Item 4G - MemoCITY OF
SOUTHLAKE
MEMORANDUM
(October 5, 2021)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Item 4G
Subject: Authorize expenditures with Corporate Floors for various
commercial floor installation services at all City facilities as
needed, in an amount not to exceed $150,000.
Action
Requested: Authorize expenditures with Corporate Floors for various
commercial floor installation services at all City facilities as needed,
in an amount not to exceed $150,000.
Background
Information: In the FY 2022 adopted budget, City Council allocated funds to
complete the carpet replacement at the Town Hall library; estimated
cost of this project is $$110,200. The carpet was last replaced in
late 2011, following the flood of the first floor at Town Hall due to a
water leak. During the past ten years, the library has seen
consistent high foot traffic, and though the carpet is cleaned
regularly, heavy use and early water damage from leaks have left
the carpet worn and beyond restoration. The library was not
scheduled for carpet replacement since a new library is planned to
be constructed, but the project is expected to occur in three years.
New materials are available that can better suit high traffic areas
and make it easier to maintain in cleanings, which will in turn
maintain the existing facility.
In FY 2021, Corporate Floors has previously completed the floor
demo and replacement at the Activity Center, located at 285 Shady
Oaks Drive. Due to Staff's positive experience during the Activity
Center remodel and their best value pricing, Staff is requesting City
Council authorization of expenditures with Corporate Floors to
complete the library's carpet replacement project.
Financial
Considerations: The City's purchasing policy for these services are met through a
purchasing cooperative agreement through BuyBoard contract
#642-21. BuyBoard is a purchasing cooperative of the Texas
Association of School Boards (TASB). Each awarded vendor has
Page 1 of 2
Item 4G
met strict Competitive Bidding Process guidelines established by
TASB administration.
Below are the budgeted amounts for each FY 2022 facility project
with Corporate Floors:
Facility Projects
Cost (est.)
Town Hall Library Carpet Installation
$ 110,200
Contingency
$ 4,800
Various Floor Installation As Needed
$ 35,000
Total
$ 150,000
Funding for commercial floor installation services are available via
the FY 2022 Facility Maintenance Fund and the Facilities Operating
Budgets. Expenditures will not exceed budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Infrastructure and Performance Management & Service Delivery. It
specifically relates to the City's Corporate Objectives, B2:
Collaborate With Select Partners to Implement Service Solutions,
and F2: Invest to Provide & Maintain High Quality Public Assets.
The Critical Business Outcome is, CBO5: Improve Quality Of Life
Through Progressive Implementation Of Southlake's
Comprehensive Plan Recommendations.
Citizen Input/
Board Review: None.
Legal Review: None.
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Authorize expenditures with Corporate Floors for various
commercial floor installation services at all City facilities as needed,
in an amount not to exceed $150,000.
Supporting
Documents: Attachment A: BuyBoard Contract #642-21
Attachment B: Corporate Floors Proposal #49962
Staff Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
Page 2 of 2
Attachment A
Vendor Name Corporate Floors, Inc
Contact
Jim Burns
Phone Number
8176012828
Email
jburns@corporatefloors.com
Website
www.corporatefloors.com
Federal ID
74-2847678
Accepts RFQs
Yes
Address Line 1
1712 Minters Chapel Rd., Suite 100
Vendor City
Grapevine
Vendor Zip
76051
Vendor State
TX
Vendor Country
USA
Delivery Days
10
Freight Terms
FOB Destination
Payment Terms
net 30 days
Shipping Terms
Pre -paid and added to invoice
Ship Via
Common Carrier
Is Designated Dealer
No
EDGAR Forms Received
Yes
Service -Disabled Veteran Owned
No
Minority Owned
Yes
Women Owned
No
Certificate Number
1742847678600
Certifying Agency
Dallas/Fort Worth Minority Business Council
Is National
No
No Excluded Foreign Terrorist Orgs
Yes
No Israel Boycott Certificate
Yes
Is MWBE
Yes
Regions Served
10, 11, 13, 20
States Served
Texas
Contract Name
Carpet and Tile Flooring, Stage Floor Refinishing, Concrete
Polishing, Grinding and Staining
Contract #
642-21
Effective Date 06/01/2021
Expiration Date 05/31/2024
Quote Reference Number 642-21
9/28/2021 1:07:22 PM
Return Policy All materials & services are considered custom and non-
returnable. If manufacture will make an exception the what
ever credit amount is awarded will be extended to client.
