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2009-063� / f RESOLUTION NO. 09-063 OFFICIAL RECORD A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A MASS GATHERING EVENT FOR HOME FOR THE HOLIDAYS AND FESTIVAL OF TREES ON PROPERTY WITHIN THE CITY OF SOUTHLAKE, TEXAS, LOCATED AT SOUTHLAKE TOWN SQUARE, 1420 DIVISION STREET, BEING LEGALLY DESCRIBED AS SOUTHLAKE TOWN SQUARE, PHASE ONE, MORE FULLY AND COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN EFFECTIVE DATE. WHEREAS, a Specific Use Permit for a mass gathering event for Home for the Holidays and Festival of Trees has been requested by a person or corporation having a proprietary interest in the property zoned as "DT" Downtown District; and, WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the requisite notices by publication and otherwise, and have afforded the persons interested and situated in the affected area and in the vicinity thereof; and, WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use Permit is in the best interest of the public health, safety, morals and general welfare of the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS: SECTION 1. A Specific Use Permit is hereby granted for a mass gathering event for Home for the Holidays and Festival of Trees on the property located at Southlake Town Square, being legally described as Southlake Town Square, Phase One, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet 'A', Slide 4892, Plat Records, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions set forth herein. The following specific requirements and special conditions shall be applicable to the granting of this Specific Use Permit: • . f Approved for a term of one year; subject to the Staff Report dated September 11, 2009; subject to Director Bob Price's letter dated October 6, 2009 and subject to the presentation made October 6, 2009, to City Council. SECTION 2. This resolution shall become effective on the date of approval by the City Council. ATTEST: Lori Payne City Secretary PASSED AND APPROVED THIS 6th DAY OF October, 2009. 5�UT14f ...•..•• 1�,'.,�� �• •CO CITY OF SOUTHLAKE By: C� John Terre , Mayor EXHIBIT A Property located at Southlake Town Square, being legally described as Southlake Town Square, Phase One, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet `A', Slide 4892, Plat Records, Tarrant County, Texas. r EXHIBIT B Home for the Holidays - Tree Lighting Saturday, November 21 � s s Food Vendors Activity Booths Town Square & City Carriage Ride Pick Up/Drop Off • Light Breaker Barricades (5 am) Barricades (4 pm) Carriage Ride Route rA ftme for the ftildays r d FOUhTALKPLACE SQLAXI ry% _'> - ; '• Old Harold's . _ 41, � ® Caw PLACE -,'0� � r�:. �^Z2=• .tee � - _ \,' ®�� `� r r r MOTORCARS BEDFORD Objectives Current Sponsors Festivities Brought to you by GREATER SOUTHLAKE WOMEN'S SOCIETY In cooperation with Southlake Town Square & The City of Southlake Presented be -Y L 11 fl � OAN➢ - Hartls ©SOCTr(i'tt-\K[. Jx57lLXI[ G /�E:s Sponsorship levels W ree and holiday decor levels Trish Biddle, official artist Raise $80,000 for the following charities ❑ Battered Women, Cook Children's Health Foundation, Girl Scouts, GSWS Scholarship to CSHS Female Senior, Metroport Meals on Wheels, Open Arms Community Enrichment, PKD Foundation (Polycystic Kidney Disease), Rocky Top Therapy Center, Southlake Safety Town, Summer Santa by Learning Express, Young Artists of Texas Enhance Sponsor image, sales and loyalty with Pre -event media and marketing exposure throughout DFW Event Exposure among thousands of influential local and DFW consumers Park Place Motorcars Bedford - Presenting Sponsor The Hilton Hotel of Southlake Town Square Trish Biddle, Local Artist Roxann Taylor & Associates, Realtors Omni Hotels Southlake Style City of Southlake Southlake Town Square Five events the week -end of Nov 20-22 at all budget levels, tickets from $1 to $75, purchases from $5 to $1,000 plus. A dazzling array of the latest holiday styles, all in time for your holiday decorating and parties Decorated trees from 2 feet to 10 feet tall Tabletop decorations and wreaths Gifts, jewelry, clothing, cards So many ways to give and create a memorable holiday experience! Conveniently located at the