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2021-04-28 - LIBRARY MINUTES CITY OF u SOUTHLAKE SOUTHLAKE LIBRARY BOARD MEETING: April 28, 2021 LOCATION: 1400 Main Street, Southlake, Texas Southlake Town Hall — Exec. Conf. Room TIME: 6:30 p.m. SOUTHLAKE LIBRARY BOARD PRESENT: Rebecca Petty, Janet Theaker, Lori Burr, William Doby, Tracy Eaton, Beth Darr, Katherine Bennett SOUTHLAKE LIBRARY BOARD ABSENT: STAFF PRESENT: Cynthia Pfledderer, Deputy Director of Library Services OTHERS PRESENT: Yannan Sun 1. CALL TO ORDER — Chair Lori Burr at 6:34 p.m. 2. CONSENT A. APPROVE MINUTES FROM THE REGULAR SOUTHLAKE LIBRARY BOARD MEETING HELD MARCH 24, 2021 APPROVED A motion was made to approve the minutes from the March 24, 2021 Southlake Library Board meeting. Motion: Doby Second: Theaker Ayes: Burr, Theaker, Petty, Doby, Eaton, Bennett Nays: None Abstain: None Vote: 6-0 Motion Carried. City of Southlake Values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork Minutes of the April 28, 2021 Southlake Library Board Meeting Page 2 of 4 3. REPORTS A. LIBRARIAN'S REPORT City Librarian Pfledderer reviewed the Library's performance for the previous month. Physical circulation was down 1%. The biggest hit was movies, which was no surprise as there are not many new movies being released. Board books were down, but the board book alligator display was only opened after Spring Break. Cooking circulation was even, Early Readers were even. (Beth Darr arrived to meeting) Juvenile fiction was up, level readers down a little. Children's area did well. Sabre deliveries have not been completed since we opened as they are still in a work from home status. The Digital library was down 2%. Brainfuse usage had middle school math, physics and language lab, ACT/SAT. Rebecca has been working with Timarron magazine to promote Brainfuse to the community. Library traffic was up 51%. Computer usage was up 60%. The meeting room just opened this month. Programming was down. Volunteer hours are up. Proctoring exam/notaries fluctuate, and proctoring will most likely be phased out soon. Question about FOSL support. FOSL gave$2500 donation as requested by the Library. The Library has no sponsors this year. Doby asked if we were buying new movies. Investment in movies is down, but they are being purchased. Doby asked when the library reopened? Pfledderer responded May 11, 2020. Voting is on-going currently. The 3rd floor rooms reopened in May and programming will resume. Storytime is currently being held outside. Art storytime will be added once a month and STEM storytime in the Fall. Open play storytime is a new program being added. May 24th will be the removal of plexiglass sneeze guards at service desks. Staff will almost all be vaccinated by the end of the month. Patrons are not required to wear masks, but staff will continue to wear masks until the City no longer requires it. May 28th is the Backyard Party kickoff to Summer Reading. Coffee service is being restored as well. Doby asked if staff is in favor of taking sneeze guard down and Cynthia replied they are in favor of it. Question was asked if the Library will be getting books from the school and Cynthia confirmed it will not. 4. DISCUSSION A. Summer Preview Summer programming for May has a scheduled a Mario Bros. scavenger hunt for the first two weeks of May. Asian and Island Pacific Islander Heritage month will have a book display and Origami online event. Storytime will be every Tuesday. There will be kits available for children and adults. There will be a Zoom college event as well as an author event for artist/writer Deborah Paris. The Backyard Party Summer Reading kickoff event will be May 28th from 10-11:30 a.m. June events will include Dallas Zoo, Cinderella, Circus, a magic show and more. There will also be another author event about Civil War, Texas History and Juneteenth. July events will be lighter as the Library usually sees more patrons traveling and attendance to programs is lower. There will Stars & Stripes on a City of Southlake Values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork 1 Minutes of the April 28, 2021 Southlake Library Board Meeting Page 3 of 4 Saturday this year. The City will be closed on the 5th. There will be events for children about snakes, balloons, magic, and a summer reading playdate. The youth art show will begin in July for ages 8-18 and will run for 2 weeks. Theaker asked if the Library gets pandemic funding. Cynthia there may be opportunities but they are not available yet. Cynthia said she is applying for grants and hopeful that we will be getting some soon. Cynthia met with the Mayor's Alliance for Unity & Culture and did a presentation about significant cultural holidays and what the Library will be doing to recognize them. The Library will be focused on the culture, art and history of the events but will not touch on religion teachings or politics. Discussion began on status of a new library. Public Works will be moved to Brumlow which will leave the old Public Works property available. Board began discussion about preferences of locations and benefits of properties. A question was asked about how many Southlake Library card holders have library cards at other libraries. Pfledderer responded that it is only known how many residents from other cities have our cards, since the Library cannot access other library's information. Southlake Library has about 60 residents from Colleyville, 400 from Grapevine and 150 from Keller out of 14,000 or so cardholders. 5. NEW BUSINESS Chair Burr asked if anyone had any new business. No new business. 6. PUBLIC FORUM Chair Burr opened public forum at 7:20 p.m. to ask anyone wishing to speak to come forward. Yannan Sun asked about donations regarding Chinese culture books. Pfledderer offered that Sun could work with staff at developing collection by making suggestions. Sun had another question about volunteering. She was directed to go to VolunteerSouthlake.com to be approved and have background check completed. Pfledderer explained how volunteers are used in the Library. Sun asked about special storytimes as a Chinese heritage/culture event. Pfledderer suggested Sun associate with Sister Cities group. Sun made comment that the Library is needing more study rooms and is interested in a more spacious Library facility. Pfledderer recommended Sun contribute her skills and abilities by choosing projects that are important to her, so her voice and experience are shared. The forum was closed at 7:26 p.m. 7. ADJOURNMENT City of Southlake Values: Integrity♦ Innovation ♦ Accountability♦ Commitment to Excellence ♦ Teamwork • Minutes of the April 28, 2021 Southlake Library Board Meeting E Page 4 of 4 The next meeting will be scheduled May 26, 2021. The meeting was adjourned. Motion: Bennett Second: Doby Ayes: Bennett, Petty, Theaker, Burr, Doby, Darr, Eaton Nays: None Abstain: None Vote: 7-0 Motion Carried. Attest: C77144A, LegiCHWAD Lori Burr, Chair Cy hia Pfledderer, City Librarian City of Southlake Values: Integrity♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork