1998-01-19City of Southlake, Texas
i
January 15, 1998
TO: Southlake Parks Development Corporation Board of Directors
FROM: Curtis E. Hawk, City Manager
SUBJECT: Board Meeting -- January 19, 1998
The Board of Directors of the Southlake Parks Development Corporation will meet on
Monday, January 19 at 6:00 p.m. in the Council Chamber at City Hall. The following items
will be addressed at the meeting:
Executive Session - As has become our practice, we will begin the meeting with a brief
Executive Session to discuss the status of land acquisition. At the upcoming meeting, Wayne
Olson from the city attorney's office will be present to discuss issues related to Bob Jones Park
and the Brunson property.
Note that this agenda contains a few "consent agenda" items. The items placed on the consent
agenda are those considered to be routine by the staff, including those for which a specific staff
recommendation is being forwarded to you. You may pull any item from the consent agenda if
you feel deliberation is needed. The consent agenda includes the following:
Approval of the December 15, 1997 Meeting Minutes - If you have suggested corrections you
may wish to notify Kim Bush (ext. 702). She will be happy to make the changes prior to the
meeting and bring corrected copies to the Board for approval on consent agenda.
Authorize the City Manager to enter into a professional services agreement with MESA Design
for the Cottonbelt ISTEk Grant Trail - As you know, this project is a joint effort between
Southlake, Colleyville and North Richland Hills. As we discussed when you approved the
interlocal agreement with the other cities, the tri-city project staff team interviewed consultants
and is recommending that we contract with MESA Design.
Authorize the City Manager to execute a Municipal Corridor Use License with Dallas Area
Rapid Transit (DART) for a hike and bike trail within the DART -owned Cottonbelt railroad
right-of-way. Your packet contains a copy of the Municipal Corridor Use License required by
DART for the use of a portion of their property for the construction of the trail. The license
agreement outlines the terms and conditions for our use of the property. FYI, our approval of
the agreement is only one step in the process. The license will go before DART's Board of
Directors on January 27, however, we anticipate no problems.
Southlake Parks Development Corporation
January 19, 1998 Board Meeting
Consideration items are as follows:
Plans for Bicentennial Park expansion - Phase II - A representative with MESA Design will be
at the meeting to present the plans for Bicentennial Park. Note that MESA has spent time
working with the Southlake Tennis Association to revise the pro shop plans, and is bringing
forward a new plan.
Authorization to bid Bicentennial Park expansion - Phase II - Given your approval of the plans,
staff is requesting authorization to bid the project. Should you do so, we anticipate that the
bids will go out in early February, and we will plan to award the bid in March. This will put
us into construction by late March or early April.
Bicentennial Park Expansion, Phase II, Professional Services Contract Amendment with
MESA Design Group - You will recall discussing this item at your November meeting, during
which you decided to table it. We did not bring it back to you in December because MESA
was interested in taking more time to work with the Southlake Tennis Association on the
design of the pro shop. They have since requested that the item be placed back on your agenda
for consideration. A MESA representative will be at the meeting to discuss the proposed
amendment with you.
Funding Approval for Carroll Middle School Parking Lot - We have placed this item on your
agenda because it appears that we have a workable solution to the issue of higher -than -expected
construction costs.
You will recall that TPM, the project manager for CISD expansion projects, submitted a letter
to my office requesting $117,509.50 for the construction of the parking lot. This exceeded the
$70,000 budgeted by SPDC by $47,509.50. Obviously, this caused us concern because the
difference was so substantial. We have since been seeking ways to work with CISD to lower
the costs of constructing the parking lot.
After studying the issue, we have determined that there are several issues at play. First, TPM
apparently added $5,000 to the bid as "betterment" or contingency funds. This was done so
that the need to approach SPDC with change orders would be minimized. We have removed
this from the proposed cost. The bid also included items, in addition to the parking lot, which
the CISD was interested in pursuing (drainage enhancements, improvements to the circle
drive). They have agreed to pay for these items, estimated to cost approximately $10,000.
This has been removed from the proposed cost to SPDC. The CISD has also agreed to split
the remaining difference above the budgeted amount of $70,000. There are a few ancillary
costs (such as testing, etc.) which I recommend be funded through SPDC.
The bottom line with this proposal is that agreeing to these terms would result in a total cost to
Southlake Parks Development Corporation
January 19, 1998 Board Meeting
the city of $86,254.75. Given that our budget estimate was just that, an estimate, which was
not based on an analysis of the specific site and since this is a relatively small project which
would likely not attract better bids, I am comfortable with moving forward with the
aforementioned agreement. We have asked Brent Kline to submit the compromise proposal in
writing, and should have it by Monday.
Please let me or Shana Yelverton know if you have any questions on this item.
We also plan to discuss the following items with you:
Landscape Plans for Bob Jones Park - Phase I (Northern Berml - We have told you this was
coming, and we are now prepared to discuss the plans submitted by Lauren Griffith. Your
packet contains the concept plan. Please let Ben Henry know (ext. 848) if you have any
questions.
Financial Report/Budget - Your packet contains the financial report and budget information
through December 1997. There is nothing unusual to report, however, I would like to point
out that the renovation project for the Senior Activity Center is well underway and yet only
$6,100 has been spent on the project to date ($4,900 this fiscal year). Shelli Siemer,
community services coordinator, has done an outstanding job of getting donated materials and
labor for the project. Note that there are some items not yet included in the report, such as the
additional funds for KSB's waterscape project and the tree farm matching funds. We will have
this updated for you Monday night.
As a side note, Public Works Director Bob Whitehead has met with Dick Johnston to discuss a
location for the tree farm. Staff is currently drafting a plan to utilize the northwest corner of
the public works facility property. If we are able to acquire the adjacent property, we would
look at placing the next years' trees on that property to act as a buffer between our facility and
the neighborhoods. The idea would be to leave some trees in place (perhaps every tenth one)
as the bufferyard plantings. We are working to meet a timeline that would allow us to plant
the trees before spring.
Status Report of SPDC Projects - Your packet also contains the status report. Please take a
moment to review it prior to the meeting. Staff will be prepared to answer any questions you
may have.
We sincerely appreciate your work on the board, and we look forward to seeing you on the
19th.
