Item 6AJUU 1 t-1LHl�t
Item 6A
MEMORANDUM
August 30, 2021
TO: Shana Yelverton, City Manager
FROM: Sharen Jackson, Chief Financial Officer
SUBJECT: Approval of the amended Fiscal Year 2021 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2022
Operating Budget and Capital Improvement Plan
Action Requested: Approval of amended Fiscal Year 2021 Southlake Crime Control and
Prevention District Operating Budget and adoption of Fiscal Year 2022
Operating Budget and Capital Improvement Plan.
Background
Information: Your packet contains the operating budget adopted by the Crime Control
and Prevention District Board of Directors on July 29, 2021. The proposed
operating budget provides for the continuation of the SRO funding
($1,260,655) and Town Square security initiative ($57,280). New request
for FY 2022 includes the following:
• CAD/RMS Software replacement $ 65,000
(As part of the current dispatch services partnership between Southlake,
Keller, and Colleyville, a CAD/RMS system is used by 911 operators to
manage law enforcement and emergency transportation service calls for
service as well as management of records related to those requests. The
current system no longer fulfills the needs of the regional partner cities of
Southlake, Keller, and Colleyville. The initial plan was to begin
implementation in Fiscal Year 2020 with completion occurring in Fiscal
Year 2021. Due to the revised timing of the project final implementation is
anticipated during FY 2022. The $65, 000 for FY 2022 is a reallocation of
the initial money that will not be paid until next fiscal year.) Achieve the
highest standards of safety and security through modern technology
and equipment.
• Watchguard in -car camera and body worn
Camera refresh and upgrade $100,915
(The Southlake Police Department currently utilizes Watchguard in -car
cameras and body worn cameras to record police interactions with the
public to enhance transparency, to provide evidence to assist in criminal
prosecution, and to maintain officer accountability. These camera
systems are now an industry standard. The current system is aging and
requires an upgrade to both the hardware and software to ensure ongoing
functionality and security of the digital data. These funds will replace older
body cameras and provide a new five-year, no-fault warranty. In addition,
it will upgrade technology in the dash camera system and will move our
digital storage of video evidence from local servers to cloud services. This
is a proposed 5-year lease, and the initial year's cost in FY 2022 is
$100, 915. The annual cost for the remaining four years will be $65, 880
per year.) Achieve the highest standards of safety and security
through modern technology and equipment.
• Taser replacement program $ 40,409
(The Southlake Police Department currently includes tasers as part of
each officer's standard issue equipment in order to provide a less lethal
tool for officers to utilize to safely gain control in a situation in which the
potential for violence exists. Tasers have a five-year useful life and in order
to ensure compliance with manufacturer's recommended replacement
guidelines, this equipment is on a five-year replacement schedule that is
staggered so that the City is not replacing every issued taser in one budget
year. For FY 2022, twenty tasers are identified for replacement. These
replacements will be upgraded to the newest model. Also included in this
request are the necessary materials for the tasers such as training
cartridges, duty cartridges, holsters, and battery packs.) Achieve the
highest standards of safety and security through modern technology
and equipment and a well -trained, well- equipped, and professional
police department.
L.E.A.D. SRO alcohol / drug awareness $8,551
education program
(L.E.A.D. stands for "Law Enforcement Against Drugs" and is the most
rapidly growing school -based K-12 drug and prevention program in the
United States with certified instructors in 32 states. The goal of the program
is to equip students of all ages with the social and emotional skills to
promote positive attitudes and behaviors that are resistant to substance
abuse and conflict as well as negative peer pressure and influence. The
initial cost to implement the program is $8551, which includes training for
the SROs to become instructors as well as the instructional materials for
students. The annual cost in subsequent years is estimated at $4000 to
purchase additional instructional materials for students.) Maximize safety
and security strategies through public education and community
engagement.
• Explosive breaching material and equipment $18,688
(The Southlake Police Department currently participates in and manages
the North Tarrant Regional (NTR) SWAT Team. The requested explosive
breaching material and equipment will assist the SWAT Team with
becoming classified as a Tier-1 team, which means it has the capability of
handling higher risk incidents. In extreme situations, such as an active
shooter or hostage situation, explosive breaching is often used as a primary
method to overcome barricaded doors and windows. The requested funds
will equip the team with the necessary tools to handle the worst of
situations.) Achieve the highest standards of safety and security
through modern technology and equipment and a well -trained, well-
equipped, and professional police department.
• IR lasers for SWAT tactical rifles $13,859
(InfraRed illumination and lasers for SWAT tactical rifles will be used by
SWAT operators in conjunction with grant -funded night vision equipment to
enhance each operator's firearm accuracy under low -light conditions. Most
SWAT callouts and high -risk warrant service are conducted at night, so this
equipment will increase the safety of both SWAT Team members as well
as the public.) Achieve the highest standards of safety and security
through modern technology and equipment and a well -trained, well-
equipped, and professional police department.
