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1998-068RESOLUTION NO. 98-68 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, CREATING A JOINT DRUG AND ALCOHOL AWARENESS COMMITTEE WITH THE CARROLL INDEPENDENT SCHOOL DISTRICT BOARD OF TRUSTEES; APPOINTING CITY COUNCIL REPRESENTATIVES; ESTABLISHING QUALIFICATIONS; PROVIDING FOR DUTIES AND RESPONSIBILITIES OF THE COMMITTEE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Southlake, Texas, deems it advisable and necessary to establish a Joint Drug and Alcohol Awareness Committee, to assist in the recommendation and implementation of programs, initiatives and action plans which will serve to focus on the goal of reducing drug and alcohol abuse by the youth of Southlake; and, WHEREAS, the citizens of Southlake are confronted with the societal issue of drug and alcohol abuse among the youth of our community and desire to undertake a mutual effort to address this situation; and WHEREAS, the City Council, C.I.S.D. Board of Trustees, and the initial Joint Drug & Alcohol Awareness Committee have identified that problems of drug and alcohol abuse exist in Southlake as in other communities, and that there is a need for better and more effective drug and alcohol abuse prevention; and WHEREAS, the best potential for developing new and effective initiatives to combat this growing problem is to partner youth, parents, the schools and city officials, and other civic leaders working together; and WHEREAS, the entire community of Southlake will benefit from these initiatives; now: THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1: Creation of Joint Drug and Alcohol Awareness Committee. A committee shall be formed of members of the City, CISD and the community to recommend initiatives and/or programs and to the City of Southlake and the CISD which will serve to reduce drug and alcohol abuse, and participate in the implementation of such programs. The committee shall be composed of the following members who will participate as voting members: Resolution No. 98-68 -- Page 2 a) Two members of the City Council, appointed by the City Council; b) Two members of the School Board, appointed by the School Board; c) Two members of the community at large, appointed by the City Council; d) Two members of the community at large, appointed by the C.I.S.D. Board of Trustees; e) One member of the Mayor's Advisory Committee, appointed by the Committee; f) Two members from the Southlake Chamber of Commerce, appointed by the Chamber. The Joint Drug and Alcohol Awareness Committee shall also consist of sub -committees to ensure full representation from the community. Each sub -committee will have voting member representation from the Committee to ensure the direction of each sub- committee is fully represented to the voting members. Members appointed to the sub- committees should include, but not be limited to the following individuals: a) Three (3) members appointed by the C.I.S.D. Board of Trustees from each of the following schools: Carroll High School, Carroll Junior High School, Carroll Middle School, Carroll Intermediate School, and Durham Intermediate School to be drawn from the administration, coaching staff, teachers, nursing staff and counselors; b) PTSO representation from the four schools mentioned above, appointed by the C.I.S.D. Board of Trustees; c) DARE Officers, appointed by the City Council; d) School Resource Officers, appointed by the City Council; e) A minimum of twelve (12) youth representatives ranging from students 7"' to 12" grades who are residents of the City of Southlake and/or attend the Carroll schools, with six (6) appointed by the City Council, and six (6) appointed by the C.I.S.D. Board of Trustees. Members from the Southlake Youth Action Commission, the Youth Park Board, and various school related organizations should be invited to participate; Resolution No. 98-68 Page 3 f) Heath care professionals including doctors and/or nurses specializing in the field of addition (ie: addictionologist, psychiatrist, etc.), appointed by the City Council; g) Representatives from social services agencies, churches, and other community groups and organizations, appointed by the City Council. Section 2: The City Council hereby appoints the following City Council members to the Joint Drug and Alcohol Awareness Committee: 1. Councilmember Debra Edmondson 2. Councilmember Gary Fawks Section 3: Qualifications and Terms: The Committee members shall be appointed by the City Council and C.I.S.D. Board of Trustees for two (2) year terms, provided six (6) members shall be appointed each odd -numbered year and five (5) members be appointed each even -numbered year. Members shall serve until their successors are appointed. Places on the Committee shall be numbered one (1) through eleven (11). The City Council and C.I.S.D. Board of Trustees shall appoint sub -committee members to participate in the effort of the Joint Drug and Alcohol Awareness Committee. Such sub -committee members shall serve for a one year term from the date of appointment; such sub -committee members shall not be voting members of the Committee. Section 4: Ex -officio members: The City Council may appoint persons to serve as ex - officio members of the committee. Such members shall serve for a one year term from the date of appointment and shall not be entitled to vote. Individuals appointed as ex - officio members may include the following: a) One Licensed Chemical Dependency Counselor (LCDC); b) One professional from the Juvenile Justice System; c) One professional from the Drug Prevention Program; d) One member of the Federal Drug Enforcement Agency. Resolution No. 98-68 Page 4 Section 5: Committee Meetings and By -Laws. The Committee will consist of two co - chairpersons including one City Council member and one C.I.S.D. Board of Trustees member. The committee shall also select from the members a secretary. Each officer shall serve for one-year terms or until their successors are elected. The Committee shall adopt by-laws to govern the holding of its meetings, which, at a minimum, shall encompass the following: a) Regular meetings shall be held on a specified day of each month. b) Manner of holding and calling of special meetings. c) A quorum will be comprised of the majority of all voting members present at the meeting. This majority will be such a number as is competent to transact the business of the committee with a minimum of four voting members present. d) Members not planning to attend a regular meeting or special meeting shall notify one of the co -chairpersons of the committee by 12:00 o'clock noon of the meeting day. e) Any member with unexcused absences from two (2) consecutive regular meetings or not exhibiting interest in the work of the Committee shall be reported to the City Council and C.I.S.D. Board of Trustees, which may, at their discretion, remove the Committee member and appoint a replacement. f) Minutes of each Committee meeting shall be filed with the City Secretary. Section 6: Committee Duties and Responsibilities. The duties and responsibilities of the Joint Drug and Alcohol Awareness Committee shall be to: a) Participate in the development, implementation and recommendation of programs, initiatives, and/or action plans which will serve to focus on the goal of reducing drug and alcohol abuse by the youth of Southlake, b) Involve the community in the effort to reduce youth drug and alcohol use, c) Research and apply for grant funds to support the Committee's efforts. Resolution No. 98-68 Page 5 Section 7: Approval of the City Council and/or C.I.S.D. Board of Trustees, or their respective designees upon proper authorization, is required prior to the implementation of Committee recommendations for action. Section 8: This resolution shall become effective after its passage and adoption by the City Council. EXECUTED this 6th day of October, 1998. CITY OF SOUTHLAKE By: y"YezQ — Mayor ATTESI'-i•• "•Sd y ` 11/ 241ni ` City Secretary