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Item 4F MemoCITY OF SOUTHLAKE Item 4F MEMORANDUM (June 15, 2021) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Subject: Approve an annual purchase agreement with Stripe -A -Zone, Inc. for pavement markings through an Interlocal Agreement (ILA) with the City of Grand Prairie in an amount not to exceed $80,000. Action Requested: Approve an annual purchase agreement with Stripe -A -Zone, Inc. for pavement markings through an Interlocal Agreement (ILA) with the City of Grand Prairie in an amount not to exceed $80,000. Background Information: Financial Considerations: Southlake Public Works utilizes the services of a pavement marking contractor for the installation of new pavement markings on paving projects. The City also uses the services of this contractor to refresh worn pavement lane markings, replace reflective buttons, and refresh crosswalk markings throughout the City, as part of the annual maintenance program. Clean and bright pavement markings are critical to ensuring visibility, and the safety of motorists and pedestrians. The City's purchasing policy for this service is met through an ILA with the City of Grand Prairie. On August 17, 2020, the City of Grand Prairie renewed its contract RFB-16113 for pavement marking services with Stripe -A -Zone, Inc.; this renewal is the fourth and final renewal option (Attachment A). Below are the budgeted amounts for each FY 2021 pavement marking projects with Stripe -A -Zone, Inc.: Pavement Marking Projects Cost (est.) The Marq Parking Lot $ 2,980 S. Carroll Avenue $ 2,720 N. Carroll Avenue $ 22,542 Westpark Circle — North $ 1,783 Page 1 of 3 Item 4F Westpark Circle — South $ 2,270 Briar Lane $ 3,966 Raintree Drive $ 3,997 Hillside Court $ 3,107 Hilltop Drive $ 3,739 Simmons Court $ 3,041 Brookwood Lane $ 1,594 Hillcastle Lane $ 1,583 Stop Bars and Restriping around City $ 20,000 Various other markings — as need basis $ 6,678 Total $ 80,000 The last four fiscal years, the City has spent the following with Stripe -A -Zone, Inc.: • FY 2018, $ 58,675 • FY 2019, $ 45,011 • FY 2020, $ 84,038 • FY 2021, $ 28,242 — to date Funding for pavement marking services is provided in the General Fund of the FY 2021 budget via the annual Streets & Drainage Division and Transportation Division Operating budgets, and the Capital Improvement Program. Expenditures will not exceed budgeted funds. Strategic Link: This item links to the City's Strategy Map strategic focus area of Safety & Security and Mobility. It specifically relates to the City's Corporate Objectives, Cl- Achieve The Highest Standards Of Safety & Security, C2: Provide Travel Convenience Within City & Region, and 132: Collaborate With Select Partners To Implement Service Solutions. The Critical Business Outcome is, CBO2: Enhance Mobility Through Aggressive Traffic Management Initiatives And Capital Project Implementation. Citizen Input/ Board Review: None. Legal Review: None. Page 2 of 3 Item 4F Alternatives: The City Council may approve or deny the request. Staff Recommendation: Approve an annual purchase agreement with Stripe -A -Zone, Inc. for pavement markings through an Interlocal Agreement (ILA) with the City of Grand Prairie in an amount not to exceed $80,000. Supporting Documents: Attachment A: City of Grand Prairie Amendment Contract RFB- 16113 Staff Contact: Rob Cohen, Director of Public Works Jack Thompson, Deputy Director of Public Works — Operations Page 3 of 3 Attachment A &Kmd �t Contract Coversheet T E X A S Dept: * Purchasing For: Public Works Contract 6471 R2 ID: Bid 16113 Number: Contact Angi Mize Contact 8262 Contact Name: Phone: * Email: * Vendor Stripe -a -Zone, Inc. Vendor david@stripe-a-zone.com Name: Email: Project Name: Pavement Marking Services (2016) Summary final renewal Permanent Retention* Yes No Contract Amount Total Contract Amount over all terms $ 474,933.00 $ 2,322,915.00 Account # Work Order # amize@gptx.org Implementation Date Termination Date Council Approval Date 8/17/2020 8/16/2021 8/16/2016 Contract Approvals Department Manager: (-17 fi t ? Date 7/17/2020 City Attorney Signature Date 7/17/2020 City Manager Signature 1'C11 Date 7/28/2020 City Secretary Signature Date 7/28/2020 AMENDMENT TO PRICE AGREEMENT CITY OF GRAND PRAIRIE STATE OF TF'XAS § § ]KNOW ALLMENBY THESE PRESENTS: COUNTY OF DALLAS § THIS AMENDMENT is made and enter cd into this dateby and, between the CITY OF' GRAND PRAIRIE a Texas municipal corporation (hereffiafter referred to as the 'UTY". and STRIPE -A....ZO ere' after referred to as "VENDOR"). �a in WHEREAS, the CITY and VENDOR have entered into a price agreement to provide pavement marking services per 'bid, award resulting from vendor's response to RFB #16113, submitted by David Sargent on Juty 20, 2016; and WHEREAS., Change Order #1 was executed on September 28, 2016 increasing the contract to $474,933.00 annually for added provisions for TY1 and TY11 4" yellow BRK- and 7 WIIEREAS, the first of -four available renewal options was executed on July 13, 2016 and extended the term of the contract through August 16, 2018; the second of four available renewal options was executed on July 19, 2018 and extended the to of the contract through August 16, 201.9; and the third of four available renewal options was executed on August 20, 201.9 and extended the term of the contract through August 16, 2020; and NOW, THEREFORE, for and in consideration of the mutual acts and covenants set out herein, the CITY and VENDOR agree as follows,-, 2. The estimated annual amount to be paid to VENDOR -under such contract shall remain the sum of $474,933.00, to reflect the contract renewal; and AMENDMENT"TO FIRICIE AGREEMENT CON rRACT RIFB #16113 — S"TRIPE-A-ZONE Page 1 of 2 4. This shall constitute an Authonzation -for extension of price agreement as set out in the agreement between the parties, and an amendment to such contract., All of the terms and conditions of the ofigmal contract shall remain in fall force and effect, as amended hereto, unless set out otherwise rein® All notices, requests, or other connnunications (excluding invoices) hereunder must be m writing and transmitted via ova ,t courier, em-cifl, hand delivery, or certified or registered mall., postag. e prepaid and return receipt requested to the CfTY and VENDOR as follows: VENDOR: Stripe -A -Zone ATTN: David Sargent, President 2714 W. Sherman St,, Grand Prain'e. "rx, 75050 Phone 972-647-27141 Email davld@stripe..-a-zone.com AMEN DMENT 'T'0 F"WE AG RE EMENT' CO NTRACTUB #16113 SIFIRIPE-A-ZOINE Page 2 of'2 XECTJTED t t: m n of CITY OF RAND PRAI'RIE,,rEXAS Deput y City Manager . � N yj `I`E S ;'I`: J.--A r VI G. c�8 Frrrrrrrrrrrrrrrrrr... �.......... Cathy E. Di Cit, Secretary APPROVED AS TOM re iwil . .............................. Megan'MaHt., Attorney � Ili /28/2020 By --- Printed Print . Title:__., �.,.iw.�rimrwrrnrrrrrrrrrmmmvwnnnxmvmu.r.rr.r.r.r.r.rrrr.exx.rrrer�eur.rr..ur.r.ur..�..w.„„,w.,.,.,�.r�.«.... Client#: 934279 STRIPING ACORDT. CERTIFICATE OF LIABILITY INSURANCE DATE(MM/DDIYYYY) 10/27/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer any rights to the certificate holder in lieu of such endorsement(s). PRODUCER USI Southwest Dallas ICL 2711 N Haskell Ave Suite 2000 TX 75204 214 443-3100 NCAONTAME:CT Pamela King PHONE �� 4 443-3251 FAX 214 443-3900 A/C, No, Ext : A/C, No E-MAIL mela.kin usi.com ADDRESS: pa mela.king@usi.com INSURER(S) AFFORDING COVERAGE NAIL # INSURER A: ZurichAmerican Insurance Company 16535 INSURED Stripe -A -Zane, Inc. 2714 Sherman Street INSURER B : American Guarantee & Liability Ins Co. 26247 Travelers INSURER C : Traelers Lloyds Insurance Company Grand Prairie, TX 75051 INSURER D : INSURER E INSURER F : COVERAGES CERTIFICATE NUMBER: REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACTOR OTHER DOCUMENT V\ATH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL INSR SUBR WVD POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS A X COMMERCIAL GENERAL LIABILITY GLG106419002 11 /01 /2019 11/01/2020 EACH OCCURRENCE $110001000 CLAIMS -MADE X OCCUR DAMAGE TO RENTED PREMISES Ea occurrence $ 300,000 X MED EXP (Any one person) $101000 P D Ded : 5,000 PERSONAL & ADV INJURY $110001000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $2,000,000 POLICY I X] E C F-] LOC PRODUCTS - COMP/OP AGG $ 2,000,000 $ OTHER: A AUTOMOBILE LIABILITY BAP106419302 11/01/2019 11/01/2020 COMBINED SINGLE LIMIT Ea accident 1 000 000 $ > > BODILY INJURY (Per person) $ X ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ PROPERTY DAMAGE Per accident $ HIRED NON -OWNED X AUTOS ONLY X AUTOS ONLY B X UMBRELLA LIAB X OCCUR AU C 106434002 11 /01 /2019 11/01/2020 EACH OCCURRENCE $10 000 000 AGGREGATE $10 000 000 EXCESS LIAB CLAIMS -MADE DED I X RETENTION $$0 $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY TYN ANY PROPRIETORIPARTNERIEXECUIVE OFFICER/MEMBER EXCLUDED? LN] (Mandatory in NH) N 1 A WC 106419202 11 /01 /2019 11/01/2020 X PER OTH- STATUTE ER E.L. EACH ACCIDENT $110001000 E.L. DISEASE - EA EMPLOYEE $110001000 If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 C Rented/Leased Eq p 660052813319 11 /01 /2019 11 /01 /202 $2501000 $2,500 Deductible DESCRIPTION OF OPERATIONS 1 LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) The General Liability policy contains a blanket additional insured endorsement that provides additional insured and primary and non-contributory status for ongoing and completed operations only when there is a written contract between the named insured and the certificate holder that requires such status. The Auto policy contains a blanket additional insured endorsement that provides blanket additional insured status only when there is a written contract between the named insured and the certificate holder that (See Attached Descriptions) CERTIFICATE HOLDER CANCELLATION City of Grand Prairie Attn: Purchasing Manager 326 W. Main Street Grand Prairie, TX 75050-0000 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) 1 of 2 #S269722111M26963740 1988-2015 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD PZKHD DESCRIPTIONS (Continued from Page 1) requires such status. The Auto policy contains a primary and non-contributory endorsement that provides primary and non contributory status only when there is a written contract between the named insured and the certificate holder that requires such status. The General Liability policy contains a blanket waiver of subrogation endorsement that provides waiver of subrogation only when there is a written contract between the named insured and the certificate holder that requires such status. The Auto policy contains a blanket waiver of subrogation endorsement that provides waiver of subrogation only when there is a written contract between the named insured and the certificate holder that requires such status. The Workers Compensation policy contains a blanket waiver of subrogation endorsement that provides waiver of subrogation only when there is a written contract between the named insured and the certificate holder that requires such status. Project: Pavement Markings RF6 #161 13 SAGITTA 25.3 (2016/03) 2 of 2 #526972211IM26963740 TABULATION RFB# 16113 PAVEMENT MARKING SERVICES Estimated one-year quantities are given. Estimated usage shall not constitute an order, but only implies the probable quantity the city will use. The City reserves the right to increase or decrease quantities with no increase in cost to the City. Vendor Name Stri a -a -Zone Contact Billy Gunter Email bill(&strieo-a-zone.com Phone Ci /State 972-647-2714 x 112 Grand Prairie, TX Item# Description UOM Est Quantity Unit Price Est