Item 4G MemoCITY OF
SOUTHLAKE
Item 4G
MEMORANDUM
(June 15, 2021)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve annual purchase agreements with Martin Marietta
Materials, Inc. for street materials through Interlocal
Agreements (ILAs) with the City of Grapevine and Tarrant
County in an amount not to exceed $175,000.
Action
Requested: Approve annual purchase agreements with Martin Marietta
Materials, Inc. for street materials through Interlocal Agreements
(ILAs) with the City of Grapevine and Tarrant County in an amount
not to exceed $175,000.
Background
Information: Various divisions of Public Works require the purchase of street
materials such as cement treated road base (CTB), cement treated
sand (CTS), cement slurry and cementitious slurry, and rock. These
materials are necessary for street repairs and reconstruction, for
drainage maintenance, and to facilitate utility repairs under
pavement. In addition, these materials provide soil stabilization and
increase pavement strength which contributes to completing any
paving project faster.
Martin Marietta Materials, Inc. is the sole source provider of CTB,
CTS, and its trademark SuperSlurry; all produced in a pug mill plant
in the DFW Metroplex. These materials have a shelf life of
approximately three hours, and therefore must be purchased
locally.
Financial
Considerations: The City's purchasing policy for these products are met through
ILAs with the City of Grapevine and Tarrant County.
On October 7, 2020, the City of Grapevine renewed its contract
RFB458-2017 for cement treated street materials; this renewal is
the third of four one-year renewal options (Attachment A). On
January 26, 2021, Tarrant County renewed its contract 2020-086
for cement slurry and cementitious slurry street materials; this
renewal is the first and final renewal option (Attachment B). With
Page 1 of 3
Item 4G
the favorable pricing received in these contracts and our
experience with the vendor, staff recommends approval of these
annual purchase agreements with Martin Marietta Materials, Inc.
For the past four fiscal years, the City has spent the following with
Martin Marietta Materials, Inc. for the purchase of street materials:
• FY 2018, $ 23,835
• FY 2019, $ 22,039
• FY 2020, $ 32,226
• FY 2021, $ 16,867 — to date
In FY 2021, the City will be utilizing Martin Marietta Materials, Inc.
for its major roadway rehabilitation of N. Carroll Avenue from SH
114 to Burney Lane. This reconstruction effort will require additional
material that is above and beyond what is normally required for a
roadway reconstruction project.
Funding for street material purchases is provided in the FY 2021
Streets & Drainage and Water Operating budgets and the Capital
Improvement Program budget. Expenditures will not exceed
budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus areas of
Mobility, Infrastructure, and Partnerships & Volunteerism. It
specifically relates to the City's Corporate Objectives, 132:
Collaborate With Select Partners To Implement Service Solutions,
and F2: Invest To Provide & Maintain High Quality Public Assets.
The Critical Business Outcome is, CBO2: Enhance Mobility
Through Aggressive Traffic Management Initiatives And Capital
Project Implementation.
Citizen Input/
Board Review: None.
Legal
Review: These agreements conform to previous ILAs that have been
reviewed by the City Attorney.
Alternatives: The City Council may approve or deny these purchase agreements.
Staff
Recommendation: Approve annual purchase agreements with Martin Marietta
Materials, Inc. for street materials through Interlocal Agreements
(ILAs) with the City of Grapevine and Tarrant County in an amount
not to exceed $175,000.
Page 2 of 3
Item 4G
Supporting
Documents: Attachment A: City of Grapevine Renewal Contract RFB458-2017
Attachment B: Tarrant County Renewal Contract 2020-086
Attachment B: Sole Source Letters
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
Page 3 of 3
Attachment A
ikAP, `ENTE
Renewal Notification
Martin Marietta Materials, Inc.
Chris Moretti
Christopher. Moretti(a-)martinmarietta.com
10615 Spangler Road
Dallas, Texas 75220
October 7, 2020
Re: CONTRACT RENEWAL LETTER
City of Grapevine Contract with Renewals: RFB 458-2017
Contract Title: Aggregate Materials -Cement Treated
Renewal Options: Third of four one-year optional renewals
Renewal period: October 4, 2020 through October 3, 2021
Renewal Purchase Order: PO-22723
The City of Grapevine has decided to renew this contract based on your renewal
confirmation with documented increases in pricing under the same Terms and
Conditions for the renewal period noted.
