2009-08-18 CC Packet C
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CITY OF
SOUTHLAKE
TEXAS
REGULAR CITY COUNCIL MEETING MINUTES: AUGUST 18, 2009
LOCATION: 1400 Main Street, Southlake, Texas
City Council Chambers
CITY COUNCIL PRESENT: Mayor John Terrell, Mayor Pro Tem Virginia M. Muzyka,
Deputy Mayor Pro Tem Laura K. Hill, and Councilmembers Brandon Bledsoe, Carolyn
Morris, and Pamela A. Muller.
CITY COUNCIL ABSENT: Councilmember Gregory Jones.
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STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager / Director of
Public Safety Jim Blagg, Assistant City Manager Ben Thatcher, Assistant to the City
Manager Alison Ortowski, Community Relations Officer Pilar Schank, Director of
Community Services Chris Tribble, Deputy Director of Community Services Kari
Happold, Deputy Director of Community Services Kerry McGeath, Senior Center
Coordinator Amanda Troum, Director of Economic Development Greg Last, Director of
Finance Sharen Jackson, Director of Human Resources Kevin Hugman, Director of
Information Technology Dale Dean, Information Technology Technician Vicky Roche,
Information Technology Technician Eric Lusk, Director of Planning and Development
Services Ken Baker, Deputy Director of Planning and Development Services Dennis
Killough, Chief Building Official Paul Ward, Planner I Daniel Cortez, Chief of Police
Services Robert Finn, Crime Victim Liaison Deborah Hardin, Deputy Chief of Police
Services Rusty Daniels, Lieutenant Ben Brown, Police Officer Alton Wells, Deputy Chief
of Fire Services Bryan Thomas, Fire Lieutenant Marshall Urbanosky, Fire Driver /
Engineer KJ VanNatta, Fire Fighter / Paramedic Kelly Clements, Fire Fighter /
Paramedic Jim Cox, Director of Public Works Robert Price, Deputy Director of Public
Works Gordon Mayer, Facility Manager Jeff Parrack, Environmental Coordinator Christi
Upton, City Attorney Tim Sralla, and City Secretary Lori Payne.
WORK SESSION:
Agenda Item No. 1. Call to order. The work session was called to order by Mayor Terrell
at 5:39 p.m.
Agenda Item No. 2. Invocation. Chaplain of the Month, David Whitington, gave the
invocation. Mayor Terrell led the pledge of allegiance.
Agenda Item No. 3. I2ACTion Award Recognition (January - July 2009). City Manager
Yelverton introduced Director Hugman who presented this item to the I2ACT award
Am, winners.
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009
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Agenda Item No. 4. FY 2010 proposed budget overview. City Manager Yelverton
presented this item to Council.
Mayor Terrell closed the joint work session at 6:30 p.m.
REGULAR SESSION:
Agenda Item No. 1. Call to order. The regular session of the City Council was called to
order by Mayor Terrell at 6:30 p.m.
Agenda Item No. 2A. Executive Session. Mayor Terrell announced City Council would
be going into Executive Session pursuant to the Texas Government Code Section
551.072, deliberation regarding real property; Section 551.074, deliberation regarding
personnel matters; and Section 551.087, deliberation regarding economic development
negotiations. City Council adjourned for Executive Session at 6:30 p.m. Executive
Session began at 7:10 p.m. and ended at 8:00 p.m.
Agenda Item No. 2B. Reconvene. Mayor Terrell reconvened the regular meeting at 8:13
p.m. and asked if any action was necessary from Executive Session. No action was
necessary.
EAgenda Item No. 3A1. Mayor's Report - Update of upcoming meetings and events.
��"" Mayor Terrell announced upcoming meetings and events. Councilmember Morris
provided information on the PKD Walk on September 26, 2009.
Agenda Item No. 3A2. Special recognition of CISD students: cultural exchange program
in China. Mayor Terrell introduced Dr. Cathy Friar and Dr. Jan Morgan who spoke about
the cultural exchange program and introduced each of the students. Student Nate Pisik
gave an individual report on the trip.
Agenda Item No. 3A3. Special recognition of the Isle at Watermere: the 2009 Best of
50+ Housing Award — Best Assisted Living Community. Mayor Terrell recognized Scott
Simmons and Rick Simmons from the Isle at Watermere for this award from the
National Association of Home Builders' (NAHB).
Mayor Terrell also recognized the Planning and Development Services Department for
the APA Planning Excellence award they recently received.
Agenda Item No. 3B. City Manager's Report. City Manager Yelverton announced the
next budget meeting will be held on September 1, 2009 during the regular City Council
meeting work session.
CONSENT AGENDA: Consent agenda items are considered to be routine by the City
Council and are enacted with one motion. Council also added the following items to the
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consent agenda: item 7A to table to October 20, 2009 and items 8A and 8B to table to
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allow time for interviews.
Agenda Item No. 4A. Approve minutes from the August 3, 2009 joint meeting between
the City Council, Southlake Parks Development Corporation and Parks and Recreation
Board and the August 4, 2009 regular City Council meeting. The minutes were
approved as presented.
Agenda Item No. 4B. Approve a Professional Services Agreement for an environmental
assessment on the T.W. King Waterline with Freese and Nichols, Inc. A presentation
was not made on this item.
Agenda Item No. 4C. Approve purchases of furniture, fixtures, and equipment from
various vendors for the new DPS Headquarters in an amount not to exceed $1,192,987.
A presentation was not made on this item.
Agenda Item No. 4D. Approve purchases for IT Virtualization Project from USA
Consultinq/Macer Technology, Calence, and XNet in the amount of $227,975.68. A
presentation was not made on this item.
Agenda Item No. 4E. Ordinance No. 733-A, 1st Reading, Approve a speed limit
ordinance amending Section 18-80 of the Southlake City Code revising the location of
Et school crossing zones. A presentation was not made on this item.
