2021-08-03 CC Minutes CITY O
SOUFTH LAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES AUGUST 3, 2021
LOCATION_: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, Deputy
Mayor Pro Tern Randy Williamson and Councilmembers Kathy Talley, Randy Robbins,
and Ronell Smith.
CITY COUNCIL ABSENT: Councilmember Amy Torres-Lepp.
STAFF PRESENT: Assistant City Manager Alison Ortowski, Deputy Director of Public
Relations Pilar Schank, Police Chief James Brandon, Fire Chief Mike Starr, Director of
Human Resources Stacey Black, Director of Economic Development and Tourism Daniel
Cortez, Senior Director of Planning and Development Services Ken Baker, Director of
Community Services Chris Tribble, Director of Public Works Rob Cohen, City Attorney
Allen Taylor, and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor John Huffman 5:30pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor John Huffman led the pledges of
allegiance to the United States and Texas Flags.
3. RECOGNITION OF SCHOOL RESOURCE OFFICER TONY PATE
Police Chief James Brandon recognized School Resource Officer Tony Pate, the recent
National Association of School Resource Officer Valor Award recipient. Following the
recognition, a photograph was taken of Officer Pate, Chief Brandon and the Council.
4. SOUTHLAKE BUSINESS SPOTLIGHT — ROCKBOX FITNESS, 100 N.
KIMBALL AVE., SUITE 105
Director of Economic Development and Tourism Daniel Cortez provided a video
showcasing RockBox Fitness, a local Southlake business.
5. OPEN SPACE BOND PROGRAM
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Assistant City Manager Alison Ortowski and Chief Financial Officer Sharen Jackson
provided an overview of the Open Space Bond Program. City Council directed staff to
bring forward a resolution calling a special election in November 2021.
6. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Huffman reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Huffman at 6:12pm.
2A. EXECUTIVE SESSION
Mayor Huffman announced the City Council would go into Executive Session pursuant to
the Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071
consultation with city attorney and Section 551.087 deliberate regarding economic
development negotiations. City Council adjourned for Executive Session at 6:18pm.
Executive Session began at 6:30pm and concluded at 7:10pm.
2B. RECONVENE
Mayor Huffman reconvened the meeting at 7:20pm.
3. REPORTS:
3A. MAYOR'S REPORT
3B. CITY MANAGER'S REPORT
3B1. NATIONAL PARKS & RECREATION MONTH
Assistant City Manager Alison Ortowski introduced Director of Community Services Chris
Tribble who highlighted the work of the Parks and Recreation Department for National
Parks and Recreation Month.
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
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4A. APPROVE MINUTES FROM THE JUNE 15, 2021 REGULAR CITY COUNCIL
MEETING.
4B. APPROVE MINUTES FROM THE JUNE 29, 2021 JOINT CITY COUNCIL,
PLANNING AND ZONING COMMISSION AND SIGN BOARD MEETING
4C. APPROVE MINUTES FROM THE JUNE 29, 2021 CITY COUNCIL SUMMER
WORKSHOP.
4D. APPROVE A CONTRACT WITH CIGNA FOR EMPLOYEE HEALTH, DENTAL
AND VISION INSURANCE BENEFITS FOR THE PLAN YEAR OCTOBER 1,
2021 THROUGH SEPTEMBER 30, 2022.
4E. APPROVE A CONTRACT RENEWAL WITH STANDARD INSURANCE
COMPANY TO PROVIDE EMPLOYEE LONG-TERM DISABILITY, LIFE
INSURANCE, AND ACCIDENTAL DEATH AND DISMEMBERMENT
INSURANCE FOR THE PLAN YEAR OCTOBER 1, 2021 THROUGH
SEPTEMBER 30, 2022.
4F. APPROVE SUPPLEMENT AGREEMENT NO. 1 WITH TEAGUE NALL AND
PERKINS, INC. (TNP) TO PROVIDE ADDITIONAL ENGINEERING SERVICES
FOR THE SOUTHLAKE PATHWAYS PROGRAM MANAGEMENT PROJECT IN
AN AMOUNT NOT TO EXCEED $75,000.
