1999-02-22 ' City of Southlake, Texas
MEMORANDUM
' February 18, 1999
TO: Curtis E. Hawk, City Manager
' FROM: Kevin Hugman, Director of Community Services
SUBJECT: Approval of request from Southlake Girls Softball Association for $5,000
in matching grant funds
Action Requested: SPDC approval of request from Southlake Girls Softball
R Association for $5,000 in matching grant funding.
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Background
I II Information: On January 13, 1999 the SGSA Board approved $5,000 of current
resources to propose the construction of two (2) batting cages as
park improvements. They request consideration of matching funds
under the Southlake Parks Development Corporation matching
■- grant program.
IIF Financial
Considerations: SPDC has budgeted $100,000 in FY 1998-99 for matching funds.
Currently, $25,000 has been allocated to the Adventure Alley
pavilions, and another $30,000 has been allocated to the Southlake
Baseball Association for various park improvements at
rBicentennial Park.
Citizen Input/
Board Review: This proposal was approved by the SGSA board on January 13,
ii 1999, prior to being sent to the City.
Approved by the Park and Recreation Board to recommend that
SPDC match funding of$5,000 for the improvements requested.
Approved on Consent Agenda at the February 8, 1999 meeting
(8-0).
Legal Review: Not Applicable.
Alternatives: Recommendation of funding at levels up to, and including $5,000.
cgs."
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Curtis E. Hawk, City Manager
February 18, 1999
Page Two
Supporting
Documents: Letter from Jim Hardland, President of Southlake Girls Softball
Association, requesting matching grant funding, received January
26, 1999.
Staff
' Recommendation: Place Southlake Girls Softball Association request for matching
grant funding in the amount of$5,000, on February 22, 1999
' meeting agenda for consideration by SPDC.
KH/je
Approved for Submittal to SPDC:
/Ci anager's Office
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P.O. Box 92639
Cry Southlake, TX 76092
City of Southlake Q I
ATTN: Kevin Hugman JHN L 6
Director of Community Services 111.1
Southlake, TX 76092
DEPT.OF
PARKS&RECREATION
Dear Mr. Hugman:
The Southlake Girls Softball Association Board met January 13, 1999 and discussed your
letter concerning matching grant funding available through Southlake Parks Development
Corporation. The Board unanimously approved applying funding to the construction
ins of two batting cages at Bicentennial Park adjacent to the girls softball fields. We would
like to apply $2000 earmarked in last years budget, and $3000 from this years for a total
of$5000. This years funds will become available after our Spring season registration.
It is my understanding that the Southlake Baseball Association is making a similar
proposal for batting cages. 1 would like the construction to coincide with the boys
Its facilities if it would be easier for the city or result in a cost savings.
F
Attached is a general specification sheet for the proposed cages. I would be happy to
discuss this proposal if you require additional information.
Sincerely, .74,(04/
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Jim Hardland
SGSA President
817-333-7938 Work
817-488-5185 Home
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Specifications for two batting cages
for the Southlake Girls Softball Association.
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`` Cages should:
be constructed on a concrete, asphalt, or similar permanent hard surface
be lighted so they may be used for warm-ups for night games
have a single power outlet capable of powering a pitching machine
be constructed of materials that can withstand the impact of a batted or pitched ball
without sustaining damage.
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City of Southlake, Texas -
Lir MEMORANDUM
February 18, 1999
TO: Curtis E. Hawk, City Manager
FROM: Ben Henry, Park Planning and Construction Superintendent
SUBJECT: Change Order# 1 to American Tennis Court Contractors for change
in surface materials for tennis courts at Bicentennial Park
I
Action Requested: SPDC consideration of Change Order # 1 for an additional
I $13,000 for two coats of acrylic resurfacer in addition to current
surfacing specifications for tennis courts under construction.
I Background
Information: SPDC approved Bid Package #2 to American Tennis Court
Contractors for all Phase II court construction in the amount of
I $851,019.
III Current specifications, considered to be a mid-grade surface, call
for Concrete Preparer (acid etch) to be followed by Plexibond
Coating (bonding agent) and Fortified Plexipave (surface paint).
IThe proposed sequence, a four layer preferred grade of court
surfacing, would add two coats of Acrylic Resurfacer (filler coat)
Iprior to the two coats of Fortified Plexipave (surface paint).
The benefits of the Acrylic Resurfacer would be to:
I • extend the surface paint life due to wear by providing a
consistent surface texture and provide some measure of cushion
I to tennis play.
• enrich the color appearance for a longer time because of the
black pigmentation.
IThe life of the court surfacing with the addtional layers, is
expected to be five (5) years. As currently specified, the life
Iexpectancy of the paint would be two to three years.
I.
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Curtis E. Hawk, City Manager
['thy February 18, 1999
Page Two
Financial
Considerations: Staff is reviewing potential deduct change orders brought forward
by the contractor. Items include painting the basketball court
perimeter in lieu of sandblasting and accepting a material change
for all handrails. These deductions could amount to approximately
$7,000. The additional cost of this Change Order can be funded
tip from the $60,000 currently allocated to Lonesome Dove Park.
Citizen Input/
Board Review: Surface conditions are a consideration in hosting tournament
play.
CLegal Review: Not Applicable.
Alternatives: Manufacturers recommend a minimum four layer surface
application. Staff considered all combinations of surfacing
products and compared against the better Tennis Complexes in the
Larea. The application suggested meets the preferred standard for
the least material cost.
Supporting
i" Documents Change Order # 1.