Agenda Item No. 4F. Ordinance No. 480-589 (ZA09-021), 1st Reading, Zoning Change
and Concept Plan for Lots 5 and 6, Block 1, Primrose Lane, on property being
described as Tract 2C5, A.H. Chivers Survey, Abstract No. 299 and being located at
1030 Primrose Lane. Current Zoning: AG Agricultural District. Requested Zoning: SF-
20A Single-Family Residential District. SPIN Neighborhood # 3. A presentation was not
made on this item.
Agenda Item No. 4G. Approve revisions to the City of Southlake Strategy Map. A
presentation was not made on this item.
Agenda Item No. 7A. Ordinance No. 480-588 (ZA09-017), 1st Reading, Zoning Change
and Site Plan for Bethel Methodist Church of Southlake on property being described as
Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18, and being located at 180
and 190 Jellico Circle West. Current Zoning: SF-1A Single-Family Residential District.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood #11. The
applicant requested to table this item to the October 20, 2009 City Council meeting.
Agenda Item No. 8A. Resolution No. 09-051, Appoint members to the Southlake
Business Council. Council decided to table this item to allow for the opportunity to
conduct interviews of the applicants.
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Agenda Item No. 8B. Resolution No. 09-052, Appoint members to the Crime Control
1Land Prevention District Board of Directors. Council decided to table this item to allow for
. 4v the opportunity to conduct interviews of the applicants.
Motion was made to approve consent agenda items 4A; 4B; 4C; 4D; 4E; 4F; 4G; tabling
item 7A to the October 20, 2009 City Council meeting; tabling item 8A; and tabling item
8B.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
REGULAR AGENDA:
Agenda Item No. 5. Public Forum. No one spoke during the public forum.
Agenda Item No. 6A. Ordinance No. 961, 2nd Reading, Amend Chapter 5, Article IV
"Contractor Registration Ordinance" of the Southlake City Code. Director Baker
presented this item to Council. In accordance with Section 4.21 of the City Charter, the
caption for this item is listed as follows:
AN ORDINANCE AMENDING SOUTHLAKE CITY CODE, CHAPTER 5 ARTICLE IV,
;too THE CONTRACTOR REGISTRATION REGULATIONS; PROVIDING A PENALTY
CLAUSE; PROVIDING A CUMULATIVE CLAUSE; PROVIDING A SEVERIBILITY
CLAUSE; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR PUBLICATION IN
PAMPHLET FORM; PROVIDING FOR PUBLICATION IN THE OFFICIAL
NEWSPAPER; AND PROVIDING AN EFFECTIVE DATE.
No one spoke during the public hearing.
Motion was made to approve Ordinance No. 961, 2nd Reading, Amend Chapter 5,
Article IV "Contractor Registration Ordinance" of the Southlake City Code adding the
following language to the General Contractor definition: "A General Contractor does not
include a Trade Contractor as defined in this section" as presented by staff.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 6B. ZA09-028, Site Plan for Lot 2R2 Stonebridge Park Addition on
property being described as Lot 2R2, Block 1, Stonebridge Park Addition and being
located at 165 Stonebridge Lane. Current Zoning: S-P-2 Generalized Site Plan District.
SPIN Neighborhood #11. Director Baker presented this item to Council.
Liew
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No one spoke during the public hearing.
Law Motion was made to approve ZA09-028, Site Plan for Lot 2R2 Stonebridge Park
Addition granting the requested variances and subject to Site Plan Review Summary
No. 3, dated August 11, 2009.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 6C. ZA09-029, Site Plan for an addition to the City of Southlake Senior
Activity Center on property being described as Lot 1 R, Block 1, City of Southlake
Municipal Complex, and being located at 307 Parkwood Lane. Current Zoning: CS
Community Service District. SPIN Neighborhood #9. Deputy Director Killough, Director
Price and City Manager Yelverton presented this item to Council. Council discussed
this request.
Mayor Terrell opened the public hearing.
Mayor Terrell read the comment cards from those that wished to record their opposition
but did not wish to speak:
ELKaren Moor, 601 Northwood Court, Southlake, Texas, "I would suggest / noting
separately the building addition from the parking lot addition.";
Anne and John Simonds, 601 Parkwood Drive, Southlake, Texas;
Ernie Stockton, 501 Northwood Court, Southlake, Texas; and,
Mary Ann Walters, 502 Northwood Court, Southlake, Texas.
Lauren Stockton, 501 Northwood Trail, Southlake, Texas, spoke in opposition.
Richard Potts, 500 Northwood Trail, Southlake,Texas, spoke in opposition.
Michael Unger, 503 Northwood Trail, Southlake, Texas, spoke in opposition.
Candice Cohlima-Unger, 503 Northwood Trail, Southlake, Texas, spoke in opposition.
Mayor Terrell closed the public hearing.
Director Baker, Director Price, City Manager Yelverton, and Police Chief Finn answered
Council's questions. Council continued discussion of this item.
Mayor Terrell allowed Mrs. Stockton speak again.
Lauren Stockton voiced additional concerns.
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REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009
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Mayor Terrell closed the public hearing a second time.
Motion was made to approve ZA09-029, Site Plan for an addition to the City of
Southlake Senior Activity Center including the 19 additional parking spaces and
reconfiguring the current parking, and including Site Plan Review Summary No. 1, dated
July 31, 2009 and granting the requested variances.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 6D. ZA09-030, Site Plan for 175 Westwood Drive for parking lot
expansion on property being described as Lot 25R-2, Block 1, Woodland Heights
Addition and being located at 175 Westwood Drive. Current Zoning: 01 Office District.
SPIN Neighborhood #8. Deputy Director Killough presented this item and answered
Council's questions. Applicant James Coats, 425 Miranda Terrace, Bedford, Texas
addressed the landscaping questions. Council discussed this request.
No one spoke during the public hearing.
Motion was made to approve ZA09-030, Site Plan for 175 Westwood Drive requiring
that the entire length of the northern boundary of the parking area be included with a
parallel H1-type hedge row as referenced in the zoning and landscape ordinance;
accepting the applicant's willingness to replace the current tree that may perish in the
near future and to relocate said tree; subject to Site Plan Review Summary No. 2, dated
August 11, 2009 and granting the requested variance for stacking depth.
Motion: Bledsoe
Second: Muzyka
Ayes: Bledsoe, Morris, Muller, Muzyka, Terrell
Nays: Hill
Approved: 5-1
Agenda Item No. 6E. ZA09-031, Site Plan for shade structures at Durham Elementary
and Intermediate Schools on property being described as Lot 1, Block 1, Carroll ISD No.
1 Addition and being located at 801 Shady Oaks Drive. Current Zoning: CS Community
Service District. SPIN Neighborhood #4. Director Baker presented this item to Council.
Tina Wasserman, 520 West Highland Street, Southlake, Texas and Dr. Derek Citty,
3051 Dove Road, Grapevine, Texas were available to answer questions.
No one spoke during the public hearing.
Motion was made to approve ZA09-031, Site Plan for shade structures at Durham
Elementary and Intermediate Schools granting the requested variance.
Motion: Hill
Second: Muzyka
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Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
L4- Approved: 6-0
Mayor Terrell called for a break at 10:37 p.m. and reconvened the meeting at 10:51
p.m.
Agenda Item No. 7B. Ordinance No. 480-590 (ZA09-032), 1st Reading, Zoning Change
and Site Plan for Carroll ISD Middle School on property being described as a portion of
Tract 1, a portion of Tract 2A, a portion of Tract 2B1 and a portion of Tract 3, Thomas
Mahan Survey, Abstract No. 1049 and being located at 1801 East Highland Street.
Current Zoning: AG Agricultural. Requested Zoning: S-P-1 Detailed Site Plan District.
SPIN Neighborhood #4. Director Baker and Director Price presented this item to
Council. CISD Representative, Dr. Derek Citty, 3051 Dove Road, Grapevine, Texas,
along with consultants John Blacker with Hart, Gaugler &Associates, John Haugen with
NATEX and Shane Garthoff with Garthoff Design made a presentation and answered
Council's questions. Council discussed this request.
Mayor Terrell allowed the public to speak. No one spoke.
CMotion was made to approve Ordinance No. 480-590 (ZA09-032), 1st Reading, Zoning
Change and Site Plan for Carroll ISD Middle School subject to Site Plan Review
kw Summary No. 2, dated August 11, 2009 granting requested variances and asking the
applicant to review fencing options before second reading.
Motion: Hill
C Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Agenda Item No. 9A. Consider SV09-014, Variance to the Shops of Southlake
Conditional Siqn Permit for Let's Makeup located at 1431 East Southlake Boulevard,
Suite 525. Deputy Director Killough presented this item to Council. Applicant David
Palmer, 3102 Maple Avenue, Dallas, Texas answered Council's questions. Applicant
Jackie Hamilton introduced her new business to Council.
Motion was made to approve SV09-014, Variance to the Shops of Southlake
Conditional Sign Permit for Let's Makeup located at 1431 East Southlake Boulevard,
Suite 525 and granting the requested variance.
Motion: Hill
Second: Muzyka
Ayes: Bledsoe, Hill, Morris, Muller, Muzyka, Terrell
Nays: None
Approved: 6-0
Law
REGULAR CITY COUNCIL MEETING MINUTES, AUGUST 18, 2009
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Agenda Item No. 11. Meeting adjourned. Mayor Terrell adjourned the meeting at 12:22
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a.m.
*An audio recording of this meeting will be permanently retained in the City
Secretary's Office.
John Terre
Mayor
ATTEST:
Lori Payne 4 ' A
,
City Secretary ' ~' 'c'
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REGULAR CITY COUNCIL MEETING MINUTES,AUGUST 18, 2009
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Description City Council meeting - present: Mayor, Hill, Muzyka, Muller, Morris, Bledsoe
(Absent: Jones)
1W Date 8/18/2009 Location Southlake Council Chambers
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City Council meeting - present: Mayor, Hill, Muzyka, Muller, MorrisSouthlake Council Chambers
[ Time Speaker Note
/ 5:39:29 PM Mayor called meeting to order
I 411W 5:39:54 PM David Whitington gave invocation
5:42:29 PM Mayor led the pledge of allegiance
5:43:04 PM City Manager Shana introduced Director Hugman and the presentation of I2ACT
EYelverton awards
5:43:13 PM Director Kevin presented item 3 on the work session agenda to recognize and
EHugman thank the I2ACT award winners - list all employees present
5:55:36 PM City Manager presented item 4 - FY2010 proposed budget overview
Yelverton
C6:01:52 PM Yelverton presented general information to Council on the budget,
general fund, special funds
6:21:45 PM Yelverton CIP and financial trend information will be presented in the next
Ebudget work session
6:22:25 PM Mayor thanked staff for their efforts on this budget and for meeting
Iwith the Councilmembers throughout the process
6:23:42 PM Muzyka citizens have no idea how many hours have gone into putting a
Ibudget like this together and appreciates staff hard work
6:24:25 PM Morris very excited to see we do not have layouts or decrease
salaries and can still go forward with programs
C, 6:24:54 PM Bledsoe so many businesses are having such hard times right now,
lbw thanks staff so much, Council is in a very good position to think
strategically during the next year
I6:26:32 PM Mayor the discussion ended on the FY2010 budget and discussed the
consent agenda items -4A, 4B, 4C, 4E, 4F, and 4G and
including item 7A to tabled to October 6 and tabling item 8A to
Ithe next meeting
6:30:22 PM Mayor called the regular session and called for an executive session,
will be back around 7:00
[ 8:13:31 PM Mayor reconvened meeting; no action necessary from exec session
I 8:13:43 PM Mayor
8:14:30 PM Carolyn Morris gave reports on upcoming meetings and event
gave information on the upcoming PKD Walk on September 26
C 8:15:39 PM Mayor introduced the next item to recognize some CISD students who