4G. APPROVE SUPPLEMENT AGREEMENT NO. 2 WITH KIMLEY-HORN AND
ASSOCIATES, INC. (KIMLEY-HORN) TO PROVIDE FINAL ENGINEERING
DESIGN AND CONSTRUCTION SERVICES FOR THE INTERSECTIONS OF
DAVIS BOULEVARD (FM 1938) AND CONTINENTAL BOULEVARD
(DAVIS/CONTINENTAL) AND CONTINENTAL BOULEVARD AND
PEYTONVILLE AVENUE (CONTINENTAL/PEYTONVILLE) IN AN AMOUNT
NOT TO EXCEED $381,500.
4H. APPROVE AN INTERLOCAL AGREEMENT (ILA) WITH TARRANT COUNTY
TO RECEIVE A COST REIMBURSEMENT FOR THE CONSTRUCTION OF
RIGHT TURN LANES AT THE INTERSECTIONS OF FM 1709 AT BYRON
NELSON PARKWAY AND FM 1709 AT SOUTHRIDGE LAKES PARKWAY IN
AN AMOUNT NOT TO EXCEED $450,000.
41. APPROVE RESOLUTION NO. 21-032, AUTHORIZING THE CREATION OF THE
SOUTHLAKE LANDSCAPE REPLACEMENT REIMBURSEMENT GRANT.
4J. APPROVE APPOINTMENT OF THE PLANNING AND ZONING COMMISSION
TO OVERSEE THE DEVELOPMENT OF THE SOUTHLAKE 2035 WATER,
WASTEWATER AND DRAINAGE MASTER PLAN.
APPROVED
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Motion was made to approve the Consent Agenda Items 4A-4J, including moving Regular
Agenda Items 9A and 9B to Consent, noting the following:
- 4D. APPROVE, Contract with Cigna for employee health, dental and vision insurance
benefits for the Plan Year October 1, 2021 through September 30, 2022.
- 4E. APPROVE, Contract renewal with Standard Insurance Company to provide
employee long-term disability, life insurance, and accidental death and
dismemberment insurance for the Plan Year October 1, 2021 through September 30,
2022.
- 41. APPROVE, Resolution No. 21-032, authorizing the creation of the Southlake
Landscape Replacement Reimbursement Grant.
- 4J. APPROVE, Appointment of the Planning and Zoning Commission to oversee the
development of the Southlake 2035 Water, Wastewater and Drainage Master Plan.
- 9A. DENY, Variance to Section 5.06 of the Subdivision Ordinance No. 483, as
amended, requiring a minimum 5-foot-wide residential sidewalk along the street
frontage of Lot 35, T. M. Hood No. 706 Addition on property described as Tract 2J,
Thomas M. Hood Survey, Abstract No. 706, City of Southlake, Tarrant County, Texas
and located at 1600 Shady Oaks Dr.
- 9B. TABLE, Discuss and provide policy direction related to the City of Southlake's
ongoing COVID-19 response.
Motion: Patton
Second: Williamson
Ayes: Talley, Robbins, Patton, Huffman, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Huffman opened the public forum at 7:29pm.
There being no one wishing to speak, Mayor Huffman closed the public forum at 7:29pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ORDINANCE NO. 480-222B (ZA21-0031), 2ND READING, ZONING CHANGE
AND CONCEPT/SITE PLAN FOR XO MARRIAGE CENTER ON PROPERTY
DESCRIBED AS LOT 1, BLOCK 1 (SHOWN AS LOTS 1A AND 1B BY
TARRANT APPRAISAL DISTRICT), LOT 1, BLOCK 2, LOT 2, BLOCK 4 AND
LOT 1, BLOCK 5, GATEWAY CHURCH — 114 CAMPUS, AN ADDITION TO THE
CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS AND LOCATED 1301
AND 1351 E. KIRKWOOD BLVD., 700 AND 701 BLESSED WAY, AND 1501 E.
HIGHLAND ST., SOUTHLAKE, TEXAS. CURRENT ZONING: "NR-PUD" NON-
RESIDENTIAL PLANNED UNIT DEVELOPMENT DISTRICT. PROPOSED
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ZONING: "NR-PUD" NON-RESIDENTIAL PLANNED UNIT DEVELOPMENT
DISTRICT. SPIN NEIGHBORHOOD #4. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Shahnaz Talukder, 3000 Internet Blvd., Frisco; Casey Hadsall, 2626 Throckmorton St.,
#1177, Dallas, representing the applicant presented and answered questions from
Council. Brenton Evans, 1016 Diamond Blvd., applicant also answered questions from
Council.
Mayor Huffman opened the public hearing at 7:41pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:41pm.
Motion was made to approve Item 6A, Ordinance No. 480-222B (ZA21-0031), 2nd
Reading, Zoning Change and Concept/Site Plan for XO Marriage Center on property
described as Lot 1, Block 1 (shown as Lots 1A and 1 B by Tarrant Appraisal District), Lot
1, Block 2, Lot 2, Block 4 and Lot 1, Block 5, Gateway Church — 114 Campus, an addition
to the City of Southlake, Tarrant County, Texas and located 1301 and 1351 E. Kirkwood
Blvd., 700 and 701 Blessed Way, and 1501 E. Highland St., subject to Staff Report dated
July 27, 2021, and Concept/Site Plan Review Summary No. 4, dated July 26, 2021,
granting the following:
- Variance to Driveway Ordinance No. 634, Section 5.2.d, which requires a minimum
stacking depth of 75' for the driveway on Grace Lane, to allow approximately 59' of
stacking depth.
Also noting:
- Approval of the concept plan indicating 139 parking spaces on site.
- Required offsite improvements to Kirkwood Blvd regarding constructing a portion of
the east bound lane along the northern portion of the property will be determined by
the City Engineer and will be roughly proportional to the proposed development.
- Also finding that the proposed office use as described is consistent with the current
land use designation due 0-2 office uses currently being allowed on parcel B of the
Gateway Church zoning and the primary activities and operation of the this office
building as described are consistent with 0-2 "office use" permitted uses and activities.
Motion: Patton
Second: Williamson
Ayes: Talley, Robbins, Patton, Huffman, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
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In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
111 ORDINANCE NO. 480-222B
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING LEGALLY DESCRIBED AS LOT
1, BLOCK 1 (SHOWN AS LOTS 1A AND 1 B BY TARRANT APPRAISAL DISTRICT),
LOT 1, BLOCK 2, LOT 2, BLOCK 4 AND LOT 1, BLOCK 5, GATEWAY CHURCH — 114
CAMPUS, AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
BEING APPROXIMATELY 138 ACRES AND MORE FULLY AND COMPLETELY
DESCRIBED IN EXHIBIT "A" FROM "NR-PUD" NON-RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT TO "NR-PUD" NON-RESIDENTIAL PLANNED UNIT
DEVELOPMENT DISTRICT, SUBJECT TO THE SPECIFIC REQUIREMENTS
CONTAINED IN THIS ORDINANCE AND ATTACHED HERETO AS EXHIBIT "B";
CORRECTING THE OFFICIAL ZONING MAP; PRESERVING ALL OTHER PORTIONS
OF THE ZONING ORDINANCE; DETERMINING THAT THE PUBLIC INTEREST,
MORALS AND GENERAL WELFARE DEMAND THE ZONING CHANGES AND
AMENDMENTS HEREIN MADE; PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE OF ALL ORDINANCES; PROVIDING A SEVERABILITY CLAUSE;
PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF; PROVIDING A SAVINGS
CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL NEWSPAPER; AND
PROVIDING AN EFFECTIVE DATE.
6B. ORDINANCE NO. 480-783 (ZA21-0037), 2ND READING, ZONING CHANGE
AND CONCEPT PLAN FOR 1425 RANDOL MILL AVE. ON PROPERTY
DESCRIBED AS TRACT 1E02, JOHN CHILDRESS HEIRS SURVEY,
ABSTRACT NO. 253, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS
AND LOCATED AT 1425 RANDOL MILL AVE., SOUTHLAKE, TEXAS.
CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. PROPOSED ZONING:
"SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT. SPIN NEIGHBORHOOD
#5. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Rahul Manda, 1645 Trace Bella Ct., applicant, presented and answered questions from
Council.
Mayor Huffman opened the public hearing at 7:48pm.