Hilton Hotel of Town Square ballroom Friday, Nov 20 _I Fashion Luncheon, holiday clothes and gifts, 10:30ANf-1PM, $40 a ticket Glitter Gala, a magical evening, 6:30-11PM, $75 each, $125 for 2 tickets Saturday, Nov 21 .a Breakfast with Santa and Radio Disney, Santa photo ops and delightful activities, 9-11AM, $20 per child, $10 per adult i Gallery Open House, 1-4P'Af, $5 for ages 12+, $1 for those under 12 J Southlake Town Square and the City of Southlake's Tree -Lighting Evening Event Sunday, Nov 22 Gallery Open House, 12-3PM, $5 for ages 12+, $1 for those under 12 Pre -Event Marketing Radio, newspaper, magazine, web, direct mail and e-mail exposure Press releases, flyers, posters, postcards, newspaper thank -you, thank you notes, website hot links, banner ads Event Exposure Program ads ranging from full to quarter page to logo/tagline, signage, VIP bags, live and silent auction coverage Tickets From 1-10 tickets to event of choice, tickets to VIP party Wednesday, Nov 11, 2- 10 tickets to Gallery Open House Signed Giclee of the 2009 original "Festival of Trees 2" artwork by local artist Trish Biddle Participation Levels — your marketing exposure varies based on the level you choose Presenting Sponsor - Sold s Diamond - $10,000 cash/in kind Platinum - $8,000 cash/in kind Gold - $5,000 cash/in kind Silver - $3,000 cash/in kind Bronze - $1,000 cash/in kind Ruby — $500 cash/in kind Trr-rye 1-2 Ft - $200 in decorations 3-4 Ft - $300 in decorations 5-6 Ft - $400 in decorations 7Ft Plus - $500 in decorations All decor patrons receive signage , program logo and VIP bag insert at all events. Large tree sponsors receive verbal recognition at the Glitter Gala. Additional Options Tabletop Arrangement or Wreath - $100 in decorations *Only 20 large trees 6 feet plus are available. *We have 10 six-foot and 10 seven -foot undecorated trees available for $50 each. *Decorating assistance is available gratis by local decorators. Local artist Trish Biddle has over 40 works published internationally and is the official artist for numerous events throughout the USA. All sponsors receive a signed Giclee of this year's artwork. A Giclee has all the tonality and hue of the original artwork. Special light -fast inks are used which, if kept out of the sun, remain true for up to 25 years. l: rrrf.a'r 400i.lflr4o N'omf n•r Sorb<v Greater Southlake Women's Society Tax ID # 750756188 For sponsorships, tickets and general information, please contact Gail Santora PO Box 92655 Southlake, TX 76092 Phone: 817.251.9003 Fax: 972.871.5667 E-Mail: gswsfestival@live.com Events SATURDAY, NOVEMBER 21 5:30 PM - 8:30 PM SOUTHLAKE TOWN SQUARE ACTIVITIES WILL INCLUDE w ........ ................... • TOWN SQUARE a -- HOME FOR THE HOLIDAYS r Join the City of Southlake and Southlake Town Square as we welcome in the season of holiday magic. • • • • • • • • • • • • • • • * SCHEDULE OF EVENTS NOVEMBER 20 - 22 Festival of Trees Hilton Southlake This 3 day event produced by the Greater South lake Women's Society, will showcase a spectacular display of Christmas trees and other holiday items including wreaths, tabletop decorand unique items. For more information, visit www.SouthlakeFestivalofTrees.com Tree Lighting Southlake Town Square Join the City of Southlake and Southlake Town Square for an evening of family fun as we light up the Square! V OVElvibER i 2 - DECEI IBEk 34 Santa's Village & Photos with Santa Rustin Pavilion Information on Right NOVEMBER 22-DECEMBER 20 Southlake Town Square Carriage Rides Southlake Town Square Information on Right Santa's Workshop See Page 5for details DECEMBER I2 Breakfast with Santa See Page 5for details +*• •••••••••••••• SOUTHLAKE TOWN SQUARE'S HOLIDAY EVENTS • • • • • • • • • • • • • • • SANTA' S VILLAGE RUSTIN PAVILION Visit Santa's Village and Get Your Photo Taken with Santa Claus! NOVEMBER 22 - DECEMBER 24 • • • ! • • • • • • • • • • • • CARRIAGE RIDES SOUTHLAKE TOWN SQUARE Take a Magical Carriage Ride through the Winter Wonderland of the Square! NOVEMBER 22 - DECEMBER 20 • • • • • • • • • • • • • • • • 817.748.8019 v►x+vw.SoutlilakeParksAndRec.com Fall2009 4 w cd 0 A aIet 11 , .) 6 9 1. 