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Item 4G MemoCITY OF SOUTHLAKE MEMORANDUM (April 6, 2021) To: Shana Yelverton, City Manager From: Rob Cohen, Director of Public Works Item 4G Subject: Approve a contract renewal for utility parts to Atlas Utility Supply Co. in an amount not to exceed $500,000. Action Requested: Approve a contract renewal for utility parts to Atlas Utility Supply Company in an amount not to exceed $500,000. Background Information: On March 15, 2019, sealed proposals were received from three vendors for utility parts and supplies. On April 16, 2019, City Council awarded this contract to Atlas Utility Supply Co. with four one-year renewal options; this is the second of four renewal options. This contract provides over 300 unique utility parts and supplies such as, various types and sizes of water pipe, sewer pipe, valves, clamps, couplings, tapping sleeves and fire hydrants. These items are necessary to operate and maintain the City's water distribution and wastewater collection systems. In FY 2021, the Water Division will begin to replace water meter transponders so they remain current with the existing cellular network. Atlas Utility Supply is the sole source provider of the City's Badger Meter products. Financial Considerations: As part of their contract, they are allowed to request an annual price increases on renewals. Atlas Utility Supply Co. is requesting a 5% overall price increase of their items for this period, April 2021 through April 2022. Funding for utility parts and supplies is available via the Utility Fund from FY 2021 Water and Wastewater Operating Budgets. In FY 2020, the City spent $340,679 on utility parts and supplies with Atlas Utility Supply Co. Expenditures will not exceed budgeted funds. Strategic Link: This item links to the City's Strategy Map strategic focus areas of Infrastructure. It specifically relates to the City's Corporate Objectives, B4: Provide High Quality Services Through Sustainable Business Practices, and F2: Invest To Provide & Maintain High Page 1 of 2 Item 4G Quality Public Assets. The Critical Business Outcome is, CBO1: Maintain A Strong Financial Position And Implementation Plans And Policies To Ensure Future Financial Strength. Citizen Input/ Board Review: None. Legal Review: The City Attorney reviewed original proposal documents as to form. Alternatives: The City Council may approve or deny the contract renewal. Staff Recommendation: Approve a contract renewal for utility parts to Atlas Utility Supply Co. in an amount not to exceed $500,000. Supporting Documents: Attachment A: Contract extension documents Staff Contact: Rob Cohen, Director of Public Works Jack Thompson, Deputy Director of Public Works — Operations Page 2 of 2 Attachment A CITY OF SOUTHLAKL 9 February 16, 2021 Atlas Utility Supply Company 2301 Carson Street Fort Worth, Texas 76117 Attn: David Johnson Subject: Notification of Contract Renewal for Utility Parts and Supplies for City of Southlake RFP 1902B400KF 190007 Dear: Mr. Johnson: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Utility Parts and Supplies for City of Southlake RFP 1902B400KF 190007". This renewal shall become effective April, 16, 2021 and after City Council approval (CC Award date ) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contract renewal, a price adjustment may be requested by the vendor and considered by the City. Price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company is requesting an increase at this renewal which is allowed per the original contract documents. Updated Schedule of Pricing has been included with this renewal. The terms and conditions proposed and accepted in this renewal agreement are as follows: Category's Awarded Category's: 1, 2, 3, 4, 5, 6, 9, 19, 21, 24, 26 and 29 Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to two (2) more one (1) year annual renewals. City Contact: Kyle Flanagan 817-748-8081 Send all billing to: City of Southlake 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 or Email: accountspayable(&ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. Sincerely, Tim Slifka Purchasing Manager CPPO, CPPB City of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka(a-)ci.southlake.tx.us Attest: Fax: 817-748-8010 Amy Shelley, TRMC City Secretary Contract Renewal Accepted: Signed: Date: Approved as to Form and Legality: Mayor Laura Hill City of Southlake City Attorney "Exhibit A" Utility Parts and Supplies Pricing Schedule Clamps & Couplings Part Number Estimated Bid Quantity Unit urrent Unit Prici 2021 Pricing Increase Percentage May Not Exceed 8% Item No. (JCM, SMITH BLAIR, ROMAC or FORD --ONLY) 1 4" x 7-1/2" Full Circle Clam Cast Iron 131-0480-7 10 each $ 45.71 $ 48.68 6.50% 2 4" x 12" Full Circle Clam Cast Iron 131-0480-12 10 each $ 72.61 $ 77.33 6.50% 3 4" x12" Full Circle Clam AC Top Range 131-525-12 10 each $ 72.61 $ 77.33 6.50% 4 6" x 7-1/2" Full Circle Clam Cast Iron 131-690-7 20 each $ 54.70 $ 58.26 6.51% 5 6" x 15" Full Circle Clam Cast Iron 131-0690-15 20 each $ 96.33 $ 102.59 6.50% 6 6" x 24" Full Circle Clam Cast Iron 131-690-24 14 each $ 182.86 $ 194.75 6.50% 7 6" x 30" Full Circle Clam Cast Iron 131-690-30 690-30" 15 each $ 238.08 $ 253.56 6.50% 8 6" x 7-1/2" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-710-7 20 each $ 54.70 $ 58.26 6.51% 9 6" x 12" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-710-12 20 each $ 87.35 $ 93.03 6.50% 10 6" X 7" Full Circle Clam AC 131-745-7 14 each $ 54.70 $ 58.26 6.51% 11 6" x 12" Full Circle Clam AC 131-745-12 14 each $ 87.35 $ 93.03 6.50% 12 8" x 7-1/2" Full Circle Clam Cast Iron 131-0905-7 20 each $ 64.10 $ 68.27 6.51% 13 8" x 12" Full Circle Clam Cast Iron 131-0905-12 20 each $ 102.88 $ 109.57 6.50% 14 8" x 15" Full Circle Clam Cast Iron 131-0905-15 10 each $ 117.56 $ 125.20 6.50% 15 8" x 30" Full Circle Clam Cast Iron 131-0905-30 905-30" 4 each $ 273.36 $ 291.13 6.50% 16 8" x 7-1/2" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-0940-7 4 each $ 64.10 $ 68.27 6.51% 17 8" x 12" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-0940-12 4 each $ 102.88 $ 109.57 6.50% 18 10" x 7 1/2" Full Circle Clam Cast Iron 131-1110-7 5 each $ 85.41 $ 90.96 6.50% 19 10" x 15" Full Circle Clam Cast Iron 131-1110-15 2 each $ 153.87 $ 163.87 6.50% 20 12" x 12" Full Circle Clam Cast Iron 131-1320-12 2 each $ 155.31 $ 165.41 6.50% 21 12" x 20" Full Circle Clamp (Cast Iron) 131-1320-20 1320-20" 2 each $ 243.90 $ 259.75 6.50% Clamps & Couplings (continued) Part Number Estimated Bid Quantity Unit Unit Price Item No. (JCM, SMITH BLAIR, ROMAC or FORD --ONLY) 22 2" Dresser Coupling PVC x PVC 210-250 75 each $ 26.58 $ 28.31 6.51% 23 4" Dresser Coupling transition AC x PVC 212-0535-0480 2 each $ 43.91 $ 46.76 6.49% 24 6" Dresser Coupling transition AC x PVC 212-0740-0690 15 each $ 59.77 $ 63.66 6.51% 25 8" Dresser Coupling transition AC x PVC 212-0960-1320 4 each $ 75.73 $ 80.65 6.50% 26 6" Bell Clam FORD FBC-710-BJLC 3 each $ 111.74 $ 119.00 6.50% 27 8" Bell Clam FORD FBC-930-BJLC 3 each $ 154.39 $ 164.43 6.50% 28 12" Bell Clam FORD FBC-1350-BJLC 2 each $ 209.82 $ 223.46 6.50% 29 6" x 1" CC Tapping Saddle PVC 405-0663 X 1" CC 60 each $ 28.23 $ 30.06 6.48% 30 6" x 2" CC Tapping Saddle PVC 405-0663 X 2" CC 6 each $ 33.18 $ 35.34 6.51% 31 6" x 1" CC Tapping Saddle C-900 405-0745 X 1" CC 50 each $ 28.23 $ 30.06 6.48% 32 6" x 2" CC Tapping Saddle C-900 405-0745 X 2" CC 5 each $ 33.18 $ 35.34 6.51% 33 8" x 1" CC Tapping Saddle PVC 405-0905 X 1" CC 20 each $ 33.49 $ 35.67 6.51% 34 8" x 2" CC Tapping Saddle PVC 405-0905 X 2" CC 6 each $ 38.89 $ 41.42 6.51% 35 12" x 1" CC Tapping Saddle PVC 405-1320 X 1" CC 10 each $ 43.03 $ 45.83 6.51% 36 12" x 2" CC Tapping Saddle PVC 405-1320 X 2" CC 10 each $ 52.82 $ 56.25 6.49% 37 6" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST111-7.00X6.55FL-G 5 each $ 449.56 $ 478.78 6.50% 38 6" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 11 -7.3OX6.55FL-G 5 each $ 449.56 $ 478.78 6.50% 39 8" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST111-9.06X6.55FL-G 5 each $ 483.60 $ 515.03 6.50% 40 8" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 11 -9.45X6.55FL-G 5 each $ 486.60 $ 518.23 6.50% 41 12" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST111-13.56X6.55FL-G 5 each $ 638.37 $ 679.86 6.50% CATEGORY 1 TOTAL $ 5,891.05 "Exhibit A" Utility Parts and Supplies Pricing Schedule 2-Bolt Couplings (Romac Alpha & Macro Only) Part Number Estimated Bid Quantity Unit Unit Price Item No. 42 4" 2-Bolt Macro Coupling RMACRO - 5.60 12 each $ 167.09 43 6" 2-Bolt Macro Coupling RMACRO - 7.60 13 each $ 220.50 44 8" 2-Bolt Macro Coupling RMACRO - 9.75 14 each $ 249.70 45 10" 2-Bolt Macro Coupling RMACRO - 11.90 15 each $ 322.98 46 10" 2-Bolt Macro Coupling (oversize) RMACRO - 12.20 16 each $ 345.35 47 12" 2-Bolt Macro Coupling RMACRO - 13.80 12 each $ 380.14 48 12" 2-Bolt Macro Coupling (oversize) RMACRO - 14.40 12 each $ 454.67 49 4" 2-Bolt Alpha Coupling RALHPA - 4.90 6 each $ 208.07 50 6" 2-Bolt Alpha Coupling RALPHA - 7.00 30 each $ 258.45 51 8" 2-Bolt Alpha Coupling RALPHA - 9.00 30 each $ 306.45 52 12" 2-Bolt Alpha Coupling RALPHA - 13.30 20 each $ 466.77 53 12" 2-Bolt Alpha Coupling (Oversize) RALPHA - 13.60 20 each $ 466.77 CATEGORY 2 TOTAL $ 3,846.94 Estimated Bid Ductile Iron (Mueller, M&H or Waterous - ONLY) Gate Valves Resilient Seat Part Number Quantity Unit I Unit Price MUST INCLUDE ACCESSORIES -- Item No. BOLTS, GLAND PACKS, MJ Acc., Fig Kits, ETC. 54 3" MJ X Flange N/A 2 each $ 283.93 55 3" Flange X Flange N/A 3 each $ 291.04 56 4" MJ X MJ N/A 2 each $ 342.26 57 4" MJ X Flange N/A 2 each $ 322.51 58 4" Flange X Flange N/A 3 each $ 328.97 59 6" MJ X MJ N/A 10 each $ 439.17 60 6" MJ X Flange N/A 5 each $ 431.61 61 8" MJ X MJ N/A 5 each $ 684.14 62 8" MJ X Flange N/A 2 each $ 663.89 63 10" MJ X Flange N/A 2 each $ 1,055.73 64 101, MJ X MJ N/A 2 each $ 1,062.68 65 12" MJ X MJ N/A 5 each $ 1,333.33 66 12" MJ X Flange N/A 2 each $ 1,273.65 CATEGORY 3 TOTAL $ 8,512.91 $ 177.95 6.50% $ 234.83 6.50% $ 265.93 6.50% $ 343.97 6.50% $ 367.80 6.50% $ 404.85 6.50% $ 484.22 6.50% $ 221.59 6.50% $ 275.25 6.50% $ 326.39 6.51 % $ 497.11 6.50% $ 497.11 6.50% $ 293.87 3.50% $ 301.23 3.50% $ 354.24 3.50% $ 333.80 3.50% $ 340.48 3.50% $ 454.54 3.50% $ 446.72 3.50% $ 70&09 3.50% $ 687.13 3.50% $ 1,092.68 3.50% $ 1,099.87 3.50% $ 1,380.00 3.50% $ 1,318.23 3.50% Page 2 "Exhibit A" Utility Parts and Supplies Pricing Schedule Retainer Glands ( Ebba or Romac - ONLY) Part Number Estimated Bid Quantity Unit Unit Price Item No. 67 4" Mega Lugs, Cast Iron N/A 12 each $ 18.05 68 4" Mega Lu s, PVC N/A 12 each $ 23.04 69 6" Mega Lugs, Cast Iron N/A 12 each $ 21.46 70 6" Mega Lugs, PVC N/A 12 each $ 27.74 71 8" Mega Lugs, PVC N/A 12 each $ 40.26 72 8" Mega Lugs, Cast Iron N/A 12 each $ 32.58 73 12" Mega Lugs, PVC N/A 12 each $ 81.65 74 12" Mega Lugs, (Cast Iron) N/A 12 each $ 70.14 CATEGORY 4 TOTAL $ 314.92 Meter Boxes Part Number Estimated Bid Quantity Unit Unit Price Item No. (Plastic Boxes - DFW ALLIANCE ONLY) 75 Single Plastic Meter Box DFW 16AMR-12-1 200 each $ 30.90 76 Lid for Single Plastic Meter Box DFW 1200-1-LID 300 each $ 6.01 77 Mini Vault 18" deep, bolt down lid, black DFW 173OF-18-1-DA 10 each $ 213.06 78 Solid Lid for DFW #1730 DFW 1730E-1 DA-LID 15 each $ 69.79 79 Traffic Lid for DFW #1730 DFW 1 730E-OVERLAY-LI D 15 each $ 144.70 CATEGORY 5 TOTAL $ 464.46 $ 19.22 6.48% $ 24.54 6.51 % $ 22.85 6.48% $ 29.54 6.49% $ 42.88 6.51 % $ 34.70 6.51 % $ 86.96 6.50% $ 74.70 6.50% $ 30.90 0.00% $ 6.01 0.00% $ 213.06 0.00% $ 69.79 0.00% $ 144.70 0.00% Page 3 "Exhibit A" Utility Parts and Supplies Pricing Schedule Brass Fittings (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. (FORD ONLY) 80 1" x 3/4" Bushing for CC thread BBAA-43-NL 60 each $ 10.40 $ 10.97 5.48% 81 3/4" Curb Stop Comp X Comp B44-333-WG-NL 50 each $ 55.80 $ 58.87 5.50% 82 3/4" FIP Iron Pipe X Comp Adapter C14-33-G-NL 150 each $ 12.87 $ 13.58 5.52% 83 3/4" MIP Iron Pipe X Comp Adapter C84-33-G-NL 150 each $ 12.24 $ 12.91 5.47% 84 3/4" FIPT X Comp 90 degree L14-33-G-NL 70 each $ 17.37 $ 18.33 5.53% 85 3/4" Comp X Meter Nut 90 degree L34-23-G 40 each $ 17.28 $ 18.23 5.50% 86 3/4" X 1.625 meter Coupling C38-23-1.625-NL 50 each $ 7.95 $ 8.39 5.53% 87 3/4" x 2" Close Thread Nipple BRN-3/4x2 50 each $ 1.89 $ 1.99 5.29% 88 3/4" X 3 Meter Coupling C38-23-3-NL 12 each $ 9.64 $ 10.17 5.50% 89 3/4" X 7" Meter Riser Extension VB42-7-W-NL 12 each $ 79.59 $ 83.97 5.50% 90 3/4" X 12" Meter Riser Extension VB42-12-W-NL 4 each $ 83.15 $ 87.72 5.50% 91 3/4" X 18" Meter Riser Extension VB42-18-W-NL 80 each $ 97.69 $ 103.06 5.50% 92 3/4" Comp CTS X 1" Comp IPS C47-34-G-NL 40 each $ 28.20 $ 29.75 5.50% 93 1" IP X 3/4" IP Hex Bushing Brass BRF-1x3/4-HB 30 each $ 2.73 $ 2.88 5.49% 94 1" Ball Angle Valve FIPT X MC BA13-444-WG-NL 5 each $ 84.96 $ 89.63 5.50% 95 1" MI PT X Comp Adapter C84-44-G-NL 20 each $ 14.50 $ 15.30 5.52% 96 1" X 3/4 Compression U-Branch 7 1/2" SPREAD U48-43-7.5-G-NL 60 each $ 37.56 $ 39.63 5.51% 97 1" x 3/4" Compression U-Branch 7 1/2" SPREAD UA48-43-7.5-G-NL 60 each $ 57.86 $ 61.04 5.50% 98 1" X 3/4" X 3/4" Comp. Tee T444-334-G-NL 10 each $ 38.44 $ 40.55 5.49% 99 2" Ball Angle Valve Comp X Meter Flange BFA-43-777-WG-NL 2 each $ 272.35 $ 287.33 5.50% 100 2" CC x Comp Corporation Stop FB1000-7-G-NL 14 each $ 192.59 $ 203.18 5.50% 101 2" Flange x FIP Straight Stop BF13-777-W-NL 14 each $ 224.19 $ 236.52 5.50% 102 2" FIP x Flange Ball Valve BF13-777-WG-NL 10 each $ 224.19 $ 236.52 5.50% 103 2" FIP x FIP Ball Valve 1311-777-NL 10 each $ 195.60 $ 206.36 5.50% 104 2" FIP x CTS Ball Valve B41-777-WG-NL 10 each $ 222.59 $ 234.83 5.50% 105 2" FIP x MIP Ball Valve B81-777-NL 10 each $ 232.03 $ 244.79 5.50% 106 2" PVC Grip x Flange Ball Valve BF73-777-WG-NL 10 each $ 265.96 $ 280.59 5.50% 107 2" Male X Compression Adapter C84-77-G-NL 10 each $ 57.88 $ 61.06 5.49% 108 2" Gate Valve FIP X FIP Domestic Only) BR-2-GVD 10 each $ 154.88 $ 163.40 5.50% 109 2" Close Nipple Brass BRN-2xC 60 each $ 6.59 $ 6.95 5.46% 110 2" x 4" Nipple Brass BRN-2x4 10 each $ 10.75 $ 11.34 5.49% 111 2" x 90 Degree Bend FIP X FIP BRF-2-90 10 each $ 16.69 $ 17.61 5.51 % 112 2" Brass THO Plug Threaded BRF-2-P 5 each $ 7.73 $ 8.16 5.50% 113 2" Brass FIP Cap BRF-2-CAP 5 each $ 11.92 $ 12.58 5.50% 114 1" MIP X Meter Swivel 90 Degree Bend FL38-44 10 each $ 16.67 $ 17.59 5.52% 115 1" FIP X Meter Swivel 90 Degree Bend L31-44 10 each $ 20.23 $ 21.34 5.49% Page 4 "Exhibit A" Utility Parts and Supplies Pricing Schedule Grip Nuts (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 116 3/4" Nuts GJN 4-3-NL 1 box 50 $ 231.53 $ 244.26 5.50% 117 1"Nuts JGJN 4-4-NL 2 1 box 50 $ 321.83 $ 339.53 5.50% 118 1" Corp/Ball Corp IGJCN 4-4-NL 2 1 box 50 $ 383.78 $ 404.89 5.50% Brass Fittings (FORD ONLY) (NO LEAD) (continued) Part Number Estimated Bid Quantity Unit Unit Price Item No. CORPORATION STOPS 119 1"CC Thread FB-1000-4-G-NL 30 each $ 51.95 $ 54.81 5.51% 120 1 ''/i' IPx CTS COMP FB-1100-6-G-NL 10 each $ 114.17 $ 120.45 5.50% 121 2"MIPxCTS COMP FB-1100-7-G-NL 10 each $ 192.59 $ 203.18 5.50% 122 1' MIPxCTS COMP FB-1100-4-G-NL 10 each $ 51.95 $ 54.81 5.51% 123 1 ''/i' CC Thread FB-1000-6-G-NL 10 each $ 114.17 $ 120.45 5.50% 124 2"CC Thread FB-1000-7-G-NL 5 each $ 192.59 $ 203.18 5.50% STRAIGHT CURB STOPS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 125 1'COMP x 1" FIP B41-444-WG-NL 10 each $ 74.63 $ 78.74 5.51% 126 W COMP x1" COMP B44-343-WG-NL 10 each $ 60.42 $ 63.74 5.49% 127 1" COMP x 1" COMP B44-444-WG-NL 10 each $ 83.02 $ 87.59 5.50% 128 1" FIP x 1" Meter Swivel B13-444-W-NL 10 each $ 74.91 $ 79.03 5.50% 129 1" CTS COMP x 1" Meter Swivel B43-444-WG-NL 10 each $ 83.25 $ 87.83 5.50% 130 1 ''/z' Straight Stop BF43-666-WG-NL 5 each $ 145.93 $ 153.96 5.50% 131 2" Straight Stop BF43-777-WG-NL 10 each $ 252.13 $ 266.00 5.50% ANGLE CURB STOPS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 132 2" Angle Stop BFA43-777-WG-NL 10 each $ 259.38 $ 272.35 5.00% 133 3/4" FIP x'/4" Meter Swivel BA13-332-W-NL 10 each $ 53.69 $ 56.64 5.49% 134 1" FIP x 1" Meter Swivel BA13-444-W-NL 10 each $ 80.91 $ 85.36 5.50% 135 1/4" CTS COMP x'/d' Meter Swivel BA 43-332-WG-NL 20 each $ 59.03 $ 62.28 5.51%. 136 W CTS COMPx 1" Meter Swivel BA43-342-WG-NL 20 each $ 67.00 $ 70.69 5.51% 137 1" CTS COMP 1" Meter Swivel BA 43-444-WG-NL 100 each $ 88.57 $ 93.44 5.50% Page 5 "Exhibit A" Utility Parts and Supplies Pricing Schedule COMPRESSION COUPLINGS (FORD ONLY) (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 138 W Compression Coupling C44-33-G-NL 50 each $ 14.91 $ 15.73 5.50% 139 W x1" Comp C44-34-G-NL 30 each $ 17.32 $ 18.27 5.48% 140 1" Comp C44-44-G-NL 200 each $ 17.05 $ 17.99 5.51% 141 1 '/2" COMP C44-66-G-NL 10 each $ 55.97 $ 59.05 5.50% 142 2" Comp. Coupling C44-77-G-NL 20 each $ 77.04 $ 81.28 5.50% 143 W 90 Degree Angle Comp L44-33-G-NL 20 each $ 19.27 $ 20.33 5.50% 144 V 90 Degree Angle Comp L44-44-G-NL 40 each 1 $ 24.75 $ 26.11 5.49% 145 1 ''/i' 90 Degree Angle L44-66-G-NL 1 10 1 each 1 $ 77.93 $ 82.22 5.50% COMPRESSION COUPLINGS (FORD ONLY) (NO LEAD) (continued) Part Number Estimated Bid Quantity Unit Unit Price Item No. 146 1" FIP X CTS 90 Degree Bend L14-44-G 10 each $ 28.32 $ 29.88 5.51% 147 1" PVC X FIP C17-44 10 each $ 24.82 $ 26.19 5.52% 148 2" 90 Degree Angle L44-77-G-NL 10 each $ 160.79 $ 169.63 5.50% 149 1/4' Tee T444-333-G-NL 20 each $ 36.08 $ 38.06 5.49% 150 1" Tee T444-444-G-NL 20 each $ 38.61 $ 40.73 5.49% 151 1"FIPx 1" Comp C14-44-G-NL 10 each $ 17.48 $ 18.44 5.49% 152 W Meter 1" Comp C34-24-G-NL 20 each $ 16.43 $ 17.33 5.48% 153 1" Meter x 1" Comp C34-44-G-NL 20 each $ 20.54 $ 21.67 5.50% 154 1/4" PVC x 1/4" CTS Grip C47-33-G-NL 20 each $ 20.16 $ 21.27 5.51% 155 W Meter x 1/4" Comp C34-23-G-NL 20 each $ 15.25 $ 16.09 5.51% 156 1 ''/i' Flange x 1 'h" PVC CF37-66-NL 10 each $ 65.46 $ 69.06 5.50% 157 1 ''/i' Flange x1 '/z" CTS Comp CF34-66-NL 10 each $ 62.45 $ 65.88 5.49% 158 1" PVC x 1" CTS C47-44-G-NL 10 each $ 29.12 $ 30.72 5.49% 159 1" MIP x 1" CTS C84-44-G-NL 10 each $ 14.50 $ 15.30 5.52% 160 2" CTS x FIP C14-77-G-NL 10 each $ 60.49 $ 63.82 5.51% 161 2" CTS x MIP C84-77-G-NL 10 each $ 57.88 $ 61.06 5.49% 162 2" Flange x 2" PVC Comp CF37-77-NL 10 each $ 95.36 $ 100.60 5.49% 163 2" Flange x 2" CTS Comp CF34-77-NL 10 each $ 78.12 $ 82.42 5.50% 164 2" CTS x 1 ''/z' CTS C44-67-G-NL 10 each $ 62.18 $ 65.60 5.50% 165 2" CTS x 2" FIP C14-77-G-NL 10 each $ 60.39 $ 63.71 5.50% 166 2" MIP x PVC 90 Degree L84-77-G-NL 10 each $ 92.84 $ 97.95 5.50% 167 1" MIP x CTS Gri 90 Degree L84-44-G-NL 10 each $ 22.31 $ 23.54 5.51% 168 1" Meter Swivel x 1" PVC Grip C37-44-NL 10 each $ 30.98 $ 32.68 5.49% 169 1" Meter Swivel x 1" FIP C31-44-NL 10 each $ 16.79 $ 17.71 5.48% 170 1" Meter Swivel x 1" CTS Grip L34-44-G-NL 10 each $ 27.36 $ 28.86 5.48% ADAPTERS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 171 1" x 2" Meter Reducer A47 40 each $ 120.87 $ 127.52 5.50% 172 1" x'/4' Meter Reducer A24 40 each $ 20.31 $ 21.43 5.51% Page 6 "Exhibit A" Utility Parts and Supplies Pricing Schedule TAIL PIECES (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 173 1" Tail Piece C38-44-2.625-NL 300 each $ 12.24 FLANGE KITS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 174 2" Flange Kit CF31-77-NL 100 pair $ 108.02 INSERTS Part Number Estimated Bid Quantity Unit Unit Price Item No. 175 1 ''/z' Insert-54 F54 20 each $ 1.67 176 ' Insert-51 F51 300 each $ 1.16 177 1"Insert-52 F52 100 each $ 1.23 178 2"Insert-55 F55 10 each $ 1.71 CATEGORY 6 TOTAL $ 7,566.55 GASKETS Part Number Estimated Bid Quantity Unit Unit Price Item No. 179 2" Drop in Gasket N/A 200 each $ 0.80 180 1" X 1/8" Rubber Meter Gaskets N/A 3000 each $ 0.16 181 W X 1/8" Rubber Meter Gaskets N/A 100 each $ 0.13 CATEGORY 7 TOTAL $ 1.09 $ 12.91 5.47% $ 113.96 5.50% $ 1.76 5.50% $ 1.22 5.50% $ 1.30 5.50% $ 1.80 5.50% N/A N/A N/A N/A N/A N/A Page 7 "Exhibit A" Utility Parts and Supplies Pricing Schedule PVC Pipe Part Number Estimated Bid Quantity Unit Unit Price Item No. 182 4" PVC Water Pipe, C-900 DR-18 4" C-900 DR18 500 foot NB N/A N/A 183 6" PVC Water Pipe, C-900 DR-18 6" C-900 DR18 500 foot NB N/A N/A 184 8" PVC Water Pipe, C-900 DR-18 8" C-900 DR18 500 foot NB N/A N/A 185 10" PVC Water Pipe, C-900 DR-18 10" C-900 DR18 100 foot NB N/A N/A 186 12" PVC Water Pipe, C-900 DR-18 12" C-900 DR18 300 foot NB N/A N/A 187 6" PVC Ultra Blue Water Pipe, C-909, C.I., O.D. 6" C-909 300 foot NB N/A N/A 188 8" PVC Ultra Blue Water Pipe, C-909, C.I., O.D. 8" C-909 100 foot NB N/A N/A 189 12" PVC Ultra Blue Water Pipe, C-909, C.I., O.D. 12" C-909 200 foot NB N/A N/A 190 4" SDR 35 PVC Sewer Pipe 4" SDR35 100 foot NB N/A N/A 191 6" SDR 35 PVC Sewer Pipe 6" SDR35 500 foot NB N/A N/A 192 8" SDR 35 PVC Sewer Pipe 8" SDR35 500 foot NB N/A N/A 193 10" SDR 35 PVC