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2021-03-08 and 2021-03-23 SACCITY OF © SOUTHLAKE SPECIAL SOUTHLAKE ARTS COUNCIL MEETING MINUTES: MARCH 8112021 LOCATION: Virtual Meeting TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Secretary Beatriz Terrazas, and Southlake Arts Council members; Heather Engelhardt, Deanna Kienast, and Terri Messing SOUTHLAKE ARTS COUNCIL ABSENT: Vice Chair Jesika Cook, Council member Mimi Tran, and Alternate #1 Nadia Hassan STAFF PRESENT: Community Relations Manager Vicky Schiber REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:01p.m. 2. PUBLIC FORUM Chair Tamara McMillan opened the Public Forum at 6:01 p.m. There being no one present to address the Arts Council, the Public Forum was closed at 6:02 p.m. 3. CONSIDER AGENDA 3A. RECOMMENDATION ON THE BOB JONES ART TRIBUTE Community Relations Manager Vicky Schiber presented the final review of the Bob Jones Art Tribute and answered questions. A motion was made to approve the Bob Jones Art Tribute as presented. APPROVED Motion: Terrazas Second: Kienast Ayes: Kienast, Engelhardt, McMillan, Messing, Terrazas Nays: None Abstain: None Vote: 5-0 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the March 08, 2021 Southlake Arts Council Meeting Page 2 of 2 4. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 6:14 p.m. Motion: McMillan Second: Messing Ayes: Kienast, Engelhardt, McMillan, Messing, Terrazas Nays: None Abstain: None Vote: 5-0 Tamara McMillan, Chair Atte t: � UUkV111'1 Community rvices Department A digital audio recording of this meeting is available in the Office of the City Secretary. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork CITY OF © SOUTHLAKE SOUTHLAKE ARTS COUNCIL MEETING MINUTES: MARCH 23. 2021 LOCATION: The Marq Southlake 285 Shady Oaks Blvd. Southlake, Texas 76092 TIME: 6:00 p.m. SOUTHLAKE ARTS COUNCIL PRESENT: Chair Tamara McMillan, Vice Chair Jesika Cook and Southlake Arts Council members; Deanna Kienast, Terri Messing, Heather Engelhardt SOUTHLAKE ARTS COUNCIL ABSENT: Secretary Beatriz Terrazas and Council member Mimi Tran, and Alternate #1 Nadia Hassan STAFF PRESENT: Community Relations Manager Vicky Schiber REGULAR SESSION 1. CALL TO ORDER Southlake Arts Council Chair Tamara McMillan called the meeting to order at 6:05p.m. 2. PUBLIC FORUM Chair Tamara McMillan opened the Public Forum at 6:05 p.m. There being no one present to address the Arts Council, the Public Forum was closed at 6:06 p.m. 3. CONSENT AGENDA 3A. APPROVAL OF THE MINUTES FROM THE FEBRUARY 23, 2021 SOUTH LAKE ARTS COUNCIL MEETING APPROVED A motion was made to approve the minutes of the February 23, 2021 Southlake Arts Council meeting with no corrections. Motion: Messing Second: Engelhardt Ayes: Cook, Engelhardt, Kienast, McMillan, Messing Nays: None Abstain: None City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the March 23, 2021 Southlake Arts Council Meeting Page 2 of 4 Vote: 5-0 4. CONSIDER 4A. RECOMMENDATION ON THE PARK VILLAGE ART Community Relations Manager Vicky Schiber presented the contract with artist Hunter Brown, DBA Innovative Sculpture Design LLC, in an amount not to exceed $110,00 for public art to be installed at Park Village for the Arts Council's consideration. Arts Council recommended the City Council approval of the contract with artist Hunter Brown to produce the sculpture "Take Off' to be in installed at Park Village as presented. APPROVED A motion was made to recommend to the City Council for approval of the contract with artist Hunter Brown, DBA Innovative Sculpture Design LLC, in an amount not to exceed $110,00 for public art to be installed at Park Village. Motion: Messing Second: Cook Ayes: Cook, Engelhardt, Kienast, McMillan, Messing Nays: None Abstain: None Vote: 5-0 4B. RECOMMENDATION ON THE SISTER CITIES TOWN HALL EXHIBIT PROPOSAL Community Relations Manager Vicky Schiber presented the Sister Cities application to display student art in Town Hall to the Council and responded to questions. Arts Council recommended to approve the Sister Cities application to display student art in Town Hall to the Council as presented. /_1»CZOI9:Ia] A motion was made to approve the application to hang student art from the Sister Cities International art contest in the Town Hall Lobby for three weeks starting at the end of April and running through mid-May. City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the March 23, 2021 Southlake Arts Council Meeting Page 3 of 4 Motion: Cook Second: Kienast Ayes: Cook, Engelhardt, Kienast, McMillan, Messing Nays: None Abstain: None Vote: 5-0 5. DISCUSSION 5A. BOB JONES ART UPDATE Community Relations Manager Vicky Schiber presented the Bob Jones Art update to the Council and was available to answer questions. The artwork is currently at the foundry and artist Seth Vandable is working to secure a stone table to accompany the art. It will be a tight turn around with the May deadline. Direction to Staff: None. 5B. SIGNAGE FOR PRAIRIE WINDS AND BOB JONES MEMORIAL Arts Council Chair Tamara McMillan presented the signage for Prairie Winds and Bob Jones Memorial for discussion. The Arts Council would like pursue signage options to place near newly completed art that is available for people to view safely, this would exclude the roundabout art. The signage would tell the story of the art and list the artist name. Direction to Staff: Inquire about the cost for the signage and if the Arts Council budget can support the purchases. Arts Council members will begin drafting signage standards for art pieces. 4C. IN-PERSON MEETINGS Chair Tamara McMillan presented the open discussion of in person meetings for the Arts Council. Community Relations Manager Vicky Schiber was available to respond to questions. Direction to Staff: Move forward with scheduling in-person meetings. 4D. ARIA- ARTS COUNCIL SOUND SYSTEM- LEGENDS HALL Chair Tamara McMillan presented item 4D for discussion. The Arts Council expressed concern about the current sound system available at Legends Hall and would like to evaluate what upgrades are possible. Community Relations City of Southlake Values: Integrity ♦ Innovation 4 Accountability ♦ Commitment to Excellence ♦ Teamwork Minutes of the March 23, 2021 Southlake Arts Council Meeting Page 4 of 4 Manager Vicky Schiber explained to the Council that the current sound infrastructure in place is standard to other like -facilities and most rentals have the option to bring in their own equipment if they choose to customize their event. The Council is wanting to explore options of acquiring more equipment to limit the amount of additional equipment brought in by patrons. Direction to Staff: Staff will provide more information about the current equipment in place at the Aria to the Arts Council. 5. ADJOURNMENT APPROVED A motion was made to adjourn the meeting at 6:49 p.m Motion: Cook Second: Kienast Ayes: Cook, Engelhardt, Kienast, McMillan, Messing Nays: None Abstain: None Vote: 5-0 ,do tic Tama4!Mcklillan, Chair Attest- \ [42U Community k&D4es Department City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork