1998-074City of Southlake, Texas
CITY OF SOUTHLAKE, TEXAS
RESOLUTION NO. 98-74
A RESOLUTION ADOPTING THE TEXAS STATE LIBRARY AND
ARCHIVES COMMISSION RECORDS RETENTION SCHEDULES;
AUTHORIZING THE RECORDS MANAGEMENT OFFICER TO SIGN
THE DECLARATION OF COMPLIANCE; AND DIRECTING THE
RECORDS MANAGER TO FILE THE DECLARATION
OF COMPLIANCE WITH THE TEXAS STATE LIBRARY.
WHEREAS, the Local Government Records Act of 1989, Chapter 203 of the
Local Government Code, was amended, to permit local governments to file a written
Declaration that records control schedules have been adopted that comply with the
minimum requirements on records retention schedules issued by the Texas State Library
and Archives Commission in lieu of developing local schedules for records retention;
and,
WHEREAS, Section 203.041 of the Local Government Code provides that the
declaration of compliance be signed by the records management officer and that the
declaration of compliance be filed with the director and librarian of the Texas State
Library and Archives Commission; and,
WHEREAS, the City of Southlake passed Ordinance No. 497 on March 6, 1990
providing for the establishment of a records management program; and,
WHEREAS, the City of Southlake desires to adopt the Texas State Library and
Archives Commission schedules and guidelines;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF SOUTHLAKE, TEXAS, THAT:
I.
The City of Southlake, Texas, hereby adopts the Texas State Library and Archives
Commission schedules for records retention.
II.
The records manager of the City of Southlake shall complete a Declaration of
Compliance with the Records Scheduling Requirement of the Local Government Records
Act.
The records manager of the City of Southlake shall file, via certified mail return
receipt requested, the Declaration of Compliance with the director and librarian of the
Texas State Library and Archives Commission, State and Local Records Management
Division, Post Office Box 12927, Austin, Texas 78711-2927.
IV.
It is hereby officially found and determined that the meeting at which this
Resolution was passed was open to the public and that public notice of the time, place
and purpose of said meeting was given, all as required by law.
V.
This Resolution shall be effective upon passage.
PASSED AND APPROVED THIS THE 1sT DAY OF DECEMBER, 1998.
Mayor, Rick Stacy
City of Southlake, Texas
ATTEST:
1410 A
Sandra L. LeGrand
City Secretary
APPROVED AS TO FORM AND LEGALITY:
L 1171
City Attorne
MAWP-FILES SOLUTI\Res-98-74-Record-Retention.doc\sl