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2004-04-06City of Southlake, Texas MEMORANDUM July 13, 2004 TO: SPDC Board of Directors FROM: Malcolm Jackson, Director of Community Services (xt. 1527) SUBJECT: Agenda Item Comments and Other Items of Interest for Southlake Parks Development Corporation Meeting — Tuesday, July 13, 2004 1. Agenda Item No. 2A. Executive Session: Acquisition of park property. 2. Agenda Item No. 4. PUBLIC FOR UM.- This is the public's opportunity to address the Board about non -agenda items. During this proceeding it is important that the Board not deliberate (discuss among yourselves) or take action on any item brought up at this time. The Boards' options during this topic are 1) to listen, 2) ask questions and respond to the presenter only, 3) request staff to look into the issue and report back to the Board or 4) request that the Chair put the item on a future agenda for the Board to discuss or consider. 3. Agenda Item No. 5 Administrative Comments: A. Introduction of new SPDC members — On behalf of the Community Services Department staff we would like to welcome new SPDC appointees Carolyn Morris, Virginia Muzyka, Mike Mills and Keith Shankland. We look forward to working together with the entire SPDC Board and appreciate the time and dedication you have committed to the City. Deputy City Secretary Tara Brooks will conduct the oath of office for the new members. B. The regular scheduled SPDC meeting on August 3 has been postponed to avoid a potential time conflict for its members who will be attending a TIRZ meeting scheduled on August 3 prior to the City Council meeting. SPDC will meet Tuesday, August 17 at 4:30 p.m. prior to the City Council meeting. SPDC packets will be delivered on August 11th with the Council packets. 4. Agenda Item No. 6A. Approval of the minutes for the special SPDC meeting held April 6 2004. If you have corrections to the meeting minutes, please let Deputy City Secretary Tara Brooks know in advance or make it part of the motion for consideration. Tara can be reached via e-mail at tbrooks ccci.southl.ake.tx.us or by calling her at (817) 481-1490. Agenda Item No. 7A. Election of SPDC Officers for 2004-05 — This being the first regular meeting of SPDC after appointments of new members by City Council, the Board may elect officers for 2004-05. Elected officers of the Board are President, Vice -President, and Secretary. 6. Agenda Item No. 7B Approval of proposed SPDC Capital Improvement Plan and fiscal year 2004-05 Budget. Annually, prior to the adoption of the city's overall budget in September for the fiscal year beginning October 1, all capital improvements related to the installation of city infrastructure and facilities is reviewed as part of the Capital Improvement Plan (CIP). The 5- SPDC Board of Directors Board Meeting — Tuesday, April 6, 2004 Page 2 year CIP that is developed contains the funding sources for the four out -years as well as identifying projects proposed during the current -year CIP. The great majority of park projects have been funded by the 1/2-cent sales tax administered by the Southlake Parks Development Corporation since its inception in November of 1992. Adopting the same strategy that began with the 2001 CIP review, a staff -led CIP Technical Committee consisting of department directors has utilized a scoring system to rank all the projects in all of the funding sources (SPDC, Utility Fund, Crime Control District, TIF District, General Fund, etc.) based on several categories such as health, safety, welfare, economy of scale, combination with other projects, revenue generation and maintenance requirements. The result of the exercise gives the various boards and officials a preliminary, and fairly objective, ranking of projects in each funding source as a starting point for the budget review period. Staff now brings the pre -ranked projects before the SPDC for approval. 7. Other Items included in your packet for your information: 0 Sales Tax Report • Capital Projects Status Report dated July 2004 We appreciate your commitment and service to the City. If you have any questions regarding the agenda or materials, please feel free to contact me at (817) 481-1527. MJ STAFF CONTACT INFORMATION: Sharen Elam, Director of Finance, 481-1713 Malcolm Jackson, Director of Community Services, 481.1527 Steve Polasek, Deputy Director of Community Services, 481-1543 Chris Carpenter, Senior Parks Planner, 481-1585 SOUTHLAKE PARKS DEVELOPMENT CORPORATION MEETING April 6, 2004 LOCATION: 1400 Main Street, Southlake, Texas Council Chambers in Town Hall Board Members Present: President Rex Potter; Vice -President Dorothy Wood; Members Sherry Berman, Carolyn Morris, Cara White. Board Members Absent: Tom Stephen and Andy Wambsganss Staff Present: Deputy Director of Community Services Steve Polasek, Senior Planner Chris Carpenter, Recreation Supervisor Steve Moore and Deputy City Secretary Tara Brooks. Agenda Item No. 1, Call to order. The meeting was called to order by President Rex Potter at 4:43 p.m. Agenda Items No. 2 Executive Session. No executive session was necessary. Agenda Item No. 3, Public Forum. No one spoke during the public forum. Agenda Item No. 4, Administrative Comments. There were no administrative comments. Agenda Item No. 5, Approval of the minutes of the special SPDC meeting held March 2, 2004 Motion was made to approve the minutes of the SPDC meeting held March 2, 2004 as presented. Motion: Woods Second: Berman Ayes: White, Wood, Berman, Potter Nays: None Abstains: Morris Approved: 4-0-1 Agenda Item No. 6A. Matching funds_ request from Southlake Girl's Softball Association for purchase and construction of batting