Additional Dealers Corporate Floors locations in: San Antonio TX, Austin TX
9/28/2021 1:07:22 PM
Attachment B
Attention: KURT ACKERMAN Proposal
Corporate
/� Salesperson: Todd Maloney
E13'
V F L 0 R 5 Estimator.
1712 Minters Chapel Road, Suite 100 Project Manager:
Grapevine, TX 76051
817-329-7100 Voice 800.757.7233 Toll -free Addendums Read:
www.corporatefloors.com - -
City of Southlake Main Library BUY BOARD CONTRACT 642-21
9/21/2021
1400 Maint St. Ste 440 TX
Southlake, TX 76092
9/28/2021
2:55 PM
KURT ACKERMAN KURT ACKERMAN
Phone: (817) 657-8065- Phone: (817) 657-8065-
Phone:
Cell: Cell:
Cell:
Pager: Pager:
Pager:
Fax: (817) 748-8010- Fax: (817) 748-8010-
Fax:
49962
BASE BUDGET PROPOSAL DURING NORMAL HOURS
•
Description
Quantity:Line
1 DEMO EXISTING CARPET -
CORPORATEFLOORS
SY
TBD
1,200.00
$3.94
$4,723.38
TBD
2 FLOOR PREP ESTIMATE -
ARDEX ®
EA
FEATHER FINISH
22.00
$69.36
$1,525.92
1 BAG FOR EVERY 500 SF
NOMINAL FLOOR PREP
3 ACCESS FLOORING -
ONE WEEK LIFT SYSTEM FOR LIFTING SHELVES.. ESTIMATE ONLY
CORPORATEFLOORS
EA
TBD
1.00
$3,923.08
$3,923.08
TBD
4 ACCESS FLOORING -
DUMPSTER RENTAL
CORPORATEFLOORS
EA
TBD
1.00
$1,961.54
$1,961.54
TBD
5 ACCESS FLOORING -
PRICE INCLUDES SUPPLY AND INSTALL, DEMO AND REINSTALL DURING
NORMAL HOURS WITH
LIBRARY CLOSED
CORPORATEFLOORS
EA
TBD
1,200.00
$67.48
$80,972.31
TBD
6 RUBBER BASE -
BASE ALLOWANCE INCLUDES DEMO AND INSTALLATION
JOHNSONITE®
LF
WALL BASE (DCT)-RUBBER-STR.-COIL-4"X1/8"
840.00
$1.63
$1,373.08
TBD TBD
TOTAL (THESE LINE ITEMS TAX EXEMPT) $ 94,479.31
912812021 Bill #: 49962 Page 1 of 4
Main Library BUY BOARD CONTRACT 642-21 City of Southlake Page 2 of 4
AFTER HOURS ADDITIONAL COST
•
Quantity:Line Description
1 ACCESS FLOORING -
2 ADDITIONAL WEEKS OF LIFT USE
CORPORATEFLOORS EA
TBD 2.00 $3,923.08 $7,846.15
TBD
2 ACCESS FLOORING -
OVERTIME LABOR AND WORKING SMALL SECTIONS AT A TIME
CORPORATEFLOORS EA
TBD 1,200.00 $6.54 $7,846.15
TBD
TOTAL (THESE LINE ITEMS TAX EXEMPTS $ 15,692.30
PROPOSAL TOTAL $ 110,171.61
NOTES
BASE INCLUDES ALL LISTED ITEMS AND ASSUMES THE FACILITY GEING CLOSED FOR ONE 1 TO INSTALL
ADDITIONAL COST INCLUDE ON ALT 1 ASSUME THE FACILITY OPEN AND ABLE TO PROGRESS WHILE
OPEN THROUGH SMALL AREAS
912812021 Bid #: 49962 Page 2 of 4
Main Library BUY BOARD CONTRACT 642-21 City of Southlake Page 3 of 4
Corporate Floors will furnish, deliver, and install the above material in accordance with all transmitted plans, specifications and general
conditions for the price listed on this document.
The price includes all applicable freight and taxes, unless otherwise noted.
MATERIAL TARIFF CONTINGENCY
As a result of the well -publicized trade dispute between the United States government and a number of other
countries, substantial tariffs on manufactured goods and materials have been imposed, and additional tariffs may be
imposed in the future. Corporate Floors believes the pricing contained in this quotation is accurate as of the date of
submission. Corporate Floors reserves the right to modify its price, or withdraw its bid, in the event of a vendor price
increase due to tariffs or if subsequent government action yields a material increase in the price of required materials
or serves to interrupt the supply of required materials.