C
CEH
City of Southlake, Texas
MEMORANDUM
January 16, 1998
TO: Curtis E. Hawk, City Manager
FROM: Kim Lenoir, Director of Parks and Recreation
SUBJECT: Authorize the City Manager to enter into a professional services
agreement with MESA Design for the Cottonbelt ISTEA Grant Trail
As you know we have formed a Tri-City Trail Committee (TCTC) between North
Richland Hills, Colleyville and Southlake to work with Texas Department of
Transportation (TxDOT) to build the Cottonbelt Trail ISTEA Grant Project. The three
cities have entered into an interlocal agreement to manage this project. The TCTC
interviewed professional service consultants to design the trail, and is recommending
MESA Design for this project. Attached is the professional services agreement with
MESA Design for the Cottonbelt ISTEA Grant Trail. Each city needs to approve this
contract.
The contract will remain a draft until accepted by TxDOT. The city attorney has
reviewed the contract and made comments. The only change, to date, from the copy
enclosed is on page 5, section l.c. "that the data will be provided by each respective
city" - not only North Richland Hills. The total cost of the MESA contract with TCTC
is $381,342. Southlake's portion of the contract is $30,354 or 8%. The SPDC budget
is $48,000 for this project which is 20% of the cost of the project. TxDOT will
reimburse the City 80 % of the cost for design and construction.
Please add to the SPDC agenda and City Council agenda to authorize the City
Manager to enter into a professional services agreement with MESA Design for the
Cottonbelt ISTEA Grant Trail.
Please let me know if you have any questions.
m:kl/m-istmes.doc
MESA
DESIGN GROUP
PROPOSAL FOR PROFESSIONAL SERVICES:
January 12, 1998
Mr. Bill Thornton
Ms. Patty Moos
City of North Richland Hills
Park and Recreation Department
6720 NE Loop 820
North Richland Hills, TX 76180
Project: Cottonbelt Multi -Use Trail
North Richland Hills, TX, Hurst, TX,
Colleyville, TX, Southlake, TX
SCOPE OF SERVICES
The consultant shall provide planning and professional services for the Cottonbelt Multi -use trail as
described below:
COTTONBELT TRAIL
-- The Cottonbelt Trail is a multi -use hike and bike trail which follows within the Cottonbelt Railroad right-
of-way beginning in North Richland Hills at Northeast Loop 820 and proceeds northeast through Hurst,
Colleyville and Southlake ending at the Southlake/Grapevine city limits. A breakdown for each city's
project is outlined below:
North Richland Hills
A 4.77 mile trail located along the Cottonbelt Railroad right-of-way, which passes through commercial and
retail areas as well as neighborhoods. The trail begins at Northeast Loop 820 and proceeds northeast to
Precinct Line Road at the city limits. There are 10 at grade street crossings and two bridges required for
this project. Total project funding, including design fees, is $1,725,000.
Colleyville
A 3.37 mile trail located along the Cottonbelt Railroad right-of-way, which passes through commercial and
neighborhood areas. The trail begins at Precinct Line Road in Hurst and proceeds northeast to Big Bear
Creek at the city limits. There are 5 at grade street crossings and 3 bridges required for this project. Total
project funding, including design fees, is $1,060,080.
Southlake
A .09 mile trail located along the Cottonbelt Railroad right-of-way which passes through commercial areas
and neighborhood. The trail begins at Big Bear Creek at the city limits and proceeds northeast to Brumlow
Road at the Southlake/Grapevine city limits. There is one at grade street crossing and one bridge required
for this project. Total project funding, including design fees, is $240,000.
HAMesa Server\Active Projects\97070 - Cottonbelt Trail\Proposal\Cottonbelt Multi -Use proposa1011298.doc
Landscape Arrhnorhire
3100 McKinnon Street / I Dallas, Texas 75201
214/871-( -1507
COTTONBELT TRAIL MULTI -USE TRAIL PROPOSAL PAGE 2
The scope of work involved in the design work on the Cottonbelt Trail will include:
Cottonbelt Trail
1. Site surveys in English
2. Concrete trail design
3. Bridge engineering and related hydrological studies at creeks
4. Traffic studies at major intersection, if necessary
5. Environmental Assessment, if necessary
6. Site grading
7. Construction bid documents in English
MESA Design Associates, Inc. shall perform and furnish the following professional services:
DESIGN SERVICES
A. Data Collection / Site Analysis
1. Acquire aerial and digital survey and perform on -ground check for accuracy, tie metes and
bounds, locate significant trees and natural features.
2. Visit site, perform physical inventory, coordinate pre -design meeting with cities to review
scope and program.
3. Review and collate CAD data, load CAD drawings and check integrity.
4. Provide environmental assessment report consistent with federal and state requirements that
allow catagorical exclusion. Abbreviated Environmental Assessment will be provided.
5. Begin hydrology study / watershed review, collect flood plain information.
6. Acquire existing storm sewer, utility plans, and other utility data.
7. Coordinate and determine locations of electric, traffic signal cables, loop detections,
telephone, water, gas or other utilities and their effect on improvements.
8. Coordinate and determine location of all rail and franchise facilities located within the DART
right-of-way. Coordinate relocations of existing railroad signalization, signs, crossings, or
other facilities as necessary.
9. Conduct geotechnical investigations for pavement, bridge crossings and other structures as
required.
B. Schematic Design
1. Traffic Analysis
a. Conduct traffic survey at sixteen (16) locations to determine safety issues, sight distance
problems, approach geometrics, speed limits, signing and stripping needs, and potential
crossing locations.
b. Perform speed survey at ten (10) locations based on TxDOT "Procedures for Establishing
Speed Zones."
c. Collect 24-hour directional machine traffic courts at ten (10) locations.
d. Prepare report with recommendations.
2. Flush out program, define specific facilities desired, and provide alternatives and options for
staff input.
3. Coordinate public/user meetings during schematic phase. Provide two (2) meetings per city
for a total of eight (8).
4. Prepare conceptual alignment alternatives for review with City Staff. Evaluate the Design
Concept Report and Concept Drawing utilizing acceptable transportation engineering
principles and practices for urban conditions. Identify potential constructability problems.
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COTTONBELT TRAIL MULTI -USE TRAIL PROPOSAL PAGE 3
Schematic Design Submittal
a. Prepare schematic engineering report documenting concurrence with the Design Concept
Report or alternative solutions for each trail segment and recommendations.
b. Submit a completed Schematic Engineering Report to cities.
c. Respond to and/or incorporate one set of review comments prepared by the cities and
TxDOT.
d. Refine concept design and prepare preliminary cost estimate.
C. Design Development
1. Refine design of all facilities such as alignment, crossings, and materials.
2. Provide landscape plan and materials palette for review.
3. Present conceptual graphics program.
4. Preliminary design submittals.
a. Prepare preliminary construction plans
1. Develop paving plans and profiles of each trail improvement. These plans shall be
completed using English units. Sheets will contain existing topographic information,
roadway baselines, pavement edges, pavement contours where necessary, limits of
structures and retaining walls, drainage structures, bridges, sidewalks, barriers, and
other information as required.
2. Develop details as necessary for paving and other surfaces. Consultant will use
TxDOT standard sheets when available. Details shall comply with ADA and other
applicable laws with regard to accessibility.
3. Develop typical sections for pavement constructions.
4. Complete necessary sheets and design for storm water pollution prevention for each
of the trails.
5. Develop storm sewer plans and profiles as necessary.
6. Develop retaining wall design and details as necessary.
7. Develop traffic signal layouts and details, traffic control plans, pavement marketing
and signing layout as required.
b. Draft an outline for specifications and a list of TxDOT Standard Specifications to be
used.
c. Prepare preliminary cost estimate based on design development.
d. Prepare Preliminary Quantity and Summary Tables.
e. Submit Preliminary Design Documents to the County. Review by TxDOT and Cities,
and DART.
f. Response to and/or incorporate review comments.
D. Construction Documents
Prepare 100% construction documents in AutoCAD release 13 in English measurements.
Produce separate files of each sheet to include but not be limited to the following:
a. Paving plans and profiles.
b. Walkway details.
c. Typical section for pavement construction.
d. Storm water pollution prevention plans and details.
e. Storm sewer plans and profiles.
f. Retaining wall plans and profiles.
g. Bridge plans, sections, and elevations.
h. Structural details as required.
i. Traffic striping layouts and details as required.
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COTTONBELT TRAIL MULTI -USE TRAIL PROPOSAL PAGE 4
j. Pavement markings and signing layouts and details.
k. Grading plans.
1. Site and electrical plans, if required.
in. Planting plans and details.
n. Signage and graphics plans and details.
o. Shade structure rest stop plans and details.
p. Intersection plans and details.
q. Specifications.
2. Develop plans as noted above to nearly final stage of completion, incorporation prior review
comments and making appropriate revisions. All quantities shall be completed and summary
sheets shall be finalized.
3. Complete special specifications and general notes that will be included with the plans.
4. Prepare an Engineer's estimate of probable constriction cost for all improvements.
5. Submit final Plan, Specifications, and Estimate (PS&E) to the County.
6. Respond to or incorporate review comments. Make final revisions to the plans, quantities,
summary sheets and cost estimate as necessary.
7. Prepare final PS&E submittal of plans, specifications and estimate.
8. Construction plan sheets shall break at City Limit lines unless authorized on a case by case
basis by the Cities jointly in writing.
E. Bidding
1. Consultant will coordinate all printing and bidding.
2. Coordinate pre -bid conference.
3. Answer questions and issue addenda or clarifications during bid period.
4. Attend bid opening.
5. Provide review and analysis of bids for the City.
F. Contract Administration / Construction Observation
1. Consultant will coordinate all pre -construction meetings.
2. Approve shop drawings.
3. Perform materials testing and review.
4. Perform tree tagging / plant material for review.
5. Perform monthly site reviews.
6. Conduct punchouts and document meetings.
7. Review and approval of contractors.
8. Finalize job completion.
9. Perform warranty punchouts.
10. Visit site on an as -needed basis.
11. Prepare draft report and reimbursement requests for City review and execution as periodically
required by TxDOT during design and construction phases.
G. Meetings
1. Consultant will attend two (2) meetings per city for user / public input. In addition, consultant
will attend one (1) Park Board and one (1) City Council meeting at a venue to be determined.
2. Consultant will attend bi-weekly city or park staff meetings as appropriate.
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COTTONBELT TRAIL MULTI -USE TRAIL PROPOSAL PAGE 5
SPECIAL SERVICES
A. Drainage Analysis and Hydraulic Report for Creek Crossings
1. Evaluate previous reports. If written reports for the existing stream crossings are available,
they will be studied for relevant information.
2. Perform hydraulic study.
a. Determine drainage areas from existing maps. Using procedures outlined in the State
Hydraulic Manual, determine the storm runoff and verify the hydraulic opening for each
structure.
b. Run a backwater curve to determine the adequacy of the hydraulic opening and the
hydrologic effects upstream.
c. Present the results to the State in report form.
3. Consider FEMA requirements.
a. The proposed hydraulic opening will be evaluated to assure that the higher elevation of
the new bridges will not have a negative effort on the 100-year flood plain.
B. Surveying
1. Field Survey
a. Verify existing right-of-way lines, property ownership, property corners and boundary
lines.
b. Utilizing city topographic maps as base maps, obtain additional information as required
for design, i.e., trail elevations every fifty (50) feet, topographic information at street
crossings approximately two hundred (200) feet at either side of intersection, creek cross -
sections as required for design and hydraulic analysis, visible utilities, manholes, poles,
fire hydrants etc. Base maps for design will be developed using English system of scale
and measurements.
c. Vertical and horizontal control to be based upon data as provided by the City of North
Richland Hills.
C. Geotechnical Reports
1. Conduct geotechnical investigations for bridge crossings and major drainage structures.
2. Provide construction testing services for density and concrete.
D. Traffic Analysis
1. Provide traffic analysis at each of the sixteen (16) intersections, including 24-hour volume
studies at ten (10) intersections. Generate report based on safety issues, sight distance
problems, approach geometrics, vehicle speed limits, signing and striping needs, and potential
alternate crossings.
2. Prepare signing, striping and warning signal plans.
H:\Mesa Server\Active Projects\97070 - Cottonbelt Trail\Proposal\Cottonbelt Multi -Use proposal011298.doe
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COTTONBELT TRAIL MULTI -USE TRAIL PROPOSAL PAGE 6
ADDITIONAL SERVICES
A. 404 Permitting
1. 404 Jurisdictional Determination - The proposed grading and construction alterations shall be
submitted to the U.S. Army Corps of Engineers (USACE) for determination of compliance
with the Nationwide Permit (NWP).