went to China on a cultural exchange program
C 8:15:47 PM Dr Cathy Friar and spoke to Council regarding the program and introduced one of
Dr Jan Morgan the students
C 8:16:11 PM Student Drew
Korschun said hello in Chinese
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City Council meeting - present: Mayor, Hill, Muzyka, Muller, MorrisSouthlake Council Chambers
IITime Speaker Note
,= 8:17:45 PM Dr Friar spoke a bit about the program and read a letter from one of the
L ,r host families
8:19:02 PM Dr Morgan asked each student to introduce themselves and their grade
level
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8:21:10 PM Student Nate Pisik gave a report on the trip
8:24:24 PM Dr Morgan the group signed an sister school agmt with Schandon Middle ,
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School
8:25:56 PM Council addressed the group
8:26:28 PM Mayor spoke of the new friendship agmt with China and possible
future connections between the city and the school district
8:27:20 PM *Hill suggested placing some of the photos for a display in the
library for young children to see
8:28:40 PM Mayor made a presentation to Scott and Rick Simmons for a recent
award to their Isle of Watermere
8:31:53 PM Morris thanked the Simmons brothers for their development
8:32:27 PM Mayor recognized the Planning Department for a recent award from '
APA for Planning Excellence
8:34:01 PM City Manager discussed FY2010 budget and next meeting will be held on
Sept 1 at the regular meeting
Li 8:34:45 PM mayor called for a vote on consent agenda; would like to hold
interviews for both CCPD and SB •
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r 8:35:50 PM Hill motion to approve consent agenda tabling item 7a to 10-20,
C8:36:35 PM *Muzyka second - approved 6-0
8:37:28 PM public forum no one spoke
8:37:47 PM Director Baker presented item 6a
8:40:54 PM public hearing no one spoke
8:41:07 PM Hill motion to approve item 6a amending the language to the
general contractor definition to include "trade" language
8:41:33 PM *Muzyka second - approved 6a 6-0
8:42:08 PM Director Baker presented iem 6b to Council
8:47:12 PM public hearing no one spoke
8:47:14 PM *Hill motion to approve item 6b granting requested variances and
subject to review •
8:47:32 PM muzyka second - approved 6b 6-0
8:48:10 PM Deputy Director presented item 6c to Council
Dennis Killough
8:55:52 PM Director Bob Price made a public works presentation on this item
8:59:47 PM Yelverton addressed public safety access question and street name
change issue
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City Council meeting - present: Mayor, Hill, Muzyka, Muller, MorrisSouthlake Council Chambers
Time Speaker Note
# 9:08:55 PM Council discussed parking, access, street names, bus pickup of seniors:
LIsio for events, directions given by Google or GPS
9:15:42 PM Director Price addressed the name change issue - Council discussed option
of Calloway Court
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9:17:25 PM Mayor discussed purpose of proposed changes
9:23:18 PM Mayor read comments from residents who did not wish to speak
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9:24:35 PM Mayor allowed the public to speak
9:24:49 PM Lauren Stockton, spoke in opposition - asked the city to address the traffic flow
E501 Northwood Trail
9:30:09 PM Mayor addressed question about access to senior center access off of
E 1709
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9:30:56 PM Richard Potts, 500 spoke in opposition -traffic, access
Northwood Trail
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9:33:37 PM Director Baker addressed question of traffic light at Parkwood and 1709 I
9:34:02 PM Michael Unger, 503 spoke in opposition -Traffic, access, third stop sign
Northwood Trail •
E9:37:09 PM 'Director Price addressed third stop sign question
lbw 9:40:23 PM Candice Unger, 503 stated her concerns about this item, traffic flow study
INorthwood Trail
9:42:52 PM *Mayor closed public hearing
I 9:43:21 PM Mayor
9:45:07 PM Bledsoe addressed some of the public comments
addressed the existing issues with parking and access
9:47:24 PM Morris additional no parking sign on Parkwood, additional stop sign,
[ traffic trailer on Parkwood to check#s and speeders, change
name of Parkwood off of 1709
9:50:12 PM 'Yelverton recapped issues discussed this evening - no truck traffic signs,
C no parking signs, no loitering, research stop sign, traffic trailer •
to monitor speed, encourage senior center employees and
volunteers the proper location to park,
E9:53:04 PM Police Chief Finn addressed no truck traffic question ,
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9:53:47 PM Council agreed to not display a no truck traffic sign because it would
E 9:55:31 PM Director Price not be enforceable
discussed lowering speed limit on Parkwood
9:57:08 PM Muller discussed the history of the senior facility
I 9:58:34 PM Mayor reopened the public hearing
9:58:53 PM Lauren Stockton spoke about changing the entrance onto 1709
9:59:15 PM Mayor discussed options
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City Council meeting - present: Mayor, Hill, Muzyka, Muller, MorrisSouthlake Council Chambers
IITime Speaker Note
x 10:00:11 PM Bledsoe made final comments
I -P' 10:03:11 PM Mayor closed public hearing again •
10:03:22 PM Hill motion to approve item 6c including add parking and
reconfiguring parking and subject to review and approving •
Erequested variance
10:03:54 PM.Muzyka second - approved item 6c 6-0
10:04:23 PM Killough presented item 6d to Council and answered questions
I10:13:38 PM Applicant James addressed landscaping questions
Notes
E 10:23:17 PM Council
10:29:26 PM public hearing discussed the landscaping being required
no one spoke •
,
10:29:42 PM Bledsoe motion to approve item 6d approving requested variance and
C requiring an H1 type hedge as referenced in the landscape
ordinance along the entire northern edge of the new parking lot
I 10:30:51 PM Muzyka
10:31:30 PM Director Baker second - approved item 6d 5-1 (Hill)
presented item 6e to Council
10:36:08 PM Applicant Tina were available for questions
IE Wasserman, 520
West Highland
Street, Dr. Derek
.
E 10:36:48 PM Citty
public hearing no one spoke
Ilw 10:37:02 PM Hill motion to approve item 6e granting the requested variance
[ 10:37:19 PM Muzyka second - approved 6-0 •
10:37:46 PM Mayor called for a break
C10:51:42 PM Mayor reconvened meeting
10:51:55 PM Director Baker presented item 7b to Council •11:07:15 PM Director Price presented the public works issues
C11:19:16 PM Applicants Dr. Derek Dr. Citty thanked Council and staff and turned the presentation
Citty, John Howgle over to his consultants
of Natex Architects,
I John Blacker,
Shane Garthoff of
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Garthoff Designs
11:20:42 PM John Blacker discussed sight layout and traffic flow
Cl1:31:09 PM John Howgle(SP?) presented information on lighting system
11:35:28 PM Shane Garthoff presented information on the landscaping for the site
E 11:40:24 PM John Blacker
11:41:07 PM Council finished upformalpresentation and took questions
asked questions of presenters
11:46:58 PM Mayor new plan for Kirkwood
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City Council meeting - present: Mayor, Hill, Muzyka, Muller, MorrisSouthlake Council Chambers
Time Speaker Note
11:48:52 PM Muzyka parking spaces
++ 11:50:06 PM*Dr Derek Citty discussed use of shared parking with Gateway Church
11:51:11 PM Morris wrought iron fence
11:54:05 PM Bledsoe look at various types of fencing in various areas - possibly
chain link in particular areas
11:54:45 PM Mayor by second reading, they could have more specifics on fencing
11:55:40 PM*Muller lighting on the field -type of lighting
11:59:21 PM*John Howgle talked about lighting and shade structures
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Description City Council meeting - part 2
Date 8/19/2009 Location Southlake Council Chambers
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City Council meeting - part 2 Southlake Council Chambers
Time Speaker Note
,. 12:00:34 AM Mayor allowed public to speak - no one spoke
L'av* 12:01:01 AM.Bledsoe Kirkwood could be a premier corridor- good opportunity -
concerns along Highland - pedestrian access requests
12:03:02 AM*Hill motion to approve item 7b subject to review and granting
variances and asking app to look at fencing options
e c
12:03:34 AM Muzyka second - approved item 7b 6-0
12:04:04 AMKillough presented item 9a to Council
12:09:42 AM Applicant David addressed Council's questions (Jackie Hamilton was present to
Palmer discuss her business)
12:19:39 AM Council discussed the sizes on both elevations
12:20:19 AM Hill motion to approve item 9a as requested
12:20:35 AM Muzyka second - approved 9a 6-0
12:20:58 AM Applicant Jackie told a bit about her store
II Hamilton '
12:22:32 AM Mayor adjourned meeting
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Southlake City Council meeting
Public Comment Form
Please print. Return completed form to City Secretary prior to start of regular session.
Name:_ 46(AreJ/ OO
lir Date: Si i 01
o (booAddress: /l�n fNO-{4/illd 64— Phone: D 1 q( 2- - / p
I wish to share my views on an Agenda Item:
Agenda Item# (i/
I will speak in SUPPORT of this item
I will speak in OPPOSITION to this item
I do not wish to speak, but please rec rd my t ,1 d T°7;11C4
SUPPORT OPPOSITION50Allia- -\ f/*)
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S'outhlake City Council meeting "1100
Public Comment Form
Please print. Return completed form to City Secretary prior to start of regular session.
Name: �D kl n S/YVl o t-�G�,5 Date: Fr( 4 a
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I wish to share my views on an Agenda Item:
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`S5uthlake City Council meeting '',
Public Comment Form
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Name: On n e S/ k, Or-) CI&' Date: /iT/O
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Agenda Item# (a C,
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I will speak in OPPOSITION to this item
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I will speak in OPPOSITION to this item
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Southlake City Council meeting
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Please print. Return completed form to City Secretary prior to start of regular session.
Name: [Awl/ 5 10 4-4-ex Date: " 0
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I wish to share my views on an Agenda Item:
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I do not wish to speak, but please record my
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Note: To allow everyone an opportunity to be heard,please limit your comments to 3 minutes.
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outhlake City Council meeting
Public Comment Form
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Name: MQ-- J lJ Date: ¶ r ?S "(7
Address:
2 No OF Phone: )44- /
I wish to share my views on an Agenda Item:
Agenda Item#
I will speak in SUPPORT of this item
I will speak in OPPOSITION to this item
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SUPPORT OPPOSITION
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Topic:
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irTuthlake City Council meeting -)
Public Comment Form
Please print. Return completed form to City Secretary prior to start of regular session.
Name: 'n,bVU s Date:
Address: 0016_ Phone:
LIJA wish to share my views on an Agenda Item:
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I will speak in SUPPORT of this item
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rn'S'uthlake City Council meeting
Public Comment Form
Please print. Return completed form to City Secretary prior to start of regular session.
Name: 1\1\I C 0.e q p_ • Date: E/ i '/ D C7
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Address: S O N(),.-�L L 1 v(Gfp �t` ! . Phone: cd 7 .6 SS o � ?6 Z5
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Southlake City Council meeting
Public Comment Form
Please print. Return completed form to City Secretary prior to start of regular session.