Cost 1 Reflective Pavement Marking TY I W BRK 4" LF 30000 0,49 $ 14,700.00 2 Reflective Pavement Marking TY I W BRK 6" LF 30000 0.55 $ 16 500.00 3 Reflective Pavement Marking TY I W BRK 8" LF 15000 0.95 $ 14,250.00 4 Reflective Pavement Marking TY I W BRK 12" LF 15000 3.30 $ 49 500.00 5 Reflective Pavement Marking TY I W SLD 4" LF 30000 0.47 $ 14 100.00 6 Reflective Pavement Marking TY I W SLD 6" LF 30000 0.54 $ 16 200.00 7 Reflective Pavement Marking TY I W SLD 8" LF 15000 0.95 $ 14 250.00 8 Reflective Pavement Marking TY I W SLD 12" LF 7500 3.30 $ 24,750.00 9 Reflective Pavement Marking TY I W SLD 24" LF 7500 4.53 $ 33 975.00 10 Reflective Pavement Marking TY I W SLD ARROW EA 108 93.00 $ 10,044.00 11 Reflective Pavement Marking TY I W SLD DBL ARROW EA 30 98.00 $ 2,940.00 12 Reflective Pavement Marking TY I W SLD WORD EA 30 103.00 $ 3,090.00 13 Reflective Pavement Marking TY I W SLD RR XING EA 30 310.00 $ 9,300.00 14 Reflective Pavement Marking TY I Y SLD 4" LF 60000 0.47 $ 28,200.00 15 Reflective Pavement Marking TY II W BRK 4" LF 30000 0.20 $ 6,000.00 16 Reflective Pavement Marking TY II W BRK 6" LF 30000 0.22 $ 6,600.00 17 Reflective Pavement Marking TY II W BRK 8" LF 15000 0.39 $ 5,850.00 18 Reflective Pavement Marking TY II W SLD 4" LF 15000 0.20 $ 3,000.00 19 Reflective Pavement Marking TY II W SLD 6" LF 15000 0.22 $ 3,300.00 20 Reflective Pavement Marking TY I W SLD 8" LF 15000 0.39 $ 5,850.00 21 Reflective Pavement Marking TY II W SLD 12" LF 7500 0.68 $ 5,100.00 22 Reflective Pavement Marking TY II W SLD 24" LF 7500 1.33 $ 9,975.00 23 Reflective Pavement Marking TY II W SLD ARROW EA 108 26.00 $ 2,808.00 24 Reflective Pavement Marking TY II W SLD DBL ARROW EA 30 31.00 $ 930.00 25 Reflective Pavement Marking TY II W SLD WORD EA 30 36.00 $ 1,080.00 26 Reflective Pavement Marking TY II W SLD RR XING EA 30 78.00 $ 2,340.00 27 Reflective Pavement Marking TY II Y SLD 4" LF 60000 0.20 $ 12,000.00 28 Eliminate Existing Pavement Marking 4" LF 30000 0.26 $ 7,800.00 29 Eliminate Existing Pavement Marking 6" LF 30000 0.27 $ 8,100.00 30 Eliminate Existing Pavement Marking 8" LF 15000 0.52 $ 7,800.00 31 Eliminate Existing Pavement Marking 12" LF 7500 0.83 $ 6,225.00 32 Eliminate Existing Pavement Marking 24" LF 7500 1.60 $ 12 000.00 33 jEliminate Existing Pavement Marking ARROW EA 108 21.00 $ 2,268.00 34 Eliminate Existing Pavement Marking WORD EA 30 25.00 $ 750.00 35 Eliminate Existing Pavement Marking RR XING EA 30 40.00 $ 1,200.00 36 Pavement Marking Preparation 4" LF 30000 0.21 $ 6,300.00 37 Pavement Marking Preparation 6" LF 30000 0.23 $ 6,900.00 38 Pavement Marking Preparation 8" LF 15000 0.42 $ 6,300.00 39 Pavement Marking Preparation 12" LF 15000 0.83 $ 12 450.00 40 Pavement Marking Preparation 24" LF 7500 1.60 $ 12,000.00 41 Pavement Marking Preparation ARROW EA 108 16.00 $ 1,728.00 42 Pavement Marking Preparation DBL ARROW EA 30 16.00 $ 480.00 43 Pavement Marking Preparation WORD EA 30 19.00 $ 570.00 44 Pavement Marking Preparation RR XING EA 30 36.00 $ 1,080.00 45 Raised Pavement Marker CL B REFL TY I A EA 3000 4.00 $ 12,000.00 46 Raised Pavement Marker CL B REFL TY II A -A EA 3000 4.00 $ 12 000.00 47 Raised Pavement Marker CL B REFL TY I C EA 3000 4.00 $ 12,000.00 48 Raised Pavement Marker CL B REFL TY 11 C-R EA 3000 4.00 $ 12 000.00 49 Eliminate Existing Pavement Markers EA 6000 1.00 $ 6,000.00 ESTIMATED TOTAL $464,583.00 CITY OF GRAND PRAIRIE CAPITAL PROJECTS BUDGET SUMMARY Fund/Activity Account: 232010-01610503-63115 Project Title: FYI Street Maintenance Projects Current Request: $0.00 1 2 3 2+3 1+3 ACCOUNT CURRENT AVAILABLE CURRENT REVISED AMENDED DESCRIPTION BUDGET BALANCE REQUEST BALANCE BUDGET Signs/Markings Maint (63115) $200,000 $151,055 $151,055 $200,000 Eng/Geo/Con (68560) $0 $0 Labor Distribution (68999) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 TOTAL $200,000 $151,055 $0 $151,055 $200,000