2009-008RESOLUTION NO. 09-008 OFF C 4ECORDARESOLUTIONOFTHECITYCOUNCILOFTHECITY
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING EVENT FOR SOUTHLAKE GREEN DAY EVENT ON
MARCH 28, 2009 ON PROPERTY LOCATED AT 1400 FOUNTAIN
PLACE AND 1400 E SOUTHLAKE BOULEVARD BEING LEGALLY
DESCRIBED AS BLOCKS 7 AND 8, AND ADJACENT RIGHT-OF-WAY,
SOUTHLAKE TOWN SQUARE, PHASE I, MORE FULLY AND
COMPLETELY DESCRIBED IN EXHIBIT "A", AND AS DEPICTED ON
THE APPROVED SITE PLAN ATTACHED HERETO AND
INCORPORATED HEREIN AS EXHIBIT "B" AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering event for Southlake Green Day Event
has been requested by a person or corporation having a proprietary interest in the properties zoned as
DT" Downtown District; and,
WHEREAS, in accordance with the requirements of Sections 45.1 (36) & 45.14 of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have
given the requisite notices by publication and otherwise, and have afforded the persons interested and
situated in the affected area and in the vicinity thereof; and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific
Use Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event for Southlake Green Day
Event on March 28, 2009 on property located at 1400 Fountain Place and 1400 E Southlake Boulevard
being legally described as Blocks 7 And 8, and adjacent right-of-way, Southlake Town Square, Phase I,
an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet `A',
Slide 4892, Plat Record, Tarrant County, Texas, more fully and completely described in Exhibit "A", and
as depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit "B" and
providing an effective date, subject to the provisions contained in the comprehensive zoning ordinance
and the restrictions set forth herein. The following specific requirements and special conditions shall be
applicable to the granting of this Specific Use Permit:
1) The application was approved as presented.
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS 17th DAY OF FEBRUARY, 2009.
ATTEST:
A X. P_
Lori Payne, TRMC
City Secretary V
CITY OF SOUTHLAKE
By: A -
Andy Wambsganss, Mayor
EXHIBIT "A"
The property is located at 1400 Fountain Place and 1400 E Southlake Boulevard being legally described
as Blocks 7 And 8, and adjacent right-of-way, Southlake Town Square, Phase I, an addition to the City of
Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet 'A', Slide 4892, Plat Record,
Tarrant County, Texas.
EXHIBIT "B"
SITE EXHIBIT
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Proposed Signage
Banner attached to Rustin Park pavilion — facing north
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Banner attached to Rustin Park pavilion — facing south
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Yard signs (13 total) that are proposed to be posted at the following eight locations:
18,
FM 1709 at Southlake Town Square (1)
North side of Southlake Town Square along SH 114 (2)
Along the access road SH 114 near Home Depot (1)
FM 1709 at The Shops of Southlake (1)
Davis Blvd and FM 1709 (2)
White Chapel Blvd and FM 1709 (2)
White Chapel Blvd and Continental Blvd (2)
Kimball Ave and FM 1709 (2)
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28, 2009
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This is a representation of the type of tent one of the sponsors, Home Depot, may use.
They could be flat on top; the exact tent that will be used has not yet been determined.
If larger than 10x10, a permit must be obtained.
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For More Informationcall:
Lisa Ross, 817.337.4609
lisa(cDlirgroup.com
Audra Lewandowski, 817:308.3823
audra ct'D.southIakeareenday.com
www.southlakeqreendaV.com
FACT SHEET
SOUTHLAKE GREEN
DAA'
Southlake Green Day is Southlake's point of connection to learn about the many
ways to be environmentally friendly and how to save and invest in a sustainable
future, and improve daily living by going green. The theme is: Get Your Green
Ori!
Southlake Green Day is free and slated for:
Southlake Town Square
Rustin Park
March 28, 2009
9:00 AM -4:00 PM
Set up- 7:30 am
Southlake Green Day will feature vendors, manufacturers and other businesses
presenting products and information about going green. Also planned are
demonstrations, lectures and interactive "how to" presentations about how the
Southlake community can go the extra mile to take care of the environment.
Residents can expect to see the latest fuel-efficient cars and learn about the
latest proper disposal methods, what and how to recycle, how to compost and
grow organic gardens, what's new in chemical -free dry cleaning, and sustainable
decorating ideas for the home. There will be entertainment, food, prizes and
much, much more.
