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2001-067 ResolutionRESOLUTION NO. 01-067 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, ESTABLISHING PROCEDURES FOR A SPECIAL ELECTION TO BE HELD ON FEBRUARY 2,2002; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of Directors of the Southlake Crime Control and Prevention District (the 'Board") has called a special election to be held on February 2, 2002, for the purpose of continuing the sales and use tax of % of 1% within the City of Southlake for the support of crime reduction programs of the Crime Control and Prevention District created pursuant to Chapter 363 of the Texas Local Government Code; and, WHEREAS, the City of Southlake has entered into an agreement with the Board for the City to administer the February 2, 2002, election on behalf of the Board; and, WHEREAS, by this Resolution, it is the intention of the City Council to designate polling places for the election, to appoint the necessary election officers and to establish and set forth procedures for conducting the election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: SECTION 1. POLLING PLACE. The polling place for all precincts of the City for the February 2, 2002, special election shall be Southlake Town Hall, 1400 Main Street, Southlake, Texas. The polls shall be open from 7:00 a.m. to 7:00 p.m. on election day, in accordance with and pursuant to the requirements of the Texas Election Code. SECTION 2. APPOINTMENT OF ELECTION JUDGE AND ALTERNATE ELECTION JUDGE. The following named individuals, residing at the respective addresses are hereby appointed to serve as Presiding Election Judge and Alternate Presiding Election Judge, respectively, at the election: PRESIDING JUDGE: Karen Cienki, 803 Shadow Glen Drive, Southlake, Texas ALTERNATE JUDGE: Pattie Minder, 223 Eastwood Drive, Southlake, Texas The Presiding Judge and Alternate Judge shall be qualified voters of the City. The 'City Secretary shall, in accordance with Section 32.009 of the Election Code, deliver to the Presiding Judge and the Alternate Judge, notice of their appointments not later than twenty (20) days from the effective date of this Resolution. The City Secretary shall, in accordance with Section 4.007 of the Election Code, deliver to the Presiding Judge and Page 1 the Alternate Judge notice of the election not later than fifteen (15) days from the date of the election. SECTION 3. APPOINTMENT OF CLERKS. The Presiding Judge shall appoint two Election Clerks and as many additional Clerks as are necessary for the proper conduct of the election. SECTION 4. COMPENSATION OF THE ELECTION JUDGES AND ELECTION CLERKS. The Presiding Judge, Alternate Judge, and each Election Clerk shall be compensated at the rate of $6.00 per hour in accordance with Section 32.091 of the Code. The Presiding Judge shall also be paid the additional sum of $25.00 for delivering the returns of the election. SECTION 5. METHOD OF VOTING. The City Secretary is hereby authorized and instructed to provide and furnish all necessary election supplies to conduct the special election, in accordance with this resolution. Voting at the election shall be by electronic voting machines and shall be conducted in accordance with the Code. SECTION 6. GOVERNING LAW AND OUALIFIED VOTERS. The election shall be held in accordance with the Constitution of the State of Texas and the Election Code, and all resident qualified voters of the City shall be eligible to vote at the election. SECTION 7. PUBLICATION AND POSTING OF NOTICE OF ELECTION. Notice of the election shall be published twice, no earlier than January 6, 2002, and no later than January 13, 2002, in the newspaper in accordance with the provisions of the Election Code. Additionally, notice shall be posted no later than December 28, 2001, in the regular place for posting notice of meetings of the City Council of the City, and shall remain posted continuously through election day, February 2, 2002. SECTION 8. EARLY VOTING. Early Voting by personal appearance shall be conducted between the hours of 8:30 a.m. and 5:30 p.m. on each day which is not a Saturday, Sunday, or an official State holiday, beginning on January 16, 2002, and continuing through January 29, 2002. In addition, extended voting hours shall be conducted on January 26, January 28, and January 29, 2002. Early Voting hours shall include: Wednesday January 16, 2002 8:30 a.m. to 5:30 p.m. Thursday January 17, 2002 8:30 a.m. to 5:30 p.m. Friday January 18, 2002 8:30 a.m. to 5:30 p.m. Saturday January 19, 2002 Closed Sunday January 20, 2002 Closed Monday January 21, 2002 Closed Tuesday January 22, 2002 8:30 a.m. to 5:30 p.m. Wednesday January 23, 2002 8:30 a.m. to 5:30 p.m. Thursday January 24, 2002 8:30 a.m. to 5:30 p.m. Friday January 25, 2002 8:30 a.m. to 5:30 p.m. Page 2 Saturday January 26, 2002 10:00 a.m. to 2:00 p.m. Sunday January 27, 2002 Closed Monday January 28, 2002 8:30 a.m. to 7:00 p.m. Tuesday January 29, 2002 8:30 a.m. to 7:00 p.m. Early Voting by personal appearance shall be held at the Office of the City Secretary, 1400 Main Street, Suite 270, Southlake, Texas, 76092. Applications for early voting by mail shall be delivered to the City Secretary at the same address not earlier than December 4, 2001, and not later than the close of business on January 25, 2002. Early Voting, both by personal appearance and by mail, shall be by electronic voting machines and shall be canvassed by the Early Voting Ballot Board, which is hereby created. The Presiding Judge and the Alternate Judge appointed herein shall serve as the presiding officer and the alternate presiding officer, respectively, of the Early Voting Ballot Board. The other election officers serving at the election shall serve as the other members of the Early Voting Ballot Board. SECTION 9. SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT. The Secretary of the City of Southlake, or the City Attorney, is authorized to make such submissions as are necessary to the United States Justice Department to seek pre -clearance as required by law. SECTION 10. DELIVERY OF RETURNS. In accordance with the Election Code, immediately after the closing of the polls on the day of the election, the election officers named in this Resolution shall make and deliver the returns of the election in triplicate as follows: one copy shall be retained by the Presiding Judge; one copy shall be delivered to the Mayor of the City; and one copy of the returns, together with the ballot boxes and all election supplies, shall be delivered to the City Secretary. All election records and supplies shall be preserved by the City Secretary in accordance with the Election Code. SECTION 11. NECESSARY ACTIONS. The Mayor and the City Secretary of the City, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Election Code in carrying out and conducting the election, whether or not expressly authorized herein. SECTION 12. EFFECTIVE DATE. This Resolution shall be effective upon its adoption. PASSED AND APPROVED this the day of November, 2001. CITY OF SOUTHLAKE, TEXAS Page 3 t'll l l l 111/1 ATTEST: ,,. VTHt r,, V4. 14. i CITY SECRETARY APPROVED AS TO FORM: CITY ATTORNE Page 4