All invoices must reference the current Purchase Order. Please return the
attached renewal documents by email and an updated current Insurance
Certificate if required in the contract. The City appreciates your excellent service
and commitment to our needs on this contract and we look forward to continuing
this successful business relationship.
Please sign this Contract Renewal letter and return to Lance Wright at
Iwripht@orapevinetexas.gov_ or fax 817-410-3066 within five business days of
notification.
Please let me know if you have any questions.
Sincerely,
Lance Wrigh
Purchasing Agent
Purchasing (8t7) 410-3335; Fax (817) 410-3066
Office Address: 501 Shady Brook Drive, Room 4108, Grapevine, Texas 76051
Page 1 of 2
0"r
ACCEPTANCE
Date:
Signed, -
Printed nam
Attachment: Renewal Purchase Order
Purchasing (817) 410.3335; Fax (817) 410-3066
Office Address: 501 Shady Brook Drive, Room 4108, Grapevine, Texas 76051
Page 2of2
1 'i S
CITY OF GRAPEVINE
P.O. Box 95104
Grapevine, TX 76099
Purchasing OfrfFi'ce
Phone. (817)410-3336
Fax: (817)410-3066
DELIVERY ADDRESS:
PUBLIC WORKS - ADMIN
200 S MAIN ST
1ST FLOOR
GRAPEVINE, TX
Vendor No.:
633E
76051
PURCHASE ORDER
P.O. No.: 22723
Date: 09/30/20
This is a confirmation: ❑
This is an order: ❑
MARTIN MARIETTA MATERIALS INC
PO BOX 677061
DALLAS, TX 75267-7061
LWRIGHT
Delivery Date:
10/03J21
ITEM
ENO.
�n
DESCRIPTION
ACCOUNT
N0.
UNIT
AMOUNT
TOTAL
AMOUNT
1
1
Renewal of Annual
.05
.05
Contract for Aggregate
Materials for line
items 2,3,13,14,16,17,
18,19 and 20 per the
Terms, Conditions and
Specifications of RFB
458-2017. Renewal 3
begins 10-4-2020
through 10-3-2021. 1
Optional renewal.
Requ#
4784
$0.1
10042205312003
.05
Requ#
4 784
$0.1
1.1643301535001
.05
Requ#
4784
$0.1
1744330141SO90
.05
Requ#
4784
$0.1
21043301340002
.05
Recju#
4784
$0.1
21042205340002
.05
Requ#
4784
ua on
racts ax crareaa a Ma
aria s R-
CONDITIONS OF PURCHASE
• 40 G.D.D. SHIPMENTS OF ANY CHARACTER WILL. Be ACCEPTED.
• PACKING SLIPS MUST ACCOMPANY SHIPMENT.
s PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES AND PACK#NG SLIPS.
• SUBMIT INVOICES TO ACCOUNTS PAYABLE, P.O. BOX 95104, GRAPEVINE, TX 76099.
+ THE CITY OF GRAPEVINE IS TAX EXEMPT.
0 ALL INFORMATION RELATING TO ANY REFERENCED BID DOCUMENTS APPLY TO THIS PURCHASE.
Martin
Marietta
August 20, 2020
Lance Wright
Purchasing Coordinator
City of Grapevine
501 Shady Brook Drive
Grapevine, TX 76051
Lance,
As was the case last year, and has been for several years, North Texas and particularly Tarrant County
continue to outpace the rest of the country in growth and development. This trend is not expected to
change in the foreseeable future.
Due to this activity, the demand for materials used in construction is large, resulting in higher prices on
materials, freight, labor, etc.
Although our costs are proprietary, I can share that the price of cement will increase by a minimum of 5%
in 2020-2021. In order to cover those increases as well as the anticipated increase in labor, and
production costs, we will need to increase our prices to the City of Grapevine by 1.35% on the
cement treated products we offer.
We thank and appreciate the City of Grapevine for allowing Martin Marietta to service your needs. Please
contact me if you have any questions.
Sincerely,
4�J
Chris Moretti
Martin Marietta — Cement Treated Materials Group
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
M. 214-502-4935 — 0.972-409-3240
Christopher.Moretti@MartinMarietta.com
Martin
Marietta
10/1/19
To our valued customer:
Martin Marietta appreciates your confidence in our ability to serve your needs. We truly value your
business, and will continue to focus on delivering excellent quality product and service to you, as well as
improving your customer experience.
In an effort to assist you in your planning and budgeting process, Martin Marietta is announcing the
following price increase effective April 1, 2020 for all locations in Texas.
All Types of Bulk Cements
$ 8.00/ton
Delivered prices will be furnished to your location(s) upon request and are subject to applicable fuel
surcharges. All Martin Marietta sales are subject to our Standard Terms and Conditions of Sales. Due to
the advance notice of this increase, no price protection will be allowed.
Thank you for your business, and we look forward to supplying your cement needs well into the future. If
you have any questions, please do not hesitate to call us.
Sincerely,
Kirk Light
President
Cement Division
Office: (972) 647-3389
Martin Marietta
1503 LBJ Freeway, Suite 400, Dallas, TX 75234
www.martinmarietta.com
David Mitteis
General Manager —Sales
Cement Division
Office: (972) 647-3836
Martin
Marietta
Lance Wright
Purchasing Coordinator
City of Grapevine
501 Shady Brook Drive
Grapevine, TX 76051
La n ce,
I hope this Ietterfinds you well. Thank you for allowing Martin Marietta the chance to renew
this contract with City of Grapevine for aggregate materials for another contract year. Since the
last years contract renewal Martin Marietta has had an increase on aggregate materials. This
price increase helps to ensure we can service our customers at the top tier level you deserve.
We have elected onIyto increase price on the "Rap Rock 9 to 12 inches". Price per ton on this
material has increased $1.00 per ton. All other material prices will remain the same as the prior
contract year.
We thank and appreciate the City of Grapevine for allowing Martin Marietta to serviceyour
needs. Please don't hesitate to contact me if you have any questions.
Sincerely,
Zach Bean
Senior Sales Representative
Cement &Aggregate Sales- North TX
Martin Marietta
1503 LBJ Freeway, Suite 400, Dallas, TX 75234
(214) 543-3597
zach.bean@martinmarietta.com
1AMartin
Marietta
September 30, 2019
Dear Valued Customer:
Martin Marietta (MM) would like to express our appreciation for your business during the 2019 business year. We are
committed to continual investment in our operations to improve product availability, quality and the overall customer
experience. In order to continue the aforementioned investments in our operations and to mitigate continued labor, rail and
supply costs increases, MM is announcing the following prices increases for products at the operations listed below effective
April 11, 2020:
Products
Quart
Yards
Concrete Stone (#57, #67 and #467)
$1.00/ton
$1.75/ton
Asphalt Stone (0, C, D, Belt Run)
$1.00/ton
$1.75/ton
Class A Stone (All Sizes)
$1,00/ton
$1.75/ton
Decorative Cob bles/Gravel (All Sizes)
$3.00/tan
N/A
Pea Gravel {All Sizes)
$1.00/ton
N/A
Rip Raps (All Sizes)
$1.00/ton
$1.75/ton
Manufactured Sand & Screenings Limestone/Granite
$0,75/ton
$1.50/ton
Utility Stone (1 inch, % inch, 3/8ths inch)
$0.75/ton
$1.50/ton
Masonry Sand
$1.00/ton
$1.75/ton
Concrete Sand
$1.00/ton
$1.75/ton
USGA Sand
$2.00/ton
Tee Sand
$3.00/ton
Price increases will apply to following fixed plant and rail locations.
'Quarries Sand & Gravel Quarries
Rail Yards
Bridgeport Bells/Savoy
Celina
Chico Tin Top
Miller
Mill Creek Granite
Dallas/Dallas Sand
Mill Creek Limestone
Corsicana
Tyler
Midlothian
No pricing protection will be extended beyond currently active purchase orders orcontracts. Price Increase will apply to
quoted projects beginning April1", 2020.
We value your business and thank you for your continued support and patronage.
Sin ly,
Mar Morgan
General Manager-S les
North Texas/Oklahoma District —Southwest Division
15M LBJ Freeway, Dallas, Texas 75234
T. (9721 350-8221 f. (972) 988-7592
www.m artin marl etta. cow
RFB 458-2017
Line Quantity UOM Description
Award Response
Renewal 1
Renewal 2
Renewal 3
Award Quantity
Awarded Supplier
3
200
ton
Top Dressing Sand Bells Savoy, Delivered
$33.00
$ 35.00
$ 36.50
$ 36.50
200
Martin Marietta Materials
16
1500
ton
Flexible Base, Pickup
$8.00
$ 8.00
$ 8.00
$ 8.00
1500
Martin Marietta Materials
17
1500
ton
Rap Rock 6 to 8 inches, Delivered
$23.00
$ 23.00
$ 24.00
$ 24.00
1500
Martin Marietta Materials
18
1500
ton
Rap Rock 6 to 8 inches, Pickup
$13.00
$ 13.00
$ 14.00
$ 14.00
1500
Martin Marietta Materials
19
250
ton
Rap Rock 9 to 12 inches, Delivered
$28.00
$ 29.00
$ 30.00
$ 31.00
250
Martin Marietta Materials
20
250
ton
Rap Rock 9 to 12 inches, Pickup
$16.501
$ 16.50
$ 17.50
$ 18.50
250
1 Martin Marietta Materials
RFB 458-2017
Line Quantity UOM Description
Award Response
Renewal 1
Renewal 2
Renewal 3
Award Quantity
Awarded Supplier
2
1000
ton
2:27 Sand Cement, Pickup
$32.50
$34.50
$36.23
$36.72
1000
Martin Marietta Materials
13
3000
ton
Cement Treated Base CTB, Delivered
$38.00
$39.00
$40.95
$41.50
3000
Martin Marietta Materials
14
3000
ton
Cement Treated Base CTB, Pickup
$26.50
$27.50
$28.86
$29.25
3000
Martin Marietta Materials
Attachment B
COUIV,?,�.•
COMMISSIONERS COURT
• * COMMUNICATION
REFERENCE NUMBER % 3 ! % i 9 1
PAGE I OF 4
DATE: 1 /26/2021
SUBJECT: BID NO.2020-086 - ANNUAL CONTRACT FOR CEMENT SLURRY AND
CEMENTITIOUS SLURRY PRODUCTS - COUNTYWIDE - MARTIN
MARIETTA MATERIALS, INC. - EXERCISE FIRST AND FINAL OPTION
FOR RENEWAL - SAME FIRM FIXED PRICES
*** CONSENT AGENDA ***
COMMISSIONERS COURT ACTION REQUESTED:
It is requested that the Commissioners Court approve renewal of Bid No. 2020-086, Annual Contract
for Cement Slurry and Cementitious Slurry Products, for the first and final optional twelve (12) month
period at the same firm fixed prices.
BACKGROUND:
On March 17, 2020, through Court Order 9132412, the Commissioners Court awarded Bid No. 2020-
086, Annual Contract for Cement Slurry and Cementitious Slurry Products, Countywide, to Martin
Marietta Materials, Inc.
The award was based upon low bid per item and contained an option to renew for one (1) additional
twelve (12) month period.
The vendor notified Purchasing in writing that their prices will remain firm through April 29, 2022.
The four (4) Maintenance Precincts notified Purchasing in writing that they are pleased with the
vendor and want to renew.
Therefore, it is the joint recommendation of the four (4) Maintenance Precincts and Purchasing that the
Commissioners Court approve the renewal of Bid No. 2020-086, Annual Contract for Cement Slurry
and Cementitious Slurry Products, for another twelve (12) month period.
FISCAL IMPACT:
Expenses for last year were approximately $315,181.00. Orders are placed on an as -needed basis.
SUBMITTED BY:
Purchasing
PREPARED BY:
Brandie Bingham, CPPB /,)n
APPROVED BY:
((��
TARRANT COUNTY
PURCHASING DEPARTMENT
MELISSA LEE, C.P.M., A.P.P.
ACTING PURCHASING AGENT
December 22, 2020
Martin Marietta Materials, Inc.
Chris Moretti
10615 Spangler Rd.
Dallas, TX 75220
Christopher. Moretti(a)_martinmarietta.com
Re: BID No. 2020-086 — Annual Contract for Cement Slurry and Cementitious Slurry Products
Dear Mr. Moretti:
The referenced bid was awarded for twelve (12) months with one 1 options to renew for additional twelve (12)
months each. The original contract was for the period of April 30, 2020 through April 29, 2021.
The effective dates for the first and final renewal option will run from April 30, 2021 through April 29, 2022.
Tarrant County Purchasing Department hereby extends an invitation to Martin Marietta to accept the first and final
option for an additional one (1) year period as a vendor for this bid as awarded on March 17, 2020. Please mark
the appropriate response below and provide your signature.
All prices must remain firm for the Option Renewal period through April 29, 2022.
( X ) Yes, Martin Marietta will accept the offer to extend the same contract pricing and discounts.
(Please include a current year 1295 Form)
U No, Martin Marietta will NOT accept the offer to extend the same contract pricing and discounts.
Are any other governmental entities currently utilizing this contract? X Yes No
If yes, please include a listing of the participating entities with this letter.
