Item 4ACITY OF
SOUTHLAKE
TEXAS Item 4A
REGULAR CITY COUNCIL MEETING MINUTES MAY 4, 2021
LOCATION: 1400 Main Street, Southlake, Texas 76092
Council Chambers in Town Hall
CITY COUNCIL PRESENT: Mayor Laura Hill, Mayor Pro Tem Shawn McCaskill, Deputy
Mayor Pro Tem John Huffman, and Councilmembers Kathy Talley, Chad Patton, Ronell
Smith, John Huffman and Randy Williamson.
STAFF PRESENT: City Manager Shana Yelverton, Assistant City Manager Alison
Ortowski, Deputy Director of Public Relations Pilar Schank, Assistant Police Chief
Ashleigh Casey, Deputy Fire Chief Kurt Hall, Director of Human Resources Stacey Black,
Director of Economic Development and Tourism Daniel Cortez, Operations Manager
Special Projects Robert Briggs, Senior Director of Planning and Development Services
Ken Baker, Assistant to the Planning Director Madeline Oujesky, Director of Community
Services Chris Tribble, Director of Public Works Rob Cohen, City Attorney Allen Taylor,
and City Secretary Amy Shelley.
WORK SESSION:
1. CALL TO ORDER
Work Session was called to order by Mayor Laura Hill 5:36pm.
2. INVOCATION: CLAYTON REED
Mr. Clayton Reed provided the invocation. Mayor Laura Hill led the pledges of allegiance
to the United States and Texas Flags.
3. LANDSCAPING IMPACTS RESULTING FROM THE WINTER STORM
Director of Community Services Chris Tribble provided an update on the effects the winter
storm had on the City's landscaping material and required planting in commercial and
retail areas around town.
4. ANNOUNCEMENT OF THE RUN4ELISE EVENT TO BE HELD ON MAY 15,
2021.
Lori Cerami provided details about the Run4Elise event schedule for Saturday, May 15,
2021.
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5. DISCUSS ALL ITEMS ON TONIGHT'S AGENDA. NO ACTION WILL BE TAKEN
AND EACH ITEM WILL BE CONSIDERED DURING THE REGULAR SESSION.
Mayor Hill reviewed the items on the consent agenda.
REGULAR SESSION: Immediately following the work session
1. CALL TO ORDER
Regular Session was called to order by Mayor Hill at 5:59pm.
2A. EXECUTIVE SESSION
Mayor Hill announced the City Council would go into Executive Session pursuant to the
Open Meetings Act, Chapter 551, Texas Government Code, Section 551.071 consultation
with city attorney. City Council adjourned for Executive Session at 5:59pm. Executive
Session began at 6:15pm and concluded at 7:00pm.
2B. RECONVENE
Mayor Hill reconvened the meeting at 7:11 pm.
3. REPORTS:
3A. MAYOR'S REPORT
3A1. ANNUAL SOUTHLAKE KIDS INTERESTED IN LEADERSHIP (SKIL) UPDATE
Director of Economic Development and Tourism Daniel Cortez recognized the SKIL
students for their work and achievements over the last year with a video.
3B. CITY MANAGER'S REPORT
3131. BUILDING SAFETY MONTH
Senior Planning Director Ken Baker introduced Assistant to the Planning Director
Madeline Oujesky who updated the Council on Building Safety Month and the work they
do to ensure building safety.
3132. NATIONAL TRAVEL AND TOURISM WEEK
Economic Development and Tourism Director Daniel Cortez introduced Tourism
Marketing Manager Cambria Jones who updated the Council on the importance of
tourism's impact to Southlake; followed by a proclamation issued by Mayor Hill.
REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2021
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CONSENT AGENDA: All items listed below are considered to be routine by the City
Council and will be enacted with one motion. There will be no separate discussion of
items unless a Councilmember or citizen so requests, in which event the item will be
removed from the general order of business and considered in its normal sequence.
4. CONSENT:
4A. APPROVE MINUTES FROM THE APRIL 20, 2021 REGULAR CITY COUNCIL
MEETING.
4B. WITHDRAW ORDINANCE NO. 480-780, (ZA21-0007), 1ST READING, ZONING
CHANGE AND SITE PLAN FOR MUSTANG BUSINESS PARK ON PROPERTY
DESCRIBED AS TRACT 1 B3, HARRISON DECKER SURVEY, ABSTRACT NO.
438, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT
1800 S.H. 26, SOUTHLAKE, TEXAS. CURRENT ZONING: "I-1" LIGHT
INDUSTRIAL DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE
PLAN DISTRICT. SPIN NEIGHBORHOOD #8. (THE APPLICANT HAS
REQUESTED TO WITHDRAW THIS ITEM.)