2. General Permit Conformance — We will coordinate with the USACE to establish a project
scope in compliance with NWP requirements. We will provide necessary information to the
USACE for public notification if any are required.
3. Individual Project Permit — If is doubtful that the project cannot be designed to comply with
NWP requirements. If in the future it is determined an individual permit is required, it shall
be beyond the scope of this proposal and a separate proposal shall be negotiated at that time.
B. NPDES General Permit for Storm Water Discharges
1. Pollution Prevention Plan (PPP) — We will prepare a PPP conforming to the General Permit
provisions of the EPA for control of silt and erosion from storm runoff during the construction
phase.
2. Notifications and Administrations — We will prepare instructions, forms and procedures
within the plans and project specifications to direct the Contractor and City regarding
submittal of the Notice of Intent (NOI) forms to comply with the General Permit and Notice
of Termination (NOT) form for termination of the permit. We will provide requirements and
directions for the contractor to provide monitoring during the construction phase and record
retention.
C. Major Traffic Signals
1. If, as a result of preliminary traffic studies, it becomes necessary to implement stop
signalization at any street crossing plans, details and application process for such signals shall
be additional services to be determined at that time.
D. Aerial Surveys
1. In the event that aerial surveys as provided by Cities are out of date, improperly formatted for
immediate use, or require technical time and expense to manipulate data into a useable form,
such time and expense shall be additional service. If site must be re -flown, such expense shall
be additional services.
E. Scope Changes
1. Changes in scope, including increases in budget or requested services not included herein,
shall be additional services to be determined at that time.
Services requested, but not specifically included in the scope of services, will be considered
additional services. Modifications to drawings, after approval by client, as a result of changes
requested by client or other consultants will be considered additional services and billed at an
hourly rate as follows:
H:\Mesa Server\Active Projects\97070 - Cottonbelt Trail\Proposal\Cottonbelt Multi -Use proposal011298.doc
S-7
COTTONBELT TRAIL MULTI -USE TRAIL PROPOSAL
Hourly Basis:
Senior Principal
$120.00
Principal
$90.00
Associate
$75.00
Sr. Project Manager
$65.00
Project Manager
$55.00
Landscape Architect
$45.00
Clerical
$35.00
CONDITIONS:
A. The client will provide the following:
PAGE 7
1. Aerial Survey on hard copy and electronic files properly formatted, and ready for
use in AutoCAD 13.
2. Boundary, right-of-way and topographic records previously existing.
3. Previous hydrology studies in relevant areas.
4. Other pertinent information regarding previous studies or design.
C. MESA Design Group, Inc. may subcontract consultants in the performance of any services
described in this agreement.
D. MESA Design Group, Inc. does not act as General Contractor in any way, or accept
responsibility for poor craftsmanship.
E. The above described compensation for MESA Design Group, Inc. includes the following
non -labor costs:
1. Photostats or photocopying.
2. Binding.
3. Printing.
4. Photography.
5. Mylars.
6. Delivery Fees.
7. Mailing.
8. Drawings not described in the Scope of Services.
9. Blue printing, printing or binding for bidding purposes.
10. Long distance telephone calls
11. Mileage @ .31
12. Travel expenses
13. Other products and services requested by the Client and not specifically described
herein.
14. CAD plotting
There will be a 10% Administrative Fee for all reimbursable expenses to compensate for
bookkeeping.
HAMesa Server\Active Projects\97070 - Cottonbelt Trail\Proposal\Cottonbelt Multi -Use proposal011298.doc
5-S
COTTONBELT TRAIL MULTI -USE TRAIL PROPOSAL PAGE 8
F. Either Owner or Consultant may terminate this contract with seven (7) days written notice. Upon
termination, Owner will be responsible for payment of all Consultant fees and reimbursables expended
through the date of termination.
G. Should the project go "on hold" for more than sixty (60) days, the Consultant reserves the right to
negotiate a change in fee structure.
H. Compensation for all services shall be paid in Dallas, Dallas County, Texas.
I. Payment Schedule: Billing will be on a design progress basis at the end of each month. A 10%
retainage shall be applied to each City's billing of each month until satisfactory completion of all services
MESA is to perform under the agreement. Each billing will include a separate itemized summary for
each City, based on percent completed for each city.
J. Terms: Net thirty (30) days from date of invoice.
K. Indemnity. The Landscape Architect agrees to indemnify and hold harmless the City and its officers,
agents and employees of and from any and all damages, injuries, including death, claims, property
damages, including loss of use, losses, demands, suits, judgements and costs, including reasonable
attorneys' fees and expenses in any way arising out of or occasioned by Landscape Architect's breech
of any of the terms of provisions of this Agreement, or by any negligent act, error or omission of
Landscape Architect, its agents, servants, employees, subcontractors, licensees or invitees.
Respectfully submitted:
MESA DESIGN GROUP
James A. Cooper
Associate
/tkc
ACCEPTED BY:
City of North Richland Hills
HAMesa Server\Active Projects\97070 - Cottonbelt Trail\Proposal\Cottonbelt Multi -Use proposa1011298.doc
5-9
ATTACHMENT B
Proposed Project Schedule
January 12,1998
1. March 1, 1998
- City complete the service contract between the City
and MESA.
2. March 15, 1998
- TxDOT approve the service contract between the
City and MESA.
3. April 1, 1998
- City Council approve the service contract between
the City and MESA
4. April 8, 1998
- City and MESA execute service contract
5. May 8, 1998
- City and MESA complete the program definition
6. June 8, 1998
- MESA completes aerial survey.
7. August 15, 1998
- MESA complete data collection.
8. September 15, 1998
- Survey of Trail Centerline.
9. January 15, 1999
- MESA completes preliminary plan and construction
budget/cost.
10. February 15, 1999
- City and TxDOT approve preliminary plans and
construction budget/cost.
11. July 1, 1999
- MESA submits construction plans and specifications
to the City.
12. August 1, 1999
- City/MESA submit construction plans and
specifications to TxDOT for approval/comment
13. September 30, 1999
- MESA completes revisions to construction plans and
specifications and delivers to City.
14. November 1, 1999
- City delivers construction plans and specifications to
TxDOT.
15. January 1, 2000
- Contract bidding (letting date) and award contract
16. February 1, 2000
- Begin construction.
