1999-01-25 SOUTHLAKE PARK DEVELOPMENT CORPORATION
1
1999 CAPITAL IMPROVEMENT PROGRAM
PROPOSED IMPLEMENTATION PLAN
JANUARY 25, 1999
FI!VRSTS9LSTCO!A!
EIF * r A I
City of Southlake, Texas
and
Lip, Southlake Park Development Corporation (SPDC)
1999 Capital Improvement Program
C Issuance of:
1)City of Southlake-Certificates of obligation,Series 1999
2)Southlake Park Development Corporation-Sales Tax Revenue Bonds,Series 1999
CProposed Schedule of Events
Complete
CBy Day Event
25-Jan-99 Monday Regular SPDC Board Meeting
SPDC Approves Resolution Declaring Intention to Undertake Project
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and Calling for a Public Hearing on the Project
(Notice must be published 15 days before hearing and allow for
a 60 day petition process)
29-Jan-99 Friday Publication of Notice of Public Hearing on SPDC Project
Il. 16-Feb-99 Tuesday Regular City Council Meeting
City Approves Resolution to Authorize Notice of Intent to Issue
Certificates of Obligation,Series 1999
C 18-Feb-99 Thursday First Publication of Notice of Intent to Issue
Certificates of Obligation,Series 1999
f
i emor 25-Feb-99 Thursday Second Publication of Notice of Intent to Issue
Certificates of Obligation,Series 1999
16-Mar-99 Tuesday Regular City Council Meeting
1st Reading of Ordinance to Issue
Certificates of Obligation,Series 1999
6-Apr-99 Tuesday Special SPDC Board Meeting
Public Hearing on Project
SPDC Approves Resolution Authorizing the Issuance of the
Sales Tax Revenue Bonds,Series 1999
11 Signing of the Bond Purchase Agreement
Regular City Council Meeting
2nd Reading of Ordinance to Issue
Certificates of Obligation,Series 1999
City Approves Ordinance Authorizing the Issuance of the
Certificates of Obligation,Series 1999
City Approves Resolution Approving the Issuance of the
SPDC Sales Tax Revenue Bonds,Series 1999
Signing of the Certificate Purchase Agreements
E 9-Apr-99 Friday Attorney General Approves Certificate and Bond Sales
27-Apr-99 Tuesday
ikkir
i4-May-99 Tuesday Closing of Debt Issues and Delivery of New Money Funds to City and SPDC
"Bold areas indicate formal City Council and SPDC Board action.
I Prepared by: —1— ins
First Southwest Company
Low Southlake Park Development Corporation
Senior Lien Sales Tax Revenue Bonds, Series 1999
Scenario 1-Max. Sizing as of 1/20/99
Assumptions-$1,316,652 last 12 m�hs.RRev., t4 cov. and 25 year amort.
SOUR��CES 8 USES 1
Dated 0410111999 Delivered 05104/1999
SOURCES OF FUNDS
Par Amount of Bonds S4,655,000.00
Accrued Interest from 04/01/1999 to 05/04/1999 20,268.65
TOTAL SOURCES $4,675,268.65
USES OF FUNDS
Deposit to Project Fund 4,495,938.84
Costs of Issuance 75,000.00
Total Underwriter's Discount(1.000%) 46,550.00
Gross Bond Insurance Premium(25.0 bp) 22,511.16
Deposit to Debt Service Fund 20,268.65
Surety Bond 15,000.00
TOTAL USES $4,675,268.65
First Southwest Company File=Spdc.sf-spdc99s1
Public Finance 1/25/1999 10:19 AM
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r„..„ Southiake Park Development Corporation
Senior Lien Sales Tax Revenue Bonds, Series 1999
Scenario 1-Max. Sizing as of 1/20/99
Assumptions-$1,316,652 last 12 mths. Rev., 1.4 cov. and 25 year amort.
DEBT SERVICE SCHEDULE
CDate Principal Coupon Interest Total P+I
9/30/1999 - - - -
9/30/2000 -
-
303,415.49 303,415.49
9/302001 65,000.00 4.750% 221,112.50 286,112.50
9/30/2002 70,000.00 4.750% 218,025.00 288,025.00
9/30/2003 70,000.00 4.750% 214,700.00 284,700.00
C 9/30/2004 70,000.00 4.750% 211,375.00 281,375.00
9/30/2005 75,000.00 4.750% 208,050.00 283,050.00
9/30/2006 75,000.00 4.750% 204,487.50 279,487.50
9/30/2007 80,000.00 4.750% 200,925.00 280,925.00
9/30/2008 85,000.00 4.750% 197,125.00 282,125.00
9/302009 90,000.00 4.750% 193,087.50 283,087.50
9/30/2010 95,000.00 4.750% 188,812.50 283,812.50
9/30/2011 95,000.00 4.750% 184,300.00 279,300.00
9/30/2012 100,000.00 4.750% 179,787.50 279,787.50
9/30/2013 105,000.00 4.750% 175,037.50 280,037.50
9/30/2014 110,000.00 4.750% 170,050.00 280,050.00
9/30/2015 115,000.00 4.750% 164,825.00 279,825.00
9/30/2016 120,000.00 4.750% 159,362.50 279,362.50
9/30/2017 120,000.00 4.750% 153,662.50 273,662.50
01
L uso, 9/30/2018 130,000.00 4.750% 147,962.50 277,962.50
9/30/2019 135,000.00 4.750% 276,787.50
9/30/2020 140,000.00 4.750% 135,375.00 275,375.00
9/30/2021 145,000.00 4.750% 128,725.00 273,725.00
9/30/2022 815,000.00 4.750% 121,837.50 936,837.50
9/30/2023 855,000.00 4.750% 83,125.00 938,125.00
9/30/2024 895,000.00 4.750% 42,512.50 937,512.50
Total 4,655,000.00 - 4,349,465.49 9,004,465.49
YIELD STATISTICS
CAccrued Interest from 04/01/1999 to 05/04/1999 20,268.65
Bond Year Dollars $91,567.69
Average Life 19.671 Years
IIAverage Coupon 4.7500000%
Net Interest Cost(NIC) 4.8008367%
True Interest Cost(TIC) 4.8294115%
Bond Yield for Arbitrage Purposes 4.8131761%
All Inclusive Cost(AIC) 4.9923370%
IRS FORM 8038
11 Net Interest Cost 4.7500000%
Weighted Average Maturity 19.579 Years
[. First Southwest Company File=Spdc sf spdc99s1
Public Finance 125/199910:19 AM
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[low Southlake Park Development Corporation
Senior Lien Sales Tax Revenue Bonds, Series 1999
Scenario 1-Max. Sizing as of 1/20/99
Assumptions-$1,316,652 last 12 mths. Rev., 1.4 coy. and 25 year amort.
