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Item 6AJUU 1 t-1LHl�t Item 6A MEMORANDUM August 30, 2021 TO: Shana Yelverton, City Manager FROM: Sharen Jackson, Chief Financial Officer SUBJECT: Approval of the amended Fiscal Year 2021 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2022 Operating Budget and Capital Improvement Plan Action Requested: Approval of amended Fiscal Year 2021 Southlake Crime Control and Prevention District Operating Budget and adoption of Fiscal Year 2022 Operating Budget and Capital Improvement Plan. Background Information: Your packet contains the operating budget adopted by the Crime Control and Prevention District Board of Directors on July 29, 2021. The proposed operating budget provides for the continuation of the SRO funding ($1,260,655) and Town Square security initiative ($57,280). New request for FY 2022 includes the following: • CAD/RMS Software replacement $ 65,000 (As part of the current dispatch services partnership between Southlake, Keller, and Colleyville, a CAD/RMS system is used by 911 operators to manage law enforcement and emergency transportation service calls for service as well as management of records related to those requests. The current system no longer fulfills the needs of the regional partner cities of Southlake, Keller, and Colleyville. The initial plan was to begin implementation in Fiscal Year 2020 with completion occurring in Fiscal Year 2021. Due to the revised timing of the project final implementation is anticipated during FY 2022. The $65, 000 for FY 2022 is a reallocation of the initial money that will not be paid until next fiscal year.) Achieve the highest standards of safety and security through modern technology and equipment. • Watchguard in -car camera and body worn Camera refresh and upgrade $100,915 (The Southlake Police Department currently utilizes Watchguard in -car cameras and body worn cameras to record police interactions with the public to enhance transparency, to provide evidence to assist in criminal prosecution, and to maintain officer accountability. These camera systems are now an industry standard. The current system is aging and requires an upgrade to both the hardware and software to ensure ongoing functionality and security of the digital data. These funds will replace older body cameras and provide a new five-year, no-fault warranty. In addition, it will upgrade technology in the dash camera system and will move our digital storage of video evidence from local servers to cloud services. This is a proposed 5-year lease, and the initial year's cost in FY 2022 is $100, 915. The annual cost for the remaining four years will be $65, 880 per year.) Achieve the highest standards of safety and security through modern technology and equipment. • Taser replacement program $ 40,409 (The Southlake Police Department currently includes tasers as part of each officer's standard issue equipment in order to provide a less lethal tool for officers to utilize to safely gain control in a situation in which the potential for violence exists. Tasers have a five-year useful life and in order to ensure compliance with manufacturer's recommended replacement guidelines, this equipment is on a five-year replacement schedule that is staggered so that the City is not replacing every issued taser in one budget year. For FY 2022, twenty tasers are identified for replacement. These replacements will be upgraded to the newest model. Also included in this request are the necessary materials for the tasers such as training cartridges, duty cartridges, holsters, and battery packs.) Achieve the highest standards of safety and security through modern technology and equipment and a well -trained, well- equipped, and professional police department. L.E.A.D. SRO alcohol / drug awareness $8,551 education program (L.E.A.D. stands for "Law Enforcement Against Drugs" and is the most rapidly growing school -based K-12 drug and prevention program in the United States with certified instructors in 32 states. The goal of the program is to equip students of all ages with the social and emotional skills to promote positive attitudes and behaviors that are resistant to substance abuse and conflict as well as negative peer pressure and influence. The initial cost to implement the program is $8551, which includes training for the SROs to become instructors as well as the instructional materials for students. The annual cost in subsequent years is estimated at $4000 to purchase additional instructional materials for students.) Maximize safety and security strategies through public education and community engagement. • Explosive breaching material and equipment $18,688 (The Southlake Police Department currently participates in and manages the North Tarrant Regional (NTR) SWAT Team. The requested explosive breaching material and equipment will assist the SWAT Team with becoming classified as a Tier-1 team, which means it has the capability of handling higher risk incidents. In extreme situations, such as an active shooter or hostage situation, explosive breaching is often used as a primary method to overcome barricaded doors and windows. The requested funds will equip the team with the necessary tools to handle the worst of situations.) Achieve the highest standards of safety and security through modern technology and equipment and a well -trained, well- equipped, and professional police department. • IR lasers for SWAT tactical rifles $13,859 (InfraRed