,w/Ballfields#1,#3 $ - $ $ - $ - $
Bid Package#3,Structures,McWilliams Enterprises $ $ 443,259 $ 443,259 $ - $
101 Tennis Facility $ - $ - $ - $ - $
102 Restroom/Storage $ - $ - $ - $ - $
103108 Design Contract(Mesa) $ 161,910 $ - $ 161,910 $ 3,478 $ 151,608
-
-
,
I
104 Landscape/Irrigation $ - $ 70,000 $ 70,000 $ - $
105 Fence Extension-Adventure Alley $ $ 5,000 $ 5,000 $ $
106 Entry Road Patching $ $ 5,000 $ 5,O00 $ $
107 Fences-Fields A4 #5 $ 16,805 $ $ 16,805 $ $ 15482
109 Phase III
110 Loop trail within park $ - $ 100,000 $ 100,000 $ - $ -
111 roofing for in-line hockey court $ - $ 60,000 $ 60,000 $ - $ -
112 Aquatics facility $ - $ - $ - $ - $ -
113 North Berm construction $ - $ - $ - $ - $
114 Additional ballfield construction $ $ $ $ $
-
115
116 CITY PARKS:
i I
117 Bob Jones Park
118 Phase I
119 Grading/Berm($369,718 awarded 8/97 J Arnold,CO#1-4/98) $ 369,718 $ - $ 369,718 $ 58,592 $ 371,518
120 * Cultural Resource Survey $ 8,900 $ - $ 8,900 $ - $ 8,753
I121 Engineering Services($166,733 Cheatham-partA and B) $ 166,733 $ - $ 166,733 $ 8,200 $ 163,331
122 6/98 irrigation(A New Deal Irrigation) $ 164,345 $ $ 164,345 $ $ 162,771
123 Water well(JJ Biffle$69433 10/98) $ $ $ 89,433 $ 4,900 $ 4,900
124 Fence-12/97 Ratliff-Go#1-3/98 gates=$2100;co#2-8/98 fence=$6512) $ 45,437 $ - $ 45,437 $ 9,000 $ 42,195
125 Parking($248,970 awarded 12/97 Bertram) $ 248,970 $ - $ 248,970 $ 18,374 $ 272,359
126 pa:/98 sod 14 soccer fields(Thomas Brothers)co#1-10/98$5604I
$ 53,762 $ $ 59,368 $ 59,919 $ 59,919
127 * 3 Soccer Fields w/o lights(GRANT)($93,000 part of 14 fields) $ - $ - $ - $ - $ -
428 Q 15 Picnic Tables w/grills(15 in Phase II)$19,250 $ - $ 19,250 $ 19,250 $ - $ -
29 * Fishing Dock$38,500 $ - $ 38,500 $ 38,500 $ - $
I
Prepared 3/17/99,9:39 AM Page 2 of 3 L:\finance'spdc\Spdc299.xis
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7(- c)
I Southlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented March 22,1999
' B D E F G H
410i
Total Actual Actual
3 FY1997-98 FY1998-99 FY1998-99 Transactions Transactions
4 Carry-over Approved Approved Fiscal YTD Project To Date
5 Budget Budget Budget Feb-99 as of 2-99
130 * Playground$96,000 $ - $ 96,000 $ 96,000 $ - $ -
131 * Practice Fields$38,500 $ - $ 38,500 $ 38,500 $ - $ -
132 • Pavilion$85,000 $ - $ 85,000 $ 85,000 $ - $ -
133
i Ur 134 Phase II
135 * Playground$96,000 $ - $ 96,000 $ 96,000 $ - $ -
136 * 15 Picnic Tables w/grills$19,250 $ - $ 19,250 $ 19,250 $ - $
137 * Fishing Pond$102,500 $ - $ 102,500 $ 102,500 $ $
138 * Day Camping Facilities$64,000 $ - $ 64,000 $ 64,000 $ - $ -
139 • Amphitheater$64,000 $ - $ 64,000 $ 84,000 $ - $ -
i
140 • Signage$1,000 $ - $ 1,000 $ 1,000 $ - $ -
141 * Lighting Soccer Fields$35,000 $ $ 35,000 $ 35,000 $ 7,500 $ 7,500
142 Loop Road-$500,000(in addition to grant money) $ - $ - $ - $ - $
143 * Hike&Bike Trail$128,000 $ - $ 128,000 $ 128,000 $ - $ -
144 Planning and Construction$45,500 $ - $ 45,500 $ 45,500 $ - $ -
145
146 CITY PARKS:
1110 147 Bob Jones Park
148 Phase III
149 Nature Center $ 20,000 $ $ 20,000 $ $
150
151 Phase IV $ $ $ $ - $
152
153 UNEAR PARKS AND TRAILS:
154 Signage for On-Road Trails $ - $ 5,000 $ 5,000 $ - $ -
155
• 156 Continental-Phase 1 $ 9,000 $ 150,000 $ 159,000 $ - $ 3,568
157 Continental-Phase 2 $ - $ - $ - $ - $ -
58
59 Loop trail from Bicentennial to Durham/CJHS $ - $ - $ - $ - $ -
lbw 160
161 Fox Hollow equestrian trail $ - $ 12,000 $ 12,000 $ - $
P 162
163 ISTEA Grant-Cottonbelt Trail$48,000 $ 48,000 $ - $ 48,000 $ 10,846 $ 13,246
164
165 MATCHING FUNDS-COMMUNITY PROJECTS:
166 Adventure Alley Pavilion addl$10,000 10/98 $ 15,000 $ - $ 25,000 $ 25,000 $ 25,000
167 Tree Farm(app.12/97-donations FY98=$2,069+$1,500=$3,569) $ 1,500 $ - $ 1,500 $ - $ 3,264
r 168 Tree Farm#2(Shady Oaks-Grant) $ - $ - $ 4,200 $ 1,754 $ 1,754
169 Southlake Baseball Association(app.1/99) $ $ $ 30,000 $ $
170 Remaining Balance
Or $
$ $ 100,000 $ 39,300 $ $
r 171
172 SPECIAL PROJECTS: $ $ 50,000 $ 50,000 $
173 Senior Activity Center $ 55,000 $ $ 55,000 $ 5,525 $ 55,226
174
175 JOINT USE PROJECTS:
176 Equipment $ 5,000 $ $ 5,000 $ $
177 Signage-All Parks $ 7,000 $ - $ 7,000 $ $
-
-
178 Gymnasiums $ - $ - $ - $ - $ -
-
I179 Ball field development $ $ 20,000 $ 20,000 $ 2,106 $
-
2,106
180
181 GRAND TOTAL EXPENDITURES $ 5,624,243 $ 4,412,759 $ 10,115,539 $ 1,636,573 $ 4,011,029
182• TPW GRANT ELIGIBLE
t
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Prepared 3/17/99,9:39 AM Page 3 of 3 L:\finance\spdc\Spdc299.xls
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•
ISOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
iiik.
1998-99 collected budget balance
budget to date balance percent
L $1,510,525 $609,776 $900,749 59.63%
FISCAL FISCAL FISCAL
1 YEAR % Inc YEAR % Inc YEAR % Inc
MONTH 96-97 -Dec 97-98 -Dec 98-99 -Dec
kOctober $80,946 25.8% $118,582 46.5% $155,384 31.0%
November 67,684 21.0% 96,832 43.1% 103,444 6.8%
IDecember 57,542 10.7% 81,935 42.4% 94,247 15.0%
January 99,437 41.7% 133,219 34.0% 156,915 17.8%
" February 62,836 31.9% 84,457 34.4% 99,787 18.2%
kMarch 52,366 1.5% 80,074 52.9% - n/a
April 91,192 33.1% 107,650 18.0% - n/a
LMay 76,289 39.5% 108,880 42.7% - n/a
tune 85,906 53.0% 100,117 16.5% - n/a
July 111,927 24.5% 137,036 22.4% - n/a
August 92,426 39.7% 112,063 21.2% - n/a
September 86,958 42.0% 100,085 15.1% n/a
TOTAL $965,508 30.8% $1,260,929 30.6% $609,776 18.4%
Actual Budget Actual Estimated (budget-est.) %
1997-98 1998-99 1998-99 1998-99 Difference Change
LOctober $ 118,582 $ 142,061 $ 155,384 $ 155,384 $ 13,322 9.38%
November 96,832 116,005 103,444 103,444 (12,561) -10.83%
December 81,936 98,159 94,247 94,247 (3,912) -3.99%
IJanuary 133,219 159,596 156,915 156,915 (2,680) -1.68%
February 84,457 101,179 99,787 99,787 (1,393) -1.38%
March 80,074 95,928 - 95,928 - 0.00%
I April 107,650 128,964 - 128,964 _ 0.00%
May 108,880 130,438 130,438 0.00%
June 100,117 119,940 - 119,940 - 0.00%
IJuly 137,036 164,169 - 164,169 - 0.00%
August 112,063 134,251 134,251 0.00%
September 100.085 119.835 - 119.835 - 0.00%
I $ 1,260,928 $ 1,510,525 $ 609,776 $ 1,503,301 $ (7,224) -0.48%
19.79% 19.22%
SLSTX99.XLS
7C -V
I
SOUTHLAKE PARK DEVELOPMENT CORPORATION
I
.., Capital Projects Status Report
IMarch 15, 1999
BICENTENNIAL PARK
Land Acquisition -
Status: A signed lease agreement for the Wilkinson property allows construction
to begin during purchase negotiations, which are ongoing.
I'
1 Phase II construction
Design - Phase II Contract Began: June 17, 1997
IEstimated Completion of Construction: February 1999
Consultant: MESA Design Group
I Status: SPDC awarded bid package #1 to Pittman Construction for$590,646 and
is essentially complete. Change Order #1 (drainage reduction) was approved in July to
deduct$5,127. Change Order #2 (concrete cost) was approved in July to add$12,000.
ISPDC awarded bid package #2 to American Tennis Court Contractors for$851,019.00
I. to include 13 tennis courts, 3 basketball courts, and 1 in-line hockey court. Change
Order#1 (resurfacer) was approved in February to add$13,000. All courts have been
poured. Tennis fencing is substantially complete. Change Order #2 has been written and
will result in a credit of$1,531; Change Order #3 is being drafted and will result in a
Icredit to the City of$6,373. These are the result of material changes for fencing and
guard rails.
ISPDC awarded bid package #2a to NEMA3 Electric for$377,281.00 to include lighting
ballfields 1 and 3 with all Phase II court lighting with exception of the basketball courts
I
which are unlighted. Ballfield lighting is complete. Phase II lighting has begun with
•
exception of the in-line hockey, which is being held pending cover design options.
I SPDC awarded bid package #3 to McWilliams Enterprises, Inc.for$443,259.00 to
include the Tennis Center and restroom/storage facility. Construction will begin this
month with subbase preparation.
I 1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I OM I Nov I Dec Jan I Feb I Mar I Apr
1 Bid Package 91 21d W,
I
2 Bid Package 92 13
3 Tennis Courts 56d6tl glpdiMIMIMI
4 Basketball Courts 50d
I
5 In-Line Hockey Facility 130d
6 Bid Package 92A 52d 1.1111.
SAft
7 Softball Lighting 37d OM
9 Tennis Lighting 52d MIMI
I
9 Bid Package 03 130d IllINIII
10 Tennis Pro Shop 130d
11 Restroom and Storage Facilities 57d .
I 7gyp/
I
ICAdventure Alley Fence Extension - F.Y. 1998-99
IStatus: The 45'pavilion constructed by Southlake Playgrounds, Inc. will
incorporate a portion of the fence extension. The remainder can be extended in late
I
spring.
1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
r17 Adventure Alley Fence Extension 31d j
Entrance Road Repair- F.Y. 1998-99
Status: Staff will review options for repair of the entrance road.
1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oot I Nov I Dec Jan I Feb I Mar I Apr
i6 Entrance Road Repair 130d
Softball Field 3 Lights - F.Y. 1998-99
Status: Light improvements are complete.
I I 1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
6 Bid Package 82A 52d
I rit 7 Softball Lighting 37d
L ow
Phase III
Ila Park Trail - F.Y. 1998-99
Status: Alignment of the park trail is being designed by staff and will be submitted
when completed for Park Board approval. Staff is coordinating with Tom Thumb to
ensure an acceptable transition across property lines.
1999 2
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun
22 Park Trail 151d
23 Design 654
24 Construction 660
I Cover for In-line Hockey - F.Y. 1998-99
Status: Proposals from qualified design consultants have been received and
reviewed for the cover of the in-line hockey facility. A committee consisting of Staff, Park
Board members, and Association members will begin interviewing consultants in March,
1999.
Page 2
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I .
lc 1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov 1 Dec Jan I Feb I Mar I Apr
13 Hockey Cover Design i
14 Hockey Cover Construction 109d
IBOB JONES PARK
ILand Acquisition -
r Status: Progressing well through the City Manager's Office. An updated map of
6 Bob Jones Park lot acquisition has been included in the packet.
kPhase I with TPWD Grant-
Consultant: Cheatham and Associates Began: March 18, 1997
i ' Status: Contracts are closed with:
James Arnold Construction for Phase I earthwork.
J.L. Bertram for vehicular paving.
i I Thomas Bros. Grass for sodding soccer fields.
Ratliff Iron Works is essentially complete with installation of two gates.
Ift" SPDC awarded irrigation improvements to 'A New Deal'Inc. Construction. Installation
is substantially complete with parking lot islands remaining.
r
r SPDC approved schematic plans for TPWD grant improvements as presented in April to
include the pavilion/boardwalk,playground, trails, and ballfields. Construction
11
documents are being finalized. Authorization to bid will be requested from SPDC
pending approval of the TPWD contract.