17. February 1, 2001
- Complete construction twelve (12) months.
Note: Schedule subject to state and municipal review.
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City of Southlake, Texas
MEMORANDUM
January 15, 1998
TO: Curtis E. Hawk, City Manager
FROM: Kim Lenoir, Director of Parks and Recreation
SUBJECT: Authorize the City Manager to execute a Municipal Corridor Use
License with Dallas Area Rapid Transit (DART) for a hike and bike
trail within the DART -owned Cottonbelt railroad right-of-way.
As you know we have formed a Tri-City Trail Committee (TCTC) between North
Richland Hills, Colleyville and Southlake to work with Texas Department of
Transportation (TxDOT) to build the Cottonbelt Trail ISTEA Grant Project. The three
cities have entered into an interlocal agreement to manage this project. Our TxDOT
grant contract is in the process for coming forward from TxDOT. As part of this
contract Southlake needs to submit the executed attached Municipal Corridor Use
License with DART for the trial within the DART -owned Cottonbelt railroad right-of-
way. Grapevine developed this agreement and relationship with DART about two
years ago on the Grapevine section of this trail. Colleyville and North Richland Hills
will also be entering into this agreement on their respective sections of the trail.
The DART agreement requires Southlake to mow and maintain the DART right-of-way
to the standard it is now maintained, which is minimal (mow once per year). Our
section of the trail is approximately 480 linear feet or .09 miles. The City Attorney is
reviewing the agreement this week.
Please add an item to the SPDC agenda and City Council agenda to authorize the City
Manger to execute a Municipal Corridor Use License with Dallas Area Rapid
Transit (DART) for a hike and bike trail within the DART -owned Cottonbelt
railroad right-of-way.
Please let me know if you have any questions.
l:kl/m-istdandoe
0
Dallas Area Rapid Transit
P.O. Box 660163
"tr Dallas, Texas 75266-0163
214/747-3278
January 6, 1998
Mr. Doug Henderson, A1CP
Community Development Manager
City of Colleyville
P. O. Box 185
Colleyville, Texas 76034
Re: Municipal Corridor Use License with the Cities ofColleyville, North Richland Hills and
Southlake for a hike and bike trail within the DART -owned Cotton Belt railroad right of way
Dear Mr. Henderson. -
Five (5) copies of the referenced agreement are enclosed for Cities review and approval. if
satisfactory, please see that an authorized city official for each municipality signs all five
agreements. Please see that all five originally executed agreements are returned to us. Execution
by DART is subject to approval by the DART Board of Directors. This item is scheduled to be
Presented to Committee on January 13 and will go before the Board January 27.
Should any of the parties involved have any questions or concerns regarding the agreement,
please contact me at (214) 749-2917.
Sincerely,
Jan Seidner
Manager, Railroad Facilities
Commuter Rail & Railroad Management
JMS:
Enclosures
MUNICIPAL CORRIDOR USE LICENSE
This Agreement, by and between DALLAS AREA RAPID TRANSIT, ("DART"), a regional transportation
authority, created, organized and existing pursuant to Chapter 452 of the Texas Transportation Code, as amended,
(the "Act"), owner of a parcel of land consisting of the former St. Louis & Southwestern Railway Company railroad
corridor between Mile Post 616.60 (Brurnlow Avenue) in Soutblake and Mile Post 625.60 (at I.H.-820) in North
Richland Hills, being all of such corridor owned by DART within the city limits of the Cities of Southlake,
Colleyville, Hurst and North Richland Hills (the "DART Property"), and THE CITY OF SOUT HLAKE,
("Southlake"). THE CITY OF COLLEYVILLE ("ColIeyville") and THE CITY OF NORTH RICHLAND HILLS,
("North Richland Hills"), each a Texas municipal corporation whose address is respectively: 667 N. Carroll
Avenue, Southlake, Texas 76092, 5400 Branford Road, Colleyville, Texas 76034 and 7301 NE Loop 820, North
Richland Hills, Texas 76182-0609 (hereinafter jointly "Licensee'),
WITNESSETH:
In consideration of (1) Ten Dollars (S10.00) cash in hand paid by Licensee to DART, and (2) the faithful
performance by Licensee of all of the covenants and agreements contained in this Agreement to be perforated by
Licensee, DART HEREBY GRANTS A LICENSE to Licensee for the use of a portion of the DART Property.
I. DART Property Condition. Licensee understands that the DART Property is an active railroad right-
of-way upon which rail operations are currently being conducted and that no obstruction within 25 feet from the
centerline of any track shall be permitted by filling or by construction of any type of bridge, fence, walkway or any
other structure or any landscaping.
2. The Licensed Property. The specific land to which, this License shall apply (the "Licensed Property^)
is a portion of the DART Property, not exceeding twenty feet (201) in width, extending approximately nine (9)
miles between Brumlow Avenue in Southl4v and I.H: 820 in North Richland Hills as, shown on Exhibit "A"
attached hereto and incorporated herein for all pertinent purposes.
3. Use of the Licensed Property. The Licensed Property shall be used by Licensee for construction,
operation and maintenance of a trail for hike and bike transportation and other similar recreational purposes only.
No improvements of any kind may be constructed on the DART Property nearer to the centerline of any trait than
twenty five (25) feet and no use may be made of the Licensed Property which would in any manner interfere with
on -going rail operations being conducted on the DART Property. In addition to the construction of such trail on the
Licensed Property, and subject to the twenty five (25) foot setback requirement; licensee may plaza additional
flowers and grass on the DART Property in addition to that vegetation existing at the time this License is executed.
Under no circumstances shall the DART property or any part thereof be used by Licensee for the parking of
automobiles, trucks or other motor vehicles. FURTHER, IT IS STIPULATED, AGREED AND UNDER-
STOOD BY ALL PARTIES THAT THE GRANT OF THIS LICENSE IS NOT IN ANY WAY TO BE
CONSTRUED AS A DEDICATION OF ANY RIGHTS TO THE PUBLIC FOR ANY PURPOSE
WHATSOEVER
4. Consideration for Use of the Licensed Property. As the consideration for the F= ing of this
License for the use of the Licensed Property, Licensee covenants and agms to mow and otherwise keep and -
maintain the entirety of the DART Property situated within Licensee's respective city limits (and the one mile
within the city limits of the City of Hurst), five of debris and any material which would result in unsafe and/or
unsanitary conditions.