illumination and lasers for SWAT tactical rifles will be used by SWAT operators in conjunction with grant -funded night vision equipment to enhance each operator's firearm accuracy under low -light conditions. Most SWAT callouts and high -risk warrant service are conducted at night, so this equipment will increase the safety of both SWAT Team members as well as the public.) Achieve the highest standards of safety and security through modern technology and equipment and a well -trained, well- equipped, and professional police department. • SWAT rifle replacement $ 18,216 (The lifespan for SWAT rifles is approximately 10 years, and the SWAT Team's current rifle inventory is approaching that mark. The Department will replace all the Southlake SWAT Team members'rifles and purchase an additional spare rifle to issue when a rifle needs to be taken out of service for repair or maintenance.) Achieve the highest standards of safety and security through modern technology and equipment and a well - trained, well-equipped, and professional police department. • Ammunition $ 73,800 (The Southlake Police Department budgets for ammunition in its annual general fund budget. However, over the past 18 months, the cost of ammunition has gone up 5-fold. This has significantly impacted the Department's ammo budget, and it is affecting law enforcement agencies across the country. Not only is ammo much harder to come by in the larger quantities needed for police training, it is also much more expensive as ammo vendors have opted to sell at much higher retail rates because demand for ammo is so high. The requested funds will allow the Department to purchase the necessary annual amount of ammunition without having to decrease the amount of training that officers need to complete. Achieve the highest standards of safety and security through modern technology and equipment and a well -trained, well- equipped, and professional police department. • Virtual training simulator $140,000 (The Southlake Police Department will use the virtual training simulator to enhance reality -based training scenarios for police officers. This innovative technology gives the police department the ability to place officers in a realistic, interactive virtual training environment to hone de-escalation skills and practice responding effectively to real -world threats in a controlled environment. The simulator allows for customization of scenarios as well as landmarks within the city to make the virtual training as realistic as possible, and it will enable officers to train on a variety of scenarios much more often because it requires far less staff and staff time to plan and implement the training. This will help prepare Southlake officers for those incidents considered high risk but low frequency, such as active shooter events and other violent crimes. In addition to regular training, the simulator will also be used to onboard new recruits and police officers who are required to go through a multi -week field training program.) Achieve the highest standards of safety and security through modern technology and equipment and a well -trained, well- equipped, and professional police department. Capital Proiect Funding • Public Safety Training Tower $410,000 (The purpose of this item is to fund the construction of a four-story facility with roof access and classroom to provide local training space. The Police Department will use the facility for training and programs, to include use of force decision -making, less -lethal munitions, building searches and clearing, SWAT (tactical entry, building search and clearing, chemical munitions, etc.), active shooter, K-9 handling, hostage negotiation, rappelling, and the DPS Youth and DPS Leadership academies. The facility would also provide the space for additional uses for other City departments. For example, the Fire Department will use the tower for single and multi -company live -fire training within the city limits and Public Works will use it for confined space training. Currently, the Police Department uses a makeshift plywood structure in the basement of DPS Headquarters. Additionally, the Fire Department trains outside of our city limits in Fort Worth, resulting in increased overtime costs due to local shift coverage needs while crews are out of town. The public safety training tower and classroom provides a dedicated, local space to train that is both flexible (multi -use) and meets the needs of the Police Department as well as other departments in the City.) Achieve the highest standards of safety and security through modern technology and equipment and a well -trained, well-equipped, and professional police department. Emergency Operations Center (EOC) Relocation $700,000 (The purpose of this item is to relocate the current Emergency Operations Center (EOC) to the first level of DPS Headquarters due to operational needs, technical requirements and security deficiencies identified in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria. The current EOC is located in the community room of the DPS Headquarters building. This is an unsecure room surrounded by windows, and it does not meet the operational needs and technical requirements of a functional EOC. In addition, facility safety and security requirements addressed in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria, are not currently met. With advancements in communication and technology, the facility needs to be updated to today's