Staff
Recommendation: Approval of the two coats of acrylic resurfacer for each of the
L thirteen (13) Tennis Courts at $500 per court per layer for a total
of$13,000.
BH
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Approved for Submittal to SPDC:
City M ager's Office
6AVZ-
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CHANGE ORDER No. 1
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r.. Dated: February 17, 1999
Project Bicentennial Park Phase II-Bid Package 2
OWNER City of Southlake
Contract For Court Construction Contract Date September 15, 1998
To: American Tennis Court Contractors Inc.
Contractor
You are directed to make the changes noted below in the subject Contract:
City of Southlake
Owner
By
Dated , 1999
40.
Nature of Changes:
• Include with the current specifications, two coats of Acrylic Resurfacer per manufacturer
recommendation for each of the thirteen (13) tennis courts.
Remove Following Items From Contract: Quantity Unit Price Total
1) n.a.
Total Deleted = $ 0.00
Additional Work to be Constructed: Quantity Unit Price Total
1)Apply two coats of Acrylic Resurfacer per manufacturer 13 S1,000 S 13,000
Total Added = $ 13,000.00
Subtotal = $ 13,000.00
Total Amount Change Order=$ 13,000.00
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These Changes result in the following adjustment of Contract Price and Contract Time:
Contract Price Prior to This Change Order $ 851,019.00
Net Resulting from This Change Order $ 13,000.00
Current Contract Price Including This Change Order $ 864,019.00
NSPE-ASCE 1910-8-B(1978 Edition)
Contract Time Prior to This Change g 150 calendar days
Net Resulting from This Change Order 0
Current Contract Time Including This Change Order 150 calendar days
CThe Above Changes Are Approved: Shana K. Yelverton
Assistant City Manager
L " By
Date , 1999
=====
The Above Changes Are Accepted: American Tennis Court Contractors Inc.
Contractor
By
Date , 1999
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Page 2 of 2
it PARK PROJECTS TO BE FUNDED BY BOND PROCEEDS
(FY 1999, FY 2000)
Now FY1998-99 FY1999-00
LAND ACQUISITION: $ 1,900,000
TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES $ 450,000
COMMUNITY PARKS:
Southwest
Southeast
CITY PARKS:
Bicentennial Park-adjacent tracts
Bob Jones Park- adjacent tracts
CSPECIAL PARKS:
Lonesome Dove/COE entryway
Teen Center site
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6 LINEAR PARKS AND TRAILS:
Park land acquisition
r Trail system development(additional ROW)
OPEN SPACE LAND ACQUISITION
TOTAL LAND ACQUISITION $2,350,000
PARK DEVELOPMENT:
NEIGHBORHOOD PARKS:
Imp Lonesome Dove Park
Phase I Construction $ 60,000
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6 COMMUNITY PARKS:
Royal and Annie Smith Park
Phase I Construction $ 110,000
Teen Center
Planning $ 150,000
Phase I Construction $ 850,000
CITY PARKS:
Bicentennial Park
Phase II
Bid Package#3, Structures(Mesa 9/22/97 est.):(FY1998-99) $ 443,259
Tennis Facility ($290,750)
Restroom/Storage ($120,000)
Landscape/Irrigation (FY1998-99 $70,000) $ 70,000
Fence Extension-Adventure Alley $ 5,000
Entry Road Patching $ 5,000
Phase III
Loop trail within park $ 100,000
�' roofing for in-line hockey court $ 60,000
99BNDS1.XLS Page 1 of 2
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i„ PARK PROJECTS TO BE FUNDED BY BOND PROCEEDS
(FY 1999, FY 2000)
ilikr• CITY PARKS: FY1998-99 FY1999-00
Bob Jones Park
Phase !
L * 15 Picnic Tables w/grills (15 in Phase II) $19,250 $ 19,250
* Fishing Dock$38,500 $ 38,500
* Playground $96,000 $ 96,000
IL * Practice Fields $38,500 $ 38,500
* Pavilion $85,000 $ 85,000
Phase II
L * Playground $96,000 $ 96,000
* 15 Picnic Tables w/grills $19,250 $ 19,250
* Fishing Pond $102,500 $ 102,500
L * Day Camping Facilities $64,000 $ 64,000
* Amphitheater$64,000 $ 64,000
* Signage$1,000 $ 1,000
L * Lighting Soccer Fields$35,000 $ 35,000
Loop Road -$500,000 (in addition to grant money) $ 100,000
* Hike& Bike Trail $128,000 $ 128,000
E Planning and Construction $45,500 $ 45,500
Restroom/storage/concession facility $ 100,000
LINEAR PARKS AND TRAILS:
i` Signage for On-Road Trails $ 5,000 $ 5,000