Sewer Pipe 10" SDR35 100 foot NB N/A N/A 194 12" SDR 35 PVC Sewer Pipe 12" SDR35 300 foot NB N/A N/A CATEGORY 8 TOTAL Poly Pipe CTS Part Number Estimated Bid Quantity Unit Unit Price Item No. 195 3/4" Poly Pie N/A 600 foot $ 0.24 $ 0.26 7.92% 196 1" Poly Pie N/A 3000 foot $ 0.38 $ 0.41 8.00% 197 2" Poly Pipe N/A 1000 foot $ 1.25 $ 1.35 8.00% CATEGORY 9 TOTAL $ 1.87 Page 8 "Exhibit A" Utility Parts and Supplies Pricing Schedule Item No. 198 3/4" LP x Slip coupling 199 2" Female Adapter 200 3" PVC x PVC Boot Adapter 201 4" PVC x PVC Boot Adapter 202 4" Rubber Cap 203 6" PVC x PVC Boot Adapter 204 8" PVC x PVC Boot Adapter 205 10" PVC x PVC Boot Adapter 206 12" PVC x PVC Boot Adapter 207 4" DWV 45 degree Bend (SCH 40) 208 4" DWV 22-1/2 degree Bend (SCH 40) 209 4" DWV Coupling (SCH 40) SWeld X SWeld 210 4" DWV PVC Long Sweep T-Wye for C.O. (SCH 211 4" SCH 40 to SDR 35 Spigot Sweld 212 4" Bell and Spigot 45 degree bend SDR 35 213 4" Bell and Spigot 22-1/2 degree bend SDR 35 214 6" PVC SDR 35 Push Plug 215 8" PVC SDR 35 Push Plug 216 4" DWV Threaded Plug 217 4" Brass Plug (countersunk) 218 4" Combo Cleanout (SCH 40) 219 4" Backflow Preventer (SCH 40) 220 4" Collars w/Screw Cap 221 6" X 4" SDR 35 T-Wye Gasketed 222 8" X 4" SDR 35 T-Wye Gasketed 223 6" X 4" Sewer Saddle Tee, Gasketed SDR 35 224 8" X 4" Sewer Saddle Tee, Gasketed SDR 35 225 10" X 4" Sewer Saddle Tee, Gasketed SDR 35 226 12" X 4" Sewer Saddle Tee, Gasketed SDR 35 227 15" X 4" Sewer Saddle Tee, Gasketed SDR 35 CATEGORY 10 TOTAL Item No. Valve Boxes (Tyler or Equal, U. S. made ONL 228 2" Valve Box Extension 229 4" Valve Box Extension 230 6" Valve Box Extension 231 18" to 24" w/ Deep Lids 232 24" to 36" w/ Deep Lids 233 18" to 24" Top Only 234 24" to 36" Top Only CATEGORY 11 TOTAL Estimated Bid Part Number Unit I Unit Price N/A 50 each $ 0.95 N/A 50 each $ 2.00 N/A 10 each $ 3.35 N/A 50 each $ 4.20 N/A 50 each $ 4.30 N/A 25 each $ 8.95 N/A 25 each $ 13.75 N/A 10 each $ 20.57 N/A 10 each $ 24.01 N/A 10 each $ 5.25 N/A 10 each $ 8.15 N/A 10 each $ 3.52 N/A 10 each $ 14.50 N/A 10 each $ 3.95 N/A 50 each $ 3.75 N/A 50 each $ 3.75 N/A 50 each $ 4.75 N/A 50 each $ 15.95 N/A 60 each $ 2.75 N/A 60 each $ 65.00 N/A 5 each $ 18.50 N/A 20 each $ 86.88 N/A 50 each $ 11.75 N/A 50 each $ 24.95 N/A 50 each $ 31.60 N/A 5 each $ 17.25 N/A 5 each $ 21.50 N/A 5 each $ 38.00 N/A 5 each $ 46.95 N/A 5 each $ 74.50 Part Number Estimated Bid $ 585.28 Unit I Unit Price N/A 25 each $ N/A 25 each $ N/A 25 each $ N/A 70 each $ N/A 75 each $ N/A 12 each $ N/A 12 each $ 33.25 51.50 67.75 97.50 131.00 36.00 51.00 468.00 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A Page 9 "Exhibit A" Utility Parts and Supplies Pricing Schedule Mueller Fire Hydrants Part Number Estimated Bid Quantity Unit Unit Price Item No. Mueller Super Centurion Open Left 5 1/4" Fire Hydrants 235 3' Bury Fire Hydrant SUPER CENTERION 5-1/4 10 each NB 236 3-1/2' Bury Fire Hydrant SUPER CENTERION 5-1/4 14 each NB 237 4' Bury Fire Hydrant SUPER CENTERION 5-1/4 10 each NB 238 4-1/2' Bury Fire Hydrant SUPER CENTERION 5-1/4 14 each NB 239 5' Bury Fire Hydrant ISUPER CENTERION 5-1/4 1 10 each NB 240 5-1/2' Bury Fire Hydrant ISUPER CENTERION 5-1/4 1 14 each NB CATEGORY 12 TOTAL Mueller Fire Hydrant Misc. Parts (Bid on percentage off Mfg.list price) Part Number Item No. All Not Listed 241 Discount Percentage off Mfg. List Price NB CATEGORY 13 DISCOUNT Mueller Fire Hydrant Parts Part Number Estimated Bid Quantity Unit Unit Price Item No. 242 6" Extension kits Centurion N/A 10 each NB 243 12" Extension kits 5 1/4 Centurion N/A 2 each NB 244 Traffic repair kits Centurion N/A 10 each NB CATEGORY 14 TOTAL Clow Hydrant Parts Part Number Estimated Bid Quantity Unit Unit Price Item No. For Medallion 245 6" Extension Kits N/A 2 each NB 246 12" Extension Kits N/A 2 each NB 247 Traffic Repair Kits N/A 5 each NB 248 Main Seat Repair Kits N/A 5 each NB CATEGORY 15 TOTAL CC Page 10 "Exhibit A" Utility Parts and Supplies Pricing Schedule Waterous Pacer Hydrant Misc. Parts (Bid on percentage off list price) Part Number Item No. All Not Listed 249 Discount Percentage off Mfg. List Price NB N/A N/A CATEGORY 16 DISCOUNT Waterous Pacer 250 5 1/4" Hydrant Parts Part Number Estimated Bid Quantity Unit Unit Price Item No. 250 6" Extension Kits N/A 6 each NB N/A N/A 251 12" Extension Kits N/A 5 each NB N/A N/A 252 Traffic Repair Kits N/A 5 each NB N/A N/A 253 Main Seat Repair Kits N/A 15 each NB N/A N/A 254 lComplete, Overhaul Kit in Plastic Case N/A 5 each NB N/A N/A CATEGORY 17 TOTAL Waterous Pacer 250 5 1/4" Hydrants Part Number Estimated Bid Quantity Unit Unit Price Item No. 255 3' Bury Fire Hydrant PACER 250 5 each NB N/A N/A 256 3 1/2' Bury Fire Hydrant PACER 250 3 each NB N/A N/A 257 4' Bury Fire Hydrant PACER 250 5 each NB N/A N/A 258 4 1/2' Bury Fire Hydrant PACER 250 2 each NB N/A N/A 259 5' Bury Fire Hydrant PACER 250 2 each NB N/A N/A CATEGORY 18 TOTAL Page 11 "Exhibit A" Utility Parts and Supplies Pricing Schedule Item No. M & H Fire Hydrants 260 3' Bury Fire Hydrant w/ Gland Pack 261 3-1/2' Bury Fire Hydrant w/ Gland Pack 262 4' Bury Fire Hydrant 263 4-1/2' Bury Fire Hydrant w/ Gland Pack 264 5' Bury Fire Hydrant w/ Gland Pack CATEGORY 19 TOTAL Item No. M & H Fire Hydrant Misc. Parts (Bid on 265 Discount Percentage off Mfg. List Price CATEGORY 20 DISCOUNT Item No. M & H Fire Hydrants 266 6" F. H. Riser New Style 129 w/Access. 267 12" F. H. Riser New Style 129 w/ Access. 268 18" F. H. Riser New Style 129 w/Access. 269 Traffic Repair kit New Style 270 ITraffic Repair kit Old Style 129 CATEGORY 21 TOTAL Item No. STORZ CONNECTER AND CAPS (HYDF 271 Storz Connecter 272 1 Storz Cap CATEGORY 22 TOTAL off list Estimated Bid Part Number I Quantity I Unit I Unit Price 6-129 14 each 1 $ 1,430.00 6-129 10 each $ 1,463.00 6-129 14 each $ 1,497.00 6-129 14 each $ 1,530.00 Part Number All Not Listed $ 7,316.00 NB Estimated Bid Part Number I Quantity I Unit I Unit Price Style 6-129 12 each 1 $ 235.00 Style 6-129 12 each $ 270.00 Style 6-129 2 each $ 90.00 Style 6-129 10 each $ 90.00 $ 890.00 Part Number Estimated Bid Quantity Unit Unit Price 125-5" 40 each $ 160.00 125-5" 40 each $ 65.00 $ 225.00 $ 1,444.86 3.50% $ 1,480.05 3.50% $ 1,514.21 3.50% $ 1,549.40 3.50% $ 1,583.55 3.50% N/A N/A $ 205.00 0.00% $ 235.00 0.00% $ 270.00 0.00% $ 90.00 0.00% $ 90.00 0.00% N/A N/A N/A N/A Page 12 "Exhibit A" Utility Parts and Supplies Pricing Schedule Ductile Iron Fittings (BID BY TON) Item No. (Tyler or Equal, U. S. made ONLY) 273 lVarious parts with accessories CATEGORY 23 TOTAL Manhole Rings & Lids, Extension Rings, Cleanouts Item No. (Bass & Hayes [East Jordan Iron Works] ONLY) NO SUBSTITUTES 274 24" Ring and Cover 275 24" Ring and Cover 276 Sanitary Cleanout Boot With Lid 277 ISanitary Cleanout Boot Lid Only CATEGORY 24 TOTAL Manhole Rings & Lids Item No. Pamrex ONLY 278 24" Pamrex Ring and Cover 279 30" Pamrex Ring and Cover CATEGORY 25 TOTAL Manhole Extension Rings (Bass & Hayes or Equal) DOMESTIC ONLY Item No. 281 3" Riser 282 4" Riser 283 6" Riser CATEGORY 26 TOTAL Estimated Bid Part Number Quantity Unit Unit Price N/A 3 Tons NB Estimated Bid Part Number I Quantity I Unit I Unit Price 400-24 15 each 1 $ 375.00 339 20 each $ 218.00 339-LID 20 each $ 24.45 $ 938.45 Part Number Estimated Bid Quantity Unit Unit Price CDPA 60 EHSSE 15 each $ 375.00 CDPA 80 EHSSE 15 each $ 685.00 $ 1,060.00 Part Number Estimated Bid Quantity 300-24 2 5/8 150 each $ 148.00 400-24 3 150 each $ 179.00 300-24 4 150 each $ 184.00 300-24 6 150 each $ 276.00 $ 787.00 N/A N/A $ 346.68 8.00% $ 405.00 8.00% $ 235.44 8.00% $ 26.41 8.00% N/A N/A N/A N/A $ 159.84 8.00% $ 193.32 8.00% $ 198.72 8.00% $ 298.08 8.00% Page 13 "Exhibit A" Utility Parts and Supplies Pricing Schedule Manhole Grade Rings Ladtech or Cretex (No Concrete Guide Rings) Part Number Estimated Bid Quantity Unit Unit Price Item No. 284 24" Diameter - 2" Grade Ring Ladtech 24R 200 100 each NB N/A N/A 285 24" Diameter - 4" Grade Ring Ladtech 24R 400 100 each NB N/A N/A 286 24" Diameter - Slope Grade Ring Ladtech 24S 150 50 each NB N/A N/A 287 30" Diameter- 2 1/4" Grade Ring Ladtech 30F 225 200 each NB N/A N/A 288 30" Diameter - 4" Grade Ring Ladtech 30F 400 100 each NB N/A N/A 287 30" Diameter - Slope Grade Ring Ladtech 30S 225 100 each NB N/A N/A 289 24" Diameter 2" Cretex Grade Ring 36-24G200 100 each NB N/A N/A 290 24" Diameter Cretex Finish 36-24F-200 Finish 100 each NB N/A N/A 291 24" Diameter 4" Cretex Grade Ring CRE: 36-246-40OG 100 each NB N/A N/A 292 24" Diameter 4" Cretex Finish CRE: 36-24F-400 100 each NB N/A N/A 293 31" Diameter 2" Cretex Grade Ring CRE: 40-31 G-200S 100 each NB N/A N/A 294 31" Diameter 4" Cretex Grade Ring CRE: 40-316-40OF 100 each NB N/A N/A CATEGORY 27 TOTAL Miscellaneous Part Number Estimated Bid Quantity Unit Unit Price Item No. 295 Vita-D-Chlor (Dechlorination tablets - 140 count) Vita-D-Chlor 140 10 each $ 625.00 N/A N/A CATEGORY 28 TOTAL $ 625.00 12 " Cla Val Part Number Estimated Bid Quantity Unit Unit Price Item No. 296 60-11 BYKC DS 150# Flanged Globe with X105L2W dual limit switches CV60-11 BYKC DS 10 each $ 18,180.75 $ 19,453.40 7.00% CATEGORY 29 TOTAL $ 18,180.75 Hydrant Auto Flusher (Kupferle) Part Number Estimated Bid Quantity Unit Unit Price N/A N/A Item No. N/A N/A N/A N/A 297 Fire Hydrant Auto Flusher/Kupferle Eclipse 9700 9700 10 each $ 1,945.00 N/A N/A 298 Special Color Powder Coat Paint Set Up Charge. Shrub Green 10 each $ 220.00 N/A N/A 299 Collar Lock Shrub Green 9708 10 each $ 71.00 N/A N/A 300 Multi -Directional Diverter with Brace IX9713 10 each $ 216.00 N/A N/A 301 IDechlorination Basket Kit IX9709 10 each $ 212.50 N/A N/A 302 1 Debris Screen 19715 10 1 each 1 $ 15.25 1 N/A I N/A CATEGORY 30 TOTAL $ 2,679.75 5% Page 14 4 M&H VALVE COMPANY 605 West 23rd Street, Auniston, Alabama 36201 (P) 256-237-3521 (F) 256-741-6253 January 20 2021 We would like to extend our quotation to Atlas Utility Supply Co. for the annual Southlake TX municipal bid. The price of our manufactured products has risen between 2-3.5% since the last annual bid due to a price increase. This new rate will be extended for the Southlake bid 2021-2022. The Rate will remain the same with no effect of a future price increase. We appreciate Atlas and the Johnson family's service to Southlake TX, as well as M&H manufactured products. Thank you, Kyle Richey District Sales Manager M&H Valve Co. David Johnson Thank you. Yes, due to the resin crisis —Southlake Annual would need to be increased 8%on those items. Brandon Olenic Sales Manager— Pressure Pipe Endot Industries, LLC 973-625-8500 x14 973-625-4087 fax Bolenic(@endot.com www.endot.com ENOOTmnUSTaE5 wutu � rna Aqp gplArSlr Okltahah oma euormq David Johnson From: Glenn Schuster <gschuster@cla-val.com> Sent: Monday, March 22, 2021 2:43 PM To: David Johnson Subject: Re: Southlake renewal - David, CITY (1)12" 60-12BYKC Pump Control Valve with X105L2W Ductile Iron Body, Stainless Steel Internal Trim, 150# Flanged, Globe Pattern, Epoxy Coated Standard Bronze Pilots, Copper/Brass Tubing & Fittings $7% increase from previous year- Freight Allowed to Southlake, TX via Ground Transportation Pricing Good Through 3/1/21 Start Up If Required: $1200.00 Per Day Please Note: This quote is NOT AIS Compliant. If AIS is required, please advise and we will requote accordingly Sent from my Whore On Mar 22, 2021, at 2:41 PM, David Johnson <davidjohnson@atlasutility.com> wrote: CITY (1)12" 60-116YKC Pump Control Valve with X105L2W Ductile Iron Body, Stainless Steel Internal Trim, 150q Flanged, Globe Pattern, Epoxy Coated Standard Bronze Pilots, Copper/Brass Tubing & Fittings $5% increase from previous year- Freight Allowed to Southlake, TX via Ground Transportation Pricing Good Through 3/15/20 Start Up If Required: $1200.00 Per Day Please Note: This quote is NOT AIS Compliant. If AIS is required, please advise and we will requote accordingly 'i The Ford Meter Box Company, Inc. 775 Manchester Avenue • P0. Box 443. Wabash. Indiana UAA. 46902-0433 Phone: 260-563-3171 • Fax 600-626-a457 • Ovemas Fax: 260-563-0167 •vnvvefordmete2ox.com To: David Johnson Company: Atlas Utility Supply Co., Inc. Email: davidjohnson@atlasutility.com Date: 1/26/2021 City/State: Fort Worth, TX REF: Southlake City of -TX Q#: 117241 We would be pleased to extend this quotation to you for another year through 04/16/2022 with an approximate 5.5% increase even though we had a 3% price increase effective March 2020 and have an upcoming 7.5% increase in February 2021. This is for products listed on the quotation for a period that ends 04/16/2021. All other terms and conditions remain the same. Please advise if this is accepted and we will then send you an updated quote. If this offer to extend is not accepted and the city puts out a new formal bid, this offer is null and void. We appreciate your assistance in maintaining the City of Southlake as a good account for both of our companies and look forward to continued business growth in the rest of your market area. Thank you, Kyle Zerfas The Ford Meter Box Company, Inc. Quotation Department January 26, 2021 To our Valued Customers, Due to increasing costs from supplier and shipping partners, Romac Industries is implementing a price increase. Effective March 1, 2021, Romac Industries will increase prices in all product categories by reducing our discount structure two (2) points. This change amounts to an approximate increase of 6.5% depending on the product mix. Example: Old Discount: 40%off current list prices. New Discount: 38% of current list prices. Current price quotations will be honored until their expiration date. Catalog list prices and payment terms will not change at this time. Please contact your Area Manager or our Customer Service department if you have any questions. As always, we value your business and appreciate your continued support while we adjust to changing and challenging market conditions. Sincerely, cz�� �—j \f,— Todd Wilson Vice President — Sales and Marketing Romac Industries, Inc. PHONE: 425.951.6200 QUOTES/ORDERS: 800.426.9341 FAX: 425.951.6201 21919 20TH AVENUE SUITE 100, BOTHELL, WASHINGTON 98021 ROMAC.COM SOUTHLAKE 9 March 2, 2020 Atlas Utility Supply Company 2301 Carson Street Fort Worth, Texas 76117 Attn: David Johnson ORIGINAL DOCUMENT CITY OF SOUTHLAKE Council ActionC9N Ord./Res. No. Date Approved Subject: Notification of Contract Renewal for Utility Parts and Supplies for City of Southlake RFP 1902B400KF 190007 Dear: Mr. Johnson: The City of Southlake is providing notification of contract renewal, pending City Council approval, for "Utility Parts and Supplies for City of Southlake RFP1902B400KF190007". This renewal shall become effective 4-16-2020 and after City Council approval (CC Award date _3 ? 20 .) and shall continue in full force based on the terms and conditions of the initial award. As a condition of contr c� t renewal, a price adjustment may be requested by the vendor and considered by the City. Price adjustments may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the vendor's cost, not profit. Your company is requesting an increase at this renewal which is allowed per the original contract documents. Updated Schedule of Pricing has been included with this renewal. The terms and conditions proposed and accepted in this renewal agreement are as follows: Category's Awarded Category's: 1, 2, 3, q, 5, 6, 9, 19, 21, 24, 26 and 29 Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Method of Payment: Shall be made by purchasing card or purchase order. Delivery Terms: FOB Destination Delivery Locations: IF STATED IN RFB DOCUMENT Term of Contract: Shall be effective for twelve months from date of renewal and is eligible for up to three (3) more one (1) year annual renewals. City Contact: Kyle Flanagan 817-718-8081 Send all billing to: City of Southlake 1400 Main Street, Suite 420, Accounts Payable Southlake, TX 76092 or Email: accountspayable e,ci.southlake.tx.us Other Charges: The City of Southlake is a tax-exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions. i -� -urchasing M ger CPPO, CPPB Citv of Southlake 1400 Main Street, Suite 420 Southlake, Texas 76092 tslifka �_bci.southlake.tx.us Fax: 817-748-8010 Contract e al Acc t �, Signed: 9 llll `j o Eaura Prilf City of Southlake Date: "Exhibit A" Utility Parts and Supplies Pricing Schedule Clamps & Couplings Part Number Estimated Bid Quantity Unit Unit Price 2020 Pricing Increase Percentage May Not Exceed 8% Item No. (JCM, SMITH BLAIR, ROMAC or FORD --ONLY) 1 4" x 7-1/2" Full Circle Clam Cast Iron 131-0480-7 10 each $ 42.92 $ 45.71 6.50% 2 141. x 12" Full Circle Clam Cast Iron 131-0480-12 10 each $ 68.18 $ 72.61 6.50% 3 4" 02" Full Circle Clam AC Top Range 131-525-12 10 each $ 68.18 $ 72.61 6.50% 4 6" x 7-1/2" Full Circle Clam Cast Iron 131-690-7 20 each $ 51.36 $ 54.70 6.50% 5 6" x 15" Full Circle Clam Cast Iron 131-0690-15 20 each $ 90.45 $ 96.33 6.50% 6 6" x 24" Full Circle Clam Cast Iron 131-690-24 14 each $ 171.70 $ 182.86 6.50% 7 6" x 30" Full Circle Clam Cast Iron 131-690-30 690-30" 15 each $ 223.55 $ 238.08 6.50% 8 6" x 7-1/2" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-710-7 20 each $ 51.36 $ 54.70 6.50% 9 6" x 12" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-710-12 20 each $ 82.02 $ 87.35 6.50% 10 6" X 7" Full Circle Clam AC 131-745-7 14 each $ 51.36 $ 54.70 6.50% 11 6" x 12" Full Circle Clam AC 131-745-12 14 each $ 82.02 $ 87.35 6.50% 12 8" x 7-1/2" Full Circle Clam Cast Iron 131-0905-7 20 each $ 60.19 $ 64.10 6.50% 13 8" x 12" Full Circle Clam Cast Iron 131-0905-12 20 each $ 96.60 $ 102,88 6.50% 14 8" x 15" Full Circle Clam Cast Iron 131-0905-15 10 each $ 110.38 $ 117.56 6.50% 15 8" x 30" Full Circle Clam Cast Iron 131-0905-30 905-30" 4 each $ 256.68 $ 273.36 6.50% 16 8" x 7-1/2" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-0940-7 4 each $ 60.19 $ 64.10 6.50% 17 8" x 12" Full Circle Clam (AC), Full Range, Single Row of Bolts 131-0940-12 4 each $ 96.60 $ 102.88 6.50% 18 10" x 7 1/2" Full Circle Clam Cast Iron 131-1110-7 5 each $ 80.20 $ 85.41 6.50% 19 10" x 15" Full Circle Clam Cast Iron 131-1110-15 2 each $ 144.58 $ 153.87 6.43% 20 12" x 12" Full Circle Clam Cast Iron 131-1320-12 2 1 each $ 145.83 $ 155.31 6.50% 21 12" x 20" Full Circle Clamp (Cast Iron) 131-1320-20 1320-20" 2 each $ 229.01 $ 243.90 6.50% Clamps & Couplings (continued) Part Number Estimated Bid Quantity Unit Unit Price Item No. (JCM, SMITH BLAIR, ROMAC or FORD --ONLY) 22 2" Dresser Coupling PVC x PVC 210-250 75 each $ 24.96 $ 26.58 6.49% 23 4" Dresser Coupling transition AC x PVC 212-0535-0480 2 each $ 41.23 $ 43.91 6.50% 24 6" Dresser Coupling transition AC x PVC 212-0740-0690 15 each $ 56.12 $ 59.77 6.50% 25 8" Dresser Coupling transition AC x PVC 212-0960-1320 4 each $ 71.11 $ 75.73 6.50% 26 6" Bell Clam FORD FBC-710-BJLC 3 each $ 104.92 $ 111.74 6.50% 27 8" Bell Clam FORD FBC-930-BJLC 3 each $ 144.97 $ 154.39 6.50% 28 12" Bell Clam FORD FBC-1350-BJLC 2 each $ 197.01 $ 209.82 6.50% 29 6" x 1" CC Tapping Saddle PVC 405-0663 X 1" CC 60 each $ 26.51 $ 28.23 6.49% 30 6" x 2" CC Tapping Saddle PVC 405-0663 X 2" CC 6 each $ 31.15 $ 33.18 6.52% 31 6" x 1" CC Tapping Saddle C-900 405-0745 X 1" CC 50 each $ 26.51 $ 28.23 6.49% 32 6" x 2" CC Tapping Saddle C-900 405-0745 X 2" CC 5 each $ 31.15 $ 33.18 6.52% 33 8" x 1" CC Tapping Saddle PVC 405-0905 X 1" CC 20 each $ 31.45 $ 33.49 6.49% 34 8" x 2" CC Tapping Saddle PVC 405-0905 X 2" CC 6 each $ 36.52 $ 38.89 6.49% 35 12" x 1" CC Tapping Saddle PVC 405-1320 X 1" CC 10 each $ 40.40 $ 43.03 6.51 % 36 12" x 2" CC Tapping Saddle PVC 405-1320 X 2" CC 10 each $ 49.60 $ 52.82 6.49% 37 6" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 11 -7.00X6.55FL-G 5 each $ 422.12 $ 449.56 6.50% 38 6" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST111-7.30X6.55FL-G 5 each $ 422.12 $ 449.56 6.50% 39 8" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 11 -9.06X6.55FL-G 5 each $ 454.08 $ 483.60 6.50% 40 8" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 1 1-9.45X6.55FL-G 5 each $ 454.08 $ 486.60 7.16% 41 12" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST111-13.56X6.55FL-G 5 each 1 $ 599.41 $ 638.37 6.50% CATEGORY 1 TOTAL $ 5,528.78 �j CATEGORY 2 TOTAL $ 3,612.15 Ductile Iron (Mueller, M&H or Waterous - ONLY) Gate Valves Resilient Seat Part Number Estimated Bid Quantity Unit Unit Price MUST INCLUDE ACCESSORIES -- Item No. BOLTS, GLAND PACKS, MJ Acc., Fig Kits, ETC. 54 3" MJ X Flange N/A 2 each $ 283.93 55 3" Flange X Flange N/A 3 each $ 291.04 56 4" MJ X MJ N/A 2 each $ 342.26 57 4" MJ X Flange N/A 2 each $ 322.51 58 4" Flange X Flange N/A 3 each $ 328.97 59 6" MJ X MJ N/A 10 each $ 439.17 60 6" MJ X Flange N/A 5 each $ 431.61 61 8" MJ X MJ N/A 5 each $ 684.14 62 8" MJ X Flange N/A 2 each $ 663.89 63 10" MJ X Flange N/A 2 each $ 1,055.73 