cages at Bob Jones Park softball fields. Deputy Director of Community Services Steve Polasek presented this item to the Corporation. The Southlake Girls Softball Association seeks SPDC Matching Funds for the purchase and construction of four batting cages at the Bob Jones Park softball fields. The proposal would allow for construction of four chain link batting cages to include interior netting, clay surfacing, pitching rubbers, home plates and additional walkways and fencing. The batting cages were included as part of the recent site plan revisions at Bob Jones Park. If approved, the City share of the project would be up to $22,500 from the SPDC Matching Funds line item. The Parks Board recommended approval (8-0) at their March 8, 2004 meeting. Board Member White stated she did not think the GSSA had raised their portion of the money as of yet. She does not believe it is right to flag this money now when others might request it. Southlake Parks Development Corporation Meeting Minutes from April 6, 2004 Page 1 of 2 6A-1 Brent Strehlow, 210 Swallow, Board member for GSSA stated that they do have the money and are ready to get started as soon as they have their approval. He said they want to be done by May 1, 2004. President Potter asked how much would be left in the fund if this is approved. Deputy Director Polasek said there would be $17,500 until October 1, 2004. Motion was made to approve the matching funds request from Southlake Girls Softball Association for purchase and construction of batting cages at Bob Jones Park softball fields. Motion: Berman Second: White Ayes: Wood, Berman, Morris, White, Potter Nays: None Approved: 5-0 Atzenda Item No. 7. Adiournment. With there being no other business to discuss, President Potter adjourned the meeting at 4:53 p.m President Rex Potter ATTEST: Tara Brooks Deputy City Secretary Southlake Parks Development Corporation Meeting Minutes from April 6, 2004 Page 2 of 2 6A-2 City of Southlake, Texas MEMORANDUM July 31, 2003 TO: Southlake Parks Development Corporation FROM: Malcolm Jackson, Director of Community Services SUBJECT: Election of SPDC Officers for 2004-05 Action Requested: Election of officers by the newly seated Southlake Parks Development Corporation. Background Information: Section 3.1(a) of the SPDC by-laws states: "... terms of office shall be one (1) year with the term of office expiring on May 31 of each year. Upon expiration of the terms each officer shall have the right to be reappointed or reelected." This is the first regular meeting of the corporation since appointments were made. As such, SPDC may desire to elect a President, Vice -President and Secretary at this meeting. Officers elected in 2004: Rex Potter, President; Dorothy Wood, Vice - President; and Cara White, Secretary. Financial Considerations: N/A Citizen Input/ Board Review: N/A Legal Review: N/A Alternatives: N/A Supporting Documents: Article 3, Bylaws of Southlake Parks Development Corporation. Southlake Parks Development Corporation roster Staff Recommendation: SPDC election of new officers for one year terms in accordance with the Corporation by-laws. 7A - 1 ARTICLE III OFFICERS Section 3.1 Titles and Terms of Office. (a) The officers of the Corporation shall be a president, a vice president, a secretary and a treasurer, and such other officers as the Board may from time to time elect or appoint. Initial officers, appointed or elected in January 1994, will serve through May 31, 1995. Thereafter, terms of office shall be one (1) year with the term of office expiring on May 31 of each year. Upon the expiration of the terms each officer shall have the right to be reappointed or reelected. (b) All officers shall be subject to removal from office at any time by a vote of a majority of the City Council. (c) A vacancy in the office of any elected officer shall be filled by a vote of a majority of the directors. Section 3.2 Powers and Duties of the President. The president shall be the chief operating executive officer of the Corporation, and subject to the authority of the Board, the president shall be in general charge of the properties and affairs of the Corporation, and execute all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments in the name of the Corporation. The President shall preside over the meetings of the Corporation. Section 3.3 Vice President. The vice president shall have such powers and duties as may be prescribed by the Board and shall exercise the powers of the president during that officer's absence or inability to act, in their respective order. Any action taken by the vice president in the performance of the duties of the president shall be conclusive evidence of the absence or I inability to act of the president at the time such action was taken. Section 3.4 Treasurer. The Treasurer shall be the Chief Fiscal Officer of the Corporation, and shall have the responsibility to see to the handling, custody, and security of all funds and securities of the Corporation in accordance with these bylaws. When necessary or proper, the treasurer may endorse and sign, on behalf of the Corporation, for collection or issuance, checks, notes, and other obligations in or drawn upon such bank, banks or depositories as shall be designated by the 3oard consistent with these bylaws. The treasurer shall see to the entry in the books of the Corporation full and accurate accounts of all monies received and paid out on account of the Corporation. The treasurer shall, at the expense of the Corporation, give such bond for the faithful discharge of his/her duties in such form and amount as the Board or the City Council may require. The Director of Finance of the City of