Continental-Phase 1 $ 150,000
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Continental-Phase 2 $ 150,000
Fox Hollow equestrian trail $ 12,000
"' TOTAL PARK DEVELOPMENT $1,892,759 $1,315,000
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P MATCHING FUNDS-COMMUNITY PROJECTS: $ 100,000 $ 100,000
isAdventure Alley Pavilion ($25,000)
Tree Farm (approved 12/97-donations FY98=$1742)
LSouthlake Baseball Association improvements ($30,000)
SPECIAL PROJECTS: $ 50,000 $ 50,000
L JOINT USE PROJECTS:
Ball field development $ 20,000 $ 20,000
TOTAL --OTHER PROJECTS $ 170,000 $ 170,000
LGRAND TOTAL EXPENDITURES $4,412,759 $1,485,000
* TPW GRANT ELIGIBLE
LGrand Total Expenditures Fiscal Years 1998-99 & 1999-00 $5,897,759
BOND PROCEEDS $4,500,000 $ -
L OPERATING FUND TRANSFER INTEREST EARNINGS $ 500,000 $ 500,000
$ 175,000 $ 125,000
TPW GRANT PROCEEDS $ 250,000 $ 250,000
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FOREST SERVICE GRANT PROCEEDS $ 8.400 $ -
Grand Total Revenues $5,433,400 $ 875,000
Grand Total Revenues Fiscal Years 1998-99 & 1999-00 $6,308,400
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99BNDS1.XLS Page 2 of 2
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CITY OF SOUTHLAKE, TEXAS
BOND RATING PRESENTATION
Wednesday, February 12, 1997
AGENDA
Marriott Solana - Westlake
10:00 a.m. - 12:00 p.m. Presentation/City Tour AMBAC Insurance Company
12:00 p.m. - 1:00 p.m. Lunch - AMBAC Insurance Company; Moody's Investors
C
Service; Standard and Poor's
1:00 p.m. - 3:00 p.m. Presentation- Standard and Poor's
City Tour- Moody's Investors Service
3:00 p.m. - 5:00 p.m. Presentation - Moody's Investors Service
City Tour- Standard and Poor's
PARTICIPANTS
AMBAC - Dick Long; Donald Farrell
Moody's Investors Service - Dennis Porcaro
Standard and Poor's - Malachy Fallon; Kin Wong
o'" First Southwest Company - Jim Sabonis; Jeff Robert
E City of Southlake Elected and Appointed Officials
Ralph Evans - Mayor Pro-tem; Southlake Parks Development Board Vice-President
Pamela Muller - Deputy Mayor Pro-tern; Southlake Parks Development Board Secretary
Scott Martin - Councilmember; Southlake Parks Development Board member
David Yelton - Southlake Parks Development Board President
City of Southlake Staff
Curtis E. Hawk, City Manager
Shana Yelverton, Assistant City Manager
Lou Arm Heath, Director of Finance
Bob Whitehead, Director of Public Works
Ron Harper, Deputy Director of Public Works
Kim Lenoir, Director of Parks and Recreation
Greg Last, Director of Community Development
Billy Campbell, Director of Public Safety
City Staff Tour Participants
Billy Campbell; Greg Last; Ron Harper
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CITY OF SOUTHLAKE, TEXAS 1
Bond Rating Presentation s
February 1997 "of
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TABLE OF CONTENTS "i
page3
Development Activity/Other Information
Residential Development as of November 1996 1
Land Use Plan Map 7 1
Zoning District Map 8
Thoroughfare Plan Map 9
Master Plan Review Schedule 10 1
Major Residential and Commercial Development Map 11
Capital Projects, FY 96-97 through FY 97-98 Map 12
Capital Projects, FY 96-97 Map 13 3
Capital Projects, FY 97-98 Map 14
Capital Projects Summary 15
Parks Recreation & Open Space Master Plan Map 17 3
Bob Jones Park Master Plan Map 18
Bicentennial Park Master Plan Map 19
Southlake Program for the Involvement of Neighborhoods (SPIN) Map 20
3
Residential Development in Southlake-Photographs 21
1
Commercial Development in Southlake-Photographs 28 ..► ii
City Projects and Joint Use Projects - Photographs 36
3
Financial and Statistical Information
Annual Population Totals 40
Appraised Property Value by Fiscal Year 413
Property Tax Rate History by Fiscal Year 42
Sales Tax History by Fiscal Year 43
Sales Tax Revenue Schedule 44 3
Existing Zoning Acreage by Percentage 46
Future Land Use Acreage by Percentage 47
Number of New Residential Units by Fiscal Year 48 1
New Residential Construction Value by Fiscal Year 49
New Commercial Units by Fiscal Year - 50
New Commercial Construction Value by Fiscal Year 51 3
Current Residential Lot Inventory Analysis 52