GENERAL EXCLUSIONS (UNLESS SPECIFICALLY INCLUDED IN THIS DOCUMENT): excludes all demolition, repair or take-up of existing
flooring; excludes vacuuming, damp mopping, buffing, waxing or floor protection; excludes floor floating, leveling or repair; excludes sealing of
floor, cleaning or removal of oil, grease, solvents, paints, plaster or other foreign substances; excludes asbestos control/abatement; excludes
attic stock of material beyond installation coverage; excludes work after hours and weekends and multiple phases; excludes any furniture/fixture
movement; excludes any permits required by state(s) or local requirements; excludes any addenda beyond the base bid; disconnect/reconnect
of any electrical or mechanical products; Hoisting — Elevators or, if elevators are not operable or unavailable, hoisting equipment is assumed to
be provided by the General Contractor. If this equipment is not available or inoperable, then GC will be charged the lesser of the cost to rent
such equipment or to manually haul materials up stairs on a Time and Material basis. Excludes correction of high fly ash content in slabs
(greater than 20%), which may affect polishing.
SITE CONDITIONS: Per CRI-104 7.0, the owner or general contractor is responsible for providing an acceptable substrate for the specified
installation as well as light, power, water and and HVAC enclosed space.
SCHEDULE ACCELERATION: If the schedule is accelerated beyond the plan at the time of pricing, additional charges may occur in order to
accommodate extra staff and/or irregular hours.
REMOVAL OF EXISTING FLOORING: Additional charges may be assessed for difficult or mechanical removal of old flooring. In such cases,
CF will discuss additional fee's prior to starting any additional work.
FLOOR PREPARATION: Substrate must meet manufacturer's requirement for flatness and levelness even if that standard is more demanding
than what the concrete contractor's specifications call for. Any leveling or floating to meet these standards will result in additional charges and
will be billed on a per bag basis at the following rates unless otherwise specified; $55 per bag for general floor prep/feather finish and $125 per
bag for self leveler.
SLAB MOISTURE: Before installation, the owner or general contractor, or their designated testing agent, is required to submit to the flooring
contractor a written report on the moisture and alkalinity conditions of the concrete substrates. Proper testing is essential for a successful
installation and any deviation from industry accepted MVER, RH and pH test methods may result in an installation failure and will void
manufacturer and installation warranties. If CF provides these tests, the cost are $150 per test. In most cases CF has these tests completed by
a third party. Under no circumstances can testing be completed and/or flooring installed until the site has been fully enclosed and under HVAC
for a minimum of 72 hours.
AMBIENT RELATIVE HUMIDITY: Must be within manufacturer recommended values for certain products such as wood flooring prior to
installation. Please refer to the National Wood Flooring Association Guidelines Chapter 1 Part 1 Section C, Chapter 2 Part 1 Sections A and B,
in addition to the manufacturer's specifications for the specified product requirements.
PRODUCT STORAGE: Client is subject to payment for materials held more than 30 days prior to the start or 30 days subsequent to the last day
of the job. Storage fees are $.25 per yard per month for rolled/sheet goods and $100 per pallet/bin per month for all other material. Client is not
subject to early storage if a result of our own ordering process.
WARRANTY: Corporate Floors will provide a one year workmanship warranty on most services. Warranty does not include any moisture related
sub floor failures or product failures as they are subject to the respective manufacturer.
GENERAL TERMS: Corporate Floors, Inc. will not accept charge backs of damage or cleaning without the option to inspect claim(s) to repair
or without the option to make arrangements for acceptable repairs at their expense. Corporate Floors, Inc. is not responsible for any claims that
might result from product delivery date changes beyond their control. If a manufacturer requires a deposit to manufacture/ship certain items,
client will be responsible for pre -payment of said deposit. This proposal is valid for thirty (30) days. Full payment is due thirty (30) days from
receipt of invoice unless otherwise specified.
912812021 Bill #: 49962 Page 3 of 4
Main Library BUY BOARD CONTRACT 642-21 City of Southlake Page 4 of 4
Corporate Floors Inc - DFW - Installation City of Southlake
Signed:
Todd Maloney Accepted By:
Proposal Total: $110,171.61 Anticipated Installation Start Date:
Corporate Floors is an MBE Certified Firm (DFAMBDC#DL09676 and HUB #1742847678600)
We require a 50% deposit on all new customers or where negotiated and/or required. Credit cards are subject to a 3% service fee on all products.
NOTE: NO PRODUCT ORDERS WILL BE PLACED WITHOUT APPROVED SUBMITTALS ON HAND
Services may be suspended or liens may be filed on accounts over 60 days past due.
912812021 Bill #: 49962 Page 4 of 4