Item 4C4C-1
CITY OF
SOUTH LAKE
MEMORANDUM
June 4, 2021
To: Shana K. Yelverton, City Manager
From: Chris Tribble, Director of Community Services
Subject: Approve authorization of expenditures with Ed's Electric
for an amount not to exceed $75,000
Action
Requested: City Council approval of the expenditures with Ed's Electric
Service for electrical installation and repair services not to
exceed an amount of $75,000
Background
Information: The City has used Ed's Electric for electrical installation and
repair services since 2007.
In 2008, the City of Southlake entered into an Interlocal
Purchasing Agreement with the City of Grand Prairie for the
purchase of various commodities or services. Through the
Interlocal Agreement, the City of Southlake may use Ed's
Electric for electrical installation and repair services. A copy of
the Interlocal Agreement is attached to this memo.
In June 2016, the City of Grand Prairie released a request for
bid for citywide electrical installation and repair services. The
bid was awarded to Ed's Electric. A copy of the 2020-2021
renewal letter from the City of Grand Prairie is attached to this
memo.
Over the last few years, the services provided by Ed's Electric
have exceeded $50,000 annually; therefore, requiring City
Council approval of the agreement.
As the City continues to expand its parks system the need for
electrical installation and repair services has also increased. In
addition, the infrastructure in some of the City's older parks has
aged and requires more frequent repairs or replacement. Ed's
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4C-2
Shana K. Yelverton, City Manager
Meeting Date — June 15, 2021
Page 2 of 3
Electric also provides installation and repair services for the
Public Works Department, and for community events.
As requests for electrical services have increased, so has
annual spending towards the Ed's Electric agreement.
Since service requests are exceeding $50,000 annually, staff is
requesting City Council's approval of the annual purchasing
agreement with Ed's Electric per the City's purchasing
guidelines.
Financial
Consideration: Funding for the purchase of electrical installation and repair
services is provided for in the FY 2021 General Fund, Southlake
Parks Development Corporation Fund, Strategic Initiative Fund
and Utility Fund budgets.
Strategic Link: This item is linked to the City's Strategy Map related to the focus
area of Performance Management & Service Delivery and
meets the corporate objectives to Collaborate with select
partners to implement service solutions and to Invest to provide
and maintain high quality public assets.
Citizen Input/
Board Review: City Council consideration June 15, 2021
Legal Review: 2008 Interlocal Purchasing Agreement reviewed and approved
by City Attorney
Alternatives: Alternatives include:
• Approval of request as presented
• Approval of request with modifications
• Decision not to approve request
Supporting
Documents:
• 2008 Interlocal Purchasing Agreement
• 2020-2021 City of Grand Prairie Contract Renewal with
Ed's Electric Service
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4C-3
Shana K. Yelverton, City Manager
Meeting Date — June 15, 2021
Page 3 of 3
Staff
Recommendation: City Council approval of expenditures with Ed's Electric
Service for an amount not to exceed $75,000
City of Southlake Values:
Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork
4C-4
MASTER INTERLOCAL COOPERATIVE AGREEMENT
BETWEEN THE CITY OF GRAND PRAIRIE AND THE CITY OF SOUTHLAKE
THIS AGREEMENT is made on thel5th day of July. 2008, between the City of
Southlake, State of Texas, and the City of Grand Prairie, Texas, each referred to herein as
participating governments.
WHEREAS, the respective participating governments are authorized by the Interlocal
Cooperative Act, V.T.C.A. Government Code, Chapter 791, to enter into joint contracts and
agreements for the performance of governmental functions normally associated with the
operation of government such as purchasing of necessary materials and services;
WHEREAS, it is deemed in the best interest of all participating governments that said
government do enter into a mutually satisfactory agreement for the purchase of certain materials
and services for the City of Southlake.
WHEREAS, the parties, in performing governmental functions or in paying for the
performance of governmental functions hereunder shall make that performance or those payments
from current revenues legally available to that party;
NOW, THEREFORE, the parties hereto, in consideration of the mutual covenants and
condition contained herein and pursuant to the authority permitted under the Interlocal
Cooperation Act, promise and agree as follows:
I. PURPOSE
The purpose of this Agreement is to authorize participation of the City of Southlake in
the City of Grand Prairie's goods and services contracts. Participation in this cooperative
program will be highly beneficial to the taxpayers of the City th mugh anticipated saving to be
realized.
II. DURATION OF AGREEMENT
This Agreement shall be in effect from the date of execution until terminated by either
party to the agreement.
III. RELATIONSHIP OF PARTIES
It is agreed that the City, in receiving products and/or services specified in this
agreement, shall act as an independent purchaser and shall have control of its needs and the
manner in which they are acquired. Neither the City, its agents, employees, volunteer help or any
other person operating under this contract shall be considered and agent or employee of the City
of Grand Prairie and shall not be entitled to participate in any pension plans or other benefits that
the City of Grand Prairie provides its employees.