1999
ID Task Name Duration Dec Jan I Feb I Mar 1 Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May
1 Phase I 61d iippiiiir
4 I 2 Grass Sodding 21d IMI
3 Pipe Fendng 22d NMI
4 Tree Transplanting 21d _
5 Water Well 40d
I III
Phase II with TPWD Grant -
I
Status: To begin after substantial completion of Phase I
I tNature Center Planning-
Status: A location has been recommended and approved by the Park Board.
j
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NEIGHBORHOOD PARKS
Noble Oaks Park- F.Y. 2000-01
' Status: Design has been held pending coordination of adjacent improvements
with CISD.
Koalaty Park-F.Y. 2000-01
Status: A public hearing was held February 5, 1998 with Park Board. The layout
of the Master Plan was approved with the inclusion of relocating the restroom facility,
creating a berm south of the school,providing a natural barrier to Country Walk Estates,
and providing 25 additional parking spaces.
Primary elements include four unlighted ballfields and two practice soccer fields, both
sized for elementary-age use; one larger practice soccer field and adult practice
ballfield. A trail loop is planned which would tie in with the anticipated Continental
Blvd. trail.
II "No Parking" signs were installed due to neighborhood complaints of parking within the
Country Walk entrance.
I
Royal and Annie Smith Park- F.Y. 1999-00
Status: A public hearing was held February 5, 1998 with Park Board. Approval
was tabled. KISD is constructing a library and parking lot that will necessitate
redesign of the park. A temporary trail is constructed along the right-of-way from
Ridgewood Subdivision to Florence Elementary.
Lonesome Dove Park- F.Y. 1998-99
Status: All requirements of the developer's agreement are being addressed.
Additional park improvements are being considered by Staff.
LINEAR PARKS AND TRAILS
ISTEA Grant- Cottonbelt Trail - F.Y. 1997-98
Status: Southlake, Colleyville, and NRH entered into an interlocal agreement with
each other to design and construct the trail under one contract with a more cost effective
and efficient approach. MESA Design Group has been contracted as consultants by the
II three cities and TxDOT. Survey information is complete. Preliminary plans are being
prepared for review.
Page 4
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I 1896 1999 2000 2001 2002
S
ID Task Name Duration Qlr 2 I Qtr 3 I Qtr 4 Qtr 1 I Otr 2 I at 3 I Qtr 4 Qtr 1 I Qtr 2 I Qtr 3 I Qtr 4 Qtr 1 I Qtr 2 I Otr 3 I Car 4 Qtr 1 I Car I QV 3
' ,
i
1 Cottonbek Trails 632d
2 Data Collection and Site Analysis 145d
1111111111716min
J Schematic Design 170d
4 Design Development 174d
6 Construction Documents -- - 143d
i.....
Continental Boulevard Trail (White Chapel to Davis) - F.Y. 1998-99
Design - Phase I Contract Completed: November 25, 1997
Consultant: Dunaway Associates,Inc.
L Status: Staff will prepare an estimate of probable cost for the trail consistent with
Phase I improvements to Continental Boulevard
ICOMMUNITY FACILITIES
IRoyal and Annie Smith Park House -
Status: Building Inspection has reviewed the house. Extensive work will be
Inecessary for public use.
r ' Nature Center-
li. - Status: The facility has been located to Bob Jones Park and is currently staged
until site conditions allow for final placement.
I 1999
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May
6 Nature Center 71d
I 7 Establish Contracts with Vendors lOd
8 Concrete and Pier Work 10d
9 Relocation and Placement of Building 15d
I
10 Remodeling-Utilities Construction 36d
MATCHING FUNDS—COMMUNITY GROUPS
Total Budget- $100,000
I
Adventure Alley Pavilion by Leadership Southlake-
01 k Approved by SPDC: August 17, 1998
Approved by Park Board: February 3, 1997
I Status: Friends of Adventure Alley have taken over fund-raising efforts. SPDC
approved$1 5,000 at the August meeting to begin construction on the planned 20'and
I ill" Page 5
I 7, 5
I
45'pavilion. Funds received have allowed for the purchase and completion of six
covered picnic tables. Funding has also allowed for substantial completion of a 30'
I pavilion. A fourth pavilion (20) location was approved by Parks and Recreation Board
near the Basketball courts of Bicentennial Park.
C
1999 2000
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul
1 Park Pavilions 61d
2 45'Pavilion 21d NM
C 3 Covered Tables 31d
4 30'Pavilion 30d
Senior Tree Farm #1 -
Approved by SPDC: January 16, 1998
Approved by Park Board: December 8, 1997
Status: All trees have been planted. The drip irrigation is 100% complete.
Senior Tree Farm #2 -
Approved by SPDC:
li Approved by Park Board:
Status: The Texas Forest Service Grant of$8,400 ($4,200 Grant Award with a
$4,200 Required Match) began on October 1, 1998. All grow bags have been installed.
Planting has begun with 126 seedlings.
.ter
1999 2000
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul
I 5 Senior Tree Farm#2 61d 1.11111.91
6 Irrigation36d •
Plant
7 Seaedlings 25d
I III
JOINT-USE PROJECTS
II Soccer Practice Fields - F.Y. 1998-99
Status: Plans are being prepared for the layout of the irrigation system at St.
4 Martin's in-the-Field. Minor earthwork will be needed to facilitate drainage.
•
1999
ID Task Name Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May
I 1 St Martin's in the Field Soccer Practice Fields
2 Minor Grading
3 Irrigation Millin.
Page 6
11
7/
Softball Field 1 Lights - F.Y. 1998-99
Status: Lighting improvements are complete.
1999
' ID Task Name 6 Bid Package 12A Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul Aug I Sep Oct I Nov I Dec Jan I Feb I Mar I Apr
52d
7 Softball Lighting 37d
Joint-Use Equipment-
Status: Available as needed.
Signage for all Parks -
Status: Available as needed.
IL SPECIAL PROJECTS
4 1 Investigate options and costs for landscape and concrete near Adventure Alley.
I taw
F
4
4 •
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II 7D 7
• Reminder
SPDC will be holding a public hearing regarding
the issuance of Bonds for the purchase of land
and making improvements.
April 6, 1999
Special Meeting proposed to begin at 5:30 p.m.
Public Hearing at 6:00 p.m.
(Final Agenda will be sent out prior to the meeting)
•
r City of Southlake, Texas
1.
MEMORANDUM
It March 17, 1999
L
ITO: Curtis E. Hawk, City Manager
FROM: Lou Ann Heath, Director of Finance
USUBJECT: Parks Capital Improvement Plan
am Action Requested: SPDC discussion of the impact of land acquisition on the recently adopted
five year CIP for park development.
1
ID Background
1 L Information: The SPDC adopted a five-year capital improvement plan for park
development on October 26, 1998, with subsequent City Council approval on
January 19, 1999. The approved plan is attached for reference. Recall
that the plan was developed in conjunction with the Southlake Parks and
IRecreation Board. The plan includes:
• Funds for land acquisition, including specific tracts and $1.9 million
Kw for not-yet specified property,
• Funds for the design and construction of a Teen Center,
• Funds for the development of neighborhood parks,
• Funds for the design and construction of a Community
Center/Recreation Center,
i I • Funds for the completion of Bicentennial Park Expansion Phase II,
including in-line hockey court roof,
• Funds for the completion of Bob Jones Park Phases I and II,
4 111 • Funds for the design and construction of a Nature Center at Bob Jones
Park,
I . Funds for the construction of off-road hike and bike trails, including
Iinterior trail at Bicentennial Park,
• Annual appropriations for community matching grants and other
Iprojects.
Recently, SPDC has been presented with several land acquisition
I opportunities. These opportunities are for large tracts of land which fit well
into the park master plan, but were not anticipated to be available during the
five year window. The purchase of these tracts will require significant capital
I
outlay. Land acquisition will be discussed in detail during the Executive
Session scheduled for Monday evening.
0
I7/)—/
aCurtis E. Hawk
Five Year CIP
03/18/99
IPage2of2
•
Financial
Considerations: While staff and the Board have anticipated the impact of the purchase of these
tracts of land on the 5 year Parks CIP, details of the acquisitions have not yet
' been finalized to the point where the fiscal impact on CIP projects is known.
Staff intends to discuss the financial implications of each purchase contract
with the Board during the meeting, and has invited the city's financial advisor
from First Southwest Company (Jim Sabonis) to attend Monday's meeting to
discuss scenarios and answer questions.
Citizen Input/
Board Review: Changes to the five year CIP will be reviewed with the Southlake Parks and
Recreation Board, and will require approval of SPDC, as well as City
Council.
I R Legal Review: N/A
Alternatives: If the City of Southlake consummates the purchase of the properties, SPDC
may need to reconsider funding appropriation for projects or evaluating
project timing, based on current revenue projections.
Supporting
Documents: SPDC Capital Projects Budget (FY 97/98-FY02/03)
4 p Staff
Recommendation: Staff recommends placement of this item on the March 22, 1999 SPDC
4 agenda for discussion by the Board.
4 r
es
' Approved for Submittal to SPDC:
C ty anager's Office
.1110
74-a
• Southlake Parks Development Corporation
Capital Projects Budget
FY97/98 - FY02/03
A B C D E F G E
1
2
3 FY1997-98
4 Approved
5 Budget FY1998-99 FY1999-00 FY2000-01 FY2001-02 F
6
7 REVENUES/OTHER SOURCES _
4' 8 Fund Balance $ 464,656 $ (447,000) $ 597,750 $ (12,250) $ 3,072,750 $
9 1t '
10 Interest Earnings $ 200,000 $ 175,000 $ 125,000 $ 175,000 $ 125,000 $$
11 Donations-Matching Funds $ 6,050 $ - $ - $ - $ - $
12 TPW Grant Proceeds $ - $ 250,000 $ 250,000 $ - $ - $
13 Operating Fund Transfer $ 1,140,000 $ 500,000 $ 500,000 $ 500,000 $ 500,000 $
14 Bond Proceeds $ 5,136,109 $ 4,500,000 $ - $ 4,400,000 $ - $
15 Total Revenue/Other Sources(excluding fund balance carried forwar$ 6,482,159 $ 5,425,000 $ 875,000 $ 5,075,000 $ 625,000 $
16
17 REVENUES and FUND BALANCE in excess of/ $ (447,000) $ 597,750 $ (12,250) $ 3,072,750 $ 527,750 $
18 (Less than) EXPENDITURES
19 _
20 EXPENDITURES
21 RESERVE FOR UNANTICIPATED PROJECTS $ - $ -
22 LAND ACQUISITION: $ - $ 1,900,000 $ - $ - $ - $
23 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES $ - $ 450,000 $ - $ - $ - $
24 NEIGHBORHOOD PARKS: $ - $ - $ - $ - $
25
26 COMMUNITY PARKS:
27 Smith Park-Joint-use/KISD $ 369,121 $ - $ - $ - $ - $
28 Southwest $ - $ - $ - $ - $ - $
29 _ Southeast $ - $ - : $ - $ - $ - $
30
AIL, 31 CITY PARKS:
• 32 Bicentennial Park-Brunson/Bank $ 1,161,580 $ - $ - $ - $ - 9
33 Bicentennial Park-adjacent tracts $ 300,000 $ - $ - $ - $ - 9
34 Bob Jones Park-lots(West Beach) $ 1,621,600 . $ - $ - ' $ - $ _ 9
35 Bob Jones Park-adjacent tracts $ - $ - $ - $ - $ — 9
36 —
Prepared 3/18/99, 3:06 PM Page 1 of 7
0 0
Southlake Parks Development Corporation
Capital Projects Budget
FY97/98- FY02/03
A B C D E F G r
1
2
3 FY1997-98
4 Approved
5 Budget FY1998-99 FY1999-00 FY2000-01 FY2001-02 F
37 LAND ACQUISITION:
38
• 39 SPECIAL PARKS:
40 'Lonesome Dove/COE entryway $ 63,135 $ - $ - $ - $ - $
41 Teen Center site $ - $ - $ - $ - $ - $
42
43 LINEAR PARKS AND TRAILS: $ - $ - $ - $ - $ - $
44 Park land acquisition
45 Trail system development(additional ROW)
46
47 OPEN SPACE LAND ACQUISITION $ 470,000 $ - $ - $ - $ - $
48 - -
49
50 PARK DEVELOPMENT:
51 NEIGHBORHOOD PARKS:
52 Koalaty Park
53 Planning _ $ 10,000 $ - $ - $ - $ - - $
54 _ Phase I $ - $ - $ - $ 175,000 $ - $
55 Phase II $ - $ - $ - $ - $ - $
56
57 Noble Oaks Park _
58 Planning $ - $ - $ - $ - $ _ - $
59 Phase I $ - $ - $ - $ 100,000 $ - $
60' - Phase ll $ - $ - $ - j $ - 1 $ - I $
61
62 Lonesome Dove Park _ ' 1
I
_/. 63 Planning $ - $ - . $ - 1 $ - 1 $ - 1 1
64' Phase I $ $ _ 60,000 $ - $ - $ - ! 9
65 Phase II $ - $ - $ - $ - $ - 11
66
67 - -
--
68
Prepared 3/18/99, 3:06 PM Page 2 of 7
Q J
Southlake Parks Development Corporation
Capital Projects Budget
FY97/98- FY02/03
--1—
A B I C D - E F L G L._
3 FY1997-98
4 Approved
5 Budget FY1998-99 FY1999-00 FY2000-01 FY2001-02 F
69 PARK DEVELOPMENT:
70
71 COMMUNITY PARKS:
' 72 Royal and Annie Smith Park
73 Planning $ - $ - $ - $ - $ - $
74 Phase I $ - $ - $ 110,000 $ 115,000 $ - $
75 — - Phase II $ - $ - $ - $ - $ - $
