Item 4F MemoCITY OF
SOUTHLAKE
Item 4F
MEMORANDUM
(June 15, 2021)
To: Shana Yelverton, City Manager
From: Rob Cohen, Director of Public Works
Subject: Approve an annual purchase agreement with Stripe -A -Zone,
Inc. for pavement markings through an Interlocal Agreement
(ILA) with the City of Grand Prairie in an amount not to exceed
$80,000.
Action
Requested: Approve an annual purchase agreement with Stripe -A -Zone, Inc.
for pavement markings through an Interlocal Agreement (ILA) with
the City of Grand Prairie in an amount not to exceed $80,000.
Background
Information:
Financial
Considerations:
Southlake Public Works utilizes the services of a pavement marking
contractor for the installation of new pavement markings on paving
projects. The City also uses the services of this contractor to
refresh worn pavement lane markings, replace reflective buttons,
and refresh crosswalk markings throughout the City, as part of the
annual maintenance program. Clean and bright pavement markings
are critical to ensuring visibility, and the safety of motorists and
pedestrians.
The City's purchasing policy for this service is met through an ILA
with the City of Grand Prairie. On August 17, 2020, the City of
Grand Prairie renewed its contract RFB-16113 for pavement
marking services with Stripe -A -Zone, Inc.; this renewal is the fourth
and final renewal option (Attachment A).
Below are the budgeted amounts for each FY 2021 pavement
marking projects with Stripe -A -Zone, Inc.:
Pavement Marking Projects
Cost (est.)
The Marq Parking Lot
$
2,980
S. Carroll Avenue
$
2,720
N. Carroll Avenue
$
22,542
Westpark Circle — North
$
1,783
Page 1 of 3
Item 4F
Westpark Circle — South
$
2,270
Briar Lane
$
3,966
Raintree Drive
$
3,997
Hillside Court
$
3,107
Hilltop Drive
$
3,739
Simmons Court
$
3,041
Brookwood Lane
$
1,594
Hillcastle Lane
$
1,583
Stop Bars and Restriping around City
$
20,000
Various other markings — as need basis
$
6,678
Total
$
80,000
The last four fiscal years, the City has spent the following with
Stripe -A -Zone, Inc.:
• FY 2018, $ 58,675
• FY 2019, $ 45,011
• FY 2020, $ 84,038
• FY 2021, $ 28,242 — to date
Funding for pavement marking services is provided in the General
Fund of the FY 2021 budget via the annual Streets & Drainage
Division and Transportation Division Operating budgets, and the
Capital Improvement Program. Expenditures will not exceed
budgeted funds.
Strategic Link: This item links to the City's Strategy Map strategic focus area of
Safety & Security and Mobility. It specifically relates to the City's
Corporate Objectives, Cl- Achieve The Highest Standards Of
Safety & Security, C2: Provide Travel Convenience Within City &
Region, and 132: Collaborate With Select Partners To Implement
Service Solutions. The Critical Business Outcome is, CBO2:
Enhance Mobility Through Aggressive Traffic Management
Initiatives And Capital Project Implementation.
Citizen Input/
Board Review: None.
Legal
Review: None.
Page 2 of 3
Item 4F
Alternatives: The City Council may approve or deny the request.
Staff
Recommendation: Approve an annual purchase agreement with Stripe -A -Zone, Inc.
for pavement markings through an Interlocal Agreement (ILA) with
the City of Grand Prairie in an amount not to exceed $80,000.
Supporting
Documents: Attachment A: City of Grand Prairie Amendment Contract RFB-
16113
Staff
Contact: Rob Cohen, Director of Public Works
Jack Thompson, Deputy Director of Public Works — Operations
Page 3 of 3
Attachment A
&Kmd �t Contract Coversheet
T E X A S
Dept: * Purchasing
For: Public Works
Contract 6471 R2
ID:
Bid 16113
Number:
Contact Angi Mize Contact 8262 Contact
Name: Phone: * Email: *
Vendor Stripe -a -Zone, Inc. Vendor david@stripe-a-zone.com
Name: Email:
Project Name: Pavement Marking Services (2016)
Summary final renewal
Permanent Retention*
Yes No
Contract Amount Total Contract Amount over all terms
$ 474,933.00 $ 2,322,915.00
Account # Work Order #
amize@gptx.org
Implementation Date Termination Date Council Approval Date
8/17/2020 8/16/2021 8/16/2016
Contract Approvals
Department Manager:
(-17 fi t ? Date 7/17/2020
City Attorney Signature
Date 7/17/2020
City Manager Signature
1'C11 Date 7/28/2020
City Secretary Signature
Date 7/28/2020
I I
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TABULATION
RFB# 16113
PAVEMENT MARKING SERVICES
Estimated one-year quantities are given. Estimated usage shall not constitute an order, but
only implies the probable quantity the city will use. The City reserves the right to increase or
decrease quantities with no increase in cost to the City.
Vendor Name
Stri a -a -Zone
Contact
Billy Gunter
Email
bill(&strieo-a-zone.com
Phone
Ci /State
972-647-2714 x 112
Grand Prairie, TX
Item#
Description
UOM
Est
Quantity
Unit Price
Est Cost
1
Reflective Pavement Marking TY I W BRK 4"
LF
30000
0,49
$ 14,700.00
2
Reflective Pavement Marking TY I W BRK 6"
LF
30000
0.55
$ 16 500.00
3
Reflective Pavement Marking TY I W BRK 8"
LF
15000
0.95
$ 14,250.00
4
Reflective Pavement Marking TY I W BRK 12"
LF
15000
3.30
$ 49 500.00
5
Reflective Pavement Marking TY I W SLD 4"
LF
30000
0.47
$ 14 100.00
6
Reflective Pavement Marking TY I W SLD 6"
LF
30000
0.54
$ 16 200.00
7
Reflective Pavement Marking TY I W SLD 8"
LF
15000
0.95
$ 14 250.00
8
Reflective Pavement Marking TY I W SLD 12"
LF
7500
3.30
$ 24,750.00
9
Reflective Pavement Marking TY I W SLD 24"
LF
7500
4.53
$ 33 975.00
10
Reflective Pavement Marking TY I W SLD ARROW
EA
108
93.00
$ 10,044.00
11
Reflective Pavement Marking TY I W SLD DBL ARROW
EA
30
98.00
$ 2,940.00
12
Reflective Pavement Marking TY I W SLD WORD
EA
30
103.00
$ 3,090.00
13
Reflective Pavement Marking TY I W SLD RR XING
EA
30
310.00
$ 9,300.00
14
Reflective Pavement Marking TY I Y SLD 4"
LF
60000
0.47
$ 28,200.00
15
Reflective Pavement Marking TY II W BRK 4"
LF
30000
0.20
$ 6,000.00
16
Reflective Pavement Marking TY II W BRK 6"
LF
30000
0.22
$ 6,600.00
17
Reflective Pavement Marking TY II W BRK 8"
LF
15000
0.39
$ 5,850.00
18
Reflective Pavement Marking TY II W SLD 4"
LF
15000
0.20
$ 3,000.00
19
Reflective Pavement Marking TY II W SLD 6"
LF
15000
0.22
$ 3,300.00
20
Reflective Pavement Marking TY I W SLD 8"
LF
15000
0.39
$ 5,850.00
21
Reflective Pavement Marking TY II W SLD 12"
LF
7500
0.68
$ 5,100.00
22
Reflective Pavement Marking TY II W SLD 24"
LF
7500
1.33
$ 9,975.00
23
Reflective Pavement Marking TY II W SLD ARROW
EA
108
26.00
$ 2,808.00
24
Reflective Pavement Marking TY II W SLD DBL ARROW
EA
30
31.00
$ 930.00
25
Reflective Pavement Marking TY II W SLD WORD
EA
30
36.00
$ 1,080.00
26
Reflective Pavement Marking TY II W SLD RR XING
EA
30
78.00
$ 2,340.00
27
Reflective Pavement Marking TY II Y SLD 4"
LF
60000
0.20
$ 12,000.00
28
Eliminate Existing Pavement Marking 4"
LF
30000
0.26
$ 7,800.00
29
Eliminate Existing Pavement Marking 6"
LF
30000
0.27
$ 8,100.00
30
Eliminate Existing Pavement Marking 8"
LF
15000
0.52
$ 7,800.00
31
Eliminate Existing Pavement Marking 12"
LF
7500
0.83
$ 6,225.00
32
Eliminate Existing Pavement Marking 24"
LF
7500
1.60
$ 12 000.00
33
jEliminate Existing Pavement Marking ARROW
EA
108
21.00
$ 2,268.00
34
Eliminate Existing Pavement Marking WORD
EA
30
25.00
$ 750.00
35
Eliminate Existing Pavement Marking RR XING
EA
30
40.00
$ 1,200.00
36
Pavement Marking Preparation 4"
LF
30000
0.21
$ 6,300.00
37
Pavement Marking Preparation 6"
LF
30000
0.23
$ 6,900.00
38
Pavement Marking Preparation 8"
LF
15000
0.42
$ 6,300.00
39
Pavement Marking Preparation 12"
LF
15000
0.83
$ 12 450.00
40
Pavement Marking Preparation 24"
LF
7500
1.60
$ 12,000.00
41
Pavement Marking Preparation ARROW
EA
108
16.00
$ 1,728.00
42
Pavement Marking Preparation DBL ARROW
EA
30
16.00
$ 480.00
43
Pavement Marking Preparation WORD
EA
30
19.00
$ 570.00
44
Pavement Marking Preparation RR XING
EA
30
36.00
$ 1,080.00
45
Raised Pavement Marker CL B REFL TY I A
EA
3000
4.00
$ 12,000.00
46
Raised Pavement Marker CL B REFL TY II A -A
EA
3000
4.00
$ 12 000.00
47
Raised Pavement Marker CL B REFL TY I C
EA
3000
4.00
$ 12,000.00
48
Raised Pavement Marker CL B REFL TY 11 C-R
EA
3000
4.00
$ 12 000.00
49
Eliminate Existing Pavement Markers
EA
6000
1.00
$ 6,000.00
ESTIMATED
TOTAL
$464,583.00
CITY OF GRAND PRAIRIE
CAPITAL PROJECTS BUDGET SUMMARY
Fund/Activity Account: 232010-01610503-63115
Project Title: FYI Street Maintenance Projects
Current Request: $0.00
1
2
3
2+3
1+3
ACCOUNT
CURRENT
AVAILABLE
CURRENT
REVISED
AMENDED
DESCRIPTION
BUDGET
BALANCE
REQUEST
BALANCE
BUDGET
Signs/Markings Maint (63115)
$200,000
$151,055
$151,055
$200,000
Eng/Geo/Con (68560)
$0
$0
Labor Distribution (68999)
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
TOTAL
$200,000
$151,055
$0
$151,055
$200,000