Nothing in this agreement shall prevent any participating government from accepting and
awarding bids for commodities subject to this agreement individually and in its own behalf:
WIWood
4C-5
IV. PURCHASE OF GOODS AND SERVICES
All products and services shall be procured by the City of Grand Prairie in accordance
with procedures governing competitive bids and competitive proposals.
The participating government will be able to purchase from those contracts established by
City of Grand Prairie where notice has been given in the specifications and successful bidder has
accepted terms for Cooperative Purchasing Agreement for local governments.
The participating governments hereto agree that the ordering of products and services
through this agreement shall be their individual responsibility and that the successful bidder or
bidders shall bill each participating government directly.
The participating governments agree to pay successful bidders directly for all products or
services received from current revenues available for such purchase. Each participating government
shall be liable to the successful bidder only for products and services ordered by and received by it,
and shall not, by the execution of this agreement, assume any additional liability_
The City of Grand Prairie does not warrant and is not responsible for the quality or delivery
of products or services from successful bidder. The participating government shall receive all
warranties provided by successful bidder for the products or services purchased..
In the event that any dispute arises between individual participating government and a
successful bidder, the same shall be handled by and between to be executed by their officer thereon
that day and the year fast above written.
In the event that any dispute arises between individual participating government and a
successful bidder, the same shall be handled by and between the participating government body and
bidder.
IN WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by
their authorized officers thereon the day and the year first above written..
CITY OF GRAM) PRAIRIE CITY OF SOUTHLAKE
c
BY: Tom Cox, Deputy City Manager WAvertonCit�nager
ATTEST:
ATTEST:
Catherine DiMaggio, City Secretary Lori Payne, City Secretary
APPROVED AS TO FORM:
Donald R. Postell, City Attorney
06/19/2007
&Kad �t Contract Coversheet
T E X A S
Dept: * Purchasing
For: Facility Services
Contact Anda Upchurch Contact
Name: Phone:
Vendor Ed's Electric Service
Name:
Project Name: Electrical Services
Summary Final Renewal
Permanent Retention*
Contract 6289 R2
ID:
Bid 16088
Number:
Contact aupchurch@gptx.or
8270 Email: * 9
Vendor edselectricservice@msn.com
Email:
Yes
No
Contract Amount
Total Contract Amount over all terms
$ 750,000.00
$ 3,750,000.00
Account #
Work Order #
Implementation Date
Termination Date Council Approval Date
7/1 /2020
6/30/2021 6/21 /2016
Contract Approvals
Department Manager:
c;(,-, fr{ t Date 6/1/2020
City Attorney Signature
�AAL%0- Date 6/1/2020
4C-7
City Manager Signature
"� Y. P% LGGA, Date 6/18/2020
City Secretary Signature
C''�r)feafst C�c}rtrr� Date 6/18/2020
MEMR,
AMENDMENT TO PRICE AGREEMENT
CITY OF GRAND PRAIRIE
STATE OF TEXAS §
§ KNOW ALL MEN BY THESE PRESENTS:
COUNTY OF DALLAS §
THIS AMENDMENT is made and entered into this date by and between the CITY OF
GRAND PRAIRIE,, a Texas municipal corporation (hereinafter referred to as the "CITY", and
ED'S ELECTRIC SERVICE (hereinafter referred to as "VENDOR").
WHEREAS, the CITY and VENDOR have entered into a price agreement to provide
electrical services per bid resulting from vendor's response to RFB #16088, submitted by Ed
Schwarz; and
WHEREAS, the above referenced agreement was for an initial term of one year with the
option to renew for four additional one year periods, totaling $3,750,000.00 if all extensions
were exercised. This Contract was effective as of June 22, 2016, and was to terminate at
midnight on June 30, 2017, unless the parties mutually agreed in writing to extend the term of
the Contract through an allowable renewal option, or, unless otherwise terminated as provided in
provided in paragraph XVI of the original contract; and
WHEREAS, the first of four available renewal options was executed on April 11, 2017
and extended the term of the contract through June 30, 2018; the second of four available
renewal options was executed on June 11, 2018 and extended the term of the contract through
June 30, 2019; the third of four available renewal options was executed on May 21, 2019 and
extended the term of the contract through June 30, 2020; and
NOW, THEREFORE, for and in consideration of the mutual acts and covenants set out
herein, the CITY and VENDOR agree as follows:
1. The parties mutually agree to extend the term of the contract and execute the final of
the four available renewal options and extend the contract expiration to midnight on
June 30, 2021 at which time all of the work called for under this Contract must be
completed unless the parties mutually agree in writing to extend -the term of the
Contract through an additional allowable renewal option, or, unless otherwise
terminated as provided in provided in paragraph XVI of the original contract; and
2. The estimated annual amount to be paid to VENDOR under such contract shall remain
the sum of $750,000.00, to reflect the contract renewal; and
3. This shall constitute an Authorization for extension of price agreement as set out in the
agreement between the parties, and an amendment to such contract. All of the terms
and conditions of the original contract shall remain in full force and effect, as amended
hereto, unless set out otherwise herein.
AMENDMENT TO ELECTRICAL SERVICES CONTRACT - RFB # 16088 — ED'S ELECTRICAL Page 1 of 2
' -1
EXECUTED this the1q TN day of Y44
CITY OF GRAND PRAIRIE, TEXAS
By: /L
Cheryl De eon, ffeputy City Manager
ATTEST:
y E. DiMaggio, City Secretary 6/18/2020
APPROVED AS TO FORM:
Megan Ma an, City Attorney
2020.
ED'S ELECTRIC SERVICE
By: OA-)9�7
Ed Schwarz, Owner
AMENDMENT TO ELECTRICAL SERVICES CONTRACT - RFB # 16088 — ED'S ELECTRICAL Page 2 of 2
CERTIFICATE OF LIABILITY INSURANCE
04= "9 1
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.�'Iff
CERTIFICATE. DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER CONTACT
NAME:
SUNNI BOENKER INS AGENCY LLC PHONE�VC(817} 514-7600 pC ND;(682) 334-pt}BO
5596 N Davis Blvd Ste 200 "M IL EXt:
N Richland Hills, TX 76180 ADDRESS:sboenker@boenkerinsurance.com
INSURERS) AFFORDING COVERAGE I NAICN
INSURERA:MID CENTURY INSURANCE 121687
INSURED ED' S ELECTRICAL SERVICE INSURER B:
ED SCHWARZ DBA INSURER C :
7160 BAKER BLVD . INSURER D:
RICHLAND HILLS, TX 76118 INSURERE:
817-58 9- 7 008 INSURER F
COVERAGES CFRTIFICATB NUMBER: REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
III
TYPE OF fNSURANCE
ADDL
INSD
SUBR
WVD
POLICY NUMBER
POLICY EF
MMIDD/YYYY
MMIDDIYYYY
LIMITS
X
COMMERCIAL GENERAL LIABILITY
EACH OCCURRENCE
$ 500 000
CLAIMS -MADE CI OCCUR
PREMISES Ea occurrence
$ 100,000
MED EXP (Any one person)
$ 5,000
A
Y
Y
06905-46-75
01/20/2020
01/20/2021
PERSONAL& ADV INJURY
$ 500,000
GEN'L AGGREGATE LIMIT APPLIES PER:
GENERAL. AGGREGATE
$ 1,000,000
X POLICY PRO- 1:1 LOC
PRODUCTS - COMPIOP AGG
$ 1 , 00 0 , 00 O
$
OTHER:
AUTOMOBILE
LIABILITY
COMi Ea accident SINGLE LIMIT
$ 1,000,000
BODILY INJURY (Per person)
$
A
ANYAUTO
ALL OWNED SCHEDULED
AUTOS AUTOS
Y
Y
06903-82-94
10/10/2019
10/10/2020
BODILY INJURY (Per occident)
$
NON -OWNED
HIRED AUTOS AUTOS
PROPERTY DAMAGE
Per accident
$
UMBRELLA LIAB
OCCUR
EACH OCCURRENCE
$
AGGREGATE
$
EXCESS LIAB
CLAIMS -MADE
DED RETENTION $
$
A
WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY Y!N
ANY PROPRIETOMPARTNERIEXECUTIVE
OFFICERIMEMBER FXCLUDFD? C
(Mandatory In NH)
N!A
Y
A0707-98-39
02/23/2020
02/03/2021
X SPER T
TATUTE FORH
E.L. EACH ACCIDENT
$ 500,000
E.L. DISEASE - EA EMPLOYEI
$ 500,000
If yes, describe under
DESCRIPTION OF OPERATIONS below
E.L. DISEASE - POLICY LIMIT
$ 500,000
LEASED AND
01/20/2020
01/20/2021
A
RENTED EQUIPMENT
Y
06905-45--75
$40,000
$1 000 DEDUCTIBLE
DESCRIPTION OF OPERATIONS I LOCATIONS 1 VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)
The City of Grand Prairie listed as additional insured
CERTIFICATE HOLDER CANCELLATION
The City of Grand Prairie
PO Box 534045
Grand Prairie, TX 75053
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
AUTHORIZED REPRESENTATIVE
&WILKe-
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