64 101, MJ X MJ N/A 2 each $ 1,062.68 65 12" MJ X MJ N/A 5 each $ 1,333.33 66 12" MJ X Flange N/A 2 each $ 1,273.65 CATEGORY 3 TOTAL $ 8,512.91 Page 2 $ 283.93 0.00% $ 291.04 0.00% $ 342.26 0.00% $ 322.51 0.00% $ 328.97 0.00% $ 439.17 0.00% $ 431.61 0.00% $ 684.14 0.00% $ 663.89 0.00% $ 1,055.73 0.00% $ 1,062.68 0.00% $ 1,333.33 0.00% $ 1,273.65 0.00% "Exhibit A" Utility Parts and Supplies Pricing Schedule Retainer Glands ( Ebba or Romac - ONLY) Part Number Estimated Bid Quantity Unit Unit Price Item No. 67 4" Mega Lugs, Cast Iron N/A 12 each $ 16.95 68 4" Mega Lu s, PVC N/A 12 each $ 21.63 69 6" Mega Lugs, Cast Iron N/A 12 each $ 20.15 70 6" Mega Lugs, PVC N/A 12 each $ 26.05 71 8" Mega Lugs, PVC N/A 12 each $ 38.34 72 8" Mega Lugs, Cast Iron N/A 12 each $ 30.59 73 12" Mega Lugs, PVC N/A 12 each $ 76.67 74 12" Mega Lugs, (Cast Iron) N/A 12 each $ 65.86 CATEGORY 4 TOTAL $ 296.24 Meter Boxes Part Number Estimated Bid Quantity Unit Unit Price Item No. Plastic Boxes - DFW ALLIANCE ONLY) 75 Single Plastic Meter Box DFW16AMR-12-1 200 each $ 30.90 76 Lid for Single Plastic Meter Box DFW1200-1-LID 300 each $ 6.01 77 Mini Vault 18" deep, bolt down lid, black DFW1730E-18-1-DA 10 each $ 213.06 78 Solid Lid for DFW #1730 DFW1730E-1 DA-LID 15 each $ 69.79 79 Traffic Lid for DFW #1730 DFW1730E-OVERLAY-LID 15 each $ 144.70 CATEGORY 5 TOTAL $ 464.46 Page 3 $ 18.05 6.49% $ 23.04 6.52% $ 21.46 6.50% $ 27.74 6.49% $ 40.26 5.01 % $ 32.58 6.51 % $ 81.65 6.50% $ 70.14 6.50% $ 30.90 0.00% $ 6.01 0.00% $ 213.06 0.00% $ 69.79 0.00% $ 144.70 0.00% "Exhibit A" Utility Parts and Supplies Pricing Schedule Brass Fittings (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. (FORD ONLY 80 1" x 3/4" Bushing for CC thread BBAA-43-NL 60 each $ 9.90 $ 10.40 5.05% 81 3/4" Curb Stop Comp X Comp B44-333-WG-NL 50 each $ 53.14 $ 55.80 5.01 % 82 3/4" FIP Iron Pipe X Comp Adapter C14-33-G-NL 150 each $ 12.26 $ 12.87 4.98% 83 3/4" MIP Iron Pipe X Comp Adapter C84-33-G-NL 150 each $ 11.66 $ 12.24 4.97% 84 3/4" FIPT X Comp 90 degree L14-33-G-NL 70 each $ 16.54 $ 17.37 5.02% 85 3/4" Comp X Meter Nut 90 degree L34-23-G 40 each $ 16.46 $ 17.28 4.98% 86 3/4" X 1.625 meter Coupling C38-23-1.625-NL 50 each $ 7.57 $ 7.95 5.02% 87 3/4" x 2" Close Thread Nipple BRN-3/4x2 50 each $ 1.80 $ 1.89 5.00% 88 3/4" X 3 Meter Coupling C38-23-3-NL 12 each $ 9.18 $ 9.64 5.01 % 89 3/4" X 7" Meter Riser Extension VB42-7-W-NL 12 each $ 75.80 $ 79.59 5.00% 90 3/4" X 12" Meter Riser Extension VB42-12-W-NL 4 each $ 79.19 $ 83.15 5.00% 91 3/4" X 18" Meter Riser Extension VB42-18-W-NL 80 each $ 93.04 $ 97.69 5.00% 92 3/4" Comp CTS X 1" Comp IPS C47-34-G-NL 40 each $ 26.86 $ 28.20 4.99% 93 1" IP X 3/4" IP Hex Bushing Brass BRF-1x3/4-HB 30 each $ 2.60 $ 2.73 5.00% 94 1" Ball Angle Valve FIPT X MC BA13-444-WG-NL 5 each $ 80.91 $ 84.96 5.01 % 95 1" MIPT X Comp Adapter C84-44-G-NL 20 each $ 13.81 $ 14.50 5.00% 96 1" X 3/4 Compression U-Branch 7 1/2" SPREAD U48-43-7.5-G-NL 60 each $ 35.77 $ 37.56 5.00% 97 1 " x 3/4" Compression U-Branch 7 1/2" SPREAD UA48-43-7.5-G-NL 60 each $ 54.59 $ 57.86 5.99% 98 1 " X 3/4" X 3/4" Comp. Tee T444-334-G-NL 10 each $ 36.61 $ 38.44 5.00% 99 2" Ball Angle Valve Comp X Meter Flange BFA-43-777-WG-NL 2 each $ 259.38 $ 272.35 5.00% 100 2" CC x Comp Corporation Stop FB1000-7-G-NL 14 each $ 183.42 $ 192.59 5.00% 101 2" Flange x FIP Straight Stop BF13-777-W-NL 14 each $ 213.51 $ 224.19 5.00% 102 2" FIP x Flange Ball Valve BF13-777-WG-NL 10 each $ 213.51 $ 224.19 5.00% 103 2" FIP x FIP Ball Valve 611-777-NL 10 each $ 186.29 $ 195.60 5.00% 104 2" FIP x CTS Ball Valve B41-777-WG-NL 10 each $ 211.96 $ 222.59 5.02% 105 2" FIP x MIP Ball Valve B81-777-NL 10 each $ 220.98 $ 232.03 5.00% 106 2" PVC Grip x Flange Ball Valve BF73-777-WG-NL 10 each $ 253.29 $ 265.96 5.00% 107 2" Male X Compression Adapter C84-77-G-NL 10 each $ 55.12 $ 57.88 5.01 % 108 2" Gate Valve FIP X FIP Domestic Only) BR-2-GVD 10 each $ 147.50 $ 154.88 5.00% 109 2" Close Nipple Brass BRN-2xC 60 each $ 6.28 $ 6.59 4.94% 110 2" x 4" Nipple Brass BRN-2x4 10 each $ 10.24 $ 10.75 4.98% 111 2" x 90 Degree Bend FIP X FIP BRF-2-90 10 each $ 15.89 $ 16.69 5.03% 112 2" Brass THO Plug Threaded BRF-2-P 5 each $ 7.36 $ 7.73 5.03% 113 2" Brass FIP Cap BRF-2-CAP 5 each $ 11.23 $ 11.92 6.14% 114 1" MIP X Meter Swivel 90 Degree Bend FL38-44 10 1 each $ 15.88 $ 16.67 1 4.97% 115 1" FIP X Meter Swivel 90 Degree Bend L31-44 10 1 each $ 19.27 $ 20.23 1 4.98% Page 4 "Exhibit A" Utility Parts and Supplies Pricing Schedule Grip Nuts (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 116 '/." Nuts GJN 4-3-NL 1 box 50 $ 220.50 $ 231.53 5.00% 117 jGJN 4-4-NL 2 box 50 $ 306.50 $ 321.83 5.00% 118 1" Corp/Ball Corp jGJCN 4-4-NL 2 box 50 $ 365.50 $ 383.78 5.00% Brass Fittings (FORD ONLY) (NO LEAD) (continued) Part Number Estimated Bid Quantity Unit Unit Price Item No. CORPORATION STOPS 119 1"CC Thread FB-1000-4-G-NL 30 each $ 49.48 $ 51.95 4.99% 120 1 '/2' IN CTS COMP FB-1100-6-G-NL 10 each $ 108.73 $ 114.17 5.00% 121 2" MINCTS COMP JFB-1100-7-G-NL 10 each $ 183.42 $ 192.59 5.00% 122 1' MIPxCTS COMP F13-1100-4-G-NL 10 each $ 49.48 $ 51.95 4.99% 123 1 '/z' CC Thread FB-1000-6-G-NL 10 each $ 108.73 $ 114.17 5.00% 124 2"CC Thread FB-1000-7-G-NL 5 each $ 183.42 $ 192.59 5.00% STRAIGHT CURB STOPS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 115 1'COMP x 1" FIP B41-444-WG-NL 10 each $ 71.08 $ 74.63 4.99% 126 '/4 COMP A" COMP B44-343-WG-NL 10 each $ 57.54 $ 60.42 5.01% 127 1" COMP x 1" COMP B44-444-WG-NL 10 each $ 79.07 $ 83.02 5.00% 128 1" FIP x 1" Meter Swivel B13-444-W-NL 10 each $ 71.34 $ 74.91 5.00% 129 1" CTS COMP x V Meter Swivel B43-444-WG-NL 10 each $ 79.29 $ 83.25 4.99% 130 1 1/2" Straight Stop BF43-666-WG-NL 5 each $ 138.98 $ 145.93 5.00% 131 2" Straight Stop BF43-777-WG-NL 10 each $ 240.12 $ 252.13 5.00% ANGLE CURB STOPS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 132 2" Angle Stop BFA43-777-WG-NL 10 each $ 259.38 $ 272.35 5.00% 133 '/4" FIP x 3/4" Meter Swivel BA13-332-W-NL 10 each $ 53.69 $ 56.38 5.01% 134 1" FIP x 1" Meter Swivel BA13-444-W-NL 10 each $ 80.91 $ 84.96 5.01% 135 '/<" CTS COMP x W Meter Swivel BA 43-332-WG-NL 20 each $ 59.03 $ 61.98 5.00% 136 '/V CTS COMN 1" Meter Swivel BA 43-342-WG-NL 20 each $ 67.00 $ 70.35 5.00% 137 1" CTS COMP 1" Meter Swivel BA 43-444-WG-NL 100 each $ 88.57 1 $ 93.00 1 5.00% Page 5 "Exhibit A" Utility Parts and Supplies Pricing Schedule COMPRESSION COUPLINGS (FORD ONLY) (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 138 3/4" Compression Coupling C44-33-G-NL 50 each $ 14.20 $ 14.91 5.00% 139 3/4" A" COMP C44-34-G-NL 30 each $ 16.49 $ 17.32 5.03% 140 1" Corn C44-44-G-NL 200 each $ 16.24 $ 17.05 4.99% 141 1 '/z' COMP C44-66-G-NL 10 each $ 53.30 $ 55.97 5.01% 142 2" Comp. Coupling C44-77-G-NL 20 each $ 73.37 $ 77.04 5.00% 143 3/4" 90 Degree Angle Comp L44-33-G-NL 20 each $ 18.35 $ 19.27 5.01% 144 V 90 Degree Angle Comp L44-44-G-NL 40 each $ 23.57 $ 24.75 5.01% 145 1 ''/z' 90 Degree Angle L44-66-G-NL 10 each $ 74.22 $ 77.93 5.00% COMPRESSION COUPLINGS (FORD ONLY) (NO LEAD) (continued) Part Number Estimated Bid Quantity Unit Unit Price Item No. 146 1" FIP X CTS 90 Degree Bend L14-44-G 10 each $ 26.97 $ 28.32 5.01% 147 1" PVC X FIP C17-44 10 each $ 23.64 $ 24.82 4.99% 148 2" 90 De ree Angle L44-77-G-NL 10 each $ 153.13 $ 160.79 5.00% 149 3/4" Tee T444-333-G-NL 20 each $ 34.36 $ 36.08 5.01% 150 1" Tee T444-444-G-NL 20 each $ 36.77 $ 38.61 5.00% 151 1"FIPx 1" Comp C14-44-G-NL 10 each $ 16.65 $ 17.48 4.98% 152 3/4" Meter 1" Comp C34-24-G-NL 20 each $ 15.65 $ 16.43 4.98% 153 1" Meter x 1" Comp C34-44-G-NL 20 each $ 19.56 $ 20.54 5.01% 154 '/V PVC x'/4" CTS Grip C47-33-G-NL 20 each $ 19.20 $ 20.16 5.00% 155 3/4" Meter x'/4" Comp C34-23-G-NL 20 each $ 14.52 $ 15.25 5.03% 156 1 '/I" Flange x 1 '/2' PVC CF37-66-NL 10 each $ 62.34 $ 65.46 5.00% 157 1 '/2" Flange x1 %" CTS Comp CF34-66-NL 10 each $ 59.48 $ 62.45 4.99% 158 1" PVC x 1" CTS C47-44-G-NL 10 each $ 27.73 $ 29.12 5.01% 159 1" MIP x 1" CTS C84-44-G-NL 10 each $ 13.81 $ 14.50 5.00% 160 2" CTS x FIP C14-77-G-NL 10 each $ 57.61 $ 60.49 5.00% 161 2" CTS x MIP C84-77-G-NL 10 each $ 55.12 $ 57.88 5.01% 162 2" Flange x 2" PVC Comp CF37-77-NL 10 each $ 90.82 $ 95.36 5.00% 163 2" Flange x 2" CTS Comp CF34-77-NL 10 each $ 74.40 $ 78.12 5.00% 164 2" CTS x 1 '/2" CTS C44-67-G-NL 10 each $ 59.22 $ 62.18 5.00% 165 2" CTS x 2" FIP C14-77-G-NL 10 each $ 57.51 $ 60.39 5.01% 166 2" MIP x PVC 90 Degree L84-77-G-NL 10 each $ 88.42 $ 92.84 5.00% 167 1" MIP x CTS Grip 90 Degree L84-44-G-NL 10 each $ 21.25 $ 22.31 4.99% 168 1" Meter Swivel x 1" PVC Grip C37-44-NL 10 each $ 29.50 $ 30.98 5.02% 169 1" Meter Swivel x 1" FIP C31-44-NL 10 each $ 15.99 $ 16.79 5.00% 170 1" Meter Swivel x 1" CTS Grip L34-44-G-NL 10 each $ 26.06 $ 27.36 4.99% ADAPTERS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 171 1" x 2" Meter Reducer A47 40 each $ 115.11 $ 120.87 5.00% 172 1" x %" Meter Reducer A24 40 each $ 19.34 $ 20.31 5.021/o Page 6 "Exhibit A" Utility Parts and Supplies Pricing Schedule Item No. TAIL PIECES (NO LEAD) 173 1 " Tail Piece Item No. FLANGE KITS NO LEAD) 174 2" Flange Kit Item No. INSERTS 175 1 '/2" Insert-54 176 '/4" Insert-51 177 1"Insert-52 178 2" Insert-55 CATEGORY 6 TOTAL Item No. GASKETS 179 2" Drop in Gasket 180 1" X 1 /8" Rubber Meter Gaskets 181 3/4" X 1/8" Rubber Meter Gasket; CATEGORY 7 TOTAL Part Number Estimated Bid Quantity Unit Unit Price C38-44-2.625-NL 300 each $ 11.66 Part Number Estimated Bid Quantity Unit Price EUnit CF31-77-NL 100 air $ 102.88 Part Number Estimated Bid Quantity Unit Unit Price F54 20 each $ 1.59 F51 300 each $ 1.10 F52 100 each $ 1.17 F55 10 each $ 1.63 $ 7,234.49 Pan, Number Estimated Bid Quantity Unit Price Eeach N/A 200 $ 0.80 N/A 3000 $ 0.16 N/A 100 $ 0.13 $ 1.09 Page 7 $ 12.24 4.97% $ 108.02 5.00% $ 1.67 5.03% $ 1.16 5.45% $ 1.23 5.13% $ 1.71 4.91 % N/A N/A N/A N/A N/A N/A "Exhibit A" Utility Parts and Supplies Pricing Schedule PVC Pipe Part Number Estimated Bid Quantity Unit Unit Price Item No. 182 4" PVC Water Pipe, C-900 DR-18 4" C-900 DR18 500 foot NB N/A N/A 183 6" PVC Water Pipe, C-900 DR-18 6" C-900 DR18 500 foot NB N/A N/A 184 8" PVC Water Pipe, C-900 DR-18 8" C-900 DR18 500 foot NB N/A N/A 185 10" PVC Water Pipe, C-900 DR-18 10" C-900 DR18 100 foot NB N/A N/A 186 12" PVC Water Pipe, C-900 DR-18 12" C-900 DR18 300 foot NB N/A N/A 187 6" PVC Ultra Blue Water Pipe, C-909, C.I., O.D. 6" C-909 300 