NET DEBT SERVICE SCHEDULE
Date Principal Coupon Interest Total P+I Existing DM Net New DIS
9/30/1999 - - - - 434,562.50 434,562.50
9/30/2000 - 303,415.49 303,415.49 655,525.00 958,940.49
9/30/2001 65,000.00 4.750% 221,112.50 286,112.50 651,300.00 937,412.50
9/30/2002 70,000.00 4.750% 218,025.00 288,025.00 651,640.00 939,665.00
9/30/2003 70,000.00 4.750% 214,700.00 284,700.00 651,320.00 936,020.00
C 9/30/2004 70,000.00 4.750% 211,375.00 281,375.00 655,320.00 936,695.00
9/30/2005 75,000.00 4.750% 208,050.00 283,050.00 653,395.00 936,445.00
9/30/2006 75,000.00 4.750% 204,487.50 279,487.50 655,745.00 935,232.50
IE 9/30/2007 80,000.00 4.750% 200,925.00 280,925.00 657,115.00 938,040.00
9/30/2008 85,000.00 4.750% 197,125.00 282,125.00 657,475.00 939,600.00
9/30/2009 90,000.00 4.750% 193,087.50 283,087.50 656,795.00 939,882.50
9/30/2010 95,000.00 4.750% 188,812.50 283,812.50 655,045.00 938,857.50
9/30/2011 95,000.00 4.750% 184,300.00 279,300.00 657,195.00 936,495.00
9/30/2012 100,000.00 4.750% 179,787.50 279,787.50 657,955.00 937,742.50
9/30/2013 105,000.00 4.750% 175,037.50 280,037.50 657,480.00 937,517.50
9/30/2014 110,000.00 4.750% 170,050.00 280,050.00 655,750.00 935,800.00
C 9/30/2015 115,000.00 4.750% 164,825.00 279,825.00 657,637.50 937,462.50
9/30/2016 120,000.00 4.750% 159,362.50 279,362.50 658,181.26 937,543.76
9/30/2017 120,000.00 4.750% 153,662.50 273,662.50 662,381.26 936,043.76
9/30/2018 130,000.00 4.750% 147,962.50 277,962.50 659,968.76 937,931.26
L — 9/30/2019 135,000.00 4.750% 141,787.50 276,787.50 661,212.50 938,000.00
9/30/2020 140,000.00 4.750% 135,375.00 275,375.00 660,843.76 936,218.76
9/30/2021 145,000.00 4.750% 128,725.00 273,725.00 663,862.50 937,587.50
9/302022 815,000.00 4.750% 121,837.50 936,837.50 - 936,837.50
9/30/2023 855,000.00 4.750% 83,125.00 938,125.00 938,125.00
9/30/2024 895,000.00 4.750% 42,512.50 937,512.50 - 937,512.50
Total 4,655,000.00 - 4,349,465.49 9,004,465.49 14,887,705.04 23,892,170.53
First Southwest Company File=Spdc sf-spdc 99s1
Public Finance 1/25/1999 10:19 AM
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Low Southlake Park Development Corporation
Senior Lien Sales Tax Revenue Bonds, Series 1999
Scenario 1-Max. Sizing as of 1/20/99
Assumptions-$1,316,652 last 12 mths. Rev., 1.4 cov. and 25 year amort
COVERAGE RATIO
IIDate Total Revenues Total D/S Coverage
9/30/1999 - 434,562.50 -
9/30/2000 1,316,652.00 958,940.49 1.3730279x
9/30/2001 1,316,652.00 937,412.50 1.4045599x
9/30/2002 1,316,652.00 939,665.00 1.4011930x
9/30/2003 1,316,652.00 936,020.00 1.4066494x
C 9/30/2004 1,316,652.00 936,695.00 1.4056358x
9/30/2005 1,316,652.00 936,445.00 1.4060110x
9/30/2006 1,316,652.00 935,232.50 1.4078339x
9/30/2007 1,316,652.00 938,040.00 1.4036203x
9/30/2008 1,316,652.00 939,600.00 1.4012899x
9/30/2009 1,316,652.00 939,882.50 1.4008687x
9/30/2010 1,316,652.00 938,857.50 1.4023981x
9/30/2011 1,316,652.00 936,495.00 1.4059360x
9/30/2012 1,316,652.00 937,742.50 1.4040656x
9/30/2013 1,316,652.00 937,517.50 1.4044026x
9/30/2014 1,316,652.00 935,800.00 1.4069801x
9/30/2015 1,316,652.00 937,462.50 1.4044850x
9/30/2016 1,316,652.00 937,543.76 1.4043632x
00 9/30/2017 1,316,652.00 936,043.76 1.4066137x
L9/30/2018 1,316,652.00 937,931.26 1.4037830x
9/30/2019 1,316,652.00 938,000.00 1.403802x
9/30/2020 1,316,652.00 936,218.76 1.4063508x
9/30/2021 1,316,652.00 937,587.50 1.4042977x
9/30/2022 1,316,652.00 936,837.50 1.4054220x
9/30/2023 1,316,652.00 938,125.00 1.4034931x
9/30/2024 1,316,652.00 937,512.50 1.4044101x
Total 32,916,300.00 23,892,170.53 -
First Southwest Company File=Spdcsf spdc99s1
Public Finance 1/25/199910:19 AM
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Weekly "Bond Buyer's" Index
from Jan, 1988 to Jan, 1999
14.0
12.0 - High- 13.44%
10.0 -
- Low- 4.82%
4.0 -
2.0 -
---Weekly "Bond Buyer's" Index from Jan, 1988 to Jan, 1999
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ALL RIGHTS RESERVED
,,,„„ s„..,\, SOUTHLAKE PARKS DEVELOPMENT CORP Jul 98
, d(. rein 1204 NE
LIIIIPY
\ ' Tarrant. Denton Counties Page 1
FOR DEFEASED BONDS 0T THE CORPORATION AND BONDS OF THE CITY OF 08/15/2000 225.000 4.1000% 4.150%
[ SOUTHLAKE, SEE SEPARATE TEXAS MUNICIPAL REPORTS. 08/15/2001 230.000 4.2000% 4.250Y
08/15/2002 240.000 4.3000% 4.3505
FINANCIAL STATEMENT (As of September 30. 1997) 08/15/2003 250.000 4.4000% 4.450%
08/15/2004 265.000 4.5000% 4.550%
Special Obligation Debt 08/15/2005 275.000 4.6000% 4.650Y
08/15/2006 290.000 4.7000% 4.750%
Sales Tax $8.875,000 08/15/2007 305.000 4.8000X 4.850%
08/15/2008 320.000 4.9000% 5.000%
Special Fund Balances 08/15/2009 335.000 5.0000% 5.150%
Interest & Sinking Fund $ 13.039 08/15/2010 350.000 5.1000% 5.250%
Reserve Fund * 08/15/2011 370.000 5.2000% 5.350%
08/15/2012 390.000 5.2500% 5.400%
*Covered by Surety Bond. 08/15/2013 410.000 5.3000% 5.450%
08/15/2014 430.000 5.3750% 5.500%
PAYMENT RECORD The City of Southlake has never defaulted. 08/15/2017 1.445.000 5.3750% 5.600%
08/15/2021 2.325.000 5.3750% 5.650%
DETAILS OF GENERAL OBLIGATION DEBT $ 8.875.000
11 OUTSTANDING
09/30/97
GRAND TOTAL »> S 8.875.000
REF & IMP SALES TAX REV BDS SER 97
II Tax Treatment: T/E
Original Issue Amount: S9.220.000
Dated Date: 02/15/1997 BOND DEBT SERVICE
Sale Date: 02/18/1997
Delivery Date: 03/18/1997 Period
Type of Sale: Negotiated Ending Principal Interest Debt Service
Record Date: MSRB
A( Bond Form: BE Sep 30. 1998 205.000 446.812.50 651.812.50
ILI,ter Denomination: $5.000 Sep 30, 1999 215.000 439,125.00 654.125.00
Interest Pays: Semiannually 02/15 08/15 Sep 30. 2000 225.000 430,525.00 655.525.00
1st Coupon Date: 08/15/1997 Sep 30. 2001 230.000 421.300.00 651.300.00
Principal Pays: Annually Sep 30. 2002 240.000 411.640.00 651.640.00
Insurance: Ambac Sep 30, 2003 250.000 401.320.00 651,320.00
Paying Agent: Chase Bank of Texas. N.A.. Dallas Sep 30. 2004 265.000 390,320.00 655.320.00
Bond Counsel: Fulbright & Jaworski Sep 30. 2005 275,000 378.395.00 653.395.00
Fin Adv: First Southwest Company. Dallas Sep 30. 2006 290.000 365.745.00 655.745.00
Lead Manager: BancAmerica Securities. Inc. Sep 30. 2007 305.000 352,115.00 657,115.00
Joint Managers): Estrada Hinojosa & Company. Inc. Sep 30, 2008 320.000 337.475.00 657,475.00
Sep 30, 2009 335.000 321,795.00 656.795.00
Use of Proceeds: Park Improvements. Refunding Sep 30. 2010 350.000 305.045.00 655,045.00
Sep 30. 2011 370,000 287,195.00 657,195.00
Call Option: Bonds maturing on August 15. 2007 Sep 30. 2012 390.000 267.955.00 657.955.00
to August 15. 2014 and August 15. 2017 and August Sep 30. 2013 410.000 247.480.00 657,480.00
15, 2021 callable in whole or in part on any date Sep 30. 2014 430.000 225.750.00 655,750.00
II beginning August 15. 2006 @ par. Sep 30. 2015 455.000 202.637.50 657.637.50
Term bonds maturing 2017 subject to mandatory Sep 30. 2016 480.000 178.181.25 658.181.25
sinking fund redemption ea 08-15 @ par as Sep 30. 2017 510.000 152.381.25 662,381.25
follows: 455M-2015: 480M-2016: 510M matures 2017. Sep 30. 2018 535.000 124.968.75 659.968.75
Term bonds maturing 2021 subject to mandatory Sep 30. 2019 565.000 96.212.50 661.212.50
sinking fund redemption ea 08-15 @ par as Sep 30. 2020 595.000 65.843.75 660.843.75
follows: 5391-2018: 5651-2019; 5951-2020: 630M Sep 30. 2021 630.000 33.862.50 663.862.50
matures 2021.