standard and operational requirements. The upgrade of this facility will also include sleeping quarters for EOC and City personnel. This will allow staff to stay at the facility during critical emergencies for response needs.) Achieve the highest standards of safety and security through modern technology and equipment and a well -trained, well-equipped, and professional police department. Total funding requested for FY 2022 CCPD operating fund for operations Is $1,813,505 and an operating transfer out of $80,171 for indirect charges and 1,000,000 for capital projects. Financial Considerations: The proposed operating budget includes projected sales tax and interest income of $2,004,275. $1,813,505 for operating expenditures, transfer out of $1,080,171 with an ending fund balance of $3,995,125. Strategic Link: Cl: Achieve the highest standards of safety and security. B2: Collaborate with select partners to implement service solutions. B6: Optimize the use of technology. F2: Invest to provide and maintain high quality public assets. Citizen Input/ Board Review: A Public Hearing is scheduled for September 7, 2021 Legal Review: None required. Alternatives: Approve or reject the budget submitted Supporting Documents: CCPD Fund Summary -Operating Budget CCPD Capital Improvement Plan Staff Recommendation: Approval of the amended FY 2021 and adoption of the proposed FY 2022 operating budget and capital improvement plan. REVENUES Sales Tax Miscellaneous Income Interest Income Total Revenues EXPENDITURES Personnel Operations Capital Total Expenditures Net Revenues Transfers In-SPDC Transfers Out -General Fund Transfers Out -Crime Control Project Fund Total Other Sources (Uses) Beginning Fund Balance Ending Fund Balance SOUTHLAKE CRIME CONTROL AND PREVENTION DISTRICT - OPERATING FUND FY2022 Proposed Budget October 1, 2021 through September 30, 2022 10:07 PM 07/20/21 2020 Actual 2021 Adopted 2021 Amended $ Increase/ (Decrease) Adopted % Increase/ -Decrease 2022 Proposed $ Increase/ (Decrease) Adopted % Increase/ -Decrease $1,921,480 $1,749,330 $1,970,000 $220,670 12.6% $1,999,550 $250,220 14.3% 0 0 0 $0 0.0% $0 ($0) 0.0% 50 708 $38,000 $4,500 33 500 -88.2 % $4,725 33 275 -87.6% $1,972,188 $1,787,330 $1,974,500 $187,170 10.5% $2,004,275 $216,945 12.1% $1,039,106 $1,144,884 $1,144,884 $0 0.0% $1,171,691 $26,807 2.3% $439,756 $177,146 $177,146 0 0.0% $576,814 399,668 225.6% L $420,000 $143,309 27( 6,691) -65.9% $65,000 35( 5.000) -84.5% $1,478,862 $1,742,030 $1,465,339 ($276,691) -15.9% $1,813,505 $71,475 4.1% $493,326 $45,300 $509,161 $463,861 $190,770 $145,470 $0 $0 $0 $0 (79,040) (71,493) (71,493) (80,171) 40f 0,000) 0 0 (1,000,000) (479,040) (71,493) (71,493) (1,080,171) $4,432,572 $4,446,858 $4,446,858 $4,884,526 444 442 4 4 2 12 (Reference to Section 363.203, Local Government Code, Annual Budget Proposal.) 1. The District does not have any outstanding obligations. 2. There is $4,884,526 in the Operating Fund and $534,000 in Capital Projects Fund estimated to be on hand as of the beginning of FY 2022 3. An estimated $1,999,550 is expected to be received by the District during FY2022 in sales tax revenues. 4. Total revenue is estimated at $2,004,275 consisting of sales tax and interest income. 5. Total money requested to fund programs is $1,813,505 for personnel, equipment and technology. 6. Total operating transfer of $1,080,171 requested for capital projects and indirect charge. 7. The sales tax rate is .125%. 8. There is $3,995,125 in the Operating Fund and $936,798 in the Capital Projects Fund estimated to be on hand as of the end of FY2022 9. Total revenues available to cover the proposed budget are $2,004,275 and fund balance. Project's Impact to Description of Annual Annual Total Prior Beyond / FY 2022 Impact on Operating Operating Comp Plan Project # Fund Project Name Description Funding FY 2022 FY 2023 FY 2024 FY 2025 FY 2026 Unfunded Total Cumulative Budget Budget Reference The purpose of this project is to fund the design and construction of Southlake 2035, the relocation of the City's Emergency Operations Center (EOC) to the Health and Emergency Operations first level of DPS Headquarters. The current location poses Wellness Plan HW30.3 2022-81 CCPD Fund Center Relocation operational challenges as well as barriers to other technical $400,000 700'000 $1,130,000 $0 $0 $0 $0 $2,230,000 $700,000 requirements and security deficiencies identified in the Department of Defense, UFC 4-141-04 Unified Facilities Criteria. Relocation will support a more functional, secure and operationally ready EOC. $0 The purpose of this item is to fund the construction of a four-story facility with roof access and classroom to provide local training space. The Police Department will use the facility for the following training and programs: use of force decision making, Less Than Lethal, building searches/clearing, SWAT (tactical entry, building 2022-79c CCPD Fund Public Safety Training Tower search/clearing, chemical munitions, etc.), active shooter, K-9 $0 $410,000 $3,290,000 $0 $0 $0 $0 $3,700,000 $1,110,000 handling, hostage negotiation, rappelling, and the DPS Youth and DPS Leadership academies. The facility would also provide the space for additional uses for other City departments: the Fire Department will use the tower for single and multi -company live -fire training within the city limits and Public Works for confined space training, for example. TBD TBD $400,000 $1,110,000 $4,420,000 $0 $0 $0 $5,930,000 $1,110,000