�Name: 0. 11() C 1 C C COk (64 10 (AI'n leer Date: `�j
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Address: 503 ; O4 liw0 c_>d 7 ; I Sc.'1 i.[G4Phone: Z /44— 3C- 7532
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Agenda Item#
I will speak in SUPPORT of this item
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wish to speak during Public Forum on an item not on tonight's agenda
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_.
6000 Wesresx Puce,Sums 200 TELEPHONE:(817)332-2580
I-30 AT Bm+xr-Isysv Rona Ta_ or o l so :A ,.. - s :r-:nj a:v am.y TOLL FREE:(800)318-3400
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Fa WoxrH,Texas 76107-4654 • � FACSIMILE:(817)332-4740
.r+ @ EMAIL ToasBToAss.coM Attorneys Counselors WEssrrE:WWW.TOASE.COM
TIM G.SRALLA Certified Civil Appellate Law Specialist
extension 228 Texas Board of Legal Specialization
tsralla@toase.com
August 18, 2009
CONFIDENTIAL ATTORNEY/CLIENT PRIVILEGE
VIA HAND DELIVERY
Mayor and City Councilmembers
City of Southlake
1400 Main Street
Southlake,Texas 76092
Re: Legality of Executive Session Posting
Dear Mayor and Councilmembers:
You have asked our office to review the executive session posting for tonight's regular city
fhw council meeting. It is my understanding that the following executive session has been posted for
the requisite time:
A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551, Texas
Government Code, Sections 551.071, 551.072, 551.073, 551.074, 551.076, 551.087, 418.183(f),
and 418.106(d) & (e). Refer to posted list attached hereto and incorporated herein. Executive
Session may be held,under these exceptions,at the end of the Regular Session or at any time
during the meeting that a need arises for the City Council to seek advice from the City
Attorney as to the posted subject matter of this City Council meeting.
1. Section 551.072: Deliberation regarding real proeprty
a. Discuss the potential purchase or lease of real property for city
facilities.
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberation of appointments of city board and commission
members.
3. Section 551.087: Deliberation regarding economic development
negotiations
la a. Economic incentives for businesses.
August 18, 2009
Page 2
4W
Section 551.071: Consultation with attorney. The City Council may conduct a private
consultation with its attorney when the City Council seeks the advice of its attorney concerning any
item on this agenda,about pending and contemplated litigation,or a settlement offer,or on a matter
in which the duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551. This includes
the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a Gordon Taylor
Custom Homes,Carleo A.Capili and wife,Regina Capili and John R.Griggs and wife,Sally
Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Michael Kenny vs. City of Southlake. April 2008
3. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real property. The City Council may conduct
a closed meeting to deliberate the purchase, exchange, lease or value of real property.
Section 551.073:Deliberation regarding prospective gift or donation. The City Council
may conduct a closed meeting to deliberate a negotiated contract for a prospective gift or donation
to the City.
,,. Section 551.074: Deliberation regarding personnel matters. The City Council may
deliberate the appointment, employment, evaluation,reassignment, duties, discipline, or dismissal
of public officers, including the City Manager, City Secretary, City Attorney,Municipal Judge and
city boards and commission members.A complete list of the city boards and commissions is on file
in the City Secretary's Office.
Section 551.076: Deliberation regarding security devices. The City Council may
deliberate the deployment,or specific occasions for implementation of security personnel or devices.
rig
Section 551.087: Deliberation regarding economic development negotiations. The City
Council may discuss or deliberate regarding commercial or financial information received from a
business prospect that the city seeks to have locate, stay,or expand in or near the city and which the
City is conducting economic development negotiations; or to deliberate the offer of a financial or
other incentive to a business prospect as described above.
Section 418.183(f): Texas Disaster Act. The City Council may deliberate information: 1)
for purposes of preventing, investigating, or responding to an act of terrorism or related criminal
activity and involving emergency response providers,their staffing,contact information and tactical
,i plans; 2)that relates to the risk or vulnerability of persons or property, including infrastructure, to
an act of terrorism;3)that relates to the assembly of an explosive weapon,the location of a material
that may be used in a chemical, biological or radioactive weapon, or unpublished information
pertaining to vaccines or devices to detect biological agents or toxins;4)that relates to details of the
encryption codes or security keys for a public communication system; 5)that relates to a terrorism-
related report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism;7)that relates to information regarding
E.
August 18, 2009
Page 3
security measures or security systems intended to protect public and private property from an act of
terrorism. The Texas Disaster Act specifically requires that a tape recording of the closed meeting
be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management plans
regardinEpipeline safety. The City Council may discuss emergency management plans involving
pipeline safety and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
If you have any additional questions or concerns,please f, free to contact our office.
Sincerely
Tim G. Sralla
TGS/as
cc: Ms. Shana Yelverton
City of Southlake
1400 Main Street
Suite 460
Southlake, Texas 76092
Ms. Lori Payne
City of Southlake
4,0 1400 Main Street
Suite 270
•
Southlake, Texas 76092
•
sill
or
CITY OF
aier TEXAS
SOUTH LAKE
REGULAR CITY COUNCIL MEETING: AUGUST 18, 2009
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
WORK SESSION: 5:30 P.M.
1. Call to order.
2. Invocation: David Whitington, Chaplain of the Month
3. I2ACTion Award Recognition (January - July 2009)
4. FY 2010 proposed budget overview
5. Discuss all items on tonight's meeting agenda. No action will be taken and each
item will be considered during the Regular Session.
REGULAR SESSION: 6:30 P.M. or immediately following the work session
1. Call to order.
2. A. Executive Session: Pursuant to the Open Meetings Act, Chapter 551,
Texas Government Code, Sections 551.071, 551.072, 551.073, 551.074,
551.076, 551.087, 418.183(f), and 418.106(d) & (e). Refer to posted list
attached hereto and incorporated herein. Executive Session may be
held, under these exceptions, at the end of the Regular Session or at
any time during the meeting that a need arises for the City Council to
seek advice from the City Attorney as to the posted subject matter of
this City Council meeting.