8.875.000 6.884.080.00 15.759,080.00
111 THESE BONDS REFUNDED SALES TAX REV BOS SER'94
(MTYS 97/14) & SALES TAX SUBORD LIEN REV BDS SER'94. COMPUTED ON BASIS OF MANDATORY REDEMPTION.
Maturity Mount Coupon Orig Reoffering NATURE OF PLEDGE
Price/Yield
The bonds are special, limited obligations of the Southlake Parks
Ilbre 08/15/1998 205.000 3.7500% 100.000% Development Corporation payable from and secured by a lien on and
08/15/1999 215.000 4.0000% 100.000% pledge of the Pledged Revenues. Pledged Revenues consist of (1) Gross
DISCWVFR. The information in this Texas Nkmicipal mart Mir)is not intended by the publisher.and should not be construed by any reader.to be a recommendation or edrsaunt of ep particular security of
the issuer to which it applies or a presentation of all arterial facts that should be considered by a potential buyer or seller of such security prior to making an investment decision. TM'retortion contained in
this TM has been obtained from various sources believed by the publisher to be reliable.but the publisher has not independently verified such information and cannot accept any responsibility for the accuracy or
completeness thereof. Furthermore.the pbllsher does not undertake any reeponslbility for reporting any chinos in the infaromtln contained herein.
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ALL RIGHTS RESERVED
E .,_____, SOUTHLAKE PARKS DEVELOPMENT CORP Jul 96
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Tarrant, Denton Counties
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Sales Tax Revenues from time to time deposited or owing to the Pledged Expenditures:
Revenue Fund and (2) such other money, income, revenue, receipts or Parks & Recreation $ 50.960 $ 51.727 $ 54.771 $ 8.846
other property as may be specified. dedicated. pledged or otherwise
encumbered in a supplemental Resolution for the payment and security Other sources/(uses)
of Parity Obligations. On November 2. 1993. an election was held in Operating transfer out ($1.229.770) ($405.200) ($251,310) f -0-
I the City of Southlake authorizing a 1/2% Sales and Use Tax to be
collected within the boundaries of the City of Southlake for the Ending Bal. 9/30 f 420.597 $700.545 $393.846 $165.451
benefit of the Corporation. The City's local sales and use tax
increased to 1.50% effective April 1. 1994. SOUTHLAKE PARKS DEVELOPMENT CORPORATION. is a non-profit corporation.
created and organized as an instrumentality of the City for the
RESERVE FUND purpose of organizing and leading the economic development effort for
the City and surrounding area. It was created under the Development
The Reserve Fund. established at $663.863 (Required Reserve). will Corporation Act of 1979, as amended, Section 4B of Article 5190.6.
I be funded with a surety bond issued by AMBAC Indemnity Corporation. Texas Revised Civil Status Annotated, as amended. The Corporation was
When Additional Obligations are incurred, the Required Reserve shall created following the election held by the City of Southlake on
be increased. if required, to an amount equal to the lesser of (i) November 2. 1993. The Corporation is to act on behalf of the City for
maximum annual Debt Service for all Parity Obligations then the promotion and development of industrial and manufacturing
Outstanding, as determined on the date each series of Additional enterprises and to promote and encourage employment and public welfare
I Obligations are delivered or incurred, as the case may be or (ii) within the City and the vicinity thereof.
the maximum amount in a reasonably required reserve fund that can be
invested without restriction as to yield pursuant to Subsection (d) The Corporation is overseen by a five-person board which initially was
of Section 148 of the Internal Revenue Code of 1986. as amended, and appointed by the City Commission using terms which have different
I regulations promulgated thereunder. expiration dates. Subsequent to the initial terms. terms of elected
officials shall be one year.
COVERAGE REQUIREMENTS FOR ISSUANCE OF ADDITIONAL DEBT
FINANCE CONNECTED OFFICIALS
I Gross Sales Tax Revenues received by the Corporation for the last
completed fiscal year or for any 12 consecutive months out of the President
previous 18 months next preceding the month in which the resolution David Yelton
dr authorizing the proposed additional parity obligations is adopted. Southlake Park Development Corp
were equal to not less than 1.40 times the maximum annual debt service 667 N. Carroll Avenue
requirement for all parity obligations. Southlake. TX 76092
Phone: 817-481-5581
USE OF BOND PROCEEDS
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Director of Finance
The Series 1997 bond proceeds were used to (1) purchase and improve land Lou Ann Heath
for neighborhood parks. (2) improve existing parks, including related Southlake Park Development Corp
street improvements to enhance park facilities. and (3) refund Series 1994 667 N. Carroll Avenue
II Sales Tax Revenue Bonds and Series 1994 Sales Tax Subordinate Lien Revenue Southlake. TX 76092
Bonds. Phone: 817-481-5581
The Series 1994 bond proceeds were used for the expansion and development KJH
I of Bicentennial Park. including baseball and softball fields, soccer 1204
fields, playgrounds, parking lot and utilities development. access roads
and the acquisition of land and rights-of-way to include the purchase of
land adjacent to the Corp of Engineers' property, a gymnasium facilities
I suitable for use for amateur sports. athletic and entertainment purposes
and events.
SOUTHLAKE PARKS DEVELOPMENT CORPORATION - STATEMENT OF REVENUES
AND EXPENDITURES
IFiscal Year Ended
09-30-97 09-30-96 09-30-95 09-30-94
IBeginning Bal. 10/1 $ 700.545 $393,846 $165,451 f -0-
Revenues:
Sales Tax $ 965.508 $738,355 $516,750 $173,116
[No, Other 35.274 25.271 17.726 1.181
Total $1,000,782 $763.626 $534.476 $174,297
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MUNICIPAL ADVISORY COUNCIL OF TEXAS
E. P.O.Box 2177,78768-2177 600 W.Eighth Street,78701 Austin,Texas (512)476-6947 FAX(512)476.6403
—8—
Weekly "Bond Buyer's" Index
from Jan, 1988 to Jan, 1999
14.0 -
12.0 High - 13.44%
10.0 -
d
8.0 - Low- 4.82%
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6.0 -
4.0 -
2.0 -
Weekly "Bond Buyer's" Index from Jan, 1988 to Jan, 1999
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City of Southlake, Texas
MEMORANDUMkri
January 21, 1999
TO: Curtis E. Hawk, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Approval of request from Southlake Baseball Association for $30,000
in matching grant funds
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Action Requested: SPDC approval of request from Southlake Baseball Association for
$30,000 in matching grant funding.