foot NB N/A N/A 188 8" PVC Ultra Blue Water Pipe, C-909, C.I., O.D. 8" C-909 100 foot NB N/A N/A 189 12" PVC Ultra Blue Water Pipe, C-909, C.I., O.D. 12" C-909 200 foot NB N/A N/A 190 4" SDR 35 PVC Sewer Pipe 4" SDR35 100 foot NB N/A N/A 191 6" SDR 35 PVC Sewer Pipe 6" SDR35 500 foot NB N/A N/A 192 8" SDR 35 PVC Sewer Pipe 8" SDR35 500 foot NB NIA N/A 193 10" SDR 35 PVC Sewer Pipe 10" SDR35 100 foot NB NIA N/A 194 12" SDR 35 PVC Sewer Pipe 12" SDR35 300 foot NB NIA N/A CATEGORY 8 TOTAL Poly Pipe CTS Part Number Estimated Bid Quantity Unit Unit Price Item No. 195 3/4" Poly Pie N/A 600 foot $ 0.24 $ 0.24 0.00% 196 1" Poly Pie N/A 3000 foot $ 0.38 $ 0.38 0.00% 197 2" Poly Pipe N/A 1000 foot 1 $ 1.25 $ 1.25 0.00% CATEGORY 9 TOTAL $ 1.87 Page 8 "Exhibit A" Utility Parts and Supplies Pricing Schedule Fittings Part Number Estimated Bid Quantit Unit Unit Price Item No. 198 3/4" I.P x Slip coupling N/A 50 each $ 0.95 199 2" Female Adapter N/A 50 each $ 2.00 200 3" PVC x PVC Boot Adapter N/A 10 each $ 3.35 201 4" PVC x PVC Boot Adapter N/A 50 each $ 4.20 202 4" Rubber Cap N/A 50 each $ 4.30 203 6" PVC x PVC Boot Adapter N/A 25 each $ 8.95 204 8" PVC x PVC Boot Adapter N/A 25 each $ 13.75 205 10" PVC x PVC Boot Adapter N/A 10 each $ 20.57 206 12" PVC x PVC Boot Adapter N/A 10 each $ 24.01 207 4" DWV 45 degree Bend (SCH 40) N/A 10 each $ 5.25 208 4" DWV 22-1/2 degree Bend (SCH 40) N/A 10 each $ 8.15 209 4" DWV Coupling (SCH 40) SWeld X SWeld N/A 10 each $ 3.52 210 4" DWV PVC Long Sweep T-Wye for C.O. (SCH 40) N/A 10 each $ 14.50 211 4" SCH 40 to SDR 35 Spigot Sweld N/A 10 each $ 3.95 212 4" Bell and Spigot 45 degree bend SDR 35 N/A 50 each $ 3.75 213 4" Bell and Spigot 22-1/2 degree bend SDR 35 N/A 50 each $ 3.75 214 6" PVC SDR 35 Push Plug N/A 50 each $ 4.75 215 8" PVC SDR 35 Push Plug N/A 50 each $ 15.95 216 4" DWV Threaded Plug N/A 60 each $ 2.75 217 4" Brass Plug (countersunk) N/A 60 each $ 65.00 218 4" Combo Cleanout (SCH 40) N/A 5 each $ 18.50 219 4" Backflow Preventer (SCH 40) N/A 20 each $ 86.88 220 4" Collars w/Screw Cap N/A 50 each $ 11.75 221 6" X 4" SDR 35 T-Wye Gasketed N/A 50 each $ 24.95 222 8" X 4" SDR 35 T-Wye Gasketed N/A 50 each $ 31.60 223 6" X 4" Sewer Saddle Tee, Gasketed SDR 35 N/A 5 each $ 17.25 224 8" X 4" Sewer Saddle Tee, Gasketed SDR 35 N/A 5 each $ 21.50 225 10" X 4" Sewer Saddle Tee, Gasketed SDR 35 N/A 5 each $ 38.00 226 12" X 4" Sewer Saddle Tee, Gasketed SDR 35 N/A 5 each $ 46.95 227 15" X 4" Sewer Saddle Tee, Gasketed SDR 35 N/A 5 each $ 74.50 CATEGORY 10 TOTAL $ 585.28 Valve Boxes Part Number Estimated Bid Quantity Unit Unit Price Item No. (Tyler or Equal, U. S. made ONLY) 228 2" Valve Box Extension N/A 25 each $ 33.25 229 4" Valve Box Extension N/A 25 each $ 51.50 230 6" Valve Box Extension N/A 25 each $ 67.75 231 18" to 24" w/ Deep Lids N/A 70 each $ 97.50 232 24" to 36" w/ Deep Lids N/A 75 each $ 131.00 233 18" to 24" Top Only N/A 12 each $ 36.00 234 24" to 36" Top Only N/A 12 each $ 51.00 CATEGORY 11 TOTAL $ 468.00 Page 9 N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A N/A N/A NIA NIA N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A NIA "Exhibit A" Utility Parts and Supplies Pricing Schedule Mueller Fire Hydrants Item No. Mueller Super Centurion Open Left 5 1/4" Fire Hydrants 235 3' Bury Fire Hydrant 236 3-1/2' Bury Fire Hydrant 237 4' Bury Fire Hydrant 238 4-1/2' Bury Fire Hydrant 239 5' Bury Fire Hydrant 240 5-1/2' Bury Fire Hydrant CATEGORY 12 TOTAL Mueller Fire Hydrant Misc. Parts (Bid on percentage off Mfg.list price Item No. 241 Discount Percentage off Mfg. List Price CATEGORY 13 DISCOUNT Mueller Fire Hydrant Parts Item No. 242 6' Extension kits Centurion 243 12" Extension kits 5 1/4 Centurion 244 ITraffic repair kits Centurion CATEGORY 14 TOTAL Clow Hydrant Parts Item No. For Medallion 245 6" Extension Kits 246 12" Extension Kits 247 ITraffic Repair Kits 248 IMain Seat Repair Kits CATEGORY 15 TOTAL Part Number Estimated Bid Quantity Unit Unit Price SUPER CENTERION 5-1/4 10 each NB SUPER CENTERION 5-1/4 14 each NB SUPER CENTERION 5-1/4 10 each NB SUPER CENTERION 5-1/4 14 each NB SUPER CENTERION 5-1/4 10 each NB SUPER CENTERION 5-1/4 14 each NB Part Number All Not Listed NB Part Number Estimated Bid Quantity Unit Unit Price N/A 10 each NB N/A 2 each NB N/A 10 each NB Part Number Estimated Bid Quantity Unit Unit Price N/A 2 each NB N/A 2 each NB N/A 5 each NB N/A 5 each NB Page 10 N/A N/A N/A NIA N/A N/A N/A N/A N/A NIA N/A NIA N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A NIA N/A N/A N/A N/A "Exhibit A" Utility Parts and Supplies Pricing Schedule Waterous Pacer Hydrant Misc. Parts (Bid on percentage off list price) Part Number Item No. All Not Listed 249 Discount Percentage off Mfg. List Price NB N/A N/A CATEGORY 16 DISCOUNT Waterous Pacer 250 5 1/4" Hydrant Parts Part Number Estimated Bid Quantity Unit Unit Price Item No. 250 6" Extension Kits N/A 6 each NB N/A N/A 251 12" Extension Kits N/A 5 each NB N/A N/A 252 Traffic Repair Kits N/A 5 each NB N/A N/A 253 Main Seat Repair Kits N/A 15 each NB N/A N/A 254 Complete Overhaul Kit in Plastic Case N/A 5 each NB N/A N/A CATEGORY 17 TOTAL Waterous Pacer 250 5 1/4" Hydrants Part Number Estimated Bid Quantity Unit Unit Price Item No. 255 3' Bury Fire Hydrant PACER 250 5 each NB N/A N/A 3 1/2' Bury Fire Hydrant PACER 250 3 each NB N/A NIA 257 4' Bury Fire Hydrant PACER 250 5 each NB NIA N/A L259256 258 4 1/2' Bury Fire Hydrant PACER 250 2 each NB NIA N/A 5' Bury Fire Hydrant PACER 250 2 each NB N/A N/A CATEGORY 18 TOTAL Page 11 "Exhibit A" Utility Parts and Supplies Pricing Schedule M & H Fire Hydrants Part Number Estimated Bid Quantity Unit Unit Price Item No. 260 3' Bury Fire Hydrant w/ Gland Pack Style 6-129 14 each $ 1,396.00 261 3-1/2' Bury Fire Hydrant w/ Gland Pack Style 6-129 14 each $ 1,430.00 262 4' Bury Fire Hydrant IStyle 6-129 1 10 1 each 1 $ 1,463.00 263 4-1/2' Bury Fire Hydrant w/ Gland Pack IStyle 6-129 1 14 1 each 1 $ 1,497.00 264 5' Bury Fire Hydrant w/ Gland Pack IStyle 6-129 1 14 1 each 1 $ 1,530.00 CATEGORY 19 TOTAL $ 7,316.00 M & H Fire Hydrant Misc. Parts (Bid on percentage off list price) Part Number Item No. All Not Listed 265 Discount Percentage off Mfg. List Price NB CATEGORY 20 DISCOUNT M & H Fire Hydrants Part Number Estimated Bid Quantity Unit Unit Price Item No. 266 6" F. H. Riser New Style 129 w/Access. Style 6-129 14 each $ 205.00 267 12" F. H. Riser New Style 129 w/ Access. Style 6-129 12 each $ 235.00 268 18" F. H. Riser New Style 129 w/Access. Style 6-129 12 each $ 270.00 269 Traffic Repair kit New Style Style 6-129 2 each $ 90.00 270 ITraffic Repair kit Old Style 129 Style 6-129 10 each $ 90.00 CATEGORY 21 TOTAL $ 890.00 STORZ CONNECTER AND CAPS (HYDRA -SHIELD) Part Number Estimated Bid Quantity Unit Unit Price Item No. 271 Storz Connecter 125-5" 40 each $ 160.00 272 Storz Cap 125-5" 40 1 each I $ 65.00 CATEGORY 22 TOTAL $ 225.00 Page 12 $ 1,396.00 0.00% $ 1,430.00 0.00% $ 1.463.00 0.00% $ 1,497.00 0.00% $ 1,530.00 0.00% N/A N/A $ 205.00 0.00% $ 235.00 0.00% $ 270.00 0.00% $ 90.00 0.00% $ 90.00 0.00% N/A N/A N/A N/A "Exhibit A" Utility Parts and Supplies Pricing Schedule CATEGORY 23 TOTAL Manhole Rings & Lids, Extension Rings, Cleanouts Item No. (Bass & Hayes [East Jordan Iron Works] ONLY) NO SUBSTITUTES 274 24" Rino and Cover 278 ISanitary Cleanout Boot With Lid 277 Sanitary Cleanout Boot Lid Only CATEGORY 24 TOTAL Item No. Manhole Rings & Lids Pamrex ONLY 278 24" Pamrex Ring and Cover 279 30" Pamrex Ring and Cover CATEGORY 25 TOTAL Item No. Manhole Extension Rings (Ba! 280 2 5/8" Riser 281 3" Riser 282 4" Riser 283 6" Riser CATEGORY 26 TOTAL & Hayes or Equal) DOMESTIC ONLY Unit Price NB Part Number Estimated Bid Quantity Unit Unit Price 300-24 15 each $ 321.00 400-24 15 each $ 375.00 339 20 each $ 218.00 339-LID 20 each $ 24.45 $ 938.45 Part Number Estimated Bid Quantity Unit Unit Price CDPA 60 EHSSE 15 each $ 375.00 CDPA 80 EHSSE 15 each $ 685.00 $ 1,060.00 Estimated Bid Part Number I Quantity 300-24 2 5/8 150 each 1 $ 148.00 400-24 3 150 each $ 179.00 300-24 4 150 each $ 184.00 300-24 6 150 each $ 276.00 Page 13 $ 787.00 N/A N/A $ 321.00 0.00% $ 375.00 0.00% $ 218.00 0.00% 24.45 0.00% N/A N/A N/A N/A 148 179 184 276 0.00% 0.00% 0.00% 0.00% "Exhibit A" Utility Parts and Supplies Pricing Schedule Manhole Grade Rings Ladtech or Cretex (No Concrete Guide Rings) Part Number Estimated Bid Quantity Unit Unit Price r1temNo. 284 24" Diameter - 2" Grade Ring Ladtech 24R 200 100 each NB N/A N/A 285 24" Diameter - 4" Grade Ring Ladtech 24R 400 100 each NB N/A N/A 286 24" Diameter - Slope Grade Ring Ladtech 24S 150 50 each NB N/A N/A 287 30" Diameter - 2 1/4" Grade Ring Ladtech 30F 225 200 each NB N/A N/A 288 30" Diameter - 4" Grade Ring Ladtech 30F 400 100 each NB N/A N/A 287 30" Diameter - Slope Grade Ring Ladtech 30S 225 100 each NB N/A N/A 289 24" Diameter 2" Cretex Grade Ring 36-24G200 100 each NB NIA N/A 290 24" Diameter Cretex Finish 36-24F-200 Finish 100 each NB N/A NIA 291 24" Diameter 4" Cretex Grade Ring CRE: 36-246-40OG 100 each NB N/A N/A 292 24" Diameter 4" Cretex Finish ICRE: 36-24F-400 100 each NB N/A N/A 293 31" Diameter 2" Cretex Grade Ring I CRE: 40-31G-200S 100 each NB N/A N/A 294 31" Diameter 4" Cretex Grade Ring ICRE. 40-316-40OF 100 each NB N/A N/A CATEGORY 27 TOTAL Miscellaneous Part Number Estimated Bid Quantity Unit Unit Price Item No. 295 Vita-D-Chlor (Dechlorination tablets - 140 count) Vita-D-Chlor 140 10 each $ 625.00 N/A N/A CATEGORY 28 TOTAL $ 625.00 12 " Cla Val Part Number Estimated Bid Quantity Unit Unit Price Item No. 296 60-11 BYKC DS 150# Flanged Globe with X1051_2W dual limit switches CV60-11 BYKC DS 10 each $ 17,315.00 $ 18,180.75 5.00% CATEGORY 29 TOTAL $ 17,315.00 Hydrant Auto Flusher (Kupferle) Part Number Estimated Bid Quantity Unit Unit Price N/A N/A Item No. N/A N/A N/A N/A 297 Fire Hydrant Auto Flusher/Kupferle Eclipse 9700 9700 10 each $ 1,945.00 N/A N/A 298 Special Color Powder Coat Paint Set Up Charge. Shrub Green 10 each $ 220.00 N/A N/A 299 Collar Lock Shrub Green 19708 10 each $ 71.00 N/A N/A 300 Multi -Directional Diverter with Brace IX9713 1 10 1 each $ 216.00 N/A N/A 301 Dechlorination Basket Kit IX9709 10 each $ 212.50 NIA N/A 302 Debris Screen 19715 10 each 1 $ 15.25 N/A N/A CATEGORY 30 TOTAL Page 14 $ 2,679.75 4i SOUTHLAKE 13 April 2, 2019 Atlas Utility Supply Company 2301 Carson Street Fort Worth, Texas Attn: Mr. David Johnson ORIGINAL DOCUMENT CITY OF SOUTHLAU Council ActknCVN pamm NO. DW Amovod q I (,I tq Subject: Contract Award Notification for Utility Parts and Supplies for City of Southlake RFP1902B400KF190007 Dear Mr. Johnson: The City of Southlake is pleased to inform you that Atlas Utility Supply Company of Fort Worth, Texas is one of two vendors being awarded "Utility Parts and Supplies for City of Southlake RFP1902B400KF190007" The award and this agreement are based on your proposal to the City, copy enclosed. This is a multiple vendor award contract. Your company's portion of the award is attached. This award was approved by the City of Southlake City Council on L41 w.1 ick The terms and conditions proposed and accepted in this agreement are as follows: Category's Awarded Category's: 1, 2, 3, 4, 5, 6, 9, 19, 21, 24, 26, and 29 Payment Terms: Net 30 days (Unless otherwise noted — such as pre- and/or partial payment) Estimated Quantities: The City does not guarantee to purchase any minimum or maximum quantity but does contemplate purchasing the awarded items exclusively during the term of the contract from the successful vendors. Method of Payment: Shall be made by City procurement card or purchase order Delivery Terms: FOB Destination Delivery Locations: Vendor Delivery or City employee pick-up. Term of Contract: The term of awarded contract shall remain in effect for twelve months from date of award and is eligible for up to four (4) one (1) year annual renewals City Contact: Kyle Flanagan 817-748-8081 Send all billing to: City of Southlake 1400 Main Street, Suite "0, Accounts Payable Southlake, TX 76092 or via email to accountspayable(a,ci.southlake.tx.us Other Charges: The City of Southlake is a tax exempt municipal corporation and is exempt from all federal, state, and local sales taxes. All other specifications, terms and conditions shall be as provided in the original procurement documents. No other attachments to or in response to this agreement will be accepted unless approved in writing by the Purchasing Manager or an authorized representative of the City of Southlake. Thank you for participating in our procurement process. Please call 817-748-8312 with any questions Sincerely, Tim Slifka, CPPO, CPP Purchasing Manager City of Southlake 1400 Main Street, Suite 440 Southlake, Texas 76092 tslifkana ci.southlake.tx.us Contract and 4ward Accepted: Signe4."�S_k Date: U k40 Mayor Laura Hill City of Southlake Attest: �`Ovj H L.. i Amy Iley, TRMC O:• ';�7c City Secretary >- =F—. C— AAp o�vgst Forma gality i 0, •••..... �� City Attorne ',,'���tf�** Appendix B — Proposal Submittal Checklist: (To determine validity of proposal) Appendix B (pages _8_ through _16J must be included in the proposal submittal. Appendix C Conflict of Interest Form (page _16J must be included in the proposal submittal. Exhibit A Pricing Schedule submitted in Excel and PDF format. Form 1295 Certificate of interested Party must be included in the proposal submittal. (See page _2_ Section IE). HB 89 and SB 252 (page _14J must be completed. proposals submitted SouthlakeAll to the Cit-* of page �% ith the submitted Proposal. REP Number: RFP1902B400KF190007 Project Title: Utility Parts and Supplies for City of Southlake Submittal 3:00 P.M. (CST), Friday March 15, 2019 Deadline: Submit electronically* to: www.securebidusa.com * Requires email account login and password. Proposer Information: Proposer's Legal Name: Atlas Utility Supply Co Address: 2301 Carson Street City, State & Zip Fort Worth, Texas 76117 Federal Employers 75-1570897 Identification Number # Phone Number: 817-831-4275 Fox Number: 817-831-1014 E-Mail Address: Davidjohnson@atlasublity.com Proposer Authorization 1, the undersigned, have the authority to execute this Proposal in its entirety as submitted and enter into a contract on behalf of the Proposer. Printed Name and Position of Authorized Representative: David Johnson, Inside Sales Rep Signature of Authorized Representative: Signed this 11th (day) of March (month), 2019 (year) I learned of this Request for Proposals by the following means: ❑ Newspaper Advertisement City E-mail ;Notification ❑ Southlake Website ❑ Cold Call to City ❑ Mailed Me a Copy ❑ Other ❑ SecureBid City of Southlake - RFP1902B400KF190007 - Page 8 of 17 Appendix B — Proposal (continued) REQUIRED PROPOSAL INFORMATION. IN ORDER FOR A PROPOSAL TO BE CONSIDERED COMPLETE, AND TO BE EVALUATED FOR A CONTRACT AWARD BY THE CITY, PROPOSER MUST SUBMIT ALL OF THE FOLLOWING INFORMATION: Proposed Products and/or Services A. Product or Service Description: Proposers should utilize this section to describe the technical aspects, capabilities, features and options of the product and/or service proposed in accordance with the required Scope of Services as identified in Appendix A. Promotional literature, brochures, or other technical information may be used. B. Additional Hardware Descriptions: Proposers should also include in this section a detailed description of what additional hardware and/or software, if any, would be required by the City in order to fully utilize the goods and/or services proposed- C. Guarantees and Warranties: Each Proposer shall submit a complete copy of any warranties or guarantees provided by the manufacturer or Proposer with the Proposal submitted. D. Project Schedule/Delivery Date: Proposer must provide a project schedule noting all projected completion dates for segments of the Project, from start-up to completion, and all delivery dates for goods covered by the RFP. The Proposal must show the number of days required to deliver and install the product or equipment after the receipt of the City's Purchase Order. 2. Cost of Proposed Products and/or Services A. Priciniz: Pricing shall reflect the full Scope of Services defined herein, inclusive of all associated cost for delivery, labor, insurance, taxes, overhead, and profit. B. Schedule of Pricing: Proposer shall quote unit pricing in accordance with the itemized listing of products or contract segments stated in the Scope of Services and using the following format: "EXHIBIT A" PRICING SCHEDULE MUST BE SUBMITTED IN AN EXCEL SPREADSHEET FORMAT AND INCLUDE A PDF COPY. Term of Contract and Option to Extend Any contract resulting from this RFP shall be effective for twelve months from date of award. The City anticipates that contract shall be renewed pursuant to the availability of funds and at the discretion of the City. The following clauses shall be included in the contract: A. Option Clause: It is agreed that City will have the option to extend the contract for up to four (4) additional years, in one-year intervals. To exercise this option, the City shall serve notice 30 days prior to contract termination or to the end of any one-year extension. The Option to Extend will not be considered if funding is unavailable or if the contractor's past performance is not within the industry standard. B. Escalation Clause: Should market conditions prevail which dictate an increase, the successful contractor may submit documentation requesting permission to increase pricing no later than 30 days after receiving notice from the City of its intent to extend the agreement. Escalation may only occur at the time of renewal and only upon securing the approval of the City in writing. Requests for price adjustments must be solely for the purpose of accommodating an increase in the contractor's cost, not profits. City of Southlake - RFP1902B400KF190007 Page 9 of 17 Vendors shall show in this quote their anticipated percent of escalation if/when the option to extend is exercised. The percent quoted will be a maximum. In addition, the percentage proposed will be a factor in determining the best value to the City. It is the average price over the period of the contract that will be the price factor considered in the evaluation of this quote. Quotes in which negative or no escalation is shown will be considered as 0% escalation. C. Price Increases Upon Extension: If approved by the City, the Contractor shall modify the rates charged by the Contractor to reflect any changes shown in the comparative statement delivered to the City. The maximum increase allowed under this provision shall be eight percent (8%) per year. The City shall have authority, in its reasonable discretion, to determine the validity of any change in Contractor's rates. City cannot exercise the Option to Extend with any price increases unless the Vendor completes the section of the Quote requesting anticipated percentage of annual escalation. First Additional Year Escalation Percentage .............................................. 8 % Second Additional Year Escalation Percentage ............................................ 8 % Third Additional Year Escalation Percentage ............................................ 8 % Fourth Additional Year Escalation Percentage ............................................ 8 % 4. Proposer's Experience / Staff A. Project Team: Identify all members of the Proposer's team (including both team members and management) who will be providing any services proposed and include information which details their experience. B. Removal or Replacement of Staff If an assigned staff person must be removed or replaced for any reason, the replacement person must be approved by City prior to joining the project. C. Business Establishment: State the number of years the Proposer's business has been established and operating. If Proposer's business has changed names or if the principals operating the business operate any similar businesses under different names, or have operated any other businesses or changed the legal status or form of the business within the last five (5) years, all names, of predecessor business names, affiliated entities, and previous business entities operated by the principals, if different than present, must be provided; State the number of years' experience the business has: 55 ; and the number of employees: 8 D. Project Related Experience: All Proposals must include detailed information that details the Proposer's experience and expertise in providing the requested services that demonstrates the Proposer's ability to logically plan and complete the requested project. City of Southlake - RFP 1902B400KF 190007 - Page 10 of 17 5. References Proposer shall provide four (4) references where Proposer has performed similar to or the same types of services as described herein. Reference # 1: Client / Company Name: City of North Richland Hills Contact Name: Contact Title: Kenneth Garvin Water Superintendent Phone: 817-427-6440 Email: kgarvin@nrhtx.com Date and Scope of Work Provided: 2018 Yearly Bid for Water Supplies Reference #2: Client / Company Name: City of Richland Hills Contact Name: Contact Title: Robert Rush Operations Manager Phone: 817-821-1050 Email: RRUSH@RICHLANDHILLS.COM Date and Scope of Work Provided: 2018 Yearly Bid for Water Supplies Reference #3: Client / Company Name: City of Euless Contact Name: Contact Title: Ruben Cardenas Water Superintendent Phone: 817-685-1586 Email: rardenas@eulesstx.gov Date and Scope of Work Provided: 2018 Yearly Bid for Water Supplies Reference #4: Client / Company Name: City of Haltom City Contact Name: Contact Title: Enrique Esparza Operations Manager Phone: 817-822-7810 Email: EESPARZA@HALTOMCITYTX.COM Date and Scope of Work Provided: 2018 Yearly Bid for Water Supplies City of Southlake - RFP1902B400KF190007 - Page 1 I of 17 6. 