Number of Development Cases by Type 53
Commercial vs Non-Commercial Development Cases 54
3
Southlake Newsletters
Economic Report, Fall 1996 55
Southlake In Review, January 1997 56
Southlake In Review, Special Edition,November/December 1996 57
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1 SOUTHLAKE PARKS DEVELOPMENT CORPO
RATION ON -'0r
d-5''''‘,„,v,
112% SALES TAX REPORT
Icy
1998-99 collected budget balance
budget to date balance percent
I $1,510.525 $509,989 $1,000.536 66.24%
IIi FISCAL 1 FISCAL I FISCAL
YEAR 9/0Inc YEAR % Inc YEAR % Inc
MONTH 96-97 Dec 97-98 -Dec 98-99 -Dec
IOctober $80,946 25.8% $118,582 46.5% $155,384 31.0%
November 67,684 21.0% 96.832 43.1% 103,444 6.8%
1 December 57,542 10.7% 81,935 42.4% 94,247 15.0%
January 99,437 41.7% 133,219 34.0% 156,915 17.8%
I February 62,836 31.9% 84,457 34.4% - n/a
IMarch 52,366 1.5% 80,074 52.9% - n/a
April 91,192 33.1% 107,650 18.0% - n/a
IMay 76,289 39.5% 108,880 42.7% - n/a
.June 85,906 53.0% 100,117 16.5% - n/a
1111.july 111,927 24.5% 137,036 22.4% - n/a
IAugust 92.426 39.7% 112,063 21.2% - n/a
September 86.958 42.0% 100,085 15.1% - n/a
I ,TOTAL $965,508 30.8% $1.260,929 30.6% $509,989 18.4%
IActual Budget Actual Estimated (budget-est.) 0/0
1997-98 1998-99 1998-99 1998-99 Difference Change
IOctober $ 118.582 $ 142,061 $ 155,384 $ 155.384 $ 13,322 9.38%
November 96,832 116,005 103,444 103,444 (12,561) -10.83%
December 81,936 98,159 94,247 94,247 (3.912) -3.99%
IJanuary 133,219 159,596 156,915 156,915 (2,680) -1.68%
February 84,457 101,179 101,179 0.00%
March 80,074 95,928 - 95,928 - 0.00%
IApril 107,650 128,964 - 128,964 - 0.00%
May 108,880 130,438 130,438 0.00%
June 100,117 119,940 - 119,940 - 0.00%
July 137,036 164,169 - 164,169 - 0.00%
1 August 112,063 134,251 - 134,251 - 0.00%
September 100.085 119.835119.835 - 0.00%
E $ 1,260,928 $ 1,510,525 $ 509,989 $ 1,504.694 $ (5,831) -0.39%
19.79% 19.33%
SLSTX99.XLS
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Southlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented February 22,1999
IL. A, B D _ E F G H
Total Actual Actual
I
3 I 4 l FY1997-98 FY1998-99 FY1998-99 Transactions Transactions
Carry-over Approved Approved Fiscal YTD Project To Date
5 Budget Budget Budget Jan-99 as of 1-99
6 -
I7 REVENUES/OTHER SOURCES
8 Fund Balance $ - $ (447,000) $ 5,405,038 $ - $ 5,405,038
9 i (unaudited) (unaudited)
10 Interest Earnings $ - $ 175,000 $ 175,000 $ 30,761 $ 30,761
p 11 I Donations-Matching Funds $ - $ - $ - S 20 $ 20
12 ITPW Grant Proceeds $ - $ 250,000 $ 250,000 $ - $ -
13 Texas Forest Service Grant-Tree Farm#2(Shady Oaks) $ - $ - $ 8,400 $ - $ -
14 (Operating Fund Transfer $ - $ 500,000 $ 500,000 $ - S -
15 Bond Proceeds $ - $ 4,500,000 $ 4,500,000 $ - S -
16 !Total Revenue/Other Sources(excluding fund balance carried forward) $ - $ 5,425,000 $ 5,433,400 $ 30,781 $ 30,781
to 17
18 REVENUES and FUND BALANCE in excess of/ $ - $ 565,241 $ 722,899 $ (1,161,642) $ 1,868,940
19 (Less than)EXPENDITURES
20
g, 21 EXPENDITURES
22 RESERVE FOR UNANTICIPATED PROJECTS $ - $ - $ - $ - $ -
23
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24 LAND ACQUISITION: $ - $ 1,900,000 $ 1,900,000 $ - $ -
r 25 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES $ - $ 450,000 l $ 450,000 $ - $ -
26 1
27 [NEIGHBORHOOD PARKS: $ - $ - $ - $ - $ -
L 28
29 COMMUNITY PARKS:
30 Southwest $ - $ - $ - $ - $ -
31 Southeast $ - $ - $ - $ - $ -
CITY PARKS:
3434 Bicentennial Park-adjacent tracts $ 300,000 $ - $ 300,000 $ - $
35 Bob Jones Park-lots(West Beach) $ 1,621,600 $ - $ 1,621,600 $ 65,034 $ 1,276,835
36 Bob Jones Park-adjacent tracts $ - $ - $ - $ - $I -
37
38 SPECIAL PARKS:
39 Teen Center site $ - $ - $ - $ - $ -
40
' 41 LINEAR PARKS AND TRAILS: $ - $ - $ - $ - $ -
42 Park land acquisition
lin 43 Trail system development(additional ROW)
44
45 OPEN SPACE LAND ACQUISITION $ 470,000 $ - $ 470,000' $ 469,861 $ 469,861
46
r. 47 PARK DEVELOPMENT:
48 NEIGHBORHOOD PARKS:
49 Koalaty Park
50 Planning $ 10,000 $ - $ 10,000 $ - $ 5,095
`, 51 Phase I $ - $ - $ - $ - $ -
52 Phase II $ - $ - $ - $ - $ -
53
' 54 Noble Oaks Park
55 Planning $ - $ - I $ - $ - $ -
r 56 Phase I $ - $ - $ - $ - $ -