Our goal is to raise awareness about the many opportunities available to do
something good for our environment. It's important that we are able to educate
our children so they can inherit a healthy community," says Audra Lewandowski,
event founder. "The theme, Get Your Green On, emphasizes the importance of
personal accountability in a fun, light-hearted way. Our objective is to energize
residents to action. We can all do something, a little something that goes a long
way. Our goal is to host this event every year until every Southlake family has all
the information they need to go green."
Southlake Green Day will partner with Carroll Independent School District
CISD) during education week to incorporate going green and collecting
recyclables for grades K thru 6. Students will also be able to participate in a
grand prize drawing of a bike.
Other partners are:
Society Life Magazine
Keep Southlake Beautiful
Bob Jones Nature Center
Carroll ISD
ASL Design
OurGreatCity.com
Polka Dot Printing
The LJR Group, Inc.
Southlake Green Day was conceived by GreenFellows, Inc., a Southlake,
Texas-based consortium of business owners who want to lessen their
environmental impact, remain viable and create community and business
awareness about the value of "Going Green."
For more information about how you can become involved in Southlake Green
Day, please visit www.southlakeareenday.com.
C
Applicant's Response to Review Comments
CONCEPT PLAN REVIEW SUMMARY
Case No_: ZA08-099 Review No.: One Date of Review: 10/20/08
Project Name: Specific Use Permit — Green Day Exhibition at Rustin Park
OWNER: APPLICANT:
City of Southlake Audra Lewandowski
ATTN: 405 Indian Paintbrush
E: E:
P: P: (817) 30B -3B23
F: F: (B17) 481-2091
CITY STAFF HAS REVIEWED THE ABOVE REFERENCED PROJECT RECEIVED BY THE CITY ON 10/07/013 AND
WE OFFER THE FOLLOWING STIPULATIONS. THESE STIPULATIONS ARE HEREBY MADE CONDITIONS OF
SITE PLAN APPROVAL UNLESS SPECIFICALLY AMENDED BY THE CITY COUNCIL. IF YOU HAVE ANY
QUESTIONS OR NEED FURTHER CLARIFICATION, PLEASE CONTACT LORRIE FLETCHER AT (1317)748 -8069 -
Please look at the below regulations from our Zoning Ordinance as it relates to Mass Gathering
Permits and submit anything you may have that would satisfy the applicable areas. A summary sheet
as described in my voice mail message would be acceptable.
45.14 MASS GATHERING EVENT
a. The City Council may grant an application for a specific use permit for a mass gathering event if it
finds the standards in this Ordinance are met. When considering an application fora permit, the City
Council may establish specific conditions depending upon the nature of the proposed event and the
traffic, health, and safety issues
b. An application for a permit to hold a mass gathering event shall identify (i) the promoter; (ii) the mass
gathering area; (til) the maximum number of patrons anticipated or tickets to be sold for the gathering;
iv) the dates and time of day being considered for the mass gathering; (v) information pertaining to
previous mass gatherings In the same mass gathering area or sponsored by the promoter or a related
entity at other locations, within the previous two years; and (vi) shall provide other information which is
reasonably related to the health, safety and welfare of the citizens, including:
1) a plan describing all measures and procedures designed to address safety concerns, including
provisions for protecting the safety of those attendees at a general admission event; (contact
Southlake Department of Public Safety, Captain Rusty Daniels 817-748-8133)
Met with Lt. Douglas & Officer Salas. Planned for proper number of DPS officers and EMS
personnel. Estimated costs= $455.00
Paper will be filed with DPS to request the off-duty personnel
2) a sketch or rendering showing the general layout or configuration of the mass gathering area and
depicting the general location of the activities and facilities to be provided; (PROVIDED)
3) the name and address of each performer who has agreed to or been invited to appear at the
mass gathering;
No performer currently scheduled; we are talking with CISD and may have the Drum Corp and/or
Marching Band.
4) the address of the property at which the mass gathering is to be held; and (PROVIDED)
5) evidence of the agreement between the promoter and the property owner for use of said property
for the mass gathering event. (please contact Sandy Spurgin @ Southlake Town Square to gain
support from surrounding property owner) * Yes, included in packet. 40
c. In considering whether to grant a mass gathering event special use permit, the City Council shall
consider the following:
1) whether there Is convenient and safe access for the ingress and egress of pedestrians and
vehicular traffic; * Yes 0
2) whether sufficient traffic control personnel is proposed to insure safety to all members of the
traveling public, Including pedestrians, along all public roadways in the proximity of the mass
gathering and/or along which the public is likely to travel to reach the mass gathering areas shall
be provided; *Yes "
3) whether the mass gathering area is well drained and so arranged to provide sufficient space for
persons assembled, vehicles, sanitary facilities, and appurtenant equipment; * Yes 40
4) whether sufficient illumination Will be provided at night to protect the safety of the persons
assembled, *Yes "
5) whether adequate parking areas, including disabled persons' parking spaces, shall be provided
for persons arriving by vehicular means. If the promoter proposes to utilize temporary off-site
parking, then the promoter the mass gathering event the off-site temporary, parking area will not
be utilized for purposes other than the mass gathering event; and * Yes
6) whether adequate provisions have been made for food supply, medical assistance, garbage
disposal, water supply, parking, sanitation and toilet facilities, vermin control, and safety. * Y6
d. The promoter of amass gathering event shall comply with the following requirements during the mass
gathering event and these requirements shall be deemed as part of a specific use permit granted for
such an event:
qi MA
Food preparation, service and storage will be provided for pursuant to the requirements of the Texas
State Department of Health, the county in which the mass gathering event takes place, or the City,
whichever is more stringent.