5. Term. This license is granted for an initial term of five (5) years beginning on the first day of
November, 1998 and terminating at 12:00 mid -night on the last day of October, 2003.
H&B-MUNI: Rev_ 1.5.98
Pagc I of 6
63
6. Option to Renew. Subject always to DARTs future need to use the DART Property, Licensee shall
have two (2) successive options to renew this License for five (5) years each under the same terms and conditions as
provided honest. Each of said options may be exercised by Licensee giving written notice as provided herein to
DART not more than twelve (12), nor less than three (3) months before the expiration of the then existing term, of
Licensee's election to exercise said option Licensee's right to exercise either of the foregoing options is conditioned
on Licensee's timely performance of all of the duties and obligations on its part to be performed under this License
so that, at the time of the exercise of the option, Licensee shall not be in default hereunder_
7. NoneXCIU3ive License. This License is nonexclusive and is subject to (a) any existing utility, drainage,
or communication facility located in, on, under or upon the DART Property, owned by DART, any utility or
communication company, public or private; (b) all vested rights presently owned by any utility or communication
company, public or private, for the use of the DART Property for facilities presently located within the boundaries
of the DART property, (c) any existing lease, license, trackage -rights, or other interest in the DART Property
granted by DART to any individual, corporation or other entity, public or private; and future use as provided in $14.
g. Construction by Licensee. Prior to commencing construction of any improvements upon the Licensed
Property, Licensee shall submit to DART for review and approval Licensee's proposed construction plans showing
the exact location, type and depth of the construction and any proposed temporary working area. DARTS review
and approval shall not be unreasonably delayed or withheld, but no such construction work shall commence until
said plans have been approved by DART and the operating railroad(,). All such construction shall be carried
out in a good and workmanlike manner in accordance with the approved plans. If the failure to use reasonable care
by the Licensee or its contractor causes damage m ifre Licensed property yr the DART Property, the Licensee and/or
its contractor shall immediately replace or repair the damage at no cost or expense to DART. If Licensee or its
contractor fails or refuses to make such replacement, DART shall have the right, but not the obligation, to make or
effect any such repair or replacement at the sole cost and expense of Licensee, which cost and expense Licensee
agrees to pay to DART upon demand
9. Governmental Approvals and Utilities. Licensee, at its sole cost and expense, shall be responsible
for and shall obtain, any and all Iicenses, permits, or other approvals from any and all governmental agencies,
federal, state or local, required to carry on ally activity permitted herein Licensee shalt pay for all utilities used in
connection with the Permitted Improvements.
10. Mechanics' Liens Not Permitted. Licensee shall fully pay for all labor and materials used in, on or
about the Licensed Property and will not permit or suffer any mechanic's or materialmca's Iiens of any nature to be
affixed to the Licensed Property by reason of any work done or materials furnished to the Licensed Property at
Licensee's instance or request.
IL Maintenance of Completed Improvements. After the Permitted Improvements have been
constructed, they shall be maintained by Licensee in such a manner as to keep the Licensed Property in a good and
safe condition with respect to Licensee's use thereof. In the event Licensee fails to maintain the Licensed Property
as required, upon discovery, DART shall notify Licensee of such occurrence in writing. In the event Licensee shall
not have remedied the failure within ten (10) days from the date of such notice, DART shall have the right, but not
the obligation to remedy such failure at the sole cost and expense of the Licensee. In the event DART exercises its
right to remedy Licensee's failure, Licensee agrees to immediately pay to DART all costs incurred by DART upon
demand.
12. Applicable Laws. Licensee shall comply with all applicable federal, state and local laws, rules, g
regulations and orders with respect to the use of the Licensed Property regardless of when they become or became
effective, including without limitation, those relating to health, safety, noise, environmental protection, waste
disposal and water and air quality.
H&S-MUNT: Rev. 1.5-98
Page 2 of 6
13. Environmental Protection.
13.01. Licensee shall not use or permit the use of the Licensed Property or adjoining
DART Property for any purpose that may be in violation of any laws pertaining to health or the
environment, including without limitation the Comprehensive Enviroamentad Response,
Compensation and Liability Act of 1980 ("CERCLA"), the Resource Conservation and Recovery
Act of 1976 ("RCRA'7, the Texas Water Code and the Texas Solid Waste Disposal Act.
13.02. Licensee warrants that the Permitted Use of the Licensed Property will not result
in the disposal or other release of any hazardous substance or solid waste on or to the Licensed
Property, and that it will take all steps necessary to insure that no such hazardous substance or
solid waste will ever be discharged onto the Licensed Property or the adjoining DART Property or
any other adjoining property, by Licensee or its contractors.
13.03. The terms "hazardous substance" and "release" shall have the meanings specified
in CERCLA and the terms "solid waste" and "disposal" (or "disposed") shalI have the ;meanings
specified in the RCRA; PROVIDED, HOWEVER, that in the event either CERCLA or RCRA as
amended so as to broaden the meaning of any term defused thereby, such broader meaning shall
apply subsequent to the effective date of such amendment; and PROVIDED FURTHER, that to
the extent that the laws of the State of Texas establish a meaning for "hazardous substance.",
"release", "solid waste", or "disposal", which is broader than that specified in either CERCLA or
RCRA, such broader meaning shall apply.
13.04. In the event Licensee causes any discharge, leak, spill, emission or pollution of
any kind upon or from the Licensed Property, Licensee, at Licensee's expense, shall be obligated
to clean all property affected thereby, whether owned or controlled by DART or any third party,
to the satisfaction of DART (on DART property) and any governmental authority having
jurisdiction thercover.
13.05. Licensee shall indemnify and hold DART harmless against all cost of
environmental clean-up to the Licensed Property, the DART Property and all other adjacent
property, resulting from Licensee's use of the Licensed Property under this License.
14. Future Use by DART or Operating Railroads. This license is made expressly subject and
subordinate: to the right of DART to use the DART Property, including the Licensed Property if necessary, for any
purpose determined by DART, (including without limitation fiber optic and pipeline locations) and by the operating
railroad for any railroad purpose as approved by DART, including without limitation, excursion train operations.
