2007-052RESOLUTION NO. 07-052 OMCIAL RECORD
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, GRANTING A SPECIFIC USE PERMIT FOR A
MASS GATHERING EVENT ON PROPERTY WITHIN THE CITY OF
SOUTHLAKE, TEXAS, LOCATED AT THE NORTHEAST CORNER
OF E. SOUTHLAKE BLVD. AND N. CARROLL AVENUE, BEING
LEGALLY DESCRIBED AS SOUTHLAKE TOWN SQUARE PHASE I,
AN ADDITION TO THE CITY OF SOUTHLAKE, TARRANT
COUNTY, TEXAS, ACCORDING TO THE PLAT RECORDED IN
CABINET A, SLIDE 4892, PLAT RECORDS, TARRANT COUNTY,
TEXAS, MORE FULLY AND COMPLETELY DESCRIBED IN
EXHIBIT "A", AND AS DEPICTED ON THE APPROVED SITE PLAN
ATTACHED HERETO AND INCORPORATED HEREIN AS EXHIBIT
B" AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, a Specific Use Permit for a mass gathering event has been requested by a person or
corporation having a proprietary interest in the property zoned as "DT" Downtown District; and,
WHEREAS, in accordance with the requirements of Section 45.1 (3 7) and Section 45.14 of the City's
Comprehensive Zoning Ordinance, the Planning and Zoning Commission and the City Council have given the
requisite notices by publication and otherwise, and have afforded the persons interested and situated in the
affected area and in the vicinity thereof, and,
WHEREAS, the City Council does hereby find and determine that the granting of such Specific Use
Permit is in the best interest of the public health, safety, morals and general welfare of the City.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS:
SECTION 1.
A Specific Use Permit is hereby granted for a mass gathering event on property located at the northeast
corner of. E. Southlake Blvd. and N. Carroll avenue, being legally described as Southlake Town Square Phase
I, an addition to the City of Southlake, Tarrant County, Texas, according to the plat recorded in Cabinet A,
Slide 4892, Plat Records, Tarrant County, Texas, more fully and completely described in Exhibit "A", and as
depicted on the approved Site Plan attached hereto and incorporated herein as Exhibit `B" and providing an
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effective date, subject to the provisions contained in the comprehensive zoning ordinance and the restrictions
set forth herein. The following specific requirements and special conditions shall be applicable to the granting
of this Specific Use Permit: Specific Use Permit for a mass gathering event for Oktoberfest granting the
approval for three years so long as the event remains the same scope; to allow the plan to be submitted each
year to be approved administratively by the staff; deleting the light pole banner signs; and subject to the
recommendations of the Planning and Zoning Commission.
SECTION 2.
This resolution shall become effective on the date of approval by the City Council.
PASSED AND APPROVED THIS 21s` DAY OF AUGUST , 2007.
CITY OF SOUTHLAKE
By:
Andy Wambsganss, Mayor
ATTEST:
s"pUTH'''•. Lq.... fp
Lori Payne, TRMW, c
City Secretary ••'
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EXHIBIT "A"
Property located at the northeast corner of. E. Southlake Blvd. and N. Carroll avenue, being legally described
as Southlake Town Square Phase I, an addition to the City of Southlake, Tarrant County, Texas, according to
the plat recorded in Cabinet A, Slide 4892, Plat Records, Tarrant County, Texas.
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July 24, 2007
Section 45.14 (b)
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EXHIBIT `B"
Mass Gathering Permit Information:
i. .Promoter information
Giovanna Phillips, Chamber President
Jami McKenney, Programs Coordinator
Address for all of the above:
1501 Corporate Circle, Suite 100
Southlake, TX 76092
ii. Mass Gatherine Area
Oktoberfest is to be held at Southlake Town Square in the public parks area, located in Southlake,
Texas. A map of the affected areas is attached.
iii_ Maximum Number of Patrons
An estimated attendance of up to 55,000 over the course of the three days is anticipated. There are
no plans to control for the number of attendees as estimated attendance is within the parameters of
what the area can reasonably accommodate.
iv. Dates and Times
Friday, October 5 400 p.m. — 11:00 p.m.
