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Item 4CCITY OF u SOUT1 1 L,AKE Item 4C TEXAS CITY COUNCIL SUMMER WORKSHOP MINUTES JUNE 29, 2021 LOCATION: Southlake Town Hall V Floor, Training Rooms A-D Southlake, Texas 76092 CITY COUNCIL PRESENT: Mayor John Huffman, Mayor Pro Tern Chad Patton, Deputy Mayor Pro Tern Randy Williamson and Councilmembers Kathy Talley, Randy Robbins, Ronell Smith, and Amy Torres-Lepp. STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison Ortowski, Assistant to the City Manager Lauren LaNeave, Director of Economic Development & Tourism Daniel Cortez, Deputy Director of Public Relations Pilar Schank, Chief Financial Officer Sharen Jackson, Director of Human Resources Stacey Black, Deputy Director of Library Services Cynthia Pfledderer, Operations Manager Special Projects Robert Briggs, Operations Manager Customer Relations Melody Andersen, Fire Chief Mike Starr, Police Chief James Brandon, Director of Community Services Chris Tribble, Director of Public Works Rob Cohen, Senior Director of Planning and Development Services Ken Baker, Executive Secretary Lydia Ruiz, Deputy Director of Planning and Development Services Dennis Killough, Assistant City Attorney Cara White, and City Secretary Amy Shelley. 1. CALL TO ORDER Mayor John Huffman called the workshop to order at 6:56 p.m. 2. DISCUSSION: INFRASTRUCTURE 2A. BOB JONES NATURE CENTER BARN DESIGN/CONSTRUCTION Director of Community Services Chris Tribble provided an overview relative to the situation with the current barn, design options for a replacement barn, and funding considerations. Mayor Huffman facilitated the discussion and suggested considerations be discussed during the August 3, 2021 meeting with the Southlake Parks Development Corporation and the Parks Board. 2B. MUNICIPAL SERVICE CENTER DESIGN/CONSTRUCTION Assistant City Manager Alison Ortowski, with support from Public Works Director Rob Cohen and Fire Chief Mike Starr, provided an overview relative to the property purchased for this use, design issues, and funding. In addition, Council discussed whether or not to include the Public Safety Training Tower as part of this project. Mayor Huffman facilitated the discussion. CITY COUNCIL SUMMER WORKSHOP MEETING MINUTES, JUNE 29, 2021 Page 1 of 3 2C. SOUTHLAKE PUBLIC LIBRARY Human Resources Director Stacey Black, with support from Deputy Director of Library Services Cynthia Pfledderer, provided an overview of key highlights from a previous assessment; information about updating it; Carillon background information and previously included additional uses; the process proposed for site selection, and funding considerations. Mayor Huffman facilitated the discussion. 2D. OPEN SPACE BOND PROGRAM City Manager Shana Yelverton provided an overview on previous discussions on the potential bond proposal to purchase open space and develop stormwater management facilities. Mayor Huffman facilitated the discussion and asked staff to bring forward more information to consider during the worksession on August 3, 2021. 3. DISCUSSION: QUALITY DEVELOPMENT 3A. COMMERCIAL PROPERTY LANDSCAPING GRANT/HOTEL RECOVERY INITIATIVE Director of Economic Development & Tourism Daniel Cortez provided an overview of the ongoing plan to support local businesses through grants. His presentation covered available funding and framework for awarding grants. Mayor Huffman facilitated the discussion with recommendations about businesses along particular roadways eligible for grant funding. 4. DISCUSSION: STRATEGIC FOCUS AREAS The purpose of this section was to provide time for Council to discuss key policy issues in each of the focus area categories. There were no further questions or discussion from Council relative to items 4A-4F. 4A. SAFETY & SECURITY 4B. INFRASTRUCTURE 4C. MOBILITY 4D. QUALITY DEVELOPMENT 4E. PARTNERSHIPS & VOLUNTEERISM 4F. HIGH PERFORMANCE MANAGEMENT Deputy Mayor Pro Tern Williamson requested an update relative to the status of the N. White Chapel roadway construction and bridge. Director of Public Works Rob Cohen provided this update. Councilmember Torres-Lepp requested an update relative to the construction fencing around the newly constructed fountain at Park Village. Senior Director of Planning and Development Services Ken Baker explained the fencing has remained in place until the metal artwork was installed earlier this week. He stated the fencing should be coming CITY COUNCIL SUMMER WORKSHOP MEETING MINUTES, JUNE 29, 2021 Page 2 of 3 down soon. Mayor Huffman suggested there be a ribbon cutting ceremony upon the completion of this construction effort. Director of Economic Development & Tourism Daniel Cortez replied something is likely to be planned. Councilmember Robbins suggested the Home for the Holiday should be changed to Christmas in the Square and should include trolley transit between shopping districts. City Manager Shane Yelverton explained the event will be considered for rebranding, after the Stars and Stripes event in July. 5. ADJOURNMENT Mayor Huffman thanked the staff for their hard work and dedication to the City and adjourned the workshop at 9:29pm. *An audio recording of this meeting will be permanently retained in the City Secretary's Office. MINUTES APPROVED ON THIS, THE 3RD DAY OF AUGUST 2021. John Huffman Mayor ATTEST: Amy Shelley, TRMC City Secretary CITY COUNCIL SUMMER WORKSHOP MEETING MINUTES, JUNE 29, 2021 Page 3 of 3