57 Phase II $ - $ - $ - $ - $ -
58
59 Lonesome Dove Park
him60 Planning $ - $ - $ - $ - $ -
61 Phase I $ - $ 60,000 $ 60,000 $ - $ -
62 Phase II $ - $ - `$ - $ - $ -
I63
64 COMMUNITY PARKS:
Royal and Annie Smith Park
Planning $ - $ - $ - $ - $ -
C .:,
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CSouthlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented February 22,1999
r
A B D E F G H
Nur Total Actual Actual
3 FY1997-98 FY1998-99 FY1998-99 Transactions Transactions _
4 Carry-over Approved Approved Fiscal YTD Project To Date
it 5 Budget Budget Budget Jan-99 as of 1-99
67 Phase I $ - $ - $ - $ - $ -
t 68 Phase II $ - $ - $ - $ - $ -
69
be 70 Southeast Park
71 Planning $ - $ - $ - $ - $ -
72 Phase I $ - $ - $ - $ - $ -
73 Phase II $ - $ - $ - $ - $
L 74
75 Southwest Park
76 Planning $ - $ - $ - $ - $ -
f77 Phase I $ - $ - $ - $ - $ -
78 Phase II $ - $ - $ - $ - $
79
80 Teen Center
81 Planning $ - $ 150,000 S 150,000 S - $ -
82 Phase I $ - $ - $ - $ - $
83 Phase II $ - $ - $ - $ - $
84
85 Community Center/Recreation Center
L86 Planning $ - $ - $ - $ - $
87 Phase I $ - $ - $ - $ - $
88 Phase II $ - $ - $ - $ - $ -
89
L90 CITY PARKS:
91 Bicentennial Park
92 Phase II
93 Bid Package#1 ,Earthwork,Utilities,Vehicular paving $ 597,263 $ - $ 597,263 $ 517,376 $ 517,632
-' 4/98 Pittman Construction$590,646 $ - $ - $ - $ - $ -
co#1-7/98 drainage=($5,217);co#2-7/98 concrete=$12,000 $ - $ - $ - $ - $ -
`'' Bid Package#2 Court Construction $ 851,019 $ - $ 851,019 $ - $ -
97 8/98 American Tennis Court Contractors $ - $ - $ - $ - $ -
98 Bid Package#2a,Court Lighting $ 377,281 $ - $ 377,281 $ - $ 5,998
T 99 8/98 NEMA 3 Electric,w/Ballfields#1,#3 $ - $ - $ - $ - $ -
L100 Bid Package#3,Structures,McWilliams Enterprises $ - $ 443,259 $ 443,259 $ - $ -
101 Tennis Facility $ - $ - $ - $ - $ -
102 1 Restroom/Storage $ - $ - $ - $ - $ -
E 103 IDesign Contract(Mesa) $ 161,910 $ - $ 161,910 $ 3,478 $ 151,608
f 104 'Landscape/Irrigation $ - $ 70,000 $ 70,000 $ - $
jlas 105 Fence Extension-Adventure Alley $ - $ 5,000 $ 5,000 $ - $ -
106 Entry Road Patching $ - $ 5,000 $ 5,000 $ - $ -
107 Fences-Fields#4 $ 16,805 $ - $ 16,805 $ - $ 15,482
r108
1 109 Phase III
110 Loop trail within park $ - $ 100,000 $ 100,000 $ - $ -
111 roofing for in-line hockey court $ - $ 60,000 $ 60,000 $ - $ -
112 Aquatics facility $ - $ - $ - $ - $ -
113 North Berm construction $ - $ - $ - $ - $ -
kw 114 Additional ballfield construction $ - $ - $ - $ - $ -
115
116 CITY PARKS:
117 ,Bob Jones Park
in 118 !PhaseI
119 'Grading/Berm($369,718 awarded 8/97 J Arnold,CO#1-4/98) $ 369,718 $ - $ 369,718 $ 56,592 $ 371,518
120 `[Cultural Resource Survey $ 8,900 $ - $ 8,900 $ - $ 8,753
121 [Engineering Services($166,733 Cheatham-part A and B) $ 166,733 $ - $ 166,733 $ 4,840 $ 159,971
122 I6/98 irrigation(A New Deal Irrigation) $ 164,345 $ - $ 164,345 $ - $ 162,771
ill 123 IWaterwell(JJ Biffle-$89433 10/98) $ - $ - $ 89,433 $ 4,900 $ 4,900
124 ,Fence-12/97 Ratliff-c/o#1-3/98 gates=$2100;co#2-8/98 fence=$6512) S 45,437 $ - $ 45,437 $ 9,000 $ 42,195
125 jParking($248,970 awarded 12/97 Bertram) $ 248,970 $ - $ 248,970 $ 18,374 $ 272,359
126 pai6/98 sod 14 soccer fields(Thomas Brothers)co#1-10/98$5604 $ 53,762 $ - $ 59,366 $ 553 $ 553
r.., ' 7 *1 3 Soccer Fields w/o lights(GRANT)($93,000 part of 14 fields) $ - $ - $ - $ - $ -
`115 Picnic Tables w/grills(15 in Phase II)$19,250 $ - $ 19,250 $ 19,250 $ - $ -
14001 .'Fishing Dock$38,500 $ - $ 38,500 $ 38,500 $ - $ -
Ike
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ISouthlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented February 22,1999
I A B I D E F I G H
Total Actual Actual
1 3 FY1997-98 FY1998-99 FY1998-99y Transactions Transactions
4 Carry-over Approved Approved Fiscal YTD Project To Date
5 Budget Budget Budget Jan-99 as of 1-99
130 '!Playground$96,000 $ - $ 96,000 $ 96,000 $ - $ -
I131 • Practice Fields$38,500 $ - $ 38,500 $ 38,500 $ - $ -
132 • Pavilion$85,000 $ - $ 85,000 $ 85,000 $ - $
133
134 Phase II
135 • Playground$96,000 $ - $ 96,000 $ 96,000 $ - $
136 •• 15 Picnic Tables w/grills$19,250 $ $ 19,250 $ 19,250 $ $
137 • Fishing Pond$102,500 $ - $ 102,500 $ 102,500 $ - $
138 •,Day Camping Facilities$64,000 $ - $ 64,000 $ 64,000 $ - $ -
139 • Amphitheater$64,000 ,$ - $ 64,000 $ 64,000 $ - $ -
140 • Signage$1,000 $ - $ 1,000 $ 1,000 $ - $ -
lab 141 • Lighting Soccer Fields$35,000 $ - $ 35,000 $ 35,000 $ 7,500 $ 7,500
142 Loop Road-$500,000(in addition to grant money) $ - $ - $ - $ - $ -
143 •'Hike&Bike Trail$128,000 _$ - $ 128,000 $ 128,000 $ - $ -
144 Planning and Construction$45,500 $ $ 45,500 $ 45,500 $ $
145 1
146 CITY PARKS:
147 {Bob Jones Park
148 'Phase III
I149 Nature Center $ 20,000 $ - $ 20,000 $ - $ -
150
151 'Phase IV $ - $ - $ - $ - $ -
152
R 153 LINEAR PARKS AND TRAILS:
1 154 !Signage for On-Road Trails $ - $ 5,000 $ 5,000 $ - $ -
155
156 Continental-Phase 1 $ 9,000 i$ 150,000 $ 159,000 $ - $ 3,568
f .77 Continental-Phase 2 $ -,$ - $ - $ - $ -
l
L .69 Loop trail from Bicentennial to Durham/CJHS $ - $ - $ - $ - $ -
160
161 Fox Hollow equestrian trail $ - $ 12,000 $ 12,000 $ - $ -
I 162
163 ISTEA Grant-Cottonbelt Trail$48,000 $ 48,000 $ - $ 48,000 $ 3,061 $ 5,461
164
165 MATCHING FUNDS-COMMUNITY PROJECTS:
f166 Adventure Alley Pavilion adds$10,000 10/98 $ 15,000 $ - $ 25,000 $ 23,027 $ 23,027
` 167 Tree Farm(app.12/97-donations FY98=$2,069+$1,500=$3,569) $ 1,500 $ - $ 1,500 $ - $ 3,264
Ir. 168 Tree Farm#2(Shady Oaks-Grant) $ - $ - $ 4,200 $ 1,196 $ 1,196
169 iSouthlake Baseball Association(app.1/99) $ - $ - $ 30,000 $ - $ -
170 Remaining Balance ,$ - $ 100,000 $ 39,300 $ - $
171
;F. 172'SPECIAL PROJECTS: $ - $ 50,000 $ 50,000 $ - $ -
173 Senior Activity Center $ 55,000 $ - $ 55,000 $ 5,525 $ 55,226
174
175 JOINT USE PROJECTS:
176 Equipment $ 5,000 $ - $ 5,000 $ - $ -
L177 ISignage-AllParks $ 7,000 $ - $ 7,000 $ - $ -
178 'Gymnasiums $ - $ - $ - $ - $ -
179 (Ball field development $ - $ 20,000 $ 20,000 $ 2,106 $ 2,106
180
181 GRAND TOTAL EXPENDITURES $ 5,624,243_$ 4,412,759 $ 10,115,539 $ 1,192,423 $ 3,566,879
182' TPW GRANT ELIGIBLE
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Prepared 2/10/99,9:18 AM Page 3 of 3 L:\finance\spdc\SPDC199.XLS
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e„ SOUTHLAKE PARK DEVELOPMENT CORPORATION
Capital Projects Status Report
February 17, 1999
BICENTENNIAL PARK
Land Acquisition -
Status: A signed lease agreement for the Wilkinson property allows construction
to begin during purchase negotiations, which is ongoing.
rims :cons a
`. Design - Phase II Contract Began: June 17, 1997
Estimated Completion of Construction: February 1999
Consultant: MESA Design Group
Status: SPDC awarded bid package #1 to Pittman Construction for $590,646 and
is essentially complete. Change Order #1 (drainage reduction) was approved in July to
' deduct $5,127. Change Order #2 (concrete cost) was approved in July to add$12,000.
SPDC awarded bid package #2 to American Tennis Court Contractors for$851,019.00
to include 13 tennis courts, 3 basketball courts, and 1 in-line hockey court. Tennis court
construction has begun, to be followed by the courts for basketball and in-line hockey.
SPDC awarded bid package #2a to NEMA3 Electric for$377,281.00 to include lighting
ballfields 1 and 3 with all Phase II court lighting with exception of the basketball courts
which are unlighted. Ballfield lighting is complete. Phase II lighting has begun with
exception of the in-line hockey court which is being held pending cover design options.
SPDC awarded bid package #3 to McWilliams Enterprises, Inc.for$443,259.00 to
include the Tennis Center and restroom/storage facility. Construction will begin soon
with issuance of the Notice to Proceed.
Bicentennial Park Phase II timelines are on the next page.
4111110
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cre Bicentennial Park Phase II Projects
1999I
ID Task Name Duration Dec Jan 1 Feb 1 Mar I Apr 1 May 1 Jun 1 Jul 1 Aug Sep 1 Oct 1 Nov 1 Dec Jan I Feb 1 Mar 1 Apr
1 Bid Package 61 210 wow i
2 Bid Package e2 1220
3 Tennis Courts 72d
4 Concrete 310 1.11.Lompiete
5 Fencings 150
e Surfacing 250
7 Basketball Courts 30d
•
s Concrete Complete 150
I e Surfacing 150
10 In-Line Hockey Facility wlo cover SOd 7in
11 Concrete Complete I
35d Dasher
C 12 Dasher Beads 35d .