APPROVFn
Motion was made to approve the Consent Agenda Items 4A -4B, and moving Item 9A from
the Regular Agenda to Consent for approval, noting the following:
- Withdrawing Item 4B - Ordinance No. 480-780, (ZA21-0007), 1st Reading, Zoning
Change and Site Plan for Mustang Business Park on property described as Tract 1 B3,
Harrison Decker Survey, Abstract No. 438, City of Southlake, Tarrant County, Texas,
and located at 1800 S.H. 26, Southlake, Texas. Current Zoning: "I-1" Light Industrial
District. Requested Zoning: "S -P-1" Detailed Site Plan District. SPIN Neighborhood
#8. (The applicant has requested to withdraw this item.)Tabling Item 4G - ZA21-0016,
Site Plan for Methodist Southlake Hospital Detention Pond, on property described as
Lots 1 R and 2R, Block 1, Southlake Medical District, an addition to the City of
Southlake, Tarrant County, Texas, and located at 421, 441 and 451 E. S.H. 114,
Southlake, Texas. Current Zoning: "S -P-2" Generalized Site Plan District. SPIN
Neighborhood #7. (This item was tabled by the applicant at the April 8, 2021 Planning
and Zoning Commission meeting and is scheduled to be considered by the Planning
and Zoning Commission at its April 22, 2021 meeting. If the Planning and Zoning
Commission makes a recommendation on this item at its April 22, 2021 meeting, the
item would be placed on the May 4, 2021 City Council agenda for 1st Reading
consideration.
- Item 9A - Approving ZA21-0032, Plat Showing for Lot 16, John Childress No. 254
Addition on property on property described as Tract 2L, John Childress Heirs Survey,
Abstract No. 254, City of Southlake, Tarrant County, Texas, more fully and completely
described in the deed recorded as Instrument No. D221013517, Deed Records,
Tarrant County, Texas, and located at 3525 Burney Ln.,subject to the Revised Staff
Report dated May 4, 2021 and Revised Plat Review Summary No. 2, dated May 4,
2021, and noting the following:
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o Subdivision Ordinance 483, as amended Sections 8.01.A and Section 5.04
that states all lots must front on a street, and for residential, must front on a
public street.
o Subdivision Ordinance 483, as amended Sections 2.04.13 and 5.02.A. which
states right of way dedication equal to one half the required 50'right of way for
a local street (25') and construction of a City approved street section is
required. The City staff does not recognize the drive access to the subject lot
as a City street.
o Subdivision Ordinance 483, as amended Section 5.06 a variance to the
minimum 5' sidewalk requirement.
Motion:
McCaskill
Second:
Huffman
Ayes:
Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Nays:
None
Approved:
7-0
REGULAR AGENDA:
5. PUBLIC FORUM
Mayor Hill opened the public forum at 7:11 pm.
There being no one wishing to speak, Mayor Hill closed the public forum at 7:11 pm.
6. ORDINANCES, SECOND READINGS, PUBLIC HEARINGS, AND RELATED
ITEMS:
6A. ZA21-0016, SITE PLAN FOR METHODIST SOUTHLAKE HOSPITAL
DETENTION POND, ON PROPERTY DESCRIBED AS LOTS 1R AND 2R,
BLOCK 1, SOUTHLAKE MEDICAL DISTRICT, AN ADDITION TO THE CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 421, 441 AND
451 E. S.H. 114, SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-2"
GENERALIZED SITE PLAN DISTRICT. SPIN NEIGHBORHOOD V. PUBLIC
HEARING
TARI FIS
Senior Director of Planning and Development Services Ken Baker presented Item 6A and
answered questions from Council.
Mayor Hill opened the public hearing at 8:33pm.
There being no one wishing to speak, Mayor Hill closed the public hearing at 8:33pm.
Motion was made to TABLE Item 6A, ZA21-0016, Site Plan for Methodist Southlake
Hospital Detention Pond, on property described as Lots 1 R and 2R, Block 1, Southlake
Medical District, an addition to the City of Southlake, Tarrant County, Texas, and located
at 421, 441 and 451 E. S.H. 114, to the May 18, 2021 City Council meeting.
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Motion:
McCaskill
Second:
Huffman
Ayes:
Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Nays:
None
Approved:
7-0
6B. ZA21-0021, SITE PLAN FOR CLARIDEN SCHOOL STEAM ADDITION ON
PROPERTY DESCRIBED AS LOT 7, BLOCK 1, CLARIDEN RANCH PHASE III,
AN ADDITION TO THE CITY OF SOUTHLAKE, DENTON COUNTY, TEXAS,
AND LOCATED AT 100 CLARIDEN RANCH RD., SOUTHLAKE, TEXAS.