15. Indemnity,
I5.01. To the extant permitted by applicable law, Licensee shall defend, protect.
indemnify and hold DART, its directors, oicros, employees, agents and assigns forever harmless
and indemnified against and from any penalty, damage, charge or expense, including attorneys
fees, imposed or incurred for any violation of any law, ordinance, rule or regulation arising out of
the use of the DART Property by Licensee, whether occasioned by the neglect of Licensee, its
officers, employees, invitees, successors or those holding under Licensee; .
15.02. To the extent permitted by applicable law, Licensee shall at all times defend,
protect, indemnify and hold DART and any operating railroad harmless against and from any and
all loss, cost, damage, charge or expense imposed or incurred, including attorneys fees, arising
out of, or from any accident or other occurrence on or about the DART Property causing personal
injury, death or property damage, resulting ti um use of the DART Property by Licensee, its
officers, employees, invitees, successors or those holding under Licensee.
H$B-MUNI: Rcv, i-5-9s
Page 3 of 6
6-1,5
15.03. To the extent permitted by applicable law, Licensee shall at all times defend
Protect, indemnify and hold DART harmless .against and from any and all loss, cost, damage or
expense, including attorney's fees arising out of or from any and aH claims or causes of action
resulting fmm any failure of Licensee, its officers, employees, agents, contractors or assigns, in
Any raPeCt, to comply with and perform all the requirements and provisions hereof.
DART. 16. Assignment. This License may not be assigned by Licensee without the prior written consent of
17. Termination. This License may be terminated in any of the following ways.
17.01. By the written agreement of both parties;
17.02. By either party upon failure of the other party to perform its obligations set forth
herein;
17.03. By DART if necessary for future use of the Licensed Property as set out in § 14;
or,
17.04. By expiration of the Term.
18. Action Upon Termination of License. At such time as this License may be terminated or canceled
for any reason whatever, Licensee, if requested by DART, shall remove all improvements and appurtenances owned
by Licensee and situated in, under, on, or attached to the Licensed Property and shall restore the Licensed Property
to substantially the same condition existing at the date of execution of this License, at Licensee's sole expense. In
the event Licensee fails or refuses to remove its improvements and restore the Licensed Property as required within
thirty (30) days after termination or cancellation of the License, DART shall have the right (but not the obligation)
to take possession of the Licensed Property and improvements for DARTS use at no cost to DART, or to use such
force as may be necessary to remove such improvements at Licensee's sole cost and expense, which cost and
expense Licensee agrees to pay to DART upon demand
19. Miscellaneous
19.01 _ Notice. When notice is permitted or required by this Agreement, it shall be in
writing and shall be deemed delivered when delivered in person or when placed, postage prepaid,
in the U.S. Mail, Certified, Return Receipt Requested, and addressed to the parties at the following
addresses:
DART. Dallas Area Rapid Transit
P.O. Box 660163
Dallas, Texas 75266-7210
Attention: Railroad Management
LICENSEE.- City of Southlake
667 N. Carroll Avenue
Southlake, Texas 76092
Atten: City Manager
H&B-MUM: Rev. I-5-99
Pago 4 of 6
City of Colleyville
5400 Branford Road
ColIeyville, Texas 76034
Attew Community Development Director
City of North Richland Hills
7301 NE Loop 820
North ,Richland Hills, Texas 76182-0609
Atten: Parks dt Recreation Department
Either party may from time to time designate another or different address for receipt of notice by
giving notice of such change of address.
19.02. Governing Law. This Agreement shall be construed under and in accordance
with the laws of the State of Texas.
19.03. Entirety and Amendments. This Agreement embodies the entire agreement
between the parries and supersedes all prior agreement and un&ptandiugs, if any, relating to the
Licensed Property and the matters addressed herein, and may be amended or supplemented only
by a written instrument executed by the party against whom enforcement is sought.
19.04. Parties Bound- This Agreement shall be binding upon and inure to the benefit of
the executing parties and their respective heirs, personal representatives, successors and assigns.
19.05. Number and Gender. Words of any gender used in this Agreement shall be held
and construed to include any other gender, and words in the singular shall include the plural and
vice versa.
IN W IWESS WHEREOF, the parties have executed this Agreement this —day of , 1998_
LICENSOR: DALLAS AREA RAPID 'TRANSIT
BY:
ROGER SNOBLE
President/Executive Director
LICENSEE: CITY OF SOUTHLAKE
By:
Printed Name:
Title:
H&B-b1M: Rcv. 1-5-98
CITY OF COLLEYVILLE
By:
Printed Name: .
Title:
CITY OF NORTH RICHLAND HILLS
By: _
Printed Name:
Title:
Page 5 or 6
6-7
APPROVED AS TO FORM:
Office of DART General Counsel
Office of the City Attorney, City of Southlake
Office of the City Attorney, City of Colleyville
Office of the City Attorney, City of North Richland Hills
H&H-MUNI: Rev, 1-S-98
Page 6 of 6
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City of Southlake, Texas
MEMORANDUM
January 16, 1998
TO: Curtis E. Hawk, City Manager
FROM: Kim Lenoir, Director of Parks and Recreation
SUBJECT: Plans for Bicentennial Park Expansion, Phase II
Attached are the Bicentennial Park Expansion, Phase II plans for the site, grading, hockey court
elevations and the tennis center/pro-shop. The staff, hockey committee and Southlake Tennis
Association (STA) representatives have reviewed and commented on these plans. STA is
pleased with the latest plan found in your packet. MESA staff will be at the SPDC meeting to
address questions. After SPDC's comments and approval from SPDC to move forward with
these plans MESA will finalize the specifications for bidding in February and contract award in
March.
MESA Design will bid this project in three packages. Bid package one will include all grading,
utilities, parking, and site lighting. Bid package two will include the tennis courts, basketball
courts and hockey courts with the lighting. Bid package three will include all the buildings - the
tennis center/pro-shop and the small restroom. Staff would like SPDC to consider bidding
packages one and two, holding on bidding package three until site work and court work is near
completion (by the end of the summer).
If you have any questions please contact me at 481-5581, extension 757 or Ben Henry at
extension 848.
l:m-bidplan.doc
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(214) 871-0568 Fax: 871-1507
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DESIGN GROUP
ESA
Landscape Architecture
Urban Design
Land Planning
3100 McKinnon Street
Suite 905
Dallas, Texas 75201
(214) 871-0568 Fax: 871-1507
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Revisions
No. Date Item
Registration
SRP/CEV
Drawn
JAC
Checked
97043 1-15-98
Project No. Date
Sheet Title
SITE GRADING
PLAN
SITE DEVELOPMENT PLAN
SCALE: 1" = 50'-0"
THIS DRAWING AND THE DESIGN SHOWN
IS THE PROPERTY OF THE LANDSCAPE
ARCHITECT. THE REPRODUCTION, COPYING,
OR USE OF THIS DRAWING WITHOUT
WRITTEN CNSENTNORTH ANY NFR NC EMENT IWILR BEIBITED SUBJ CTD
TO LEGAL ACTION.
c@ Copyright 1998 MESA Design Group
Sheet No.
SG-01
AM/EPRO J\97043\CAD\7043SG01
GENERAL RINK ENTRY
TO SPECTATOR AREA
-AYERS' ACCE55 INTO
RINK
SERVICE 4 MAINTENANCE ACCE55_<�,A:Tff!5
&5AL_KEEf'ER'S 0,I\/ILE:6EV AREA
;
GOAL POST (TO BE 5,EL,.E6Tizb BY
LAN 50Af5E AR.CHI . TEC'T)
...........
DASHER BOARD 4 SUPPORT 5 EJ-1
(TO BE SELECTED BY LAN05r_.AFE� ARC,H'T�CT)
5'-6" HIGH RE'
SELECTED BY LAr
61 WIDE 5PECTATOF
PLAYER5'
'
5' X b- (TYP.) 50ORER/TIMESffrER WX
(TO BE SELECTED By I_AN1:?5GAPE AR� CHf-,TE6,T)`,,
5' X a' (TYPJ., PENAL -r�; BOAC
(TO BE SELECTED BY LANDSCAPE ARrH . MEr,-T7
,H `5F_Rt,4\,'
SFECTATOR5' BLEACHER
60iQ INK
IOO'X 200'ROLLER HOCKEY RINK*--,ti
-
(REFER SHEET #LC-0.2 FOR STRIPING DETAILS)'-%
ROLLER HOCKEY RINK & SURROUNDS -LAYOUT PLAN
SCALE: 1" = 20'-0"
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--- TO BE APPROVED BY
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LANDSCAPE ARCHITECT
DG RINK BOARD & FEN('-'.'*E PROFILE POST TENSIONNED SLAB
PS/ 3'DEEP PERIMETER E
SCALE: 1" = 20'-0" FOR ILLUSTRATIVE PURPOSE ONLY
NORTH
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SCCXER/TIMEKEEPER BOX -SECTION
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..... ........
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all
....... .. ............
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CHAIN LINK FENCE
VARIABLE HEIGHT
DA5HER BOARD SYSTEM
TO BE APPROVED BY
LANDSCAPE ARCHITECT
POST TENSIONNED SLAB
N 5' PERIMETER, BEAM
FOR ILLUSTRATIVE PURPOSE ONLY
&A
CHAIN LINK FENCE
VARIABLE HEIGHT
I
M P O R T AN T 1 11
DASHER BOARD SYSTEM
FOR CONSTRUCTION DETAILS
TO BE APPROVED BY
REFER SHEETS # LC-02, s
LANDSCAPE ARCHITECT
LC -05.
.............................................
POST TENSIONNED SLAB
.....................
W 5' PERIMETER BE
P--A
I M P 0 R T A N T
1 1
1
.... .......
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:11 . ..........
. . .11".. ...
T. -51":-:.
PLAYER & SPECTATOR ACCESS SECTION
—Off
SCALE:
5' HIGH FENCE
BEHIND GOAL
5' HIGH FENCE ALONG PLAY AREA
POST
0 a Ea. BOARD C�5PA-'*�,- DEPENDS ON DASHER SYSTEM SELECTED
I k k
tq,
------
- - - - ---------
FOR ILLUSTRATIVE PURPOSE ONLY
1. ME5A Design Group assumes no responsibility for anyexcovalon or grading not
shown on surveys or ciw engineer's plans supplied to ME-5A Design Group.
2. All proposed and finished cyode5 provided by MESA Design Group we based on
Information provided 4 owner's surveyor andlor civil engineer. Any discrepancies
in actual field measurements are to be reported to landscape architect immediately.
3. Contractor shall be responsible for making himself familiar with all underground
utilities, pipes, structures, and line rum,
4. Prior to commencement of hard5cope construction, all piers, footings, and walls
are to be surveyed, lad out, and staked in Pleld for approval by landscape
architect. Contractor shall assume responsibility for any demolition, adjustments,
or racortstructlofn resulting from unauthorized construction actIvitles.
5. Contractor Is responsble For all final Ruontiticsiver drawings and specifications.
Any atuontltle5 provided by MESA PC51qn Group cre provided as a convenience
only and shall not be considered absolute. Landscape architect should be notified
If cry dl5ereponelas occur. CONTR.ACTOR5 ARE TO 5112 THEIR OAN VERIFIED QUANTITIES.
........... ...... . ....... .. .....
.......... ....................... ..... ..... ... . ......................
............... .......... ... ....... .......... ..................... .
... .... ....... .............. ..............
.. ... .........
5' HIGH FENCE
BEHIND GOAL
POST
Ir
RINK BOARD & FENCE PROFILE
SCALE:
LE: 1" = 20'-0l/ FOR ILLUSTRATIVE PURPOSE ONLY
CHAIN LINK FENCE
- ALONG RINK EDGE
T/' Ar COVED BY
L 3C ARCHITECT
P05T TENSIONNED SLAB
THIS DRAWING AND THE DESIGN SHOWN
IS THE PROPERTY OF THE LANDSCAPE
ARCHITECT. THE REPRODUCTION, COPYING,
OR USE OF THIS DRAWING WITHOUT
WRITTEN CONSENT IS PROHIBITED AND
ANY INFRINGEMENT WILL BE SUBJECT
TO LEGAL ACTION. I
hiES
DESIGN GROUP
Landscape Architecture
Urban Design
Land Planning
3100 McKinnon Street
Suite 905
Dallas, Texas 75201
(214) 871 -0568 Fax: 871 -1507
Revisions
Date Item
No.
Registration
Drawn
C
Checked
97043 01-15-98
Project No. Date
Sheet Title
HOCKEY LAYOUT &
ILLUSTRATIVE SECTIONS
Shee-, No.
—01
LC
AC71VER01\97043\CAD\7043LC01
(D Copyright 1998 MESA Design Group