13 Bid Package t2A eW
14 Softball Lighting370 -Complete
15 Tennis Lighting 77d
16 Installation 150 ■Complete
17 Winng 111d .
16 Bid Package el 110d
I 19 Tennis Pro Shop and Restmom Facilities 1 ilkl
20 Deduct Change Order 111d
21 SPDC Approval 8d
22 City Council Approval 11d i
I23 Foundation • 20d
1999
ID Task Name Duration Dec Jan Feb Mar 1 Apr May Jun 1 JulAug Sep Oct1 Nov 1 Dec Jan 1 Feb Mar 1 Apr
21 Phase II Remaining Items T7d 11111,
25 Tennis Shade Structure 200
28 Written approval of estimates 10d
ill
I 27 Installation 100 i
2e Tennis Wind Screens 23d
29 Written approval of estimates 10d 1 •
I 30 Installation 13d
31 Pond Aerator Md V
32 Written approval of estimates I 220
I
33 Irton 210 I
no.
34 Bid Paekage 4ltallati •
Bad
35 Irrigation 880
36 Bid Package 5 880
37 Landscaping 880
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Adventure Alley Fence Extension- F.Y. 1998-99 - - „-., ",
IStatus: The 45'pavilion constructed by Southlake Playgrounds, Inc. will
incorporate a portion of the fence extension. The remainder can be extended in late
I
spring.
1 1999
ID Task Name Duration Dec Jan I Feb I Mar I Apr i May 1 Jun I Jul j Aug I Sep I Oct i Nov I Dec Jan {Feb I M pr
ar ]A
55 i Adventure Alloy Fence Extension 59d
[ I
Ipaillp
Entrance Road Repair- F.Y. 1998-99
1. Status: Staff will review options for repair of the entrance road.
L
1999
ID Task Name Duration Dee Jan Feb Mar Apr May Jun Jul Aug Sep Oa Nov Dec Jan Feb Mar Apr
40 Entrance Road Repair 120d
LSoftball Field 3 Lights - F.Y. 1998-99
Status: Light improvements are essentially complete, with the exception of
removing the old lighting poles.
1999
10 Task Name Duration Dec Jan 1 Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct E Nov I Dec Jan I Feb I Mar I Apr
13 lid Package 02A - 97d
L
4., 14 Softball Lighting 37d Complete
I Phase III
I Park Trail - F.Y. 1998-99
Status: Alignment of the park trail is being designed by staff and will be submitted
L when completed for Park Board approval. Staff is coordinating with Tom Thumb to
ensure an acceptable transition across property lines.
1999
ID Task Name Duration Dec Jan Feb Mx Apr May I Jun Jul Aug Sep OctNov Dec Jan Feb Mar Apr
w Park Trail 143d
50 Design 33d
C 51 52 Park Board and SPDC Approval 13d
Bidding 25d
I
53 Tabulation and Award of Contract Ed
$4 Construction 66tl rii.,
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Cover for- 1 t , ;;.
In-line Hockey-K Y.1998-99 ,,. �� s
IStatus: Proposals from qualified design consultants have been received and
reviewed for the cover of the in-line hockey facility. A committee consisting of Staff, Park
L Board members, and Association members will begin interviewing consultants in March,
1999.
C am
ID Task Name Duration Dec Jan I Feb I MY I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan 1 Feb I Mar I Apr
30 Hockey Cover 2/4d ' ,
39 Consultant Selection and Approval 54d
40 Conceptual Design with Estimates 44d
I41 Park Board and SPDC Approval I 144
42 Preliminary Design Approval 300
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43 Park Board and SPDC Approval 15d
C 44 Construction Documents i 30d
45 Receive
Agdiation to Be from SPDC 80
44 Bidding 300
•
1 47 Bid Tabulation and Selection of Vendor 70
4! ConsVtxtion 600
IBOB JONES PARK
L Q '
Land Acquisition - � �'� ��" ��n� �
_,. .
Status: Progressing well through the City Manager's Office. An updated map of
LBob Jones Park lot acquisition has been included in the packet.
Phase I with TPWD Grant-
LConsultant: Cheatham and Associates Began: March 18, 1997
Status: Contracts are closed with:
L James Arnold Construction for Phase I earthwork.
J.L. Bertram for vehicular paving. •
Thomas Bros. Grass for sodding soccer fields.
ERatliff Iron Works is essentially complete with installation of two gates.
LSPDC awarded irrigation improvements to 'A New Deal'Inc. Construction. Installation
is substantially complete with parking lot islands remaining.
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Limy SPDC approved schematic plans for TPWD grant improvements as presented in April to
include the pavilion/boardwalk,playground, trails, and ballfields. Construction
documents are being finalized. Authorization to bid will be requested from SPDC
pending approval of the TPWD contract, which is anticipated in two (2) weeks.
ID l Task Name
1699
Duration Dec Jan Feb Mar Apr May 1 Jun I Jul I Aug Sep i Oct I Nov I Dec Jan I Feb;Mar I Apr May
1 Phase I 61d
Grass Sodding 21d _ComPI•t•
3 Pipe Fencing -- 51d
4 Tree Transplanting 21d
1.111 Conlpiet•
5 Water Well �� 40d
Nature Center Planning-
Status: A location has been recommended and approved by the Park Board.
Vendors have been selected to perform the various functions. The concrete and pier work
begins next week, with relocation of the building to follow quickly.
Sir Phase II with TPWD Grant-
Status: To begin after substantial completion of Phase I.
NEIGHBORHOOD PARKS
Noble Oaks Park-F.Y. 2000-01
Status: Design has been held pending coordination of adjacent improvements
with CISD.
Koalaty Park-F.Y. 2000-01
Status: A public hearing was held February 5, 1998 with Park Board. The layout
of the Master Plan was approved with the inclusion of relocating the restroom facility,
creating a berm south of the school,providing a natural barrier to Country Walk Estates,
and providing 25 additional parking spaces.
Primary elements include four unlighted ballfields and two practice soccer fields, both
sized for elementary-age use; one larger practice soccer field and adult practice
ballfield. A trail loop is planned which would tie in with the anticipated Continental
Blvd. trail.
"No Parking"signs were installed due to neighborhood complaints of parking within the
Country Walk entrance.
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L1/4, Royal and Annie Smith Park-F.Y. 1999-00 Safi°yz,-
Status: A public hearing was held February 5, 1998 with Park Board. Approval
was tabled. KISD is constructing a library and parking lot that will necessitate
I redesign of the park A temporary trail is to be constructed along the right-of-way from
Ridgewood Subdivision to Florence Elementary.
r Lonesome Dove Park F.Y. 1998-99
Status: All requirements of the developer's agreement will be addressed.
LAdditional park improvements are being considered by Staff.
ELINEAR PARKS AND TRAILS
I ISTEA Grant-Cottonbelt Trail-F.Y. 1997-98
Status: Southlake, Colleyville, and NRH entered into an interlocal agreement with
each other to design and construct the trail under one contract with a more cost effective
Land efficient approach. MESA Design Group has been contracted as consultants by the
three cities and TxDOT. Survey information is complete. Preliminary plans are being
reviewed.
Lisp-
1996 I 1999 2000 2001 2002
ID Cotton Ben Timeline Duration Car 2 (Car 3 [Car 4 1 Car 1 I CO 2 I Car 3 I Car 4 Car 1 (Dtr 2(Car 3 I Ctr 4 ar 1 I ar 2 I Car 3 I Car 4 Qu 1 I ar 2 1 Car 3
1 Cotton Belt Trails 632d - ,
E 2 Data Collection and Site Analysis 145d
3 Schematic Design 170d
4 Design Development 174d I
E5 Construction Documents 143d immi
Continental Boulevard Trail (White Chapel to Davis) - F.Y. 1998-99 - , , ,_
LDesign - Phase I Contract Completed: November 25, 1997
Consultant: Dunaway Associates, Inc.
L Status: Staff will prepare an estimate of probable cost for the trail consistent with
Phase I improvements to Continental Boulevard.
ICOMMUNITY FACILITIES
IRoyal and Annie Smith Park House-
Status: Building Inspection has reviewed the house. Extensive work will be
Inecessary for public use.
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kir MATCHING FUNDS - COMMUNITY GROUPS
I
Total Budget- $100,000
IL
Adventure Alley Pavilion by Leadership Southlake-
LApproved by SPDC: August 17, 1998
Approved by Park Board: February 3, 1997
Status: Friends of Adventure Alley have taken over fund-raising efforts. SPDC
Lapproved$15,000 at the August meeting to begin construction on the planned 20'and
45'pavilion. Funds received have allowed for the purchase of an additional 30'pavilion
1 and six covered picnic tables. Construction of the six covered picnic tables and the 20'
and 45'pavilion is complete. Installation of the 30'pavilion foundation will begin with
receipt of estimates.
C1999 2000
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul 1 Aug l Sep I Oct I Nov I Dec Jan 1 Feb (Mar I Apr I May I Jun I Jul
1 Park Pavilions 61d
E2 45'Pavilion 21d complete3 Covered Tables 31d complete
4 30'Pavilion 3pd
J
Senior Tree Farm #1 -
L Approved by SPDC: January 16, 1998
Approved by Park Board: December 8, 1997
Status: All trees have been planted. The drip irrigation is 100% complete.
LSenior Tree Farm#2 - '
L Approved by SPDC:
Approved by Park Board:
Status: The Texas Forest Service Grant of$8,400 ($4,200 Grant Award with a
C $4,200 Required Match) began on October 1, 1998. All grow bags have been installed.
Planting of seedlings is anticipated in early March, 1999.
1999 2000
ID .Task Name Duration Dec Jan Feb Mar Apr May I Jun J Jul Aug I Sep I Oct Nov Dec Jan (Feb Mar (Apr May Jun Jul
5 Sanior Tree Farm N2 39d
7 Plant Seedlings 25d
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JOINT-USE PROJECTS
I
Soccer Practice Fields- F.Y. 1998-99
Status: Plans are being prepared for the layout of the irrigation system at St.
` Martin 's in-the-Field. Minor earthwork will be needed to facilitate drainage.
1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb Mar I Apr I May I Jun I Jul I Aug I Sep Oct Nov I Dec Jan I Feb
1 St Martin's In the Field Soccer Practice Fields 39d
Miror Grading d
3 15
Irtpatpn 15d
Softball Field 1 Lights-F.Y. 1998-99
Status: Light improvements are essentially complete, with the exception of
removing the old lighting poles.
1999
ID Task Name Duration Dec Jan I Feb )Mar I Apr I May I Jun I Jul I Aug I Sep IOC I Nov I Dec Jan I Feb I Mar I Apr
13 Bid Package 93A 97d
14 Softball Lighting 37d Complete
Joint-Use Equipment-
48.
Status: Available as needed.
Signage for all Parks-
Status: Available as needed.
SPECIAL PROJECTS
Landscape and concrete near Adventure Alley.
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