8. Trade Secrets and/or Confidential Information Trade Secrets and/or Confidential Information: This proposal _ (does) (does not) contain trade secrets and/or confidential information. If applicable, describe such trade secrets and confidential information, and the basis for your assertion that such material qualifies for legal protection from disclosure. Federal, State and/or Local Identification Information A. Centralized Master Bidders List registration number: B. Prime contractor HUB / MWBE registration number: C. An individual Proposer acting as a sole proprietor must also enter the Proposer's Social Security Number: # - - Emergency Business Services Contact Notice During a natural disaster, or homeland security event, there may be a need for the City of Southlake to access your business for products or services after normal business hours and/or holidays. The City may request City employee pick up or vendor delivery of product or services. For this purpose, a primary and secondary emergency contact name and phone number are required. It is critical the vendor's emergency contact information remains current. City shall be contacted by E- mail with any change to a contact name or phone number of these emergency contacts. Updates may be emailed to vendors(uci.south lake. tX.us. All products or services requested during an emergency event are to be supplied as per the established contract prices, terms and conditions. The vendor shall provide the fee (pricing) for an after-hours emergency opening of the business, if any. In general, orders will be placed using a City of Southlake procurement card (Master Card) or City issued Purchase Order. The billing is to include the emergency opening fee, if applicable. The contractor shall provide the names, phone numbers and fee (pricing), if any, for an after-hours emergency opening of the business listed below. Business Name: Atlas Utility Supply Co Contract #: RFP1902B400KF190007 Description: Utility Parts and Supplies Primary Contact (Name): DJ Johnson Primary Contact Phone Numbers: Home 817-239-3251 Cell: 817-239-3251 Secondary Contact (Name): David Johnson Secondary Contact Phone Numbers: Home: 817-831-4275 Cell: 817-996-1703 After Hours emergency opening fee, if applicable: $ No Charge City of Southlake - RFP1902B400KF190007 - Page 12 of 17 9. Cooperative Governmental Purchasing Notice Other governmental entities maintaining interlocal agreements with the City, may desire, but are not obligated, to purchase goods and services defined in this RFP from the successful Proposer. All purchases by governmental entities, other than the City, will be billed directly to and paid by that governmental entity. The City will not be responsible for another governmental entity's debts. Each governmental entity will place their own orders with the successful Proposer and be responsible for ensuring full compliance with the RFP specifications. Prior to other governmental entities placing orders, the City will notify the successful Proposer of their intent. Please indicate below if you will permit other governmental entities to purchase from your agreement with the City. ( ] Yes, Others can purchase (x ] No, Only the City can purchase IL CONTRACT TERMS AND CONDITIONS. EXCEPT WHERE PROPOSER MAKES SPECIFIC EXCEPTION IN THE SUBMITTED PROPOSAL, ANY CONTRACT RESULTING FROM THIS RFP WILL CONTAIN THE FOLLOWING TERMS AND CONDITIONS, WHICH PROPOSER HEREBY ACKNOWLEDGES, AND TO WHICH PROPOSER AGREES BY SUBMITTING A PROPOSAL: 1. Delivery of Products and/or Services A. Payment Terms: Unless otherwise specified in the Scope of Services or otherwise agreed to in writing by the City, payment terms for the City are Net 30 days upon receipt of invoice. B. Warranty of Products and Services: All products furnished under this contract shall be warranted to be merchantable and good quality and fit for the purposes intended as described in this Proposal, to the satisfaction of City and in accordance with the specifications, terms, and conditions of the Scope of Services, and all services performed shall be warranted to be of a good and workmanlike quality, in addition to, and not in lieu of, any other express written warranties provided. C. Late Delivery or Performance: If Proposer fails to deliver acceptable goods or services within the timeframes established in the Project Schedule, the City shall be authorized to purchase the goods or services from another source and assess any increase in costs to the defaulting Proposer, who agrees to pay such costs within ten days of invoice. D. Title to Goods and Risk of Loss: For goods to be provided by Proposers hereunder, if any, the title and risk of loss of the goods shall not pass to City until City actually receives, takes possession, and accepts the goods and the installation of such goods. has tested the system, and determined that it is in good and acceptable working order. 2. Miscellaneous A. Independent Contractor: Proposer agrees that Proposer and Proposer's employees and agents have no employer -employee relationship with City. Proposer agrees that if Proposer is selected and awarded a contract, City shall not be responsible for the Federal Insurance Contribution Act (FICA) payments, Federal or State unemployment taxes, income tax withholding, Workers Compensation Insurance payments, or any other insurance payments, nor will City furnish any medical or retirement benefits or any paid vacation or sick leave. B. Assignments. The rights and duties awarded the successful Proposer shall not be assigned to another without the written consent of the Purchasing Manager. Such consent shall not relieve the assigner of liability in the event of default by the assignee. C. Liens: Proposer shall indemnify and save harmless the City against any and all liens and encumbrances for all labor, goods, and services which may be provided to the City by Proposer or Proposer's vendor(s), and if the City requests, a proper release of all liens or satisfactory evidence of freedom from liens shall be delivered to the City. City of Southlake - RFP 1902B400KF 190007 - Page 13 of 17 D. Gratuities / Bribes: Proposer certifies that no bribes in the form of entertainment, gifts, or otherwise, were offered or given by the successful Proposer, or its agent or representative, to any City officer, employee or elected representative, with respect to this UP or any contract with the City, and that if any such bribe is found to have been made this shall be grounds for voiding of the contract. E. Financial Participation: Proposer certifies that it has not received compensation from the City to participate in preparing the specifications or RFP on which the Proposal is based and acknowledges that this contract may be terminated and/or payment withheld if this certification is inaccurate. F. Required Licenses: Proposer certifies that he holds all licenses required by the State of Texas for a provider of the goods and/or services described by the Scope of Services herein. G. Authority to Submit Proposal and Enter Contract: The person signing on behalf of Proposer certifies that the signer has authority to submit the Proposal on behalf of the Proposer and to bind the Proposer to any resulting contract. H. Compliance with Applicable Law: Proposer agrees that the contract will be subject to, and Proposer will strictly comply with, all applicable federal, state, and local laws, ordinances, rules, and regulations. I. Compliance with HB 89: Proposer agrees per HB 89 vendor shall not boycott Israel at any time while providing products or services to the City of Southlake. [ x [ Yes, we agree [ ] No, we do not agree J. Compliance with SB 252: Proposer agrees per SB 252 vendor shall not do business with Iran, Sudan or a foreign terrorist organization while providing products or services to the City of Southlake. [ x] Yes, we agree [ ] No, we do not agree 3. Financial Responsibility Provisions A. Insurance: The Proposer, consistent with its status as an independent contractor, shall carry, and shall require any of its subcontractors to carry, at least the following insurance in such form, with such companies, and in such amounts (unless otherwise specified) as City may require: Worker's Compensation and Employer's Liability insurance, including All States Endorsement, to the extent required by federal law and complying with the laws of the State of Texas, ii. Commercial General Liability insurance, including Blanket Contractual Liability, Broad Form Property Damage. Personal Injury, Completed Operations/Products Liability, Premises Liability, Medical Payments, Interest of Employees as additional insureds, and Broad Form General Liability Endorsements, for at least One Million Dollars ($1,000,000) Combined Single Limit Bodily Injury and Property Damage on an occurrence basis, iii. Comprehensive Automobile Liability insurance covering all owned, non -owned or hired automobiles to be used by the Contractor, with coverage for at least One Million Dollars (S1,000,000) Combined Single Limit Bodily tnjury and Property Damage. B. Indemnification: Proposer agrees to defend, indemnify and hold harmless the City, all of its officers, Council members, agents and employees from and against all claims, actions, suits, demands, proceedings, costs, damages and liabilities, including reasonable attorneