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2010-012RESOLUTION NO. 10-012 OFFICIAL RECORD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR `A MASS GATHERING FOR OKTOBERFEST LOCATED BETWEEN E. SOUTHLAKE BOULEVARD, E. S.H. 114 AND N. CARROLL AVENUE, SOUTHLAKE, TEXAS, BEING DESCRIBED AS PHASE I-IV, SOUTHLAKE TOWN SQUARE, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering for Oktoberfest has been requested by a person or corporation having a proprietary interest in the property zoned as "DT" Downtown District; and, WHEREAS, in accordance with the requirements of Section 45.1 (36) of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering for Oktoberfest, on property within the City Of Southlake, Texas, located between E. Southlake Boulevard, E. S.H. 114 and N. Carroll Avenue, Southlake, Texas, location being described as Phase I-IV, Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: Approved as presented and subject to the same conditions as previous approval, as stated by the Mayor [granting the approval for three years so long as the event remains the same scope; to allow the plan to be submitted each year to be approved administratively by the staff] SECTION 2. This resolution shall become effective on the date of approval by the City Council. ATTEST: 4u- Pa Lori Payne City Secretary PASSED AND APPROVED THIS 2nd DAY OF MARCH, 2010. CITY OF SOUTHLAKE By: John T*erre, a; EXHIBIT A Property within the City Of Southlake, Texas, located between E. Southlake Boulevard, E. S. H. 114 and N. Carroll Avenue, Southlake, Texas, location being described as Phase I-IV, Southlake Town Square, an addition to the City of Southlake, Tarrant County, Texas. e EXHIBIT B OKTOBERFEST 2010 TEXAS January 21, 2010 Section 45.14 (b) Mass Gathering Permit Information: i. Promoter information Jill Johnson, Chamber Interim President Address for all of the above: 1501 Corporate Circle, Suite 100 Southlake, TX 76092 ii. Mass Gathering Area Oktoberfest is to be held at Southlake Town Square in the public parks area, located in Soutlilake, Texas. A map of the affected areas is attached. iii. Maximum Number of Patrons An estimated attendance of up to 55,000 over the course of the three days is anticipated. There are no plans to control for the number of attendees as estimated attendance is within the parameters of what the area can reasonably accommodate. iv. Dates and Times Friday, October 1, 400 p.m. — 11:00 p.m. Saturday, October 2, 10:00 a.m. — 11:00 p.m. Sunday, October 3, 1200 pm. — 5:00 p.m. V. Previous Mass Gatherings This year marks the siert annual Southlake Oktoberfest event. Plans emulate previous years' events.'- 1) Safetv Issues Promoter's nrenarations The Boy Scouts of America have been contracted to handle all trash cleanup during the dates of October l through 3. The same group handled cleanup in previous years. In addition, staff and other volunteers will assist with additional cleanup as necessary. Portable toilets will be on hand, including those with handicap accessibility. All food vendors will have appropriate licensing and insurance and will manage their own cleanup. Security All security and traffic control is being handled directly through Southlake's Department of Public Safety and paid for by the Southlake Chamber of Commerce as it was in previous years. Traffic control is not an issue with the Town Square Parking Garages. Security shifts will be scheduled directly through DPS. sotdhlakechamber. com lnfo@Southlakec:hamber.com 1501 Corporate Cirde, Suite 100 Soulhlake, Texas 76092 817.481.8200 817,749.8202 fax Minors Minors are welcome to attend the event. With regard to alcohol, persons of legal drinking age will be required to show identification when purchasing food and beverage tickets. They will be provided a wristband that designates them as being over 21. Any worker that has a question regarding a person's legality will request that person to show their identification a second time. All information is provided by promoter, and therefore. based on his/her best information and belief. Water Supply Water supply requirements listed in the ordinance are not applicable because the event occurs in Southlake Town Square where city water is readily available. Toilet Facilities We request a variance from the toilet facilities listed in the ordinance. We will provide an adequate number of portable toilets in the festival area. These will be provided by Chamber and will be maintained in a sanitary manner during the event. Eight toilets will be on hand and will be sufficient based on the anticipated number of attendees. Minimum Area We request a variance to the minimum area required in the ordinance because it is not applicable. The Southlake Town Square site provides plenty of space for the attendees. Solid Waste Facilities Southlake Parks and Recreation will place an adequate number of 55 -gallon drums at the event. As stated in Section 3-52 (c), the Boy Scouts will handle the maintenance of these drums during the event as they did last year. Noise Control Noise control requirements are not applicable because of City Ordinance No. 778. Food Sanitation All food vendors will be required to comply with all current health codes. Medical and Nursing Care Southlake DPS will provide medical care and will comply with all current medical requirements. 2) Diagram See attached 3) Performers Several performers are anticipated, including LeFreak. Additionally, other live bands as well as local community group entertainment will be on hand. Although many are paid performers, some are free. Addresses for all performers are not available. 4) Prouertv Address See Section 45.14 (b) (ii) 5) Owner Aereement Southlake Town Square is currently working on the agreement. It will be provided to the City of Southlake upon its completion. Respectfully submitted, c,C-ham Jill olmson Interim President SOUTH LAKE TOWN SQUARE JANUARY 21, 2010 TO WHOM IT MAY CONCERN: PLEASE ACCEPT THIS LETTER AS CONFIRMATION THAT INLAND SOUTHWEST MANAGEMENT, LLC REPRESENTING SOUTHLAKE TOWN SQUARE SUPPORTS THE SOUTHLAKE CHAMBER OF COMMERCE, OKTOBERFEST ON OCTOBER 1, 2, AND 3` PLEASE FEEL FREE TO CONTACT ME AT 817-329-5566 1F YOU HAVE ANY QUESTIONS OR CONCERNS. REGARDS. TIMOTHY MOOREH D GENERAL MANAGER INLAND SOUTHWEST MANAGEMENT LLC 1256 MAIN STREET. SUITE 244, SOUTH LAKE. TEXAS 76092 TELEPHONE (817)329-5566 FAX (817)310-0773 A Development By COOPER & STEBBINS