1998-007City of Southlake, Texas
RESOLUTION NO. 98-7
A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS
CALLING FOR A GENERAL ELECTION TO BE HELD ON
MAY 2, 1998; DESIGNATING A POLLING PLACE;
ESTABLISHING ELECTION PRECINCTS WITHIN THE CITY;
APPOINTING AN ELECTION JUDGE AND AN ALTERNATE
JUDGE; ESTABLISHING PROCEDURES FOR EARLY
VOTING; AUTHORIZING THE CITY SECRETARY TO MAKE
SUBMISSIONS TO THE UNITED STATES JUSTICE
DEPARTMENT FOR PRE -CLEARANCE APPROVAL;
ESTABLISHING OTHER PROCEDURES FOR CONDUCT OF
THE ELECTION; ESTABLISHING A DATE FOR
CANVASSING RETURNS; ESTABLISHING A DATE FOR RUN
OFF ELECTION IF NECESSARY; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, Section 41.001 of the Texas Election Code (the "Code") specifies that the
first Saturday in May shall be a "Uniform Election Date" and that a General Election of a City
may be held on such day; and,
WHEREAS, state law and the charter of the City of Southlake require that a general
election be held; and,
WHEREAS, by this Resolution, it is the intention of the City Council to officially
establish the election precincts within the City, to designate a polling place for the election, to
appoint the necessary election officers and to establish and set forth procedures for conducting the
election; and,
WHEREAS, the changes from prior practices may require pre -clearance under the Federal
Voting Rights Act; now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. GENERAL ELECTION CALLED: A general election shall be held in the City of
Southlake, Texas, on Saturday, May 2, 1998, at which the following officers will be elected:
JUDGE OF MUNICIPAL COURT
COUNCILMEMBER PLACE 3
COUNCILMEMBER PLACE 4
COUNCILMEMBER PLACE 5
Section 2. TERM OF OFFICE: In accordance with the City Charter, the candidate for each of
Resolution No. 98-7
Calling General Election
page 2
the following offices receiving the majority of votes for such office shall be elected to a thr ee (3)
year term beginning May 2, 1998, and ending May, 2001, or until a successor is duly elected and
qualified.
Section 3. ELIGIBILITY FOR CANDIDACY: In accordance with the City's Charter, no person
shall be eligible for the Office of Judge of the Municipal Court, or Cou ncilmember unless he/she
is a qualified elector of the City and has resided in the City for at least twelve (12) months
preceding the election at which he/she is to be elected.
Section 4. APPLICATION FOR A PLACE ON THE BALLOT: In accordance with Section
143.002 of the Code, any eligible and qualified person shall have his name printed upon the
official ballot as a candidate for the offices herein set forth by filing his sworn application with
the City Secretary not earlier than February 16, 1998, and not later than 5:00 p.m., March 18,
1998. Each such application shall be on a form prescribed by Section 141.031 of the Code. The
order in which the names of the candidates are to be printed on the ballot shall be determined by
a drawing by the City Secretary as provided by Section 52.094 of the Code. Notice of the time
and place for such drawing shall be given in accordance with the Code.
Section 5. ELECTION PRECINCTS: In accordance with Section 42.061 of the Code, the City
Council of the City hereby establishes its election precincts for all municipal election from and
after the effective day of this Resolution, such precincts to be coterminous with the boundaries
of the below listed election precincts established by the Denton County and Tarrant County
Commissioner's Courts, to the extent such election precincts are within the corporate boundaries
of the City:
Denton County Election Precinct No. 318
Tarrant County Election Precinct No. 3470
Tarrant County Election Precinct No. 3039
Tarrant County Election Precinct No. 3040
Tarrant County Election Precinct No. 3286
Tarrant County Election Precinct No. 3359
Tarrant County Election Precinct No. 3526
Tarrant County Election Precinct No. 3529
Section 6. POLLING PLACE: The polling place for the General Election for all precincts of the
City shall be Johnson Elementary School, 1301 North Carroll Avenue, Southlake, Texas. The
polls shall be open from 7:00 a. m. to 7:00 p.m. on election day, in accordance with and pursuant
to the requirements of the Code.
Section 7. APPOINTMENT OF ELECTION JUDGE AND ALTERNATE ELECTION JUDGE:
Resolution No. 98-7
Calling General Election
page 3
The following named individuals, residing at the respective addresses are hereby appointed to
serve as Presiding Election Judge and Alternate Presiding Election Judge, respectively, at the
election:
PRESIDING JUDGE:
Aloha Payne, 1213 Whispering Lane, Southlake, Texas
ALTERNATE JUDGE:
Karen Cienki, 803 Shadow Glen Drive, Southlake, Texas
The Election Judge and Alternate Judge shall be qualified voters of the City. The City Secretary
shall, in accordance with Section 32.009 of the Code, deliver to the Presiding Judge and the
Alternate Judge, notice of their appointments not later than twenty (20) days from the effective
date of this Resolution.
Section 8. APPOINTMENT OF CLERKS: The Presiding Judge for the polling place shall
appoint Election Clerks as many additional clerks as are necessary for the proper conduct of the
election. Provided, however, six (6) clerks shall be the maximum number of clerks which may
be appointed to serve at the polling place. All Election Clerks shall be qualified voters of the
City.