• SWAT rifle replacement $ 18,216
(The lifespan for SWAT rifles is approximately 10 years, and the SWAT
Team's current rifle inventory is approaching that mark. The Department
will replace all the Southlake SWAT Team members'rifles and purchase an
additional spare rifle to issue when a rifle needs to be taken out of service
for repair or maintenance.) Achieve the highest standards of safety
and security through modern technology and equipment and a well -
trained, well-equipped, and professional police department.
• Ammunition $ 73,800
(The Southlake Police Department budgets for ammunition in its annual
general fund budget. However, over the past 18 months, the cost of
ammunition has gone up 5-fold. This has significantly impacted the
Department's ammo budget, and it is affecting law enforcement agencies
across the country. Not only is ammo much harder to come by in the larger
quantities needed for police training, it is also much more expensive as
ammo vendors have opted to sell at much higher retail rates because
demand for ammo is so high. The requested funds will allow the
Department to purchase the necessary annual amount of ammunition
without having to decrease the amount of training that officers need to
complete. Achieve the highest standards of safety and security
through modern technology and equipment and a well -trained, well-
equipped, and professional police department.
• Virtual training simulator $140,000
(The Southlake Police Department will use the virtual training simulator to
enhance reality -based training scenarios for police officers. This innovative
technology gives the police department the ability to place officers in a
realistic, interactive virtual training environment to hone de-escalation skills
and practice responding effectively to real -world threats in a controlled
environment. The simulator allows for customization of scenarios as well as
landmarks within the city to make the virtual training as realistic as possible,
and it will enable officers to train on a variety of scenarios much more often
because it requires far less staff and staff time to plan and implement the
training. This will help prepare Southlake officers for those incidents
considered high risk but low frequency, such as active shooter events and
other violent crimes. In addition to regular training, the simulator will also be
used to onboard new recruits and police officers who are required to go
through a multi -week field training program.) Achieve the highest
standards of safety and security through modern technology and
equipment and a well -trained, well- equipped, and professional police
department.
Capital Proiect Funding
• Public Safety Training Tower $410,000
(The purpose of this item is to fund the construction of a four-story facility with
roof access and classroom to provide local training space. The Police
Department will use the facility for training and programs, to include use of
force decision -making, less -lethal munitions, building searches and clearing,
SWAT (tactical entry, building search and clearing, chemical munitions, etc.),
active shooter, K-9 handling, hostage negotiation, rappelling, and the DPS
Youth and DPS Leadership academies. The facility would also provide the
space for additional uses for other City departments. For example, the Fire
Department will use the tower for single and multi -company live -fire training
within the city limits and Public Works will use it for confined space training.
Currently, the Police Department uses a makeshift plywood structure in the
basement of DPS Headquarters. Additionally, the Fire Department trains
outside of our city limits in Fort Worth, resulting in increased overtime costs
due to local shift coverage needs while crews are out of town. The public
safety training tower and classroom provides a dedicated, local space to train
that is both flexible (multi -use) and meets the needs of the Police Department
as well as other departments in the City.) Achieve the highest standards
of safety and security through modern technology and equipment and
a well -trained, well-equipped, and professional police department.
Emergency Operations Center (EOC) Relocation $700,000
(The purpose of this item is to relocate the current Emergency Operations
Center (EOC) to the first level of DPS Headquarters due to operational
needs, technical requirements and security deficiencies identified in the
Department of Defense, UFC 4-141-04 Unified Facilities Criteria.
The current EOC is located in the community room of the DPS Headquarters
building. This is an unsecure room surrounded by windows, and it does not
meet the operational needs and technical requirements of a functional EOC.
In addition, facility safety and security requirements addressed in the
Department of Defense, UFC 4-141-04 Unified Facilities Criteria, are not
currently met. With advancements in communication and technology, the
facility needs to be updated to today's standard and operational requirements.
The upgrade of this facility will also include sleeping quarters for EOC and
City personnel. This will allow staff to stay at the facility during critical
emergencies for response needs.) Achieve the highest standards of
safety and security through modern technology and equipment and a
well -trained, well-equipped, and professional police department.
Total funding requested for FY 2022 CCPD operating fund for operations
Is $1,813,505 and an operating transfer out of $80,171 for indirect charges
and 1,000,000 for capital projects.
Financial
Considerations: The proposed operating budget includes projected sales tax and interest
income of $2,004,275. $1,813,505 for operating expenditures, transfer out
of $1,080,171 with an ending fund balance of $3,995,125.
Strategic Link: Cl: Achieve the highest standards of safety and security.
B2: Collaborate with select partners to implement service solutions.
B6: Optimize the use of technology.
F2: Invest to provide and maintain high quality public assets.
Citizen Input/
Board Review: A Public Hearing is scheduled for September 7, 2021
Legal Review: None required.
Alternatives: Approve or reject the budget submitted
Supporting
Documents: CCPD Fund Summary -Operating Budget
CCPD Capital Improvement Plan
Staff
Recommendation: Approval of the amended FY 2021 and adoption of the proposed FY 2022
operating budget and capital improvement plan.
REVENUES
Sales Tax
Miscellaneous Income
Interest Income
Total Revenues
EXPENDITURES
Personnel
Operations
Capital
Total Expenditures
Net Revenues
Transfers In-SPDC
Transfers Out -General Fund
Transfers Out -Crime Control Project Fund
Total Other Sources (Uses)
Beginning Fund Balance
Ending Fund Balance
SOUTHLAKE CRIME CONTROL
AND PREVENTION DISTRICT - OPERATING FUND
FY2022 Proposed Budget
October 1, 2021 through September 30, 2022
10:07 PM
07/20/21
2020
Actual
2021
Adopted
2021
Amended
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
2022
Proposed
$ Increase/
(Decrease)
Adopted
% Increase/
-Decrease
$1,921,480
$1,749,330
$1,970,000
$220,670
12.6%
$1,999,550
$250,220
14.3%
0
0
0
$0
0.0%
$0
($0)
0.0%
50 708
$38,000
$4,500
33 500
-88.2 %
$4,725
33 275
-87.6%
$1,972,188
$1,787,330
$1,974,500
$187,170
10.5%
$2,004,275
$216,945
12.1%
$1,039,106
$1,144,884
$1,144,884
$0
0.0%
$1,171,691
$26,807
2.3%
$439,756
$177,146
$177,146
0
0.0%
$576,814
399,668
225.6%
L
$420,000
$143,309
27( 6,691)
-65.9%
$65,000
35( 5.000)
-84.5%
$1,478,862
$1,742,030
$1,465,339
($276,691)
-15.9%
$1,813,505
$71,475
4.1%
$493,326
$45,300
$509,161
$463,861
$190,770
$145,470
$0
$0
$0
$0
(79,040)
(71,493)
(71,493)
(80,171)
40f 0,000)
0
0
(1,000,000)
(479,040)
(71,493)
(71,493)
(1,080,171)
$4,432,572
$4,446,858
$4,446,858
$4,884,526
444
442
4 4 2
12
(Reference to Section 363.203, Local Government Code, Annual Budget Proposal.)
1. The District does not have any outstanding obligations.
2. There is $4,884,526 in the Operating Fund and $534,000 in Capital Projects Fund estimated to be on hand as of the beginning of FY 2022
3. An estimated $1,999,550 is expected to be received by the District during FY2022 in sales tax revenues.
4. Total revenue is estimated at $2,004,275 consisting of sales tax and interest income.
5. Total money requested to fund programs is $1,813,505 for personnel, equipment and technology.
6. Total operating transfer of $1,080,171 requested for capital projects and indirect charge.
7. The sales tax rate is .125%.
8. There is $3,995,125 in the Operating Fund and $936,798 in the Capital Projects Fund estimated to be on hand as of the end of FY2022
9. Total revenues available to cover the proposed budget are $2,004,275 and fund balance.
Project's
Impact to
Description of Annual
Annual
Total Prior
Beyond /
FY 2022
Impact on Operating
Operating
Comp Plan
Project # Fund Project Name
Description
Funding FY 2022 FY 2023
FY 2024
FY 2025
FY 2026
Unfunded
Total
Cumulative
Budget
Budget
Reference
The purpose of this project is to fund the design and construction of
Southlake 2035,
the relocation of the City's Emergency Operations Center (EOC) to the
Health and
Emergency Operations
first level of DPS Headquarters. The current location poses
Wellness Plan
HW30.3
2022-81 CCPD Fund
Center Relocation
operational challenges as well as barriers to other technical
$400,000 700'000 $1,130,000
$0
$0
$0
$0
$2,230,000
$700,000
requirements and security deficiencies identified in the Department of
Defense, UFC 4-141-04 Unified Facilities Criteria. Relocation will
support a more functional, secure and operationally ready EOC.
$0
The purpose of this item is to fund the construction of a four-story
facility with roof access and classroom to provide local training space.
The Police Department will use the facility for the following training
and programs: use of force decision making, Less Than Lethal,
building searches/clearing, SWAT (tactical entry, building
2022-79c CCPD Fund Public Safety Training Tower
search/clearing, chemical munitions, etc.), active shooter, K-9
$0 $410,000 $3,290,000
$0
$0
$0
$0
$3,700,000
$1,110,000
handling, hostage negotiation, rappelling, and the DPS Youth and
DPS Leadership academies. The facility would also provide the space
for additional uses for other City departments: the Fire Department
will use the tower for single and multi -company live -fire training within
the city limits and Public Works for confined space training, for
example.
TBD
TBD
$400,000 $1,110,000 $4,420,000
$0
$0
$0
$5,930,000
$1,110,000