Item 10 - 480-EEEEE Presentation480-EEEEE
Item #10
Proposed Zoning Ordinance Text Amendment
46.3 REVIEW PROCEDURES (As amended by Ord. No. 480-NNNN)
a. …Written notice of all public hearings before the Planning and Zoning Commission, on a
proposed amendment, supplement, or change to a district boundary shall be sent to all
owners or persons rendering taxes on real property lying within two hundred (200) three
hundred (300) feet of the property for which the change is requested, and notice shall be sent
to all property owners within a platted subdivision of the property in question …
ZBA-742
(113 letters sent)
Current
Process
Proposed
Process
ZBA-742
(39 letters sent)
Questions?
Improved Property Owner
Notification Process
Overview
Overview of
Current
Process
More
opportunity
for errors
More time
spent
sending
letters
Greater
chance of
rework due
to errors
Multiple
steps
Greater cost
Improved
Process
GIS-based
solution
Automation
in the
process
300’ Buffer
(still exceed
state law)
Less paper
sent
Reduction in
staff time
and cost
Fewer
chances for
errors and
rework
Items Included in current Notice Letter
Notice Letter
Exhibit
Response Form Map
Public Hearing Notice Postcard:
Front
Public Hearing Notice Postcard:
Back
Item Included with Improved Process
CityofSouthlake.com/PlanningCases
1 –Public Hearing Notices
2 –Meeting Packets
3 –Active Cases Interactive Map
4 –Planning & Zoning Case
Input Form
CityofSouthlake.com/PlanningCases
CityofSouthlake.com/PlanningCases
Proposed Zoning Ordinance Text Amendment
46.3 REVIEW PROCEDURES (As amended by Ord. No. 480-NNNN)
a. …Written notice of all public hearings before the Planning and Zoning Commission, on a
proposed amendment, supplement, or change to a district boundary shall be sent to all
owners or persons rendering taxes on real property lying within two hundred (200) three
hundred (300) feet of the property for which the change is requested, and notice shall be sent
to all property owners within a platted subdivision of the property in question …
ZBA-742
(113 letters sent)
Current
Process
Proposed
Process
ZBA-742
(39 letters sent)
City Council Work
Session
Communication /
Process Implementation
(go-live)
Ordinance
Amendment
City Council
Direction /
Next Steps
Annual
Salary
Savings
$16,664.60
Annual
Material
Savings
$4,651.83 Intangible Cost
Savings
Fewer errors
Focus on other duties
$21,316.43
Total
Estimated
Savings
Background
Information
•City Council
direction
•Staff
implementation
Implementation
•Analyze data
•Research other
cities
•Recommendation
for improved
process
Analyze
•Project scope
•Current process map
•Collecting data
Define / Measure
Phase I Property Owner Notification Process (Lean Six Sigma)
Phase 2
Additional Automation
•Automated
calculation of 20%
opposition in GIS
1400 Main St.; Suite 310
Southlake, TX 76092
Owner Name
1400 Main St.
Southlake, TX 76092
Planning & Zoning Commission Public hearing: Thursday, February 6, 2020
City Case No.: ZA##-####
Description: Preliminary Plat for Lots x-xx, Block x, New House Addition on
property described as Lots xR and xR, Block x, New House Estates, an addition to
the City of Southlake, Tarrant County, Texas and located at 1400 Main St.,
Southlake, Texas. Current Zoning: “R-PUD” Residential Planned Unit Development
District. SPIN Neighborhood #8.
Purpose: The purpose of this item is to receive plat approval …
Please visit www.cityofsouthlake.com for more information and to register your
opposition or support to this action.
Please contact the Planning and Development Services Department if you have
any questions –817-748-8621
Example Postcard –Front
Public
Hearing
Notice
Example Postcard –Back
Postcard Presented January 2020