Section 9. COMPENSATION OF THE ELECTION JUDGE AND ELECTION CLERKS: The
Presiding Election Judge, Alternate Presiding Judge and each Election Clerk shall be compensated
at the rate of $6.00 per hour in accordance with Section 32.091 of the Code. The Presiding
Election Judge shall also be paid the additional sum of $25.00 for delivering the returns of the
election.
Section 10. METHOD OF VOTING: The City Secretary is hereby authorized and instructed to
provide and furnish all necessary election supplies to conduct the General Election, in accordance
with this resolution. Voting at the election shall be by electronic voting machines and shall be
conducted in accordance with the Code.
Section 11. GOVERNING LAW AND OUALIFIED VOTERS: The election shall be held in
accordance with the Constitution of the State of Texas and the Code, and all resident qualified
voters of the City shall be eligible to vote at the election.
Section 12. PUBLICATION AND POSTING OF NOTICE OF ELECTION: Notice of the
election shall be published twice no earlier than April, 2, 1998, and no later than April 22, 1998,
Resolution No. 98-7
Calling a General Election
page 4
in the newspaper in accordance with the provisions of the Code. Additionally, notice shall be
posted no later than April 11, 1998, in the regular place for posting notice of meetings of the City
Council of the City, and shall remain posted continuously through election day, May 2, 1998.
Section 13. EARLY VOTING: Early Voting by personal appearance shall be conducted between
the hours of 8:00 a.m. and 5:00 p.m. on each day which is not a Saturday, Sunday, or an officia 1
State Holiday, beginning on April 15, 1998, and continuing through April 28, 1998. Early
Voting hours shall include:
Wednesday April 15, 1998 8:00 a.m. to 5:00 p.m.
Thursday April 16, 1998 8:00 a.m. to 5:00 p.m.
Friday April 17, 1998 8:00 a.m. to 5:00 p.m.
Saturday April 18, 1998 Closed
Sunday April 19, 1998 Closed
Monday April 20, 1998 8:00 a.m. to 5:00 p.m.
Tuesday April 21, 1998 8:00 a.m. to 5:00 p.m.
Wednesday April 22, 1998 8:00 a.m. to 5:00 p.m.
Thursday April 23, 1998 8:00 a.m. to 5:00 p.m.
Friday April 24, 1998 8:00 a.m. to 5:00 p.m.
Saturday April 25, 1998 8:00 a.m. to 5:00 p.m.
Sunday April 26, 1998 Closed
Monday April 27, 1998 8:00 a.m. to 5:00 p.m.
Tuesday April 28, 1998 8:00 a.m. to 5:00 p.m.
Early Voting by personal appearance shall be held at the Office of the City Secretary 1725 East
Southlake Boulevard, Southlake, Texas 76092. Applications for early voting by mail shall be
delivered to the City Secretary at the same address not earlier than March 3, 1998 and not later
than the close of business on April 24, 1998.
Early Voting, both by personal appearance and by mail, shall be by electronic voting machines
and shall be canvassed by the Early Ballot Board, which is hereby created. The Presiding
Election Judge and the Alternate Presiding Election Judge appointed herein shall serve as the
presiding officer and the alternate presiding officer, respectively, of the Early Voting Ballot
Board. The other election officers serving at the election shall serve as the other members of the
Early Voting Ballot Board.
Section 14. CANVASSING OF RETURNS: The City Council shall convene on May 5, 1998 at
6:00 p.m. to canvass the returns of the general election.
Section 15. RUNOFF ELECTION: In accordance with Section 2.025 (b) (2) of the Code, in the
event no candidate receives a majority of votes for an office, there shall be a runoff election held
Resolution No. 98-7
Calling a General Election
page 5
on May 23, 1998.
Section 16. SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT: The City
Secretary of the City of Southlake is authorized to make such submissions as are necessary to the
United States Justice Department to seek pre -clearance approval for additional length of the
absentee voting period.
Section 17. DELIVERY OF RETURNS: In accordance with the Code, immediately after the
closing of the polls on the day of the election, the election officers named in this resolution shall
make and deliver the returns of the election in triplicate as follows: one copy shall be retained by
the Presiding Judge; one copy shall be delivered to the Mayor of the City; and one copy of the
returns together with the ballot boxes and all election supplies shall be delivered to the City
Secretary. All election records and supplies shall be preserved by the City Secretary in
accordance with the Code.
Section 18. NECESSARY ACTIONS: The Mayor and the City Secretary of the City, in
consultation with the City Attorney, are hereby authorized and directed to take any and all actions
necessary to comply with the provisions of the Code in carrying out and conducting the election,
whether or not expressly authorized herein.
Section 19. EFFECTIVE DATE: This resolution shall be effective upon its adoption.
PASSED AND APPROVED THIS THE 3RD DAY OF FEBRUARY, 1998.
CITY OF SOUTHLA TEXAS
BY: Cw4v/
Ma or Rick Stacy
ATT ST:
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41
Sandra L. LeGrand
City Secretary u'• r•co
APPROVED AS TO FORM: inrnnn"
W _ oma,.
City Attorney
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