8 6 7 6 13CITY OiF SOUTHLAKE DALLAS VALET CUSTOM SOLUTION ADDRESSING EVERY CUSTOMER NO MATTER WHERE THEY ARE COMING FROM AND WHERE TH EY WANT TO GO WITH I N TH E SOUTH LAKE TOWN SQUARE SHOPPING CENTER SOUTHLAKE PARKING PRESENTATION • Dallas Valet Service Inc., is pleased to present a customized solution t�,at will provide greater customer service to all patrons visiting Southlake Town Square! • With our advanced technology: ex erienced skilled resources, and careful attention to devails, Dallas Valet Service, Inc. is prepared to serve the entire downtown shopping district. • Our feasibility study will show how we can serve all patrons better• by, alleviating traffic congestion, developing and control flow of traffic, providing customers with options for different points of drop off and pick up valet parking service. With our services customers will have more time to dine, shop, and enjoy themselves. They will leave feeling pampered instead of frustrated by their parking experience. We are prepared to provide this service during the busy Holiday Season November 22, 2009 through 7anuary 1, 2010. Proposed hours of operations are: Monday — Friday 12:00 PM — Close Saturday— Sunday 11:00 AM — Close SOUTHLAKE TOWN CENTER A !� c .� 611R►H 7 rn a�saas�rv,a est. or South From wherever you come, or wherever you go within the © ti33 f. Sau Llokel ©,lSGm�Aveue Q IBl G-d dames ® 1460 Moir Sneer © 1472M—Srtttl © 285 G.d 4vmur 286 6—d 4—. Southlake Town Center, valets are prepared to take your vehicle and park it while you dine, shop, enjoy a show, etc. Valet drop off and pick up program can be customized to meet every customer's needs. To explain our services, we have focused on key core directional areas shown in the attached exhibits including detailed drawings and verbal descriptions. (See red dots for strategically placed podiums and blue arrows for vehicle parking). EXHIBIT A Ao *�. A / 171 This will serve the area patrons from east to northwest. Please draw your attention to the podium located on the side of Building 54 Truluck's . The podium is conveniently located on Plaza Place and very accessible to many patrons; including the high traffic area near the Hilton Hotel. Valet traffic will move clockwise to park and counter clockwise to retrieve cars to original location; or a change of location of pick up if the patron should prefer. a Z EXHIBIT B I„ 117 119 ' S This will serve the area patrons from North to south on State Street and east to west along Main Street. Please direct your attention to the podium located in front of Building 104 Mi Cocina. The podium is conveniently located near shops 98-113. Traffic will flow south on State Street proceed to podium drop off. Valet will take vehicles west on Main and north toward Prospect Street in the middle of the lot. (See Valet Designated Parking area. See red dots for strategically placed podiums and blue arrows for vehicle parking). DALLAS VALET CUSTOM SOLUTION • Our customized solution will provide greater customer service to all patrons of the Southlake Town Square Shopping Center! We are prepared to pamper your patrons, give you and your clients the revenue they need, and eliminate the parking hassles previously associated with the busy Holiday Season. • With our advanced technology, experienced skilled resources, and careful attention to details, Dallas Valet Service, Inc., is prepared to serve the entire shopping center. We are only a radio dispatch away from taking one vehicle from a strategically placed drop off point to a new pick up location. We can do this and by controlling the cars and returning the vehicles in the most efficient manner; thus eliminate u-turns, traffic congestion, confusion, and other parking annoyances. • By providing this custom solution, we can serve all patrons better; by, alleviating traffic congestion, developing and control flow of traffic, providing customers with options for different points of drop off and pick up valet parking service. • With our services customers will have more time to dine, shop, and enjoying themselves. They will leave feeling pampered instead of frustrated by their parking experience. • As always we welcome your comments and suggestions moving forward. Should you require changes to our customized program we have the flexibility, and ingenuity to make it happen! I Exhibit C