Background
Information: On October 18, 1998, the Southlake Baseball Association (SBA)
Board approved a list of park improvements for consideration
under the Southlake Parks Development Corporation (SPDC)
matching grant program. SBA allocated $30,000 of its current
resources to propose the following improvement items (listed in
order of SBA recommended priority):
..r
• Rubber "bumpers" behind home plate for Mustang, Bronco,
and Pony fields.
• Addition of shade covers to all dugouts.
• Bat and helmet racks in Shetland, Pinto, Mustang, Bronco, and
Pony fields.
• Construction of finished warm up areas for Mustang, Bronco,
and Pony fields.
• Sod infield and baselines for both Pinto fields.
• Construction of four (4) batting cages.
• Permanent sign near concession stand.
• Permanent SBA sign at entrance to Bicentennial Park.
• Erect shade for grandstands.
The Park and Recreation Board considered this request at its
January 11, 1999 meeting. They deleted funding for the sign at
the entrance to Bicentennial Park, and directed SBA to work with
staff on the other sign to ensure compatibility with park
development plans.
Financial
Considerations: Staff and SBA have agreed to fund projects in priority order,
completing items as funding allows, with the exception that SBA
has limited their funding of the batting cages to $15,000. SPDC
has budgeted $100,000 in FY 1998-99 for matching funds.
5,8/
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Curtis E. Hawk, City Manager
January 21, 1999
Page Two
Currently, $25,000 has been allocated to the Adventure Alley
pavilions.
In addition, the approved FY 1998-99 Operating Budget for the
Parks and Recreation Division includes $14,400 for installation of
bat and helmet holders with storage lockers.
Citizen Input/
Board Review: This proposal was approved by the SBA board on October 18,
1998, prior to being sent to the City.
Approved by Park and Recreation Board to recommend that SPDC
match funding of$30,000 for the improvements requested, with
the exception of the permanent SBA sign at the entrance of
Bicentennial Park. Approved on Regular Agenda at the January
11, 1999 meeting (7-0).
Legal Review: Not Applicable.
Alternatives: Recommendation of funding at levels up to, and including
+, $30,000.
Supporting
Documents: Letter from Ed Agnew, President of Southlake Baseball
Association, requesting matching grant funding, dated October 8,
1998.
Staff
Recommendation: Place Southlake Baseball Association request for matching grant
funding in the amount of$30,000, on January 25, 1999 meeting
agenda for consideration by SPDC.
KH/je
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Approved for Submittal to SPDC:
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C' Manager's Office
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1001 Meadow Court
Southlake, Texas 76092
October 8, 1998
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City of Southlake
Parks and Recreation Department
Attn: Cathy Schaeffer
Southlake, Texas 76092
Dear Ms. Schaeffer:
The Southlake Baseball Association Board met Sunday October 18, 1998, and approved a.
list of improvements deemed necessary for operation of the youth recreational baseball
program for our upcoming spring 1999 season. An outlay of$30,000 in present SBA
resources has been approved by the Board towards the nine (9) improvements noted on
the attached list in support of the facilities at the Bicentennial Park complex. The Board
specifically limits SBA participation on element#6 (batting cages)to $15,000.
1E
Please consider this letter our formal request for approval of the item and application for
q PP PP
50% matching resources from the City of Southlake. We are prepared to brief you and
the city staff more fully on the details of each item.
Also provided is a list of eight(8) needed maintenance items where assistance from the
,,.. city is needed.
On behalf of the SBA Board,we thank you for your consideration and look forward to
the successful completion of these items.
Sincerely,
CcA
•
Edward N. Agnew
. �.-� RECEIVED
. President #`
OCT AID
Home: (817) 488-8021 PARKS&RECREATION DEPARTMENT
5,6-3
I
L
10%19i'98 MON 08:32 FAX 972 714 2805 GSR EXEC/LEGAL Z 002
SOUTHLAKE BASEBALL ASSOCIATION
SUGGESTED FIELD IMPROVEMENTS
Oct-98
IMPROVEMENTS(Listed in order of priority):
111
1 Rubber"bumpers"behind home plate for Mustang, Bronco&Pony fields
2 Add shade covers to all dugouts, including Pinto &Shetland (use stronger tear-resistant fabric)
3 Bat&helmet racks in Shetland, Pinto, Mustang, Bronco&Pony fields
- use material used by City to construct scorekeeper's tables&benches
4 Construct"finished"warm-up areas for all Mustang, Bronco&Pony fields, including:
-between fields 8&9(Bronco/Pony) and 8&6 (Pony/Mustang). &adjacent to sidewalk on fields 6&7.
-adjacent to sidewalk on fields 6&7-this area is a hazard to people walking on this sidewalk
since this area is used extensively for warm-up.
-include open areas for warm-up&soft toss, pitcher's warm-up areas& higher fences
to keep balls off of fields
-sod or seed the applicable areas&check sprinklers to ensure coverage
6 Sod infield and baselines for both Pinto fields
- keep dirt areas around bases, pitching mound and home plate
-check sprinkler coverage of these areas
6 Construct 4 batting cages- location to be determined
-cages would sit on concrete surface
7 Permanent"sign"near concession stand (for all star postings, etc.)
6 Permanent SBA sign at entrance to Bicentennial Park
9 Erect shade for grandstands
40r
MAINTENANCE ITEMS:
1 Permanently repair Bronco drainage problem between 2nd &3rd base (drainage system)
2 Remove piles of extra dirt from behind Bronco field (9) and Shetland field
3 Build-up third base area (for drainage) on Mustang field 6
4 Allow championship pennants on fences
5 Cut access hole in equipment room door to secure scorepads after hours
6 Concrete Shetland dugouts
7 Add Porti-Potti at Shetland &Pinto fields
8 Build "bridge"over drainage area that runs between girls field&the former volleyball pit
-with standing water&algae, this area is slippery&a hazard
(kw
C
C
FIELDIMP.XLS
5/8- 1
City of Southlake,Texas
MEMORANDUM
January 21, 1999
TO: Curtis E. Hawk, City Manager
FROM: Lou Ann Heath, Director of Finance
SUBJECT: SPDC Resolution No. 99-01 a resolution setting a Public Hearing on the
expenditure of corporation funds relating to projects to be undertaken by the
Corporation for the purchase of land and making improvements thereto for
neighborhood parks and making additional improvements to existing park
land, including related road and street improvements that enhance such park
facilities, and paying maintenance and operating costs of said municipal park
facilities; and approving and authorizing notice of such public hearing.
C
Action Requested: SPDC consideration of SPDC Resolution No. 99-01 to set a public
hearing for April 6, 1999 on park projects as part of the procedure to
issue revenue bonds.
Background
Information: In order to issue SPDC revenue bonds, the Board must approve a
resolution that sets a public hearing date to discuss the projects to be
funded by the bonds. The projects are those approved for Fiscal Year
1998-99 by the Board in the Capital Projects Plan adopted in October
1998.
