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Item 4K MemoCITY OF SOUTHLAKE Item 4K MEMORANDUM (October 5, 2021) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Ratify expenditures with Wildstone Construction LLC. for an emergency water leak repair on the 30-inch Alta Vista transmission main, at Bear Creek and Austin Street, in an amount of $102,856. Action Requested: Ratify expenditures with Wildstone Construction LLC. for an emergency water leak repair on the 30-inch Alta Vista transmission main, at Bear Creek and Austin Street, in an amount of $102,856. Background Information: The City of Southlake requires the assistance of a third -party utility contractor to complete large scale emergency repairs of critical water infrastructure as the need arises. Smaller scale emergency repairs are performed in-house by Public Works Water Division personnel. The Alta Vista 30-inch transmission main is shared between the cities of Southlake and Keller. Per the Interlocal Agreement (ILA) between the two cities, maintenance and repairs of the Alta Vista supply line is shared 50/50. The shared responsibilities are outlined within the ILA under General Benefit Facilities. In August 2021, the water leak repair of the 30-inch transmission main, at the intersection of Bear Creek Parkway and Austin Street, required specialized equipment and materials to perform the repair. In addition, the excavation depth to reach the leak exceeded capacity for both cities to perform in a safe manner. Financial Considerations: The City's purchasing policy for this water utility repair is exempt from bidding under the Texas Local Government Code Chapter 252, Section 252.022, General Exemptions (a)(1-2). Page 1 of 2 Item 4K The total cost of the water leak repair is $205,712 and, as outlined in the ILA, each city will be responsible for 50% of the total cost. Wildstone Construction has invoiced separately to Southlake and Keller, therefore Southlake's portion of this repair is $102,856. Funding is available via the Utility Fund from FY 2021 Water Operating Budget. Expenditures did not exceed available funds. Strategic Link: This item links to the City's Strategy Map strategic focus areas of Safety & Security and Infrastructure. It specifically relates to the City's Corporate Objectives, Cl: Achieve The Highest Standards Of Safety & Security, and F2: Invest To Provide & Maintain High Quality Public Assets. Citizen Input/ Board Review: None. Legal Review: None. Alternatives: The City Council may approve or deny the request. Staff Recommendation: Ratify expenditures with Wildstone Construction LLC. for an emergency water leak repair on the 30-inch Alta Vista transmission main, at Bear Creek and Austin Street, in an amount of $102,856. Supporting Documents: Attachment A: Emergency Repair Memo Attachment B: Wildstone Construction — Pay Application No. 1 Staff Contact: Rob Cohen, Director of Public Works Jack Thompson, Deputy Director of Public Works - Operations Page 2 of 2 Attachment A CITY OF SOUTHLAKE MEMORANDUM To: Jack Thompson, Deputy Director of Public Works From: Kyle Flanagan, Water Utilities Supervisor Subject: Emergency Repair of 30" Alta Vista Transmission Main @ Bear Creek Parkway & Austin Street for Wildstone Construction This memo shall certify that the repair of the 30" transmission main at intersection of Bear Creek Parkway and Austin Street in Keller Texas is deemed an emergency repair requiring assistance from a third -party utility contractor and/or the emergency purchase of utility components including custom pipe and fittings for the following reasons: ❑ Customers are without water service. ❑ Affected area is without fire protection. X Break in water transmission main that supplies Southlake and Keller requiring specialized equipment and materials. X Excavation depth required to reach leak exceeds the capacity of City resources to perform in a safe manner. For the aforementioned reasons, this purchase falls under the Texas Local Government Code Chapter 252 Section 252.022 General Exemptions from Bidding: X (1) a procurement made because of a public calamity that requires the immediate appropriation of money to relieve the necessity of the municipality's residents or to preserve the property of the municipality; X (2) a procurement necessary to preserve or protect the public health or safety of the municipality's residents; ❑ (3) a procurement necessary because of unforeseen damage to public machinery, equipment, or other property; ❑ (4) a procurement for personal, professional, or planning services; ❑ (7) a procurement of items that are available from only one source; Cc: Attach to Munis Requisition along with LGC Ch. 252 Page 1 of 2 4ack LThompson, D puty Director of Public Works Date Page 2 of 2 APPLICATION AND CERTIFICATE FOR PAYMENT TO (GENERAL CONT): PROJECT: City of Southlake 30" Water Main Repair 1400 Main Street Southlake, Texas 76092 Attn: Kyle Flanagan FROM (CONTRACTOR): WILDSTONE CONSTRUCTION, LLC 12850 Hwy 287 Fort Worth, Texas 76052 CONTRACT FOR: Miscellaneous Attachment B Application No: Application Date: Period To: Architects Project No: GC Project No: PO: Page 1 OF 2 1 Distribution to: 09/20/2021 [ ]OWNER 09/20/2021 [ ]ARCHITECT []CONTRACTOR CONTRACTOR'S APPLICATION FOR PAYMENT The undersigned Contractor certifies that to the best of the Contractor's knowledge, information Application is made for Payment, as shown below, in connection with the Contract and belief the Work covered by this Application for Payment has been completed in accordance Continuation Sheet attached. with the Contract Documents, that all amounts have been paid by the Contractor for the work which previous Certificates of Payment were issued and payments received from the 1. ORIGINAL CONTRACT SUM $205,711.96 Owner, and that current payment shown herein is now due. 2. Net change by Change Orders 3. CONTRACT SUM TO DATE (Line 1 + 2) 4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) 5. RETAINAGE: a._% of Completed Work (Column D + E on G 703) b. % of Stored Material (Column F on G 703) Total Retainage (Line 5a + 5b or Total in Column I of G703) 6. TOTAL EARNED LESS RETAINAGE (Line 4 less Line 5 Total) 7. LESS KELLER PORTION FOR PAYMENT 8. CURRENT PAYMENT DUE 9. BALANCE TO FINISH, PLUS RETAINAGE (Line 3 less Line 6) Change Orders approved in previous months by Owner TOTAL Date $0.00 $205,711.96 CONTRACTOR: WIL NE CONSTRUCTION, LLC $205,711.96 By: Date: 09/20/2021 $0.00 State of: TEXAS County of: TARRANT $0.00 •!P "' •, April D Seleska Subscribed and sworn t of e h 2 f September, 2021 / My Commission Expires 0510912022 Notary P blic: ID No. 129513932 $0.00 My Comm xpires: 5109! 02 $205,711.96 ARCHITECT'S CERTIFICATE FOR PAYMENT $102,855.98 In accordance with the Contract Documents, based on on -site observations and the data $102,855 9g comprising this application, the Architect certifies to the Owner that to the best of the Architect's knowledge, information and belief the Work has progressed as indicated, the $0.00 quality of the Work is in accordance with the Contract Documents, and the Contractor is entitled to payment of the AMOUNT CERTIFIED. DEDUCTIONS AMOUNT CERTIFIED..................................................... $ _ (Attach explanation if amount certified differs from the amount applied for. Initial all figures on this Application and on the Continuation Sheet that are changed to conform to the amount certified.) ARCHITECT: By: Date: This Certificate is not negotiable. The AMOUNT CERTIFIED is payable only to the TOTALS 1 $0.001 $0,00 Contractor named herein. Issuance, payment and acceptance of payment are without Net change by Change Orders $0.00 prejudice to any rights of the Owner or Contractor under this Contract. CONTINUATION SHEET Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, containing Contractor's signed Certification, is attached. In Tabulations below, amounts are stated to the nearest dollar. Use Column I on Contracts where retainage for line items may apply APPLICATION NUMBER: APPLICATION DATE: PERIOD TO: PO: Page 2 of Pages 1 09/20/2021 09/20/2021 A B C D E F G H I ITEM NO. DESCRIPTION OF WORK SCHEDULED VALUE WORK COMPLETED MATERIALS PRESENTLY STORED (NOT IN D OR E) _ TOTAL COMPLETED AND STORED TO DATE (D+E+F) % (G!C) BALANCE TO FINISH (O-G) _ RETAINAGE (IF VARIABLE RATE) 5% FROM PREVIOUS APPLICATIONS (D + E) THIS PERIOD MDbilizatian 1 $2,100.00 $0.00 $2,100.00 $2,100.00 100% $0.00 $0.00 2 Labor $39,106.72 $0.00 $39,106.72 $39,106.72 100% $0.00 $0.00 3 Equipment $41,833.44 $0.00 $41,833.44 $41,833.44 100% $0.00 $0.00 4 Material $60,901.02 $0.00 $60,901.02 $60,901.02 100% $0.00 $0.00 5 Haul Off $2,184.00 $0.00 $2,184.00 $2,184.00 100% $0.00 $0.00 6 Import Material $6,615.00 $0.00 $6,615.00 $6,615.00 100% $0.00 $0.00 7 Paving Replacement $34,270.69 $0.00 $34,270.69 $34,270.69 100% $0.00 $0.00 8 Profit $18,701.09 $0.00 $18,701.09 $18,701.09 100% $0.00 $0.00 TOTALS $205,711.96 $0.00 205,711.96 $0.00 $205,711.96 100.00% 0.00 $0.00