Saturday, October 6 10:00 a.m. —11:00 p.m.
Sunday, October 7 1200 pm. — 5:00 p.m.
V. Previous Mass Gatherings
This year marks the sixth annual Southlake Oktoberfest event. Plans emulate previous years'
events.
1) Safetv Issues
Promoter's otemrations
The Boy Scouts of America have been contracted to handle all trash cleanup during
the dates of October 5 through 7. The same group handled cleanup in previous
years. In addition, staff and other volunteers will assist with additional cleanup as
necessary. Portable toilets will be on hand, including those with handicap
accessibility. All food vendors will have appropriate licensing and insurance and
will manage their own cleanup.
Security
All security and traffic control is being handled directly through Southlake's
Department of Public Safety and paid for by the Southlake Chamber of Commerce
as it was in previous years. Overnight security will be provided by Southlake
Town Square. Traffic control is not an issue with the Town Square Parking
Garages. Security shifts will be scheduled directly through DPS.
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Minors
Minors are welcome to attend the event. With regard to alcohol, persons of legal
drinking age will be required to show identification when purchasing food and
beverage tickets. They will be provided a wristband that designates them as being
over -21, Any worker that has a question regarding a person's legality will request
that person to show their identification a second time
All information is provided by promoter, and therefore. based on his/her best,
information and belief.
Water SunD1v
Water supply requirements listed in the ordinance are not applicable because the
event occurs in Southlake Town Square where city water is readily available.
Toilet Facilities
We request a variance from the toilet facilities listed in the ordinance, We will
provide an adequate number of portable toilets in the festival area. These will be
provided by Southlake Town Square and will be maintained in a sanitary manner
during the event. Eight toilets will be on hand and will be sufficient based on the
anticipated number of attendees.
Minimum Area
We request a variance to the minimum area required in the ordinance because it is
not applicable. The Southlake Town Square site provides plenty of space for the
attendees.
Solid Waste Facilities
Southlake Parks and Recreation will place an adequate number of 55 -gallon drums
at the event. As stated in Section 3-52 (c), the Boy Scouts will handle the
maintenance of these drums during the event as they did last year.
Noise Control
Noise control requirements are not applicable because of City Ordinance No. 778.
Food Sanitation
All food vendors will be required to comply with all current health codes.
Medical and Nursine Care
Southlake DPS will provide medical care and will comply with all current medical
requirements.
2) Dia m
See attached
3) Performers
Several performers are anticipated, including LeFreak. Additionally, other live bands as
well as local community group entertainment will be on hand. Although many are paid
performers, some are free. Addresses for all performers are not available.
4) Property Address
See Section 45.14 (b) (ii)
5) Owner Aereement
Southlake Town Square is currently working on the agreement. It will be provided to the
City of Southlake upon its completion.
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2007 Southlake Oktoberfest Entertainment
Date Start Finish Band
Fnday. October 5 5:15 p.m. 6:45 p.m. TBD
7:15 p.m. 8:50 p.m. Studio 54
9:30 p.m. 11:00 p.m. LeFreak
Saturday. October E 11:00 a.m. 12:30 p.m. Weenie Dog Races
12:30 p.m. 1:00 p.m. Community Groups
1:30 p.m. 3:00 p.m. TBD
3:30 p.m. 5:00 p.m. TBD
5:30 p.m. 7:00 p.m. TBD
7:30 p.m. 9:00 p.m. TBD
9:30 p.m. 11:00 p.m. Dwayne Dopsie
Sunday.'October 7 11:30a.m. 1:00p.m. TBD
1:30p.m. 3:00p.m. TBD
7 3:30 p.m. 5:00 p.m. TBD
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