The amount of sales tax revenue bonds that can be issued is dependent on
the amount of sales tax collected during twelve of the past eighteen
months. The initial estimate of bonds to be issued is $4.5 million,
although that amount may decrease or increase depending on the sales tax
collections and the projected market interest rate. First Southwest
Company serves as SPDC's financial advisor, and as such will solicit
competitive bids from underwriters, and recommend to the SPDC the
lowest net interest rate bid.
Approval of this resolution is the first step in the process to issue sales tax
revenue bonds. The SPDC Board will be required to hold the public
hearing on the specific projects at a special meeting Tuesday, April 6,
1999 prior to the regular City Council meeting. Also at that meeting, the
SPDC Board will consider a resolution to authorize issuance of the sales
tax revenue bonds, and the President will sign a bond purchase agreement
with the low bidder. The City Council will approve a resolution to
approve the issuance of the sales tax revenue bonds.
Curtis E. Hawk
SPDC Resolution No. 99-01
January 21, 1999
page 2
It is anticipated that staff and members of Council and the SPDC Board
will participate in a bond rating presentation to Moody's Investors Service
and Standard and Poor's in early March. This will include an on-site tour
of the City and formal presentation to the agencies about the City's
current and future fiscal, development, and infrastructure plans.
Financial
Considerations: The sales tax revenue bonds will be repaid on an annual basis by the
SPDC sales tax. The debt service amount is submitted as part of the
budget process to the SPDC Board each year. The bonds are issued with
a twenty-five year maturity, at a level dollar debt service amount
annually.
Citizen Input/
Board Review: The public hearing date is set for Tuesday, March 16, 1999 to allow for
citizen input into the FY1998-99 projects. The SPDC Capital Projects
Budget that was approved in October 1998 underwent extensive review by
the SPDC Board of Directors and the Park Board.
Legal Review: The City bond attorney, Ed Esquivel, with Fulbright and Jaworski,
prepares the resolution and the legal documents associated with the bond
issuance.
Alternatives: One alternative to issuing SPDC sales tax revenue bonds for projects is to
have a pay-as-you-go method to fund projects, using annual sales tax
revenue collected.
Supporting
Documents: SPDC Resolution No. 99-01 (to be provided at the January 25, 1999
meeting)
Staff
Recommendation: Approval of SPDC Resolution No. 99-01 by the SPDC Board of
Directors.
Approved for Submittal to SPDC Board of Directors:
C
L
I /ity� anager's Office
City of Southlake, Texas
MEMORANDUM
January 21, 1999
TO: Curtis E. Hawk, City Manager
FROM: Kevin Hugman, Director of Community Services
SUBJECT: Design considerations for roof for in-line hockey court at Bicentennial Park
and architect selection
C
Action Requested: SPDC direction regarding conceptual design parameters for roof for in-
line hockey court hockey court at Bicentennial Park, and y selection of
architect.
Background
Information: On December 23, 1998, the City accepted Requests for Qualifications
from architects for the design of a cover for the in-line hockey court at
Bicentennial Park. The following firms responded to the RFQ for this
project:
... • Ron Hobbs Architects
• Vaughn Architects
C . ARB Architects
• Stephenson Architects
Since this project is rather unique, none of the architects when
interviewed, could give us a level of comfort regarding the budgeted
amount for this project. "Soft" versus "hard" cover materials can change
the project cost significantly. The architects interviewed have varying
experience regarding these materials. We will provide you the
qualifications submitted by the architects for your review, which include
pictures of various types of projects they have done.
This item on the agenda will allow Board discussion of the design
considerations and desired qualifications of the architects, giving staff
direction with which architect to pursue negotiations. This ensures that
we will bring you a contract that best fits the intended design parameters
for the roof for the in-line hockey court at Bicentennial Park.
C
C
Curtis E. Hawk, City Manager
January 21, 1999
Page Two
�r►
Financial
Considerations: The approved FY 1998-99 SPDC budget includes $60,000 for
design and construction of a roof for the in-line hockey court.
Citizen Input/
Board Review: The project is in response to citizen input that a roof be placed
over the in-line hockey court to reduce the number of rained-out
games and provide shade from the sun.
Legal Review: Procedures for accepting the Requests for Qualifications were
coordinated with the City Secretary's Office to assure compliance
with applicable State Law.
Alternatives: To be discussed with Board.
Supporting
Documents: Architects' Qualifications to be presented at meeting.
Staff
Recommendation:
KH/je
Approved for Submittal to SPDC:
anager's Office
- .
E •
SOUTHLAKE PARKS DEVELOPMENT CORPORATION
1/2% SALES TAX REPORT
1998-99 collected budget balance
L, budget to date balance percent
$1,510,525 $353,074 $1,157,451 76.63%
FISCAL FISCAL FISCAL
C
YEAR % Inc YEAR % Inc YEAR % Inc
MONTH 96-97 -Dec 97-98 -Dec 98-99 -Dec
October $80,946 25.8% $118,582 46.5% $155,384 31.0%
November 67,684 21.0% 96,832 43.1% 103,444 6.8%
December 57,542 10.7% 81,935 42.4% 94,247 15.0%
January 99,437 41.7% 133,219 34.0% - n/a
11