1. Section 551.072: Deliberation regarding real property
a. Discuss the potential purchase or lease of real property for
city facilities.
2. Section 551.074: Deliberation regarding personnel matters
a. Deliberation of appointments of city board and commission
members.
3. Section 551.087: Deliberation regarding economic
development negotiations
a. Economic incentives for businesses.
B. Reconvene: Action necessary on items discussed in Executive Session.
City of Southlake values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
1
City of Southlake
City Council meeting agenda
August 18, 2009
Page 2 of 6
.., 3. REPORTS:
A. Mayor's Report
1. Update of upcoming meetings and events
2. Special recognition of CISD students: cultural exchange program in
China
3. Special recognition of the Isle at Watermere: the 2009 Best of 50+
Housing Award — Best Assisted Living Community
B. City Manager's Report
CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. Consent:
A. Approve minutes from the August 3, 2009 joint meeting between the City
Council, Southlake Parks Development Corporation and Parks and
Recreation Board and the August 4, 2009 regular City Council meeting.
B. Approve a Professional Services Agreement for an environmental
assessment on the T.W. King Waterline with Freese and Nichols, Inc.
1.
C. Approve purchases of furniture, fixtures, and equipment from various
vendors for the new DPS Headquarters in an amount not to exceed
$1,192,987.
D. Approve purchases for IT Virtualization Project from USA
Consulting/Macer Technology, Calence, and XNet in the amount of
$227,975.68.
E. Ordinance No. 733-A, 1st Reading, Approve a speed limit ordinance
amending Section 18-80 of the Southlake City Code revising the location
of school crossing zones. (If approved at first reading, the public hearing
will be held September 1, 2009.)
F. Ordinance No. 480-589 (ZA09-021), 1st Reading, Zoning Change and
Concept Plan for Lots 5 and 6, Block 1, Primrose Lane, on property being
described as Tract 2C5, A.H. Chivers Survey, Abstract No. 299 and being
located at 1030 Primrose Lane. Current Zoning: AG Agricultural District.
Requested Zoning: SF-20A Single-Family Residential District. SPIN
Neighborhood # 3. (If approved at first reading, the public hearing will be
held September 1, 2009.)
G. Approve revisions to the City of Southlake Strategy Map.
.r
City of Southlake values:
Integrity• Innovation •Accountability• Commitment to Excellence ♦ Teamwork
V
E
City of Southlake
City Council meeting agenda
August 18,2009
Page 3 of 6
i.
REGULAR AGENDA:
5. Public Forum. (The Public Forum will not begin prior to 7:30 p.m.)
6. Ordinances, second readings, public hearings, and related items:
A. Ordinance No. 961, 2nd Reading, Amend Chapter 5, Article IV "Contractor
Registration Ordinance" of the Southlake City Code. PUBLIC HEARING
B. ZA09-028, Site Plan for Lot 2R2 Stonebridge Park Addition on property
being described as Lot 2R2, Block 1, Stonebridge Park Addition and
being located at 165 Stonebridge Lane. Current Zoning: S-P-2
Generalized Site Plan District. SPIN Neighborhood #11. PUBLIC
HEARING
C. ZA09-029, Site Plan for an addition to the City of Southlake Senior Activity
Center on property being described as Lot 1 R, Block 1, City of Southlake
Municipal Complex, and being located at 307 Parkwood Lane. Current
Zoning: CS Community Service District. SPIN Neighborhood #9. PUBLIC
HEARING
CD. ZA09-030, Site Plan for 175 Westwood Drive for parkinglot expansion on
� P
property being described as Lot 25R-2, Block 1, Woodland Heights
Addition and being located at 175 Westwood Drive. Current Zoning: 01
Office District. SPIN Neighborhood #8. PUBLIC HEARING
E. ZA09-031, Site Plan for shade structures at Durham Elementary and
Intermediate Schools on property being described as Lot 1, Block 1,
Carroll ISD No. 1 Addition and being located at 801 Shady Oaks Drive.
Current Zoning: CS Community Service District. SPIN Neighborhood #4.
PUBLIC HEARING
7. Ordinances, first readings, and related items:
A. Ordinance No. 480-588 (ZA09-017), 1st Reading, Zoning Change and Site
Plan for Bethel Methodist Church of Southlake on property being
described as Tracts 2C26 and 2C27, J.G. Allen Survey, Abstract No. 18,
and being located at 180 and 190 Jellico Circle West. Current Zoning: SF-
1A Single-Family Residential District. Requested Zoning: S-P-1 Detailed
Site Plan District. SPIN Neighborhood #11. (If approved at first reading,
the public hearing will be held September 1, 2009.)
B. Ordinance No. 480-590 (ZA09-032), 1st Reading, Zoning Change and Site
4aw Plan for Carroll ISD Middle School on property being described as a
City of Southlake values:
Integrity♦ Innovation •Accountability♦ Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 18, 2009
Page 4 of 6
Lev
portion of Tract 1, a portion of Tract 2A, a portion of Tract 2B1 and a
portion of Tract 3, Thomas Mahan Survey, Abstract No. 1049 and being
located at 1801 East Highland Street. Current Zoning: AG Agricultural.
Requested Zoning: S-P-1 Detailed Site Plan District. SPIN Neighborhood
#4. (If approved at first reading, the public hearing will be held September
1, 2009.)
8. Resolutions:
A. Resolution No. 09-051, Appoint members to the Southlake Business
Council.
B. Resolution No. 09-052, Appoint members to the Crime Control and
Prevention District Board of Directors.
9. Other items for consideration:
A. Consider SV09-014, Variance to the Shops of Southlake Conditional Sign
Permit for Let's Makeup located at 1431 East Southlake Boulevard, Suite
525.
Ce 10. Other items for discussion: (There are no items on this agenda.)
lb'` 11. Meeting adjourned.
CERTIFICATE
I hereby certify that the above agenda was posted on the official bulletin boards at Town
Hall, 1400 Main Street, Southlake, Texas, on Friday, August 14, 2009, by 6:00 p.m.,
pursuant to the Texas Goverrpent'Ci de, Chapter 551.
`� - • • J
Lori Payne, TRM `=•: :°'"
City Secretary •
If you plan to attend this public ritileetingidid have a disability that requires special needs, please
advise the City Secretary's Office 48 hours in advance at 817-748-8016 and reasonable
accommodations will be made to assist you.
L 4°V
C
City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
p
. Cityof Southlake
City Council meeting agenda
August 18,2009
Page 5 of 6
�► EXECUTIVE SESSION
Section 551.071: Consultation with attorney
The City Council may conduct a private consultation with its attorney when the City
Council seeks the advice of its attorney concerning any item on this agenda, about
pending and contemplated litigation, or a settlement offer, or on a matter in which the
duty of the attorney to the City Council under the Texas Disciplinary Rules of
Professional Conduct of the State Board of Texas clearly conflicts with Chapter 551.
This includes the following pending and/or contemplated litigation subjects:
1. James Lancaster and wife, Catherine Lancaster vs. Gary M. Gordon d/b/a
Gordon Taylor Custom Homes, Carleo A. Capili and wife, Regina Capili and John
R. Griggs and wife, Sally Griggs, Jill T. Gordon, and City of Southlake. July 2004.
2. Michael Kenny vs. City of Southlake. April 2008.
3. Jayson Steele vs. City of Southlake. August 2008.
Section 551.072: Deliberation regarding real property
The City Council may conduct a closed meeting to deliberate the purchase, exchange,
lease or value of real property.
Section 551.073: Deliberation regarding prospective gift or donation
The City Council may conduct a closed meeting to deliberate a negotiated contract for a
Nor prospective gift or donation to the City.
Section 551.074: Deliberation regarding personnel matters
The City Council may deliberate the appointment, employment, evaluation,
reassignment, duties, discipline, or dismissal of public officers, including the City
Manager, City Secretary, City Attorney, Municipal Judge and city boards and
commission members. A complete list of the city boards and commissions is on file in
the City Secretary's Office.
Section 551.076: Deliberation regarding
ga dmq security devices
The City Council may deliberate the deployment, or specific occasions for
implementation of security personnel or devices.
Section 551.087: Deliberation regarding economic development negotiations
The City Council may discuss or deliberate regarding commercial or financial
information received from a business prospect that the city seeks to have locate, stay,
or expand in or near the city and which the City is conducting economic development
negotiations; or to deliberate the offer of a financial or other incentive to a business
prospect as described above.
C
City of Southlake values:
Integrity♦ Innovation •Accountability• Commitment to Excellence ♦ Teamwork
City of Southlake
City Council meeting agenda
August 18, 2009
Page 6 of 6
Law
Section 418.183(f): Texas Disaster Act
The City Council may deliberate information: 1) for purposes of preventing,
investigating, or responding to an act of terrorism or related criminal activity and
involving emergency response providers, their staffing, contact information and tactical
plans; 2) that relates to the risk or vulnerability of persons or property, including
infrastructure, to an act of terrorism; 3) that relates to the assembly of an explosive
weapon, the location of a material that may be used in a chemical, biological or
radioactive weapon, or unpublished information pertaining to vaccines or devices to
detect biological agents or toxins; 4) that relates to details of the encryption codes or
security keys for a public communication system; 5) that relates to a terrorism-related
report to an agency of the United States; 6) that relates to technical details of particular
vulnerabilities of critical infrastructure to an act of terrorism; 7) that relates to information
regarding security measures or security systems intended to protect public and private
property from an act of terrorism. The Texas Disaster Act specifically requires that a
tape recording of the closed meeting be made.
Section 418.106(d) & (e): Local meetings to discuss emergency management
plans regarding pipeline safety
The City Council may discuss emergency management plans involving pipeline safety
and/or security of pipeline infrastructures or facilities when those plans or discussions
contain such sensitive information.
[filar
C
C
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City of Southlake values:
Integrity♦ Innovation ♦Accountability♦ Commitment to Excellence ♦ Teamwork
EP
STATE OF TEXAS §
CITY OF SOUTHLAKE §
CERTIFIED AGENDA
CITY COUNCIL
I, Mayor John Terrell, CITY OF SOUTHLAKE, TEXAS, HEREBY CERTIFY AS FOLLOWS:
1. That notice of an executive session in accordance with Chapter 551 of the Texas Government
Code was duly posted along with the Regular Agend the 5-( , City Council
meeting on (g.-I 4-p1 , by (o'Go a.m 'p.m.
2. That t e City Council convened in executive session on 14 , at 7'/°
a.m./,• ' ith the following Councilmembers and staff members present:
Mayor Terrell Shana Yelverton, City Man 00 44-Q-
Carolyn Morris Jim Blagg, Assistant ' anager 6
Virginia M. Muzyka Ben Thatcher, stant City Manager r
Laura K. Hill Lori Payn ity Secretary
AL Uif City rney
Brandon Bledsoe er staff members: _
Pamela Muller
3. That the matters discussed by the City Council were as follows:
(1) 1 c e -e44 13) G,�� Cokf� Pre ye (& ►Dt' -171 -C
r staff members bent for (1): V bfi&
(2)
Other staff members present for(2):
(3)
Other staff members present for (3):
(4)
Other staff members present for(4):
(5)
Other staff members present for (5):
4. No formal action was taken by the Council during executive session.
5. That the executive session ended on 4,Acr. (8 at (:° a.m. p.m
I p
•
Lon Payne John Terrell
City Secretary Mayor
N:\City Secretary\Forms\certified agenda 2008.doc