Please email your signed response and 1295 Form no later than January 15, 2021.
Sincerely,
PO
Brandie Bingham, CPPB, Senior Buyer
Tarrant County
P 817-884-3246
F 817-212-3043
E bibingham(a�tarrantcounty.com
-4:::--
Signature
Christopher C. Moretti - Governmental/Contract Sales
Printed Name & Title
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TAKINGS IMPACT ASSESSMENT CHECKLIST
Complete this form for any county action that involves the adoption of a
regulation, policy, guideline, court resolution, or order.
Bid No. 2020-086, Annual Contract for
Project/Regulation Name: Cement Slurry and Cementitious Slurry Products
County Department: PURCHASING
Contact Person: Melissa Lee, C.P.M.. A.P.P.
Phone Number for Contact Person: (817) 884-3245
Type of TIA Performed: SHORT TIA or FULL TIA. Circle one after answering the questions
in Sections II and III belo .
Stated Purpose
Attach to this checklist an explanation of the purpose of the regulation, policy, guideline,
court resolution or order.
Note: The remainder of this Takings Impact Assessment Checklist should
be completed in consultation with the Criminal District Attorney's Office.
Potential Effect on Private Real Property
1. Does the county action require a physical invasion, occupation or dedication of
real property?
Yes
No 4
2. Does the county action limit or restrict a real property right, even partially or
temporarily?
Yes No
If you answered yes to either question, go to Section Ill. If you answered no to both,
STOP HERE and circle SHORT TIA at the top of the form.
Attachment C
Martin
Marietta
June 2, 2021
City of Southlake
1400 Main Street — Suite 420
Southlake, TX 76092
Attn: Lydia Ruiz
Martin Marietta has developed a slurry system called SuperSlurry"' which produces cementitious products.
With the SuperSlurry system, Martin Marietta has two products that it produces into slurry. One product is
cement slurry and the other is Cem-Lime.
At significant cost to itself, Martin Marietta has developed the processes and components necessary to
manufacture SuperSlurry through internal experimentation, expertise and inventiveness. However, because
of the proprietary nature of the SuperSlurry products, manufacturing processes and delivery system, Martin
Marietta believes that it is the sole supplier that can provide you with SuperSlurry or its equivalent in north
central Texas and DFW metroplex.
Martin Marietta will license the SuperSlurry production process so that SuperSlurry will be widely available
wherever it is needed. However, we intend to protect the proprietary nature of the product and processes
so that only licensed suppliers will be allowed to produce and sell the SuperSlurry products to the quality
standards established by Martin Marietta. At the present time, Martin Marietta has not licensed any other
suppliers of SuperSlurry within the north central Texas or DFW area, so it remains the sole supplier in these
areas.
If you have any questions or need more information, please contact me at 972-409-3240.
Sincerely,
4��
Chris Moretti
Senior Sales Representative
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
t. (972) 409-3240
www.MartinMarietta.com
www.SuperSlurry.com
www.CementTreatedMaterial.com
SUPERSLURRY-
Martin
Marietta
June 8, 2021
City of Southlake
1400 Main Street, Suite 320
Southlake, TX 76092
Attn: Lydia Ruiz
Martin Marietta has a division called Cement Treated Materials (CTM) that produces cementitious products
such as cement treated base and cement stabilized sand (backfill). These types of materials are produced
at an optimum moisture content that require compaction during placement. Due to the low moisture
content, it is best for these products to be produced in a twin shaft pug mill plant to provide the best
consistency.
Martin Marietta, (previously known as TXI until 2014) has been operating pug mills for over 42 years. We
have two stationary pug mill plants, one located in Dallas, TX and the other located in Hurst, TX, that
produce these types of materials for the general public. We have the capability to produce a wide
assortment of mixes, to cater to various requirements and specifications. To the best of my knowledge,
Martin Marietta has the only 2 pug mill plants located in the DFW area that produce cement treated base
and cement treated sand to the general public. We currently produce materials for several municipalities
throughout Dallas County and Tarrant County.
If you a have any questions or need more information, please contact me at 972-409-3240.
Sincerely,
4��
Christopher C. Moretti
Sr. Contract Sales Representative
Email — Christopher.Moretti(@MartinMarietta.com
Cement Treated Materials
10615 Spangler Road, Dallas, TX 75220
t. (972) 409-3240
www.MartinMarietta.com
www.CementTreatedMaterial.com
www.SuperSlurry.com
�k SUPERSLURRY-