February 62,836 31.9% 84,457 34.4% - n/a
11 March 52,366 1.5% 80,074 52.9% - n/a
April 91,192 33.1% 107,650 18.0% - n/a
CMay 76,289 39.5% 108,880 42.7% - n/a
June 85,906 53.0% 100,117 16.5% - n/a
La "'r"July 111,927 24.5% 137,036 22.4% - n/a
August 92,426 39.7% 112,063 21.2% - n/a
September 86,958 42.0% 100,085 15.1% = n/a
TOTAL $965,508 30.8% $1,260,929 30.6% $353,074 18.7%
Actual Budget Actual Estimated (budget-est.) %
1997-98 1098-99 1998-99 1998-99 Difference Change
C October $ 118,582 $ 142,061 $ 155,384 $ 155,384 $ 13,322 9.38%
November 96,832 116,005 103,444 103,444 (12,561) -10.83%
December 81,936 98,159 94,247 94,247 (3,912) -3.99%
• January 133,219 159,596 - 159,596 - 0.00%
• February 84,457 101,179 - 101,179 - 0.00%
March 80,074 95,928 - 95,928 - 0.00%
April 107,650 128,964 - 128,964 - 0.00%
May 108,880 130,438 - 130,438 - 0.00%
June 100,117 119,940 - 119,940 - 0.00%
July 137,036 164,169 - 164,169 - 0.00%
August 112,063 134,251 - 134,251 - 0.00%
September 100.085 119.835 119,835 0.00%
✓ kw
$ 1,260,928 $ 1,510,525 $ 353,074 $ 1,507,375 $ (3,151) -0.21%
19.79% 19.54%
SLSTX99.XLS
L 76 -/
Er Southlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented January 25,1999
A B I D E F G ! H
1
2 Total Actual Actual
3 i FY1997-98 FY1998-99 I FY1998-99 Transactions Transactions
4 Carry-over Approved Approved Fiscal YTD Project To Date
5 Budget Budget Budget Dec-98 as of Dec 98
6 1
7 REVENUES/OTHER SOURCES
II
8 ;Fund Balance $ $ (447,000) $ 5,405,038 1 $ - $ 5405,038
9
(unaudited) (unaudited)
10 Interest Earnings $ - $ 175,000 $ 175,000 $ 20,511 $ 20,511
11 Donations-Matching Funds $ - $ - $ - $ 20 $ 20
12 TPW Grant Proceeds $ - $ 250,000 $ 250,000 j $ - 1 $
13 Texas Forest Service Grant-Tree Farm#2(Shady Oaks) $ - $ - $ 8,400 I $ - $
14 Operating Fund Transfer ' $ - $ 500,000 $ 500,000 I $ - $ -
15 Bond Proceeds I $ - $ 4,500,000 $ 4,500,000 ' $ J $ -
111 16 ITotal Revenue/Other Sources(excluding fund balance carried forward) $ $ 5,425,000 $ 5,433,400 $ 20,531 $ 20,531
17 1
18 REVENUES and FUND BALANCE in excess of/ $ - $ 565,241 $ 706,399 $ (5os,577)' $ 2,521,005
19 (Less than)EXPENDITURES 1
20 1
21 EXPENDITURES
22 RESERVE FOR UNANTICIPATED PROJECTS $ - $ - $ - I $ - $
23
I 24 LAND ACQUISITION: r $ - $ 1,900,000 $ 1,900,000 $ - $ -
25 TRANSFER TO DEBT SERVICE TO LIQUIDATE NOTES 1 $ - ' $ 450,000 j $ 450,000 I $ - ITS -
26 I I
27 (NEIGHBORHOOD PARKS: 1$ - $ - $ - $ - $ -
28 1
29 COMMUNITY PARKS:
30 Southwest _ $ $ - $ - $ - $ -
31 Southeast - $ - I $ - $ - $ - I $ -
32
33 'CITY PARKS:
ow 34 Bicentennial Park-adjacent tracts ' $ 300,000 $ - $ 300,000 ' $ - $ -
35 'Bob Jones Park-lots(West Beach) $ 1,621,600 $ - $ 1,621,600 1 $ 53,070 $ 1,264,871
36 I Bob Jones Park-adjacent tracts $ - $ - $ - $ - $ -
37 I
I
-
I 38 SPECIAL PARKS:
39 Teen Center site $ - $ - $ - $ - $ -
40 • I
41 LINEAR PARKS AND TRAILS: I $ -~ $ - $ - $ — - $ -
42 Park land acquisition
43 Trail system development(additional ROW)
44
45 OPEN SPACE LAND ACQUISITION , $ 470,000 $ - $ 470,000 $ - $ -
46
47 PARK DEVELOPMENT:
48 INEIGHBORHOOD PARKS:
49 I Koalaty Park
C 50 Planning $ 10,000 $ - $ 10,000 ; $ - $ 5,095
51 1 Phase I $ - $ - $ - $ - $
52 Phase II $ - $ - $ - $ - $ -
53
54 I Noble Oaks Park —
IC 56 t ! Planning ! $ ' $ - $ - $ - $ --
56 I Phase I ! $ _ - ' $ Y$ - ' $ $ -
57 Phase II $ — $ $ $ $
58
li59 Lonesome Dove Park
60 Planning ' $ - $ - $ - i $ - $
61 Phase I 1 $ - $ 60,000 $ 60,000 $ - $ -
62 Phase II $ - $ - $ - $ - I $ -
63
64 COMMUNITY PARKS:
65 Royal and Annie Smith Park , I i
6 Planning $ -1$ - $ - $ - $ -
C
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L 76 -a
E ` Southlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented January 25,1999
IA B j D j E F G H
iliw1
2 _ __ _ Total Actual Actual
FY1997-98 FY1998-99 FY1998-99 Transactions Transactions
E 4 Carry-over . Approved j Approved Fiscal YTD Project To Date
5 i Budget Budget Budget Dec-98 as of Dec 98
_
67 Phase I I $ ' $ - $ - $ - $ -
68 Phase II : $ - ' $ - ; $ - $ - $ -
E 69 70 Southeast Park
71 Planning $ - ' $ - $ - I $ - $ -
72 Phasel : $ - , $ - 1 $ - I $ - 1 $ -
IE 73 Phase II , $ - : $ - $ - $ - $ -
74
75 Southwest Park '
76 Planning ; $ - $ - $ - : $ - $ -
77 Phasel $ - $ - $ - $ - $ -
78 Phase II 1 $ $ $ - I $ - $ -
80 Teen Center �I
81 I Planning $ $ 150,000 $ 150,000 $ $
-
82 j Phasel $ $ $ $ -1$ -
83 Phase II $ $ $ $ $ -
84 I 1
85 ICommunity Center/Recreation Center
86 Planning $ $ $ $ $
87 Phase I $ - $ - $ - $ - $ -
88 ! Phase II $ $ $ $ $
89
90 'CITY PARKS:
91 Bicentennial Park
92 Phase II
FFBid Package#1 ,Earthwork,Utilities,Vehicular paving $ 597,263 $ - $ 597,263 $ 357,247 $ 357,503
94 4/98 Pittman Construction$590,646 $ - $ - $ - 1 $ - $ -
L 95 co#1-7/98 drainage=($5,217);co#2-7/98 concrete=$12,000 ' $ - $ - $ - I $ - $
Bid Package#2 Court Construction $ 851,019 $ - $ 851,019 I $ - $ -
97 8/98 American Tennis Court Contractors $ - $ - I $ - $ - $ -
98 Bid Package#2a,Court Lighting $ 377,281 $ - ; $ 377,281 $ - $ 5,998
99 8/98 NEMA 3 Electric,w/Ballfields#1,#3E $ $ I$ - i $ - $ -
100 Bid Package#3,Structures,McWilliams Enterprises $ _ - $ 443,259 $ 443,259 $ - $ -
101 Tennis Facility ' $ $ $ $ $ -
102 Restroom/Storage $ - $ - I $ - 1 $ - $ -
103 'Design Contract(Mesa) $ 161,910 $ $ 161,910 $ 3,478 $ 151,608
E
104 Landscape/Irrigation $ $ 70,000 $ 70,000 $ $
-
105 Fence Extension-Adventure Alley $ $ 5,000 $ 5,000 ! $ $
106 I Entry Road Patching 1 $ - $ 5,000 I $ 5,000 1 $ - $ -
107 I Fences-Fields#4 ! $ 16,805 $ - $ 16,805 I $ - $ 15,482
C 108 1 !
109 Phase Ill
110 I Loop trail within park I $ - $ 100,000 $ 100,000 I $ - $ -
111 1 roofing for in-line hockey court 1 $ - $ 60,000 $ 60,000 I $ - $ -
112 1 Aquatics facility I $ $ - $ - $ - $ -
E 113 North Berm construction I
i $ - $ - $ - ,I $ -
114 Additional ballfield construction I $ $ $ $ $
115
116 !CITY PARKS: 1 I
I: 117 Bob Jones Park
118 Phase
119 Grading/Berm($369,718 awarded 8/97 J Arnold,CO#1-4/98) $ 369,718 I $ - $ 369,718 $ 56,592 $ 371,518
120 *!Cultural Resource Survey ; $ 8,900 I $ - $ 8,900 I $ - I $ 8,753
121 Engineering Services($166,733 Cheatham-part A and B) $ 166,733 $ $ 166,733 1 $ 2,488 j$ 157,619
122 6/98 irrigation(A New Deal Irrigation) $ 164,345 $ $ 164,345 $ $ 162,771
123 1 Water well(JJ Biffle-$89433 10/98) j $ - 1 $ - 1 $ 89,433 $ 4,900 $ 4,900
124 Fence-12/97 Ratliff-c/o#1-3/98 gates=$2100;co#2-8/98 fence=$6512) I $ 45,437 'I $ - I $ 45,437 1 $ 5,000 $ 38,195
125 1Parking($248,970 awarded 12/97 Bertram) $
$ 248,970 $ 248,970 $ 18,374 $ 272,359
.E
126 pa6/98 sod 14 soccer fields(Thomas Brothers)co#1-10/98$5604 j $ 53,762 $ $ 59,366 $ $ -
127 3 Soccer Fields w/o lights(GRANT)($93,000 part of 14 fields) $ $ $ $ $
28 15 Picnic Tables w/grills(15 in Phase II)$19,250 I $ - $ 19,250 $ 19,250 1 $ - $ -
29 *I Fishing Dock$38,500 I $ $ 38,500 $ 38,500 $ $
E
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7I -3
E " Southlake Parks Development Corporation
FY1998/99 Capital Projects Budget
Presented January 25,1999
Eiji Al B j D I E F j G H
2 Total Actual Actual
3 _ FY1997-9 FY1998-99 FY1998-99 I Transactions Transactions
IE 4 Carry-over Approved Approved 1 Fiscal YTD Project To Date
5 Budget Budget Budget Dec-98 as of Dec 98
130 *'Playground$96,000 $ - $ 96,000 $ 96,000 $ - $ -
131 * Practice Fields$38,500 $ - $ 38,500 $ 38,500 ' $ - $ -
132 " Pavilion$85,000 $ $ 85,000 $ 85,000 $ $ -
133
134 (Phase II
135 *:Playground$96,000 $ - $ 96,000 $ 96,000 i $ - $ -
136 * 15 Picnic Tables w/grills$19,250 $ - $ 19,250 $ 19,250 $ - $ -
137 * Fishing Pond$102,500 ; $ - $ 102,500 $ 102,500 $ - $
138 *(Day Camping Facilities$64,000 ' $ - $ 64,000 . $ 64,000 ', $ - $ -
139 "jAmphitheater$64,000 1 $ - i $ 64,000 $ 64,000 $ - i $ -
140 *iSignage$1,000 1 $ $ 1,000 $ 1,000 $ $
141 * Lighting Soccer Fields$35,000 _ , $ $ 35,000 $ 35,000 I$ 2,000 $ 2,000
142 Loop Road-$500,000(in addition to grant money) $ $ - $ - $ - $ -
143 * Hike&Bike Trail$128,000 $ - $ 128,000 $ 128,000 I $ - $ -
144 Planning and Construction$45,500 $ 7$ 45,500 $ 45,500 r$ $
145
146 :CITY PARKS:
147 1 Bob Jones Park
148 Phase III
149 'Nature Center $ 20,000 $ - : $ 20,000 $ - $ -
150
151 Phase IV $ - $ - $ - $ - $ -
152 I 1
153 LINEAR PARKS AND TRAILS: '
154 i Signage for On-Road Trails $ 5,000 : $ 5,000 'll $ - $ -
155 _
156 Continental-Phase 1 $ 9,000 ' $ 150,000 $ 159,000 $ - $ 3,568
157 !Continental-Phase2 _ $ - • $ - $ $ I $ -
L58 I
411159 Loop trail from Bicentennial to Durham/CJHS I$ - $ - $ - ' $ - $ -
160
161 'Fox Hollow equestrian trail $ - $ 12,000 : $ 12,000 $ - $ -
il 162
163 ISTEA Grant-Cottonbelt Trail$48,000 ' $ 48,000 $ - $ 48,000 $ 2,518 $ 4,918
164 k -
165 MATCHING FUNDS-COMMUNITY PROJECTS:
166 'Adventure Alley Pavilion addl$10,000 10/98
C
$ 15,000 $ $ 25,000 $ 23,027 $ 23,027
167 Tree Farm(app.12/97-donations FY98=$2,069+$1,500=$3,569) $ 1,500 $ $ 1,500 $ $ 3,264
168 Tree Farm#2(Shady Oaks-Grant) $ $ $ 4,200 $ 1,166 $ 1,166
169 Remaining Balance $ $ 100,000 $ 85,800 $ $
170 !
171 SPECIAL PROJECTS: ' $ - $ 50,000 $ 50,000 i $ - $ -
172 ,Senior Activity Center $ 55,000 $ - $ 55,000 $ 248 $ 49,949
173
174 JOINT USE PROJECTS:
•
175 Equipment $ 5,000 $ $ 5,000 $ - j $ -
176 Signage-All Parks $ 7,000 $ $ 7,000 1 $ $ -
177 Gymnasiums i $ - $ - $ - $ - $ -
178 Ball field development $ - $ 20,000 $ 20,000 I $ - $ -
179
C 180 GRAND TOTAL EXPENDITURES $ 5,624,243 $ 4,412,759 $ 10,132,039 I $ 530,108 $ 2,904,564
181_* TPW GRANT ELIGIBLE I
I
I
IL
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I 7L1
1
SOUTHLAKE PARK DEVELOPMENT CORPORATION
kyr Capital Projects Status Report
January 20, 1999
BICENTENNIAL PARK
Land Acquisition -
Status: A signed lease agreement for the Wilkinson property allows construction
to begin during purchase negotiations, which are ongoing.
Phase II construction
Design - Phase II Contract Began: June 17, 1997
Estimated Completion of Construction: February 1999
Consultant: MESA Design Group
Status: SPDC awarded bid package #1 to Pittman Construction for$590,646.
Change Order #1 (drainage reduction) was approved in July to deduct$5,127. Change
Order #2 (concrete cost) was approved in July to add$12,000. Earthwork is
substantially complete. Vehicular paving and utilities are initially complete.
SPDC awarded bid package #2 to American Tennis Court Contractors for$851,019.00
+r' to include 13 tennis courts, 3 basketball courts, and 1 in-line hockey court. Tennis court
construction has begun, to be followed by the courts for basketball and in-line hockey.
SPDC awarded bid package #2a to NEMA3 Electric for$377,281.00 to include lighting
ballfields 1 and 3 with all Phase II court lighting with exception of the basketball courts
which are unlighted. Installation will begin this month with exception of the in-line
hockey court which is being held pending cover design options.
SPDC awarded bid package #3 to McWilliams Enterprises, Inc.for$443,259.00 to
include the Tennis Center and restroom/storage facility. Construction will begin soon
with issuance of the Notice to Proceed.
Project timelines for this section are on the next page.
Page 1
qe-j
Bicentennial Park Phase II Project Timelines
1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
1 Bid Package 81 21d
2 Bid Package 82 130d 11111. 1
3 Tennis Courts 56d
4 Basketball Courts 56d
5 In-Line Hockey Fadlrty 130d
6 Bid Package 82A 52d
7 Softball Lighting 370
8 Tennis Lighting 52d
9 Bid Package 83 130d
10 Tennis Pro Shop 130d
11 Restroom and Storage Facilities 87d •
Adventure Alley Fence Extension-F.Y. 1998-99
Status: The 45 pavilion under construction by Southlake Playgrounds, Inc. will
awe incorporate a portion of the fence extension. As construction nears completion,fence
closure can be implemented.
i8 1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
17 Adventure Alley Fence Extension 31d
411.9
888 MO
Entrance Road Repair-F.Y. 1998-99
Status: Staff will review options for repair of the entrance road.
1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
18 Entrance Road Repair 130d
111110
Softball Field 3 Lights-F.Y. 1998-99
lie Status: SPDC awarded improvements to NEMA3 Electric as part of Phase II Bid
Package #2a. Materials have been delivered and construction will begin this week for
completion in Spring, 1999.
1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
6 Bid Package•2A 52d
7 Softball Lighting 37d
El
Page 2
7e-a
4.0
4.
Phase III
Park Trail-F.Y. 1998-99
Status: Alignment of the park trail is being designed by staff and will be submitted
when completed for Park Board approval. Staff is coordinating with the developer of
Crossroads Square to ensure an acceptable transition across property lines.
.�r
1999 2
ID Task Name Duration Dec Jan I Feb I Mar Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun
22 Park Trail 151d
dr 23 Design 85e1
24 Construction Bed
a
''r Cover for In-line Hockey-F.Y. 1998-99
Status: Proposals from qualified design consultants have been received and
reviewed for the cover of the in-line hockey facility. Staff will present a recommendation
at the January meeting of SPDC.