Southlake shall serve as the Treasurer of the Corporation. All check writing authority will follow all applicable City policies concerning authorizations, signatures and disbursements. Section 3.5 Secretary. The secretary shall keep the minutes of all meetings of the Board and books provided for that purpose, shall give and serve all notices, may sign with the president in the name of the Corporation, and/or attest the signature thereto, all contracts, conveyances, franchises, bonds, deeds, assignments, mortgages, notes and other instruments of the Corporation, shall have charge of the corporate books, records, documents and instruments, except the books of account and financial records and securities, and such other books and papers as the Board may direct, all of which shall at all reasonable times be open to public inspection upon application at the office of the Corporation during business hours, and shall in general perform all duties incident to the office of secretary subject to the control of the Board. Section 3.6 Executive Director. The City Manager of the City of Southlake will serve as the Executive Director of the Corporation to provide administrative support services for the corporation, and perform duties as prescribed by Board and City Council. Section 3.7 The president, vice president, and the secretary shall be named from among the members of the Board. The treasurer shall be the Director of Finance for the City. Any assistant secretary may, at the option of the Board, be employees of the City. The legal counsel shall be the attorney for the City and he/she shall designate any other attorney needed by the Corporation. Section 3.8 Compensation. Officers who are members of the Board shall not receive any salary or compensation for their services, except that they shall be reimbursed for the actual expenses incurred in the performance of their official duties as officers. 7A-2 Southlake Parks Development Corporation NOT FOR PUBLIC INFORMATION MEMBERS TERM to EXPIRE Sherry Berman Citizen Rep 5 /1 /2005 818 Parkdale Drive Home: (817) 329-2970 Work: Southlake, TX 76092 Home Fax: (817) 481-0179 Home E-mail: woodconsulting@aol.com Cell: (817) 680-5387 Work E-mail: Virginia Muzyka Council Rep 5 /1 /2005 823 S. Peytonville Ave. Home: (817) 481-6354 Work: Southlake, TX 76092 Home Fax: (817) 329-0620 Home E-mail: place5@ci.southlake.tx.us Cell: (817) 480-7526 Work E-mail: place5@ci.southlake.tx.us Keith Shankland Council Rep 5 /1 /2006 1704 Pecos Drive Home: (817) 421-6756 Work: Southlake, TX 76092 Home Fax: Home E-mail: keithshankland@charter.net Cell: (817) 657-5669 Work E-mail: place2@ci.southlake.tx.us Carolyn Morris Council Rep 5 /1 /2006 403 St. Charles Court Home: (817) 488-6650 Work: Southlake, TX 76092 Home Fax: Home E-mail: carolynmorris@charter.net Cell: (817) 454-3184 Work E-mail: place6@ci.southlake.tx.us Andy Wambsganss Council Rep 5 /1 /2005 1507 Chimney Works Drive Home: (817) 488-4481 Work: (817) 481-1519 Southlake, TX 76092 Home Fax: Home E-mail: Cell: (817) 319-8500 Work E-mail: mayor@ci.southlake.tx.us Mike Mills Park Board Rep 5 /1 /2006 714 Wentwood Drive Home: (817) 481-4152 Work: Southlake, TX 76092 Home Fax: Home E-mail: Cell: (817) 689-9785 Work E-mail: Cara White Park Board Rep - Secretary 5 /1 /2005 4475 Homestead Drive Home: (817) 430-3058 Work: (972) 255-1051 Roanoke, TX 76262 Home Fax: (972) 255-8803 Home E-mail: cwhite4475@aol.com Cell: (972) 965-4132 Work E-mail: caren.o.white.iopm@statefarm.com Established by Ordinance No. 597 Staff liaison: Malcolm Jackson, Director of Community Services 400 N. White Chapel Blvd. Southlake, Texas 76092 Phone: (817) 481-1527 E-mail.• mjackson@ci.southlake.tx.us For more information: www. ci. southlake. tx. us Last Updated: 7/1/2004 NOT FOR PUBLIC INFORMATION Page 1 of 1 City of Southlake, Texas MEMORANDUM July 6, 2004 TO: Southlake Parks Development Corporation FROM: Malcolm Jackson, Director of Community Services SUBJECT: Proposed FY 2004-05 to FY 08-09 General Fund and SPDC Capital Improvement Plan Action Requested: SPDC approval of the proposed 5-year SPDC Capital Improvement Plan and FY 04-05 General Fund Capital Budget. Background Information: Annually, prior to the adoption of the city's overall budget in September for the fiscal year beginning October 1, all capital improvements related to the installation of city infrastructure and facilities is reviewed as part of the Capital Improvement Plan (CIP). The 5-year CIP that is developed contains the funding sources for the four out -years as well as identifying projects proposed during the current -year CIP. The great majority of park projects have been funded by the %2-cent sales tax administered by the Southlake Parks Development Corporation since its inception in November of 1992. Adopting the same strategy that began with the 2001 CIP review, a staff -led CIP Technical Committee consisting of department directors has utilized a scoring system to rank all the projects in all of the funding sources (SPDC, Utility Fund, Crime Control District, TIF District, General Fund, etc.) based on several categories such as health, safety, welfare, economy of scale, combination with other projects, revenue generation and maintenance requirements. The result of the exercise gives the various boards and officials a preliminary, and fairly objective, ranking of projects in each funding source as a starting point for the budget review period. Financial Considerations: The CIP projects will be included in the proposed SPDC and General Fund CIP budget presentations. Those projects not funded in the FY04-05 fiscal year will be ranked and placed in the next available fiscal year by priority for the remaining four years, with consideration of available funding by project year. The proposed plan is preliminary in nature with available funding for projects subject to future sales tax revenue and final review of the SPDC Capital Improvements Plan by the Director of Finance. Citizen Input/ Board Review: All of the projects are listed and subject to Board review and recommendation. 7B -1 Southlake Parks Development Corporation July 6, 2004 Page 2 of 2 Legal Review: Not Applicable. Alternatives: Input and recommendation toward the prioritization as desired. Supporting Documents: Supporting documents include the following: ■ Draft FY 04-09 CIP Staff Recommendation: SPDC approval of the proposed 5-Year Capital Improvement Plan (CIP) Priority Rankings. 7B-2 I commmee Renting TECHNICAL COMMITTEE'S RECOMMENDED FY2004.05 TO FY 2008-09 CAPITAL IMPROVEMENTS PROGRAM JUNE, 2004 OtFURES-FY,,2004-05T4 PRIOR FUNDING 1 RESIDUAL FY 2009 and ExPEN01TURE FUNDS FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-0a FY 200a-09 Boycnd TOTAL NOTES SOUTHLAKE CORNERS CROSS -CONNECT DRIVE REIMBURSEMENT Reimburse developer for a portion of the cost of construction for a cross -connection drive from Southlake Corners to the Kroger Center. City Council has obligated to fund this project. 1 $140,000 5140 000 N. PEARSON LN. REPAVING (1709 TO FLORENCE) -`-: = Rehabilitation of 5000' of pavement. The project will be constructed following the redundant water supply. - 2 $874.000 '$874,000 STREET REHAB/RECONSTRUCTION REQUIRED BY THE PAVEMENT MANAGEMENT APPLICATION Project includes pavement rehab, HMAC overlays, concrete street section replacements and on roads recommended by the Pavement 3 $ 1,850,000 2,140,000 $ 1,200,000 $ 1,200,000 $ 1,200,000 T590000 Management System. Report created by the Pavement Management Application (PMA) in May 2004 will be field verified and than followed. SIDEWALKS ALONG VARIOUS ROADWAYS -<' This item is to allow for construction of sidewalks in areas where staff has received requests for the installation of sidewalks, primarily around .t schools and areas where sidewalks would improve pedestrian safety. Projects in priority order are: Old Union Elementary, Carroll Middle School, :} Durham Elementary, Rockenbaugh Elementary, Carroll High, and Johnson Elementary. Once the 2025 group creates a sidewalk plan in 2006, the priority will follow that plan. 7 1 $110,000 $110000 $110000 $110,000 $110,000 $110000 OUTDOOR COMMUNITY WARNING SYSTEM -- Outdoor warning system located at major perks and the golf course to notify the community of an Impeding severe weather or other threat. 4�% $i1.9,000 ::$109000 $228.`000 DOVE CREEK DRAINAGE IMPROVEMENTS }e - _ • Project includes channel widening, culvert crossing improvements, and/or detention ponds along Dove Creek. The detention pond will be 10 $100,000 .. $750';000 $2,000.000 :$2 850-.000 eveloped first. TMB PROPOSITION THREE (HIKEIBIKE TRAILS) 'Provide 8hike and bike trails along White Chapel from Bob Jones Park to FM 1709 and along Bmmlow from Continental Blvd. to SH 26.. 8 $2,730,000 $800 000 r' $t 196;000 $4;726;000! N. WHITE CHAPEL WIDENING (EMERALD STREET TO SH 114) z z F , ;y'>. =_ Construction of ultimate 5-lane section from SH 114 to FM 1709. $135,000 approved in FY 2002-03 for preliminary engineering. 12 $135,000 IfZ5,000- $0 875 000 TMB PROPOSITION ONE (PEARSON INTERSECTION IMPROVEMENTS ONLY -DOES NOT - The TMB Proposition One project was ranked #1 in General Fund category in FY 01.02 CIP ; however, many of the planned TMB # 1 projects will INCLUDE RANDOL MILL AVENUE INTERSECTION AND DECEL LANES ALONG MINOR - 1! :=, now be constructed using State funds instead of City funds. For example, the Intersection of Randol Mill Avenue and FM 1709 will now be likely INTERSECTIONS) constructed by TXDOT in conjunction with the FM 1938 extension project. Also, the State Regional Transportation Commission (RTC) recently :- approved the City's application to be included in the 2002 Strategic Program Funding Initiative. This program allows the City to use -- Transportation Improvement Program (TIP) funds instead of City funds to construct all 16 deceleration lanes at minor intersections along FM 1709 from Jellico to Bank Street. As a result, the only TMB project remaining is the Pearson Lana intersection improvements. Intersections of White 3: Chapel, Peytonville, Shady Oaks, and Carroll with FM 1709 and Brumlow with SH 26 have been built. 9 $10181000 $1850.000$12�031000 ' PUBLIC WORKS CENTER IMPROVEMENT Upgrade of the existing Public Works facility (such as fire sprinklers, material bins, etc.) to bring this facility up to current federal, state, and local 6 : $1,050,000 $1050 000 regulations. BRUMLOW WIDENING (CONTINENTAL TO SH 26) - Widening of Brumlow to the ultimate street section (4 lanes divided). 14 $zs7s;000 $257s';00Q LOCALIZED DRAINAGE PROJECTS -MULTIPLE PROJECTS - Includes projects such as curb and gutter replacement, localized pavement replacement, and culvert and drainage system improvements in various locations city-wide. Possible locations: Dove Rd. (Carroll to Lonesome Dove), Highland at SH114, Scenic Dr., and Pearson Rd. 5 $750,000 $1.000000 -�$ti750,000 N. KIMBALL AVE. RECONSTRUCTION FROM SH 114 TO 1000 ft. NORTH - - 'i Reconstruct 1000' ultimate section (5 lane arterial, undivided) of N. Kimball AVG. SOUTH KIRKWOOD BRANCH CHANNEL IMPROVEMENTS A. Channel improvements along South Kirkwood Branch to alleviate flooding problems by widening and removing restrictions. 15 $360'000$36000Q S. WHITE CHAPEL (FM 1709 TO CONTINENTAL) (ULTIMATE ROADWAY) - '- _;;.' ='_ Construction of ultimate pavement (5 lanes). 12 r $3,64t;000 $3;04ti[000 °��13,„0000 SUBTOTALS'$14006000�ik>:'�$0r $2974000 $2,'250000 �f$Z,1T0000'''',$1'31'j0000 „„„,$,.}65J1$0'$C,5;8ST,OOOz AVAILABLE FUNDS DIFFERENCE:::...$26,ODD ', 5750 000: ' $890 000 -57 690000 _ ' $1 690 01]D " ti Projects recommended for funding are indicated above the red line. Project amounts shaded in yellow were submitted for funding: however, funding availability in the FY is insufficient to cover project costs. cammn.. Re kih SECTION II - UTILITY FUND REDUNDANT WATER SUPPLY (THROUGH KELLER ALONG FLORENCE TO PUMP STATION - - - �i''-; Redundant water supply from Fort Worth to Southlake. 42" line from Caylor tank to Pump Station #1. 24" line from Pearson to SH 114; 24" line on #2) SH 114 to T.W. King; and associated pumping equipment. The current 36"/30" transmission line Is overloaded. Further delay will result in serious 1 $8 871 000 $1 249 000 410:120000 shortages. 12" WATER LINE ON FM 1709 (PARKWOOD TO N. WHITE CHAPEL) Replace 1,450 L.F. of undersized 6" asbestos concrete water line with a 12" PVC line. 2 - $165.000 12" WATER LINE ON SH 114 (N, KIMBALL TO BRIARWOOD) : Extend 1,400' of 12" water line to close a gap between two existing systems. 3 $200.000 -4200 000. FLORENCE 1.5 MG ELEVATED WATER TANK - =::: Replacement of the existing 0.5 million gallon water tank on Florence. Constructing this tower in 04.05 is contingent upon receiving 4 $2.860,000 $2,880;000 approximately $2.0 million in utility fund participation from the City of Keller. ECONOMIC DEVELOPMENT INFRASTRUCTURE INCENTIVES (12" WATER LINE ALONG SH Contribution towards the construction of 12" water lines along SH 114 & Shady Oaks Dr., water valves (8 each) and fire hydrants (8 each) to serve 114 & 12" WATER LINE ALONG SHADY OAKS) `-. the Deep South office development. NR $50,000 ":$50.000 20" TRANSMISSION WATER MAIN ON SH 114 (TOWN SQUARETO N. WHITE CHAPEL) Extend the existing 20" water line (9,000 ft.) through Town Square to connect with an existing 20" water line on White Chapel Blvd. 6 $74.000 $ 1,100.000 ` .$1.:174t000 12" WATER LINE ON W. BOB JONES (TW KING TO N. WHITE CHAPEL) - - Project in conjunction with Bob Jones rehabilitation (N. White Chapel to T.W.. King). Construct 1,700 LF. of 12" water line, 11 $500,000 -:$500t000 DRAFT CIP . &1 S-" (venien data TECHNICAL COMMITTEE'S RECOMMENDED FY2004-05 TO FY 2008-09 CAPITAL IMPROVEMENTS PROGRAM JUNE, 2004 _';I7CPENDITU0E3 FY20D4-05 TO F42808-09-�> ,. PRIOR FUNDING I RESIDUAL FY 2004-o5 FY 2r105-O6 FY 2006-07 FY 20a7.08 FY 2008-09 FY 2o09 and 13e TOTAL EXPENDITURE FUNDS y and NOTES 12" WATER LINE ON RANDOL MILL (RANDOL MILL BEND TO FM 1709) ' _< _,: _s; Replacing 8,300 L.F. of 6" water line with a 12" line. This project is in conjunction with the widening of FM 1938 (Randol Mill Avenue). The City is � purchasing additional right-of-way along the west side of Randol Mill Avenue in order to accommodate the waterline. 7 $930.000 5930 000 8" WATER LINE FROM SH 114 TO RAINFOREST SUBDIVISION - Construct 2400' of 8" water line from SH 114 to Rainforest. The project has been designed and some easements have been obtained. g $20,000 $200,000 $220 000 SHADY OAKS SEWER LINE (NORTH OF THE BASIN LINE TO FOX HOLLOW) '- Extend 12" sewer interceptor on Shady Oaks (2,650 LF.) from north of the basin line to Fox Hollow. 12 $315.000 3315.000 12" WATER LINE ON SHADY OAKS (HIGHLAND TO W. DOVE) Replace 5,300 L.F. of an undersized 6" water line with a 12" line. 5 $46,000 $664,000 12" WATER LINE ON E. DOVE FROM N. CARROLL TO N. KIMBALL � -� = - Replace 6,700 L.F. of undersized 8" water line with a 12" line. 13 $791.000 $Z9t 006 12" WATER LINE ON E. CONTINENTAL FROM BRYON NELSON TO CHAMPION'S WAY `Replace existing 8" water main with 1,200 LF of 12" water main. 17 $132,000 $132' OQO HEATHERWOOD, HERSHAW, ROYAL OAKS, TWIN CREEKS SANITARY SEWER =' Provide sanitary sewer to the listed neighborhoods. Design work is completed. 8 $203,000 $1,706,000 $1t909;006 12" WATER LINE ON N. PEYTONVILLE FROM FM 1709 TO RAVEN BEND (HIGH PRESSURE _ _' Replace 6,000 LF. of undersized 6" and 8" water lines with a 12" main for the High Pressure Plane to increase flow due to demand. 10 PLANE) $45 000 $630 000 - $675 004 12" WATER LINE ON N. CARROLL AVE (DOVE TO CARROLL MEADOWS CT.) 3 ;Replace 2,500 L.F. of an undersized 6" water line with a 12" line to increase flow. 19 $100.000 $t00 000 8" WATER LINE ON W. HIGHLAND (WHITE CHAPEL AND SHADY OAKS) -' _Replace 2,650 L.F. of an under sized 6" water line with a 8" line. 20 $297.000 r$297"000 SHADY OAKS SEWER from 500' S. of LOVE HENRY CT. to FM 1709 Extend 2,200 LF of sewer main from 500' north of Love Henry CL to FM 1709 to serve this fast growing area. 18 $266.000 $2fis,000 QUAIL CREEK ESTATES, WOODLAND HEIGHTS SEWER Providing sanitary sewer to Quail Creek and Woodland Heights. 21 $1.244,000 $1244,00f): 12" WATER LINE ON EAST HIGHLAND (N. CARROLL TO KIMBALL) '} - Replace 6,000 LF of undersized fi" water line with a 12" line. 22 $692,000 $fi92 006 8" N. PEYTONVILLE WATER LINE (LOW PRESSURE PLANE FROM FM 1709 TO ; Install 7,000' LF 8" water main to increase water flow due to Increased demand. 16 WOODBROOK) $682,000 $6820001 8" SEWER LINE ALONG N. PEARSON FROM GRAY LANE TO JOHNSON RD. _Construct an 8" sanitary sewer line along N. Pearson. 14 $43,000 $280,000 $323•,OQO 8" WATER LINE CONNECTING EXISTING LINES AT LAKES DRJBURNEY LN. - Connect e" water line at Lake Drive & Burney Lane to the 6" water line at Palo Duna & Lonesome Dove by installing 1,150 L.F. of 8" PVC. 15 $90,000 :$10,000 CASEY COURT (OAKS ADDITION) SEWER (FROM CARROLL TO THE CUL-DE-SAC) 1 Provide sanitary sewer to the Oaks Addition. 23 $109.000 - $t09OOt3 SUnI VIAL AVAILABLE FUNDS# DIFFERENCE CARRY-OVER SECTION III- SEWER IMPACT FEE FUND ( DEVELOPER REIMBURSEMENT FOR OVERSIZING SEWER UTILITIES -FUTURE PROJECTS NR SUBTOTAL SECTI N V W ' This $5 million (FY 04-05) consists of $3 million from bonds sales and $2 million from the City of Keller. # Available funds indicated for FY 2005-06 to FY 2008-09 include a carry-over balance from the previous year. - ` Funds for future developer reimbursements for oversizing lines. ATER IMPACT FEE FUND -` Reimburse developer for the 8" waterline needed in this development. Council agreed to give the developer 80 % of the requested funds L 1 -: ($67,878.75) upon the City's acceptance of the line and the remaining 20 % will be paid at the time the gross ad valorum valuation for the r TUSCAN RIDGE (formerly Oak Lane) 8" WATER LINE $68,000 $65000 development meets or exceeds $17 million. !NR DEVELOPER REIMBURSEMENT FOR OVERSIZING WATER UTILITIES -FUTURE PROJECTS - Funds for future developer reimbursements for oversizing lines. $50.000 $50 000 $50 000 $50 000 $50 000 .$250'000 SUBTOTAL z r ) .*( .� Sn.;. �:y.�«t`a00 ,nsES50o00.`U . c.°556000 s.,.$50-000.k.-x$50.00Az(,_�.•..$0.>. s.=, :'_f 33f8't7pfkj c:—iaae Rankine SECTION V - CCPO FUN NORTH DIPS FACILITY Design and construction of DPS North Facility at the corner of White Chapel Blvd. and Dove St. 1 1 740 000 1 031 000 $7 200 000 $5 200 000 - .. 1stt�f Doo: EAST OPS FACILITY . 4' DRAFT GIP . &15-04 (version 7).A. r r SECTION VI - SPDC• cammiaa. TECHNICAL COMMITTEE'S RECOMMENDED FY2004-05 TO FY 2008-09 CAPITAL IMPROVEMENTS PROGRAM JUNE,2004 ,..a EXPEN�FTORES.FY20044S TQ FY-200E-09 PRIOR fuN01RDI RESIDUAL FY 2009 and FJ(PERDITURE FUNDS FY 2004-05 FY 2005-06 FY 2006-07 FY 2007-08 FY 200E-09 Beyond TOTAL NOTES R..lg COMMUNITY SERVICES MATCHING FUNDS (GRANT) Annual funding sat aside as matching funds for groups who propose projects and are able to match the city's funding share with their own funds. 1 $150.000 $200.000 $400,000 $200.000 $200,000 $200,000 $1350bob NATURE CENTER IMPROVEMENTS - - 3 Construct Nature Center in Bob Jones Park on the surrounding Core of Engineers land. 3 $10,000 $60,000 -$70 000 DOG PARK - _ Construct a new dog park on existing city property. g $30,000$30000 BOB JONES PARK DEVELOPMENT - : Construction of phase Ill. 2 $1.700,000 $500.000 2200 OOQ ROYAL AND ANNIE SMITH PARK DEVELOPMENTS Improvements include the following: asphalt drive and parking area off Johnson Rd., 24' pavilion, irrigation, benches, farts implement display, 7 $330,000 $730 bW grading and landscaping, trail addition, and playground. TOWN SQUARE -FM 1709 = Develop a 6 acre park to be dedicated to the City by Town Square. Includes small scale improvements like sidewalks, benches and other g $100,000 ;. $100000 amenities. BICENTENNIAL EAST DRAINAGE IMPROVEMENTS -: = Convert channel through the ball field area from an open channel to a box culvert to alleviate safety and liability concerns. g $95,000 000 TOWN SQUARE PARK -NORTH CARROLL AVE. Develop a 2.5 acre park to be dedicated to the City by Town Square, Includes landscape improvements, pavement treatment, benches and other 11 $200,000amenities. LACROSSE FACILITY -K Construct lighted lacrosse complex of 3 game/practice fields. 13 $412.000 5412 000 LIBERTY PARK AT SHELTONWOOD IMPROVEMENTS -::.:"Improvements include the following: crushed granite drive, parking spaces, 2.24' pavilions, irrigation, amenities, landscaping improvements, 16 $518 000 . -. 551E 000 utilityupgrades, trails, playground and sand volleyball. P9 P Y9 Y ON -GOING TRAIL IMPROVEMENTS _ - -. Trail system implementation in key, high -use areas to compliment existing trails, make critical connections, or construction as part of other 20 5160000 - $180000 capital projects. SAND VOLLEY BALL COURTS -': Two sand volleyball courts at Bicentennial Park. 21 $30, 000 $3O W0 LAND ACQUISITION -MULTI -USE LIGHTED FACILITIES On -going funding budget item for acquiring new lands for parks. This request includes a contribution toward an approximately 40-acre purchase 27 $900 000 $90 000 far a lighted so rts omalex LIGHTING OF BASKETBALL COURTS Lighting of the three outdoor basketball courts at Bicentennial Park. 18 $64,000 $64 Od0 TENNIS CENTER STORAGE _ := Build storage area next to the existing Tennis Center for equipment. 24 $50.000 S50 000 RECREATION CENTER =. Total capital expenditures for the construction of a joint -use recreation center. 5 S18 000,000 $t8 000 000 -' BOB JONES PARK SOUTHERN PLAYGROUND `Construct covered playground area with rubberized safety matting in game field plan area. 10 ..$243:000 $243 000 KIRKWOOD (SABRE LINEAR PARK 7 Improvements include the following: 24' pavilion/rest area, crushed granite parking with 5 spaces and culvert, signs, fountains and amenities - $115,500 , i$115,500 such as benches. CHESAPEAKE PARK IMPROVEMENTS Improvements include the following: 24' pavilion, Irrigation, benches, farm implementation display, landscaping, fishing pier, 112 basketball court, $219.000 ��$2190000 backstop and playground. ' NOBLE OAKS PARK IMPROVEMENTS - : Improvements include the following: 24' pavilion, pond improvements, benches, trail additions, and playground. 17 $210.000 ,$210000 LONESOME DOVE PARK PLAYGROUND IMPROVEMENTS . Playground demolition and replacement. 19 :$57,206 _: 357:200 FARHAT PROPERTY DEVELOPMENT Development of a 36 acres at the far east end of E. Bob Jones Road. 22 - $116.000 $115 000 COKER EQUESTRIAN! HIKING TRAILHEAD - -' Improvements include the following: mini -shelters (3). equestrian parking lot, amenities, and utilities. 23 $80,00cl $80 000 KOALATY PARK IMPROVEMENTS Improvements include the following: landscaping, replacement of the natural surface trail with a concrete surface, and shade canopies. 25 $Bb.800 $81600 BICENTENNIAL WEST MULTI -USE LIGHTED FIELDS Construct multi -use lighted fields on the area west of the drainage channel (Evans property). 26 $1 155.000 51 t55 000 BICENTENNIAL WEST DRAINAGE IMPROVEMENTS = Excavate, clear, and stabilize walls of drainage channel and install weir for aesthetic purposes. 28 $170 000 .51.70;060 BOB JONES PARK -NORTHERN PLAYGROUND Install a permanent roofed structure over the northern playground. 291 1$168,000 516E 000 $t18fi0000 '�"'x $0 $2g0000 s."$20FL 000 �$20fX000 t� $20 fi14�,30�$2t#3'{3300k SUBTOTAL,,,N ,�° J-$3.845000 .�-3531400Q AVAILABLE FUNDS $290 000 '' $3 6.45,000 i3314 000, $200.000 5206 009 Joint Use Projects (Ranked #4) and Special Projects (Ranked #14) requests removed from the CIP and placed Into the SPDC operating budget _ �0 z' TOTALS •, ,",$'2fi 90H Ot7� $O = $H 9H7 000 '- Sr17 2H6 D00 $tT 517 000 $7 4TT 000 $3 463 000 $37127,,306 h$t]7 283 30fT s.....�,,.<-.r_ _,. _ •..,_..,us _'_ -.a _ _.. c:v.,�x„z ...-....._. �. c.... - a,:_1,. _ s ,s...,.a.„s,.._ 3. >..u- _ .: DRAFT CIP . 6.1 Sea (veraian tj.�da SOUTHLAKE PARKS DEVELOPMENT CORPORATION 1/2% SALES TAX REPORT 2003-04 Collected Budget Balance Budget to Date Balance Percent $ 2,272,746 $1,308,759 $963,987 42.42% FISCAL FISCAL FISCAL YEAR % Inc YEAR % Inc YEAR % Inc MONTH 01-02 -Dec 02-03 -Dec 03-04 -Dec October $210,933 30.3% $179,489 -14.9% $196,025 9.2% November 168,699 3.7% 182,896 8.4% 207,624 13.5% December 293,241 12.8% 299,430 2.1 % 295,221 -1.4% January 159,555 5.6% 174,038 9.1 % 199,814 14.8% February 157,418 8.8% 157,813 0.3% 156,632 -0.7% March 225,466 -3.4% 248,692 10.3% 253,443 1.9% April 198,645 6.4% 204,653 3.0% - -100.0% May 196,202 -7.0% 223,465 13.9% - -100.0% June 238,460 1.0% 221,786 -7.0% - -100.0% July 194,169 3.3% 202,875 4.5% - -100.0% August 182,011 2.5% 191,728 5.3% - -100.0% September 249,247 247,994 - $2,474,046 $2,534,860 $1,308,759 TOTAL Three Year Revenue Comparison by Month $300,000 $250,000 $200,000 $150,000 $100,000 $50,000 $0 _ O� O� (Z�b cp" 0, Oeo 611 Off` O1 Off` Off` Sao Leo ❑ FISCAL YEAR 01-02 ❑ FISCAL YEAR 02-03 ■ FISCAL YEAR 03-04 Actual Budget Actual Estimated (budget-est.) % 2002.03 2003-04 2003-04 2003-04 Difference Change October $ 179,489 $ 183,078 $ 196,025 $ 196,025 $ 12,947 7.45% November 182,896 168,264 207,624 207,624 39,360 32.84% December 299,430 254,516 295,221 295,221 40,705 39.05% January 174,038 154,894 199,814 199,814 44,920 25.35% February 157,813 140,453 156,632 156,632 16,179 13.90% March 248,692 221,336 253,443 253,443 32,107 29.34% April 204,653 182,141 - 182,141 - 0.00% May 223,465 198,884 - 198,884 - 0.00% June 221,786 197,390 - 197,390 - 0.00% July 202,875 180,559 - 180,559 - 0.00% August 191,728 170,638 - 170,638 - 0.00% September 247,994 220,592 - 220,592 - 0.00% TOTALS $ 2,534,860 $ 2,272,746 $ 1,308,759 $ 2,458,964 $ 186,218 147.94% -2.99% SOUTHLAKE PARK DEVELOPMENT CORPORATION Capital Projects Status Report July 2004 Liberty Garden - F.Y. 2002-03 oiaLUN; vrana opening was neca 1 vi-I-) to great acclaim. Bids and construction will soon begin on Labyrinth and Spray pad in Phase H . Contact Wendi Carlucci or Liz Durham to contribute ongoing support. Girls Softball Complex —.FY. 2003 — 2004 Status: The Park Board, SPDC and Council approved Bob Jones Park as the location for the Complex in late 2002. Dunkin, Sims, Stoffels, Inc., were awarded the design contract and produced all design drawings. Site Plan was approved by Council on September 2, 2003. Review of draft construction plans complete. Bids opened 10127. Bid awarded to JC Commercial. Turf and temporary irrigation installed and set to grow -in through subsequent construction. The second, larger phase of the Complex includes the hardscapes, concession building, fencing, lighting, and amenities, and is anticipated to be completed by May or mid -June. Dog Park' Status: Dog Park proposal for location in Bob Jones Park discussed with Park Board in March. Staff will return with possible plans and precise locations as a discussion item in July. Boo-Boo's Buddies, a local fundraising group for the Dog Park, is set to hold the second annual fundraiser in September 2004 to contribute to the construction costs. Nature Center Planning - 2003 — 2004 Status: I he Park Board named an ad -hoc sub -committee to begin conceptual planning and programming for a proposed nature center. The Committee finalized a formal report which was presented to the Park Board and SPDC. A proposed resolution supporting a nature center was approved by Parks Board and City Council in January 2003. The resolution will assist the City in obtaining grant funds and donations for more definitive studies and plans. "Friends of the Bob Jones Nature Center, " a local group formed after the nature center committee submitted their report, has been hosting organizational meetings at Bob Jones and is planning a list of potential projects with staff. Contact Emily Galpin for more information. Staff Page 1 " r�- anticipates bringing a consider item to Park Board dealing with the transition from leased property to public access property for the Tucker house and ranch in July. NEIGHBORHOOD PARKS Noble Oaks Park - F.Y. 2003-04 Status: No specific project funding exists. Park Board member Dorothy Wood is anticipated to make a presentation to the Park Board at their June meeting concerning the possible addition of an amphitheater in the park. Koalaty Park - F.Y. 2003-04 Status: All requested improvements previously planned are complete. As approved by the Park and Recreation Board and SPDC, irrigation improvements are being designed and will be bid this year. Later in October, a $5000 Texas Department of Health grant was used to construct a natural -surfaced path both across to Carroll Elementary and in a '/4-mile loop as a jogging path. This trail project was completed in November 2003, but due to several areas of disrepair, staff is working with the contractor to reinstall southern leg. Royal and Annie Smith Park — F.Y. 2003-2004 Status: Prior planned trail construction within the park is complete. The Johnson Road improvements completed remaining trail connections. Private development to the south has completed construction of a park trail and southern entry sign connecting to 1709. Lonesome Dove Park - F.Y. 2003 - 2004 Status: Planned improvements include the planting of additional trees with extension of the irrigation system. Irrigation bid and implementation will occur during this year. Quotes have been received for the drilling of a woodbine well to supply water for the irrigation system and drilling was completed in the summer. Chesapeake Park - F.Y. 2003 — 2004 Status: All previous contracted improvements are complete. A scheduled tree planting day was held in December. Liberty Park at Sheltonwood F.Y. 2003 - 2004 Status: A fall '03 park clean-up day was scheduled for October 11, 2003, which also served to inform citizens of the beauty of this wooded open space. Quite a bit of cleanup occurred, especially with hauling of debris from the pavilion and trimming of underbrush. No specific funding exists for park development in the CIP in 03-04. Page 2 Timarron Infill Trail Status: Park Board, SPDC and Council approved trail construction for FY 2002 — 2003. SPDC and Council further approved funding from Park Dedication source. Bid packages will be prepared in June and construction anticipated to begin soon after. Bob Jones Park Outer Loop Trail. Status: A TPWD Recreational Trails Grant was submitted on May 31, 2004, requesting 80% reimbursement from the state for the $126, 000 construction. Lightning Prediction Systems Status: Staff received quotes for three systems, one each at Bob Jones Park, Bicentennial Park, and the Southlake Sports Complex. Installation and training is anticipated in early June. Grapevine / Southlake Soccer Association - All prior projects completed. Southlake Baseball Association All prior projects completed. Southlake Girls ISoftball Association Approved by SPDC: $55,000 ($110,000 total project cost) for shade structures at Girls Softball Complex. Status: Construction anticipated to be complete in sixty days. Approved by SPDC: $22,500 ($ 45,000 total project cost) for batting cages at Girls Softball Complex. Status: Construction anticipated to be complete in sixty days. Page 3 Southlake Carroll Lacrosse All prior projects completed. Liberty Garden All prior projects completed. Joint -Use Projects - Status: All prior projects completed. F.Y. 2002 — 2003 Status: No Special Projects funding has been expended this fiscal year. NAParks & Recreation\BOARDS\SPDC\PROD-STA\prof-s06-01-04.doc Page 4 — CS mil .7 ` AIV UL A"64 1\.9 1 VAR�7 SOUTHLAKE PARKS DEVELOPMENT CORPORATION BOARD MEETING May 4, 2004 LOCATION: Town Hall Council Chamber 1400 Main Street, Southlake, Texas REGULAR SESSION 4:30 P.M.: 1. Call to order. 2. Executive Session: Pursuant to the Open Meetings Act, Chapter 551 of the Texas Government Code, Section 551.071, consultation with attorney, Section 551.072, deliberation regarding real property, and/or Section 551.073, deliberation regarding prospective gift. — No items this agenda. 3. PUBLIC FORUM 4. ADMINISTRATIVE COMMENTS - No items this agenda. CONSENT AGENDA: All items listed below are considered to be routine by the Southlake Parks Development Corporation Board and will be enacted with one motion. There will be no separate discussion of items unless a Board member or citizen so requests, in which event the item will be removed from the general order of business and considered in its normal sequence. 5. Consent: A. Approval of the minutes for the SPDC meeting held April 6, 2004. REGULAR AGENDA: 6. Consider - No items this agenda. 7. Adjournment CERTIFICATE I hereby certify that the above agenda was posted on the Official Bulletin Boards at Town Hall, 1400 Main Street, on Friday, April 30, 2004 at 5:00 p.m. pursuant to the Texas Government Code, Chapter 551. ,t,%e 0enur,�o` Fes® °°°o°o°•°�F Its Lori A. Farwell : O� City Secretary >. ° = 3 a .. If you plan to attend this meeting and have a disabik th&.requires spe4l nets, please advise the City Secretary's Office 48 hours in advance at 481- 1490, and reasonable accommodations will be made tA.�tssisttol-4 °,°••° %-,' ilslslisl "* ** ,%,%%" SPDC Meeting May 4, 2004 Page 2 of 2 EXECUTIVE SESSION Southlake Parks Development Corporation Board SECTION 551.071 CONSULTATION WITH ATTORNEY The Southlake Parks Development Corporation Board may conduct a private consultation with its attorney when the Board seeks the advise of its attorney concerning any item on this agenda, about pending and contemplated litigations, or a settlement offer, or on a matter in which the duty of the attorney to the Southlake Parks Development Board under the Texas Disciplinary Rules of Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. SECTION 551.072 DELIBERATION REGARDING REAL PROPERTY The Southlake Parks Development Corporation Board may conduct.a closed meeting to deliberate the purchase, exchange, lease or value of real property. SECTION 551.073 DELIBERATION REGARDING PROSPECTIVE GIFT The Southlake Parks Development Corporation Board may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation to. the City. A FINAL ACTION, DECISION, OR VOTE ON A MATTER DELIBERATED IN A CLOSED MEETING MAY ONLY BE MADE IN OPEN SESSION.