76
77 COMMUNITY PARKS:
78 Southeast Park
79 Planning $ - $ - $ - $ - $ - $
80 Phase I $ - $ - $ - $ - $ - $
81 Phase II $ - $ - $ - $ - $ - $
82
83 Southwest Park
84 Planning $ - $ - $ - $ - $ - $
85 Phase I $ - $ - $ - $ - $ $
86 Phase II $ - $ - $ - $ - $ - $
87
88
89 Teen Center
90 Planning $ $ 150,000 $ - $ - $ - $
91 Phase I -- — — — $ -- - $ - $ 850,000 $ - $
92 Phase II $ - , $ - $ - $ - $ - : $
93
94 Community Center/Recreation Center _
95 Planning $ - $ - ! $ - $ 200,000 $ - i
96 Phase I $ - $ - $ - $ - $ 3,000,000 1
97 Phase II $ - $ - $ - $ - $ - 1
98
100
Prepared 3/18/99, 3:06 PM Page 3 of 7
(a)
•
Southlake Parks Development Corporation
Capital Projects Budget
FY97/98 - FY02/03
A B C D E F G
1
2
3 FY1997-98
4 Approved
5 Budget FY1998-99 FY1999-00 FY2000-01 FY2001-02 F
101 PARK DEVELOPMENT:
102
103 CITY PARKS:
104 Bicentennial Park
105 Phase II
106 Bid Package#1 ,Earthwork, Utilities,Vehicular paving $ 597,519 $ - $ - $ - $ - $
107 4/98 Pittman Construction$590,646 $ - $ - $ - $ - $ - $
108 co#1-7/98 drainage=($5,217);co#2-7/98 concrete=$12,000 $ - $ - $ - $ - $ - $
109 Bid Package#2 Court Construction $ 851,019 $ - $ - $ - $ - $
110 8/98 American Tennis Court Contractors $ - $ - $ _ - $ - $ - $
111 Bid Package#2a,Court Lighting $ 377,281 $ - $ - $ - $ - $
112 8/98 NEMA 3 Electric,w/Ballfields#1,#3 $ - $ - $ - $ - $ - $
113 Bid Package#3, Structures(Mesa 9/22/97 est.): (FY1998-99) $ - $ 410,750 $ - $ - $ - $
114 _ Tennis Facility($290,750) $ - $ - $ - $ - $ - $
115 Restroom/Storage($120,000) $ - $ - $ - $ - $ - $
116 Design Contract(Mesa) $ 161,910 $ - $ - $ - $ - $
117 Landscape/Irrigation(FY1998-99$70,000) $ - $ 70,000 $ - $ - $ - $
118 Fence Extension-Adventure Alley $ - $ 5,000 $ - $ - $ - $
119 _ Entry Road Patching $ - $ 5,000 $ - $ - $ - $
120 Resod Field#2(General Fund) $ - $ - $ - $ - $ - $
121 Fences-Fields#4 $ 16,805 $ - $ - $ - $ - $
122
123 Phase Ill
124 Loop trail within park $ _ - $ 100,000 $ - $ - $ - $
' 125 roofing for in-line hockey court $ - $ 60,000 $ - $ - $ - $
126 Aquatics facility $ - $ - $ - $ - $ - $
127 North Berm construction $ - $ - $ - $ - $ - $
- 128 Additional ballfield construction $ - $ - $ - $ - $ - _ $
129 —
130'
Prepared 3/18/99, 3:06 PM Page 4 of 7
Southlake Parks Development Corporation
Capital Projects Budget
FY97/98 - FY02/03
A B C D E F - G J
1
i -
2 1
3 FY1997-98
4 Approved
5 Budget FY1998-99 FY1999-00 FY2000-01 ; FY2001-02 F
131 PARK DEVELOPMENT:
132
133 CITY PARKS: I
134 Bob Jones Park
135 Phasel
136 Grading/Berm($369,718 awarded 8/97 J Arnold, CO#1-4/98) $ 369,718 $ - $ - $ - $ - $
137 * Cultural Resource Survey $ 8,900 $ - $ - $ - $ - $
138 Engineering Services($166,733 Cheatham-part A and B) $ 166,733 $ - $ - $ - $ - $
139 6/98 irrigation(A New Deal Irrigation) $ 164,345 $ - $ - $ - $ - $
140 Fence- 12/97 Ratliff-c/o#1-3/98 gates=$2100;co#2-8/98 fence=$651 $ 45,437 $ - $ - $ - $ - $
141 Parking($248,970 awarded 12/97 Bertram) $ 248,970 $ _ - $ - $ - $ - $
142 *part 6/98 sod 14 soccer fields(Thomas Brothers) $ 53,762 $ - $ - $ - $ - $
143 * 3 Soccer Fields w/o lights(GRANT) ($93,000 part of 14 fields) $ - $ - $ - $ - $ - $
144 * 15 Picnic Tables w/grills(15 in Phase II)$19,250 $ - $ 19,250 $ - $ - $ - $
145 * Fishing Dock$38,500 $ - $ 38,500 $ - $ - $ - $
146 * Playground$96,000 $ - $ 96,000 $ - $ - $ - $
147 * Practice Fields$38,500 $ - $ 38,500 $ - $ - $ - $
148 * Pavilion$85,000 $ - $ 85,000 $ - $ - $ - $
149
150 Phase II
151 * Playground$96,000 $ - $ 96,000 $ - $ - $ - $
152 * 15 Picnic Tables w/grills$19,250 $ - $ 19,250 $ - $ - $ - $
153_ * Fishing Pond$102,500 $ - $ 102,500 , $ - $ - $ - $
154_ * Day Camping Facilities$64,000 $ _ - ; $ 64,000 I $ - $ - $ - $
155 Amphitheater$64,000 $ - $ 64,000 $ - $ - $ - _$
156 * Signage$1,000 $ - $ 1,000 $ - $ - $ - $
157 * Lighting Soccer Fields$35,000 $ - $ 35,000 $ - ' $ - 1 $ - _$
158 Loop Road-$500,000(in addition to grant money) $ - $ 100,000 $ 400,000 $ - $
159 " Hike&Bike Trail$128,000 $ - $ 128,000 $ - $ - $ - $
160 Planning and Construction$45,500 $ - $ 45,500 $ - ' $ - $ - 1
161 Restroom/storage/concession facility $ - $ - $ 100,000 $ - $ - _$
162
Prepared 3/18/99, 3:06 PM Page 5 of 7
Th 0
• Southlake Parks Development Corporation
Capital Projects Budget
FY97/98- FY02/03
A I B C D E F G I-
1
3 FY1997-98
4 Approved
5 Budget FY1998-99 FY1999-00 FY2000-01 FY2001-02 F
163 PARK DEVELOPMENT:
164
165 CITY PARKS:
166 •Bob Jones Park
167 Phase III
168 Nature Center $ 20,000 $ - $ 600,000 $ - $
169
170 Phase IV $ - $ - $ - $ - $ - $
171
172
173 LINEAR PARKS AND TRAILS: _
174 Signage for On-Road Trails $ - $ 5,000 $ 5,000 $ - $ - $
175
176 Continental-Phase 1 $ 9,000 $ 150,000 $ - $ - $ - $
177 Continental-Phase 2 $ - $ - $ 150,000 $ - $ - $
178 _
179 .Loop trail from Bicentennial to Durham/CJHS $ - $ - $ 230,000 $ - $
180
181 Fox Hollow equestrian trail $ - $ 12,000 $ - $ - $ - $
182 _---
183 ISTEA Grant-Cottonbelt Trail$48,000 $ 48,000 $ - $ - $ - $ - $
184 _
185 MATCHING FUNDS-COMMUNITY PROJECTS:
186 T-Ball Field#10-SBA($6141 spent/to be paid by SBA$3980=$2160.50) $ 6,141 $ - $ - $ - $ - g
187 KSB-Waterscape(added$7,000 12/97) $ 12,000 $ - $ - $ - $ - g
188 Adventure Alley Pavilion($25,000) $ 15,000 $ - $ - $ - $ - g
189 Tree Farm(approved 12/97-donations FY98=$1742) $ 1,500 $ - $ - ' $ - $ - g
190 Remaining Balance $ 65,359 $ 100,000 $ 100,000 $ 100,000 $ 100,000 g
191
192 SPECIAL PROJECTS: $ 55,000 $ 50,000 $ 50,000 $ 50,000 $ 50,000 1
193
194
Prepared 3/18/99, 3:06 PM _ Page 6 of 7 -
0 (;;;;)
Southlake Parks Development Corporation
Capital Projects Budget
FY97/98- FY02/03
- A B C D E F G L
1
2 3 FY1997-98
4 Approved
5 Budget FY1998-99 FY1999-00 FY2000-01 FY2001-02 I
195
196 JOINT USE PROJECTS:
197 CISD-Parking Lot CMS $ 85,980 $ - $ - $ - $ - I
198 Equipment $ 5,000 $ - $ $ - $ - 3
199 Signage-All Parks $ 7,000 $ - $ - $ _ - $ - 3
200 Gymnasiums $ - $ - $ - $ - $ - 3
201 Ball field development $ 6,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 3
202
203
204
205 — — -----
206 GRAND TOTAL EXPENDITURES $ 7,393,815 $ 4,380,250 $ 1,485,000 $ 1,990,000 $ 3,170,000 1
207 * TPW GRANT ELIGIBLE
Prepared 3/18/99, 3:06 PM Page 7 of 7
i