1999NOM
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
13 Hockey Cover Design 85g
14 Hockey Cover Construction 109d
4111/
dad
BOB JONES PARK
Land Acquisition-
aft Status: Progressing well through the City Manager's Office. An updated map of
Bob Jones Park lot acquisition has been included in the packet.
lbw Phase I with TPWD Grant-
Consultant: Cheatham and Associates Began: March 18, 1997
Status: Contracts with James Arnold Construction for earthwork and J.L.
Bertram for vehicular paving have been completed and closed.
Ratliff Iron Works has installed and painted 95%of the fence. Change Order #1 (gates)
was approved with the Award of Bid. SPDC approved Change Order #2 for additional
fencing along the northeasterly corner of the soccer fields.
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SPDC awarded irrigation improvements to 'A New Deal'Inc. Construction. Installation
is substantially complete. Grass sod of soccer fields was awarded by SPDC to
Thomas Bros. Grass with approval of Change Order #1 for field preparation.
Installation began in early December and will continue pending weather conditions.
SPDC approved schematic plans for TPWD grant improvements as presented in April to
include the pavilion/boardwalk,playground, trails, and ballfields. Construction
documents are being finalized. Authorization to bid will be requested from SPDC
pending approval of the TPWD contract.
•
1999
ID Task Name Duration Dec Jan I Feb 1 Mar I Apr I May 1 Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan j Feb I Mar Apr I May
1 Phase I 61d
2 Grass Sodding 21d so
3 Pipe Fencing 22d NE
4 Tree Transplanting 21d
5 Water Well 40d -
Phase II with TPWD Grant-
Status: To begin after substantial completion of Phase I.
t.r.r
NEIGHBORHOOD PARKS
a✓
Noble Oaks Park-F.Y.2000-01
Status: Design has been held pending coordination of adjacent improvements
.r. with CISD.
a.. Koalaty Park-F.Y,2000-01
Status: A public hearing was held February 5, 1998 with Park Board. The layout
of the Master Plan was approved with the inclusion of relocating the restroom facility,
creating a berm south of the school,providing a natural barrier to Country Walk Estates,
and providing 25 additional parking spaces.
Primary elements include four unlighted ballfields and two practice soccer fields, both
sized for elementary-age use; one larger practice soccer field and adult practice
ballfield. A trail loop is planned which would tie in with the anticipated Continental
Blvd. trail.
"No Parking"signs were installed due to neighborhood complaints of parking within the
Country Walk entrance.
�° Page 4
s,
Royal and Annie Smith Park-F.Y. 1999-00
Status: A public hearing was held February 5, 1998 with Park Board. Approval
was tabled. KISD is constructing a library and parking lot that will necessitate
redesign of the park. A temporary trail is to be constructed along the right-of-way from
„d Ridgewood Subdivision to Florence Elementary.
Lonesome Dove Park-F.Y. 1998-99
Status: All requirements of the developer's agreement are being addressed.
Additional park improvements are being considered by Staff.
LINEAR PARKS AND TRAILS
ISTEA Grant-Cottonbelt Trail-F.Y. 1997-98
`-� Status: Southlake, Colleyville, and NRH entered into an interlocal agreement with
each other to design and construct the trail under one contract with a more cost effective
and efficient approach. MESA Design Group has been contracted as consultants by the
three cities and TxDOT. Survey information is complete. Preliminary plans are being
prepared for review.
�.r
■..
1998 1999 2000 2001 2002
ID Task Name Duration Qtr 2 Qtr 3 I CO 4 Qtr 1 I Qtr 2 I Qtr 3 I Qtr 4 Qtr 1 I Qtr 2 I Qtr 3 I Qtr 4 Qtr 1 I Qtr 2 I Qtr 3 I Qtr 4 Qtr 1 I Qtr 2 I Qtr 3
1 Cottonbelt Trails 632d
2 Data Collection and Site Analysis 145d
3 Schematic Design 170d
4 Design Development 174d
5 Construction Documents 143d
Continental Boulevard Trail(White Chapel to Davis)-F.Y. 1998-99
�r. Design - Phase I Contract Completed: November 25, 1997
Consultant: Dunaway Associates, Inc.
Status: Staff will prepare an estimate of probable cost for the trail consistent with
Phase I improvements to Continental Boulevard.
COMI\IUNITY FACILITIES
Royal and Annie Smith Park House-
Status: Building Inspection has reviewed the house. Extensive work will be
necessary for public use.
L.
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I. 7� -.5
tie
Nature Center Planning-
Status: A location has been recommended and approved by the Park Board.
Plans have been prepared and submitted to interested contractors. Staff will review
estimates for SPDC approval in January, 1999.
1999
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun ] Jul I Aug I Sep I Oct Nov I Dec Jan I Feb I Mar 1 Apr I May
6 Nature Center 71d
7 Establish Contracts with Vendors 10d
8 Concrete and Pier Work 10d
9 Relocation and Placement of Building 15d
10 Remodeling-Utilities Construction 36d
d
MATCHING FUNDS - COMMUNITY GROUPS
Total Budget-S100,000
Adventure Alley Pavilion by Leadership Southlake-
""`.• Approved by SPDC: August 17, 1998
Approved by Park Board: February 3, 1997
nrn
+•r' Status: Friends of Adventure Alley have taken over fund-raising efforts. SPDC
approved$15,000 at the August meeting to begin construction on the planned 20'and
45'pavilion. Funds received have allowed for the purchase of an additional 30'pavilion
and six covered picnic tables. Construction of the 20'pavilion is complete. Construction
of the 45'pavilion is progressing as is the six covered picnic tables.
1999 2000
ONO ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar Apr I May I Jun J Jul
1 Park Pavilions 61d
2 45'Pavilion 21d
3 Covered Tables 31d minim
ins
4 30'Pavilion 30d
Li
Senior Tree Farm#1 -
Approved by SPDC: January 16, 1998
Approved by Park Board: December 8, 1997
Status: All trees have been planted. The drip irrigation is 100% complete.
C
Page 6
Senior Tree Farm#2-
Approved by SPDC:
Approved by Park Board:
Status: The Texas Forest Service Grant of$8,400 ($4,200 Grant Award with a
$4,200 Required Match) began on October 1, 1998. All grow bags have been installed.
Planting of seedlings is anticipated in early March, 1999.
1999 g
ID Task Name Duration Dec Jan I Feb I Mar I Apr I May I Jun IJul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May l Jun I Jul
5 Senior Tree Farm#2 61d gpolip
6 Irrigation 25d
Plant
7 Seedlings 25d
ali
JOINT-USE PROJECTS
Soccer Practice Fields-KY. 1998-99
_
Status: Plans are being prepared for the layout of the irrigation system at St.
Martin's in-the-Field. Minor earthwork will be needed to facilitate drainage.
1999
ID Task Name Oct I Nov I Dec Jan I Feb I Mar I Apr I May 1 Jun l Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr I May
1 St Martin's In the Field Soccer Practice Fields
IMO
2 Minor Grading
Inigatgation
SUN
Softball Field 1 Lights-KY'. 1998-99
MaiStatus: SPDC awarded improvements to NEMA3 Electric as part of Phase II Bid
Package #2a. Materials have been delivered and construction will begin this week for
completion in Spring, 1999.
1999
ID Task Name Duration Oct I Nov I Dec Jan I Feb I Mar I Apr I May I Jun I Jul I Aug I Sep I Oct I Nov I Dec Jan I Feb I Mar I Apr
6 Bid Package#2A 52d
7 Softball Lighting 37d
Joint-Use Equipment-
Status: Available as needed.
Si a ge for all Parks-
�
Status: Available as needed.
EL,
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