2009-08-03 Joint CC, SPDC and Parks Board C
CITY OF
SOUTHLAKE
`) TEXAS AGENDA NOTES
JOINT CITY COUNCIL, SOUTHLAKE PARKS DEVELOPMENT CORPORATION
AND PARKS AND RECREATION BOARD MEETING:
AUGUST 3, 2009
LOCATION: Timarron Bent Creek Clubhouse
1250 Bent Creek Drive
Southlake, Texas 76092
TIME: 5:30 p.m. — 9:00 p.m.
1. Call to order.
2. Discussion: Current financial environment
The purpose of this item is to provide the group a detailed report on the finances
of the Southlake Park Development Corporation. Our presentation will cover
collections, debt and future fund availability. This will be a fairly detailed
presentation, but we want you to have a good understanding of the half-cent
sales tax and its use for park and other purposes as we move toward a
Wow discussion to prioritize projects.
Contact Sharen Jackson with questions on this item.
3. Discussion: 2005 Park, Recreation & Open Space Master Plan implementation
This item has been placed on the agenda so that everyone will understand the
background, survey data, project priorities and other information that has been
used to set capital improvement program priorities since 2005.
Note that this plan is an element of the Southlake 2025 plan. Although we are
beginning preparation of the Southlake 2030 plan -- and we recognize that
priorities may change -- we feel it is important to go ahead and base your budget
priorities on the currently adopted master plan.
Contact Chris Tribble with questions on this item.
4. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be held,
under these exceptions, at any time during the meeting that a need arises
for the City Council, Southlake Parks Development Corporation, and
Parks and Recreation Board to seek advice from the City Attorney as to
L +W the posted subject matter of this meeting.
City of Southlake values:
Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork
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City of Southlake
Joint City Council/SPDC/Parks and Recreation Board meeting
I ' August 3, 2009
Page 2 of 5
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err" 1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
An Executive Session has been posted to give us an opportunity to visit
with you about some opportunities for land acquisition prior to your
discussion of priority funding for the CIP.
I B. Reconvene: Reconvene the meeting and take any action necessary on
items discussed in Executive Session.
I 5. Discussion: Project profiles
Each master plan priority (as well as other projects that have been discussed for
possible inclusion in the CIP) has a project profile, complete with a map,
description and estimated costs. We have developed a presentation that covers
each project profile so that you will have a strong familiarity with the projects as
we go through the prioritization process.
IContact Chris Tribble with questions about this item.
6. Discussion: Capital Improvement Project priorities (FY 2010-2014)
N1r This is the most important item on the Joint Meeting agenda because this is
where the City Council, SPDC and Park Board will interactively discuss the
Iprojects and their relative priority.
We are planning an exercise that will lead us all to a better understanding of the
I budget priorities. Note that you will not be asked to vote on anything during the
joint meeting. Our plan is to have the conversation, with the SPDC and Park
Board coming together at a later date to finalize their budget recommendation.
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7. Meeting adjourned.
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CERTIFICATE
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hereby certifythat the above agenda was posted on the official bulletin boards at Town
I e y g
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Hall, 1400 Main Street, Southlake, Texas, on Friday, July 31, 2009, by 6:00 p.m.,
pursua t to th Texas Government Code, Chapter 551.
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Lori Payne, TRIG%�'�'•••
City Secretary k011 VA0,.
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City of Southlake values: q.•�
Integrity♦ Innovation •Accountability♦ Commitment to Exc-..1 ence ♦ Teamwork
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City of Southlake
I ' Joint City Council/SPDC/Parks and Recreation Board meeting
August 3, 2009
Page 3 of 5
L. - If you plan to attend this public meeting and have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
CCONTACT PAGE
Office Cell
Ken Baker 748-8067 944-1991
Jim Blagg 748-8601 972-740-3519
Tara Brooks 748-8015
Dale Dean 748-8086 716-4438
Robert Finn 748-8168 999-7118
Kevin Hugman 748-8193 223-2607
Sharen Jackson 748-8042 980-1333
Dennis Killough 748-8072 713-8709
Greg Last 748-8037 992-6156
Gordon Mayer 748-8089 214-535-1720
IIKerry McGeath 748-8384 919-8486
Alison Ortowski 748-8261 940-736-7482
Lori Payne 748-8016 266-6390
Efkar, Bob Price 748-8097 319-9057
Pilar Schank 748-8006 214-354-8276
Mike Starr 748-8106 940-390-6281
Ben Thatcher 748-8005 932-4616
Chris Tribble 748-8021 532-7016
Shana Yelverton 748-8001 999-0498
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City of Southlake values:
ICIntegrity♦ Innovation •Accountability• Commitment to Excellence ♦ Teamwork
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City of Southlake
Joint City Council/SPDC/Parks and Recreation Board meeting
August 3,2009
Page 4 of 5
EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Michael Kenny vs. City of Southlake. April 2008.
3. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real property
v
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
Nor prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
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City of Southlake values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
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• City of Southlake
Joint City Council/SPDC/Parks and Recreation Board meeting
August 3, 2009
Page 5 of 5
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
Eta., contain such sensitive information.
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City of Southlake values:
Integrity♦ Innovation •Accountability• Commitment to Excellence ♦ Teamwork
+ STATE OF TEXAS §
§
CITY OF SOUTHLAKE §
CERTIFIED AGENDA
CITY COUNCIL/SOUTHLAKE PARKS DEVELOPMENT CORPORATION /
PARKS AND RECREATION BOARD
I, Mayor John Terrell, CITY OF SOUTHLAKE, TEXAS, HEREBY CERTIFY AS FOLLOWS:
1. That notice of an executive session in accordance with Chapter 551 of the Texas Government
Code was duly posted along with the Joint Meeting Agenda for the August 3, 2009 City
Council, Southlake Parks Development Corporation,and Parks and Recreation Board meeting
on July 31, 2009 by 5:00 p.m.
2. That the City Council, Southlake Parks Development Corporation, and Parks and Recreation
Board convened in executive session on August 3, 2009 at '] a 2- p.m.with the following
Board members and staff members present:
Mayor Terrell Sherry Berman Elaine Cox
Carolyn Morris John Slocum � �
Virginia M. Muzyka Deborah Frazier Ken Goodman
{ 6„,,i,d, Margaret Adams
Nose/Kt William Packer
Brandon Bledsoe Tina Wasserman
Pamela A. Muller Pr[6
Shana Yelverton, City Manager
Jim Blagg, Assistant City Manager
Ben Thatcher, Assistant City Manager
Lori Payne, City Secretary
City Attorney cite—
Other stiff members: Ali' Oc* u)sb 6L Pn<2 &DrCA Pr)
kevL baker) C r 5 �r�l�l�le 1<i -yea-I-t. )lam,. *Auld
3. That the matters discussed were as follows:
(1) Vo't-eitt-c a. ( P,rc, e_ oY ease ore reai �� T� Gf&y
-Fac,c([ 1eS . P-Fevrf wi w(41 -G6,1((-Ec( ,&o ei kr- .
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roGc G 55.2 S J ocA prorki
4. No formal action was taken during executive session.
5. That the executive session ended on August 3, 2009 at S'0 p.m.
Qa,,C3Ly
John Terrell
Mayor
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Carolyn M rris
President— Southlake Parks Development Corporation
Jo ,n Slocum
airman — Parks and Recreation Board
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Lori Payne air-
City Secretary