CURRENT ZONING: "S -P-2" GENERALIZED SITE PLAN DISTRICT. SPIN
NEIGHBORHOOD #1. PUBLIC HEARING
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 6B and
answered questions from Council.
Mayor Hill opened the public hearing at 8:41 pm.
There being no one wishing to speak, Mayor Hill closed the public hearing at 8:41 pm.
Motion was made to approve Item 6B, ZA21-0021, Site Plan for Clariden School STEAM
Addition on property described as Lot 7, Block 1, Clariden Ranch Phase III, an addition
to the City of Southlake, Denton County, Texas, and located at 100 Clariden Ranch Rd.,
subject to Staff Report dated April 26, 2021 and Site Plan Review Summary No. 3, dated
April 26, 2021, and noting the following:
- Approving the site plan and landscape plan as presented.
Motion:
McCaskill
Second:
Huffman
Ayes:
Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Nays:
None
Approved:
7-0
6C. ORDINANCE NO. 1240, AUTHORIZING THE ISSUANCE OF THE TAX NOTES,
SERIES 2021. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson introduced Jim Sabonis with Hilltop Security
Services, who presented Item 6C and answered questions from Council.
Mayor Hill opened the public hearing at 7:55pm.
There being no one wishing to speak, Mayor Hill closed the public hearing at 7:55pm.
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Motion was made to approve Item 6C, Ordinance No. 1240, Authorizing the issuance of
the Tax Notes, Series 2021.
Motion:
McCaskill
Second:
Huffman
Ayes:
Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Nays:
None
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1240
AN ORDINANCE authorizing the issuance of "CITY OF SOUTHLAKE, TEXAS, TAX
NOTES, SERIES 2021"; specifying the terms and features of said notes; levying a
continuing direct annual ad valorem tax for the payment of said notes; and resolving other
matters incident and related to the issuance, sale, payment and delivery of said notes,
including the approval and execution of a Paying Agent/Registrar Agreement and a
Purchase Letter; and providing an effective date.
6D. ORDINANCE NO. 1241, AUTHORIZING THE ISSUANCE OF THE GENERAL
OBLIGATION REFUNDING BONDS, SERIES 2021. PUBLIC HEARING
APPROVED
Chief Financial Officer Sharen Jackson introduced Jim Sabonis with Hilltop Security
Services, who presented Item 6D and answered questions from Council.
Mayor Hill opened the public hearing at 7:55pm.
There being no one wishing to speak, Mayor Hill closed the public hearing at 7:55pm.
Motion was made to approve Item 6D, Ordinance No. 1241, Authorizing the issuance of
the General Obligation Refunding Bonds, Series 2021.
Motion:
McCaskill
Second:
Huffman
Ayes:
Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Nays:
None
Approved:
7-0
In accordance with Section 4.21 of the City Charter, the caption for this item is listed as
follows:
ORDINANCE NO. 1241
AN ORDINANCE authorizing the issuance of "CITY OF SOUTHLAKE, TEXAS,
GENERAL OBLIGATION REFUNDING BONDS, SERIES 2021"; specifying the terms
and features of said bonds; levying a continuing direct annual ad valorem tax for the
payment of said bonds; providing for the redemption of certain outstanding obligations of
the City; and resolving other matters incident and related to the issuance, sale, payment
REGULAR CITY COUNCIL MEETING MINUTES, MAY 4, 2021
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and delivery of said bonds, including the approval and execution of a Paying
Agent/Registrar Agreement and a Purchase Letter; and providing an effective date.
7. ORDINANCES, FIRST READINGS, AND RELATED ITEMS:
7A. ORDINANCE NO. 480-781, (ZA21-0020), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR MAGNOLIA SOUTHLAKE ON PROPERTY DESCRIBED
AS TRACT 11 AND A PORTION OF TRACT 11 E, THOMAS EASTER SURVEY
ABSTRACT NO. 474, CITY OF SOUTHLAKE, TARRANT COUNTY, TEXAS,
AND LOCATED AT 320 S. NOLEN DRIVE, SOUTHLAKE, TEXAS. CURRENT
ZONING: "AG" AGRICULTURAL DISTRICT AND "S -P-2" GENERALIZED SITE
PLAN DISTRICT. REQUESTED ZONING: "S -P-1" DETAILED SITE PLAN
DISTRICT. SPIN NEIGHBORHOOD #8. (IF APPROVED, THE PUBLIC
HEARING WILL BE AT THE MAY 18, 2021 CITY COUNCIL MEETING.)
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Senior Director of Planning and Development Services Ken Baker presented Item 7A and
answered questions from Council.