There being no one wishing to speak, Mayor Huffman closed the public hearing at
7:48pm.
Motion was made to approve Item 6B, Ordinance No. 480-783 (ZA21-0037), 2nd
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Reading, Zoning Change and Concept Plan for 1425 Randol Mill Ave. on property
described as Tract 1E02, John Childress Heirs Survey, Abstract No. 253, City of
Southlake, Tarrant County, Texas and located at 1425 Randol Mill Ave., subject to Staff
Report dated July 27, 2021, and Concept/Site Plan Review Summary No. 2, dated May
27, 2021.
Motion: Patton
Second: Williamson
Ayes: Talley, Robbins, Patton, Huffman, Smith, Williamson
Nays: None
Absent: Torres-Lepp
Approved: 6-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 480-783
AN ORDINANCE AMENDING ORDINANCE NO. 480, AS AMENDED, THE
COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF SOUTHLAKE, TEXAS;
GRANTING A ZONING CHANGE ON A CERTAIN TRACT OR TRACTS OF LAND
WITHIN THE CITY OF SOUTHLAKE, TEXAS BEING DESCRIBED AS TRACT 1E02,
JOHN CHILDRESS HEIRS SURVEY, ABSTRACT NO. 253, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, BEING APPROXIMATELY 2.887 ACRES, AND MORE
FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A" FROM "AG"AGRICULTURAL
DISTRICT TO "SF-1A" SINGLE FAMILY RESIDENTIAL DISTRICT AS DEPICTED ON
THE APPROVED CONCEPT PLAN ATTACHED HERETO AND INCORPORATED
HEREIN AS EXHIBIT"B", SUBJECT TO THE SPECIFIC REQUIREMENTS CONTAINED
IN THIS ORDINANCE; CORRECTING THE OFFICIAL ZONING MAP; PRESERVING
ALL OTHER PORTIONS OF THE ZONING ORDINANCE; DETERMINING THAT THE
PUBLIC INTEREST, MORALS AND GENERAL WELFARE DEMAND THE ZONING
CHANGES AND AMENDMENTS HEREIN MADE; PROVIDING THAT THIS
ORDINANCE SHALL BE CUMULATIVE OF ALL ORDINANCES; PROVIDING A
SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY FOR VIOLATIONS HEREOF;
PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS: (THERE ARE NO
ITEMS ON THIS AGENDA.)
8. RESOLUTIONS:
8A. RESOLUTION NO. 21-029, ADOPTING THE PROPOSED FRAMEWORK,
ROLE, RESPONSIBILITIES AND PROVIDING APPOINTMENT OF A TARGET
INDUSTRY RECRUITMENT TASK FORCE WITH OVERSIGHT FROM THE
COMMUNITY ENHANCEMENT AND DEVELOPMENT CORPORATION.
NO ACTION AT THIS TIME
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Director of Economic Development & Tourism Daniel Cortez presented Item 8A and
answered questions from Council.
There was no action on this item during this meeting.
9. OTHER ITEMS FOR CONSIDERATION:
9A. VARIANCE TO SECTION 5.06 OF THE SUBDIVISION ORDINANCE NO. 483,
AS AMENDED, REQUIRING A MINIMUM 5-FOOT-WIDE RESIDENTIAL
SIDEWALK ALONG THE STREET FRONTAGE OF LOT 35, T. M. HOOD NO.
706 ADDITION ON PROPERTY DESCRIBED AS TRACT 2J, THOMAS M.
HOOD SURVEY, ABSTRACT NO. 706, CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS AND LOCATED AT 1600 SHADY OAKS DR., SOUTHLAKE,
TEXAS. CURRENT ZONING: "AG" AGRICULTURAL DISTRICT. SPIN
NEIGHBORHOOD #5.
(DENIED UNDER CONSENT)
9B. DISCUSS AND PROVIDE POLICY DIRECTION RELATED TO THE CITY OF
SOUTHLAKE'S ONGOING COVID-19 RESPONSE.
(TABLED UNDER CONSENT)
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
11. ADJOURNMENT
Mayor Huffman adjourned the meeting at 8:09pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 17TH DAY OF AUGUST 2021.
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