1999-02-22 C
SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING
LayFebruary 22, 1999
MINUTES
Board Members Present: President Scott Martin; Members: Ralph Evans, Robin Jones, Ronnie
Kendall, Norm Lyons, Rick Stacy, and Bethann Scratchard
Staff Present: City Manager Curtis E. Hawk, Director of Community Services Kevin Hugman, Park
Planning and Construction Superintendent Ben Henry, Administrative Assistant John Eaglen, Director
of Finance Lou Ann Heath, Financial Consultant Jim Sabonis, and Secretary to the City Manager Kim
Bush.
Agenda Item No. 1, Call to order. The meeting was called to order by President Scott Martin at
6:10 p.m.
Agenda Item No. 2, Executive Session.
President Martin announced that the Board would be going into Executive Session pursuant to the
Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.072, land acquisition.
SPDC adjourned for Executive Session at 6:10 p.m.
L,,.r SPDC returned to open session at 6:40 p.m.
Agenda Item No. 3. Reconvene.
Motion was made to authorize staff to enter into a contract in an amount not to exceed $45,000 per
acre for property located near Bob Jones Park.
Motion: Kendall
it Second: Scratchard
Ayes: Evans, Jones, Kendall, Lyons, Martin, Scratchard, Stacy
Nays: none
Approved: 7-0
Motion was made to authorize staff to enter into a contract to purchase the 70 acres as discussed in
executive session.
Motion: Kendall
Second: Jones
Ayes: Evans, Jones, Kendall, Lyons, Martin, Scratchard, Stacy
Nays: none
Approved: 7-0
Ly Agenda Item No. 4. PUBLIC FORUM.
There were no comments from the audience during public forum.
MINUTES, SPDC MEETING, FEBRUARY 22, 1999, PAGE 1 of 4
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CONSENT AGENDA.
5A. Approval of regular SPDC meeting minutes for January 25, 1999.
5B. Approval of request from Southlake Girls Softball Association for $5,000 in matching grant
funds. SGSA is requesting $5,000 under the Southlake Park Development Corporation
matching grant program. The Park and Recreation Board approved, at their regular meeting
on February 8, 1999, a recommendation that SPDC match funding of $5,000. SGSA is
proposing to construct two batting cages with the funds.
Motion was made to approve consent agenda items #5A and #5B.
Motion: Scratchard
Second: Evans
Item #5A:
Ayes: Evans, Jones, Kendall, Lyons, Scratchard
Nays: None
Abstained: Stacy, Martin
Approved: 5-0-2
Item #5B:
Ayes: Evans, Jones, Kendall, Lyons, Martin, Scratchard, Stacy
Nays: None
Approved: 7-0
Agenda Item No. 6A. Change Order #1 to American Tennis Court Contractors for change in
surface materials for tennis courts at Bicentennial Park.
Director of Community Services Kevin Hugman presented to the Board Change Order #1 for an
additional $13,000 for two coats of acrylic resurfacer in addition to current surfacing specifications
for tennis courts under construction. Mr. Hugman explained that the additional surfacing would
provide a better playing surface, extend the surface life, enrich the color, and help reduce
maintenance. Mr. Hugman commented that staff is reviewing potential deduct change orders for a
material change for all handrails. This deduction would be approximately $6,000 - $7,000. Mr.
Hugman also stated that any additional cost of this Change Order can be funded from the $60,000
currently allocated to Lonesome Dove Park.
Motion was made to approve Change Order #1 to American Tennis Court Contractors for change in
surface materials for tennis courts at Bicentennial Park.
Motion: Stacy
Second: Lyons
Ayes: Evans, Jones, Kendall, Lyons, Martin, Scratchard, Stacy
MINUTES, SPDC MEETING, FEBRUARY 22, 1999, PAGE 2 of 4
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Nays: None
E. Approved: 7-0
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Agenda Item No. 7A. SPDC bond projects and presentations to financial rating agencies.
tothe Board a list ofpark projects to be funded bythe bond proceeds.
Director Hugman handed out o
He stated that basically these projects are those identified in the 5-year CIP for fiscal year 1999 and
fiscal year 2000. He stated that projects include: $2.3 million for land acquisition of which $450,000
was a transfer to liquidate notes on the Bob Jones Park properties; $1.9 million park development
projects for Bicentennial and Bob Jones parks, community parks and teen center; and, $170,000 in
matching funds and special projects for a total of $4.4 million for FY1999 and $1.5 million in
FY2000. The difference between the total project costs of approximately $6 million and the bond
proceeds is the operating fund transfer, interest earnings, and the grant proceeds.
Director of Finance Lou Ann Heath handed out to the Board an agenda for the bond rating
presentation. She stated that booklets will be prepared for each agency (Moody's and Standard and
Poors) which will include maps, pictures, projected sales tax and tax history, etc. She anticipates the
presentation to the agencies will be some time during the later part of March. The presentation will
include what SPDC has accomplished and what SPDC wants to accomplish with the proceeds.
Scott Martin commented that he looks forward to participating in the meetings with the bond rating
companies.
Lb .r Agenda Item No. 7B. Financial Report/Budget.
Director Heath handed out an updated sales tax report. Ms. Heath commented that SPDC sales tax
collections are on target with projections. She explained that the impact of sales tax collections at
Town Square should show up around June.
Agenda Item No. 7C. Status Report of SPDC Projects.
��rr Scott Martin asked whether or not there has been a delay due to the dilemma with getting clear title
on properties for the grant applications. Ben Henry commented that close to a year has passed since
the grant would have taken effect due to the problems of securing title to some properties. Director
Hugman commented that they have discussed this problem with the grant agency, and they agreed to
give an extension beyond what is normally given.
Mayor Stacy asked whether the soccer fields at Bob Jones Park were being used. Ben Henry
commented that all of the fields are not being used since staff was not able to proceed with sodding as
planned. He explained that soccer playing will continue on the adult fields that were hydromulched.
Scott Martin asked about the selection of the architect for the hockey cover. Ben Henry explained
that the hockey association is reviewing the list. He expects that they are close to narrowing down
Lthe selection. Staff will then bring forward a conceptual design/cost to the Board and get direction on
how to proceed with the project.
MINUTES, SPDC MEETING, FEBRUARY 22, 1999, PAGE 3 of 4
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Robin Jones stated that the Teen Center committee was hoping there may be a chance that the
architect looking at this project could also look at the teen center project. Mr. Martin commented that
.100'we would need to make sure the qualifications of the architect would be appropriate for both types of
projects.
Agenda Item No. 8. Adjournment.
Motion was made and carried to adjourn the meeting at 7:00 p.m..
President Scott Martin
ATTEST:
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Kim ush
Sec etary to the City Manager
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