Randy Primrose, owner, and Clay Kristi, Clay Moore Engineering, also presented and
answered questions from Council.
Motion was made to approve Item 7A, Ordinance No. 480-781, (ZA21-0020), 1st
Reading, Zoning Change and Site Plan for Magnolia Southlake on property described as
Tract 11 and a portion of Tract 11 E, Thomas Easter Survey Abstract No. 474, City of
Southlake, Tarrant County, Texas, and located at 320 S. Nolen Drive, subject to Staff
Report dated April 27, 2021 and Site Plan Review Summary No. 4, dated April 22, 2021,
and noting the following:
- Approving a variance to Section 8.01.A of the Subdivision Ordinance No. 483, as
amended, which requires every lot shall abut on a public or a private street. Buildings
2 and 3 (Lots 2 and 3) are required to front on a public or private street. Building 3 (Lot
3) fronts on a common access easement to the south and Building 2 (Lot 2) fronts on
the future S. Village Center Drive.
- Also noting a 5 -foot sidewalk is required along the constructed S. Village Center Drive.
The applicant has noted that funds will be escrowed for the sidewalk on the future S.
Village Center Drive connection to S. Kimball Avenue.
- Also noting the applicant should provide more options relative to roofing materials and
landscaping along Village Center with parking lot screening.
Motion:
McCaskill
Second:
Huffman
Ayes:
Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Nays:
None
Approved:
7-0
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7B. ORDINANCE NO. 480-5338, (ZA21-0028), 1ST READING, ZONING CHANGE
AND SITE PLAN FOR 3220 W. SOUTHLAKE BLVD. ON PROPERTY
DESCRIBED AS LOT 14, J.G. ALLEN NO. 18 ADDITION, CITY OF
SOUTHLAKE, TARRANT COUNTY, TEXAS, AND LOCATED AT 3220 W.
SOUTHLAKE BLVD., SOUTHLAKE, TEXAS. CURRENT ZONING: "S -P-1"
DETAILED SITE PLAN DISTRICT REQUESTED ZONING: "S -P-1" DETAILED
SITE PLAN DISTRICT. SPIN NEIGHBORHOOD #11. (IF APPROVED, THE
PUBLIC HEARING WILL BE AT THE MAY 18, 2021 CITY COUNCIL MEETING.)
APPROVED
Senior Director of Planning and Development Services Ken Baker presented Item 7B and
answered questions from Council.
Motion was made to approve Item 7B, Ordinance No. 480-533B, (ZA21-0028), 1st
Reading, Zoning Change and Site Plan for 3220 W. Southlake Blvd. on property
described as Lot 14, J.G. Allen No. 18 Addition, City of Southlake, Tarrant County, Texas,
and located at 3220 W. Southlake Blvd., subject to Staff Report dated April 27, 2021 and
Site Plan Review Summary No. 2, dated April 16, 2021, and noting the following:
- Allowing retail sales of musical instruments in an approximate 3,350 square foot of the
7,529 square foot building and noting that all other existing S -P-1 regulations on this
property remain in place.
- Allowing the new use with the zoning change.
Motion: McCaskill
Second: Huffman
Ayes: Talley, McCaskill, Patton, Hill, Smith, Huffman, Williamson
Nays: None
Approved: 7-0
8. RESOLUTIONS: (THERE ARE NO ITEMS ON THIS AGENDA.)
9. OTHER ITEMS FOR CONSIDERATION:
9A. ZA21-0032, PLAT SHOWING FOR LOT 16, JOHN CHILDRESS NO. 254
ADDITION ON PROPERTY ON PROPERTY DESCRIBED AS TRACT 2L, JOHN
CHILDRESS HEIRS SURVEY, ABSTRACT NO. 254, CITY OF SOUTHLAKE,
TARRANT COUNTY, TEXAS, MORE FULLY AND COMPLETELY DESCRIBED
IN THE DEED RECORDED AS INSTRUMENT NO. D221013517, DEED
RECORDS, TARRANT COUNTY, TEXAS, AND LOCATED AT 3525 BURNEY
LN., SOUTHLAKE, TEXAS. CURRENT ZONING: "AG" AGRICULTURAL
DISTRICT.
APPROVED UNDER CONSENT
10. OTHER ITEMS FOR DISCUSSION: (THERE ARE NO ITEMS ON THIS
AGENDA.)
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11. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:26pm.
*An audio recording of this meeting will be permanently retained in the City Secretary's
Office.
MINUTES APPROVED ON THIS, THE 18TH DAY OF MAY 2021.
John Huffman
Mayor
ATTEST:
Amy Shelley, TRMC
City Secretary
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