Verified with Duane Barritt, Tarrant County Public Health Dept,
No food vendors will be selling food at this event.
Z Water SuDD1v
a) An adequate, safe supply of potable water, meeting the requirements of the Texas State
Department of Health, the county In which the mass gath ring event takes place, or the City,
whichever is more stringent, shall be provided, *Yes
b) Transported water, if used, shall be obtained from an approved source, stored and dispensed
in an approved manner- Approval as used in this paragraph means in compliance with
standards adopted by the Texas State Department of Health, the count in which the mass
gathering takes place, or the City, whichever is more stringent. " Yes
M Sanitation
Toilet facilities will be provided for pursuant to the requirements of the Texas State Department of
Health, the county in which the mass gathering event takes place, or the City, whichever is more
stringent,
14 * Yes. One set for every 50 persons. I will have 8 porta-potties; 4 on closed street near Gap and 4
near Nike
4) Refuse Disoosal
a) Refuse shall be collected, stored, and transported in a manner that allows for recycling and
protects against odor, infestation of insects and/or rodents and any other condition, which
poses a threat to the health, safety, and welfare of the patrons of the mass gathering event or
the public. * Yes. We will be responsible the trash/clean-up We will have recycling
containers brought in for the event. Additionally, we are working with the Boys Scouts and
high-school ers (gaining service hours) to cleanup atter event We expect trash to below since
no food vendors will be at this event.
b) Refuse and recycling containers shall be clearly marked and readily accessible * Yes
c) The area where motor vehicles are parked shall have one (1) fifty (50) gallon refuse container
or its equivalent for every twenty-five (25) such motor vehicles or one (1) sixteen (16) cubic
yard trash container for every two thousand (2,000) motor vehicles and an appropriate number
of recycling containers. "` Yes 0
d) All refuse will be collected from the assembly area at least twice each twelve (12) hour period
of the assembly, with a minimum of two (2) such collections for a gathering exceeding six (6)
hours, or more often if necessary, and disposed of at a licensed waste disposal facility. * Yes
e) The grounds and immediate surrounding property shall be cleared of refuse within twenty-four
24) hours following a mass gathering event. * Yes
f) In lieu of the above-mentioned requirements in this subsection, the promoter may submit an
alternative plan for refuse disposal for the consideration by the City Council.
5) Vermin Control
Insect, rodents, and other vermin shall be controlled by proper, sanitary practices, extermination, or
other safe and effective control methods, where necessary, and animal parasites shall be controlled.
6) Safety
a) Electrical systems shall be installed and maintained in accordance with the provisions of the
applicable State standards and local standards and regulations, and shall be approved by a
City of Southlake electrical inspector.
b) Grounds, buildings, and related facilities shall be constructed, maintained and used in a
manner as to prevent fire and in accordance with the applicable State and City fire prevention
regulations.
c) Internal and external traffic and security control shalt meet requirements of the applicable
State and local law enforcement agencies.
d) At least one law enforcement officer for each 600 persons expected to attend the mass
gathering (but not fewer than a total of three officers) shall be on site to assist in crowd and
traffic control. The City Council may require additional or fewer officers, depending upon the
information contained in the application. if the promoter intends to use private security
officers, then the identity and number of such officers shall be described in the application.
Per Lt. Douglas, we are currently planning for 1 LIPS officer (at all times) and 1 EMS person w/
first Aid station
e) The promoter shall ensure that adequate communication between local law enforcement, fire
prevention, and emergency personnel and any private security personnel, including
emergency response protocols, is provided for each mass gathering event. An on-site
communications center may be required, * Yes DPS Officer, EMS person and the fire
marshal will have my cell phone number.
7) Medical
a) Any and all medical buildings or tents with adequate medical supplies shall be available in a
convenient location and shall be clearly identified as such
b) An adequate number of emergency vehicles duly licensed by the State of Texas as
ambulance shall be available on the site beginning one half hour before the mass gathering
event begins and until all patrons have left the scene as determined by the Director of Public
Safety.
c) The promoter of the mass gathering event may be required to contact hospitals in the local
area prior to the date of the event and advise them that a mass gathering event shall be held
and the approximate number of people expected to attend.
8) Noise
The promoter shall control the level of sound emanating from the mass gathering area pursuant to
the City's Noise Ordinance (Article III of Chapter 11, Southlake Code).
9) Area
a) Trees, underbrush, large rocks and other natural features shall be lett intact and undisturbed
whenever possible, and natural vegetative cover will be retained, protected and maintained so
far as possible to facilitate drainage, prevent erosion, and preserve scenic attributes.
b) Grounds shall be maintained free from accumulations of refuse and any health and safety
hazards
10) Liahtino
The mass gathering area shall be adequately lighted, but the lighting shall not unreasonably
reflect beyond the assembly area boundaries unless adjacent properties are uninhabited and
must comply with the City's Lighting Ordinance;
11) Alcoholic Beverages
a) A Specific Use Permit Is required to sell and consume alcoholic beverages at a mass
gathering event. The promoter shall restrict the time and location of such sale so that
alcoholic beverages are sold only during the particular eventnd so that public safety and
order will not be impaired. * Yes, no alcohol will be served. J
b) The promoter shall comply fully with the laws of the State of Texas regulating the sale and
consumption of alcoholic beverages.
12) Sell-out
The promoter shall notify the Director of Public Safety at least three (3) days in advance if the
mass gathering event is sold out. When the promoter learns that a particular event is likely to be
sold out, the promoter shall exercise due diligence to promptly inform the general public that
tickets will not be available for sale at the time of the event. At a minimum, the promoter shall
broadcast announcements in the communications media serving the entire marketing area for the
facility regarding the substance of the preceding sentence.
e. Public, Costs Escrow -A promoter may be required to deposit with the Director of finance at least two
weeks prior to the mass gathering event an amount of money equal to 120% of the estimated public
costs of each contemplated mass gathering as set by the City Council. The Director of Public Safety
will prepare a public, cost estimate and submit it to City Council and the promoter. Public costs are
those costs incurred by the City in connection with the mass gathering event which relate to the mass
gathering and which would not be incurred by the City if such mass gathering was not held. Promptly
after each mass gathering event, the actual public costs shall be calculated, and the deposit shall be
refunded to the promoter to the extent it exceeds the actual public costs incurred. If the actual public
costs exceed the amount deposited, the promoter shall pay the excess to the City within 10 days after
being so notified.
Ycs Based on the estimated costs of DPS, EMS, staff member at Parks, and clean-up afterward, we
will provide a check for $1116.00 (est costs plus 20%)
f. The promoter may be required to present evidence of public liability insurance in at least the following
amounts: (1) $1,000,000 Bodily Injury (per person); (ii) $2,000,000 Bodily Injury (per occurrence); and
iii) $1,000,000 property damage, which insurance policy shall name the City, its officers and
employees as additional insureds and shall contain a clause providing that the policy may not be
canceled by either party except upon not less than 30 days written notice to the City. A copy of the
insurance policy shall be provided to the City at the time of the filing of the application . Additionally,
the City, its officers and employees shall be named as additional insureds.
Obtained through Allstate, Jason Ridlcy
g. The City Council or Administrative Official may revoke a mass gathering event permit issued pursuant
to this Ordinance upon finding of one or more of the following:
1) that the promoter has violated one or more of the provisions of the specific use permit;
2) if the City Council finds that the permit was obtained by fraud or misrepresentation; or if the
preparations for the mass gathering event will not be completed prior to the planned
commencement of the mass gathering event_
Letter of Support
S00T1-1LAKF
TOWN SQUARE
C;0
January 27, 2009
To Whom It May Concern:
Please accept this letter as confirmation that Inland Southwest Management, LLC
representing Southlake Town Square supports Southlakc Green Day on March 28, 2009
at Rustin Park
Please feel free to contact me at 817-329-5566 if you have any questions or concerns
Reg-arrds,
p
t ih1 1 \9'b44a Ot 0i
Timothy Moorehead
General Manager
INLAND SOUTHWEST MANAGEMENT LLC
1256 MAIN STREET SUITE 24.1 SOUTFILAKE TEXAS 76092
TELEPHONE 18171 329.5566 FAX 18171 110-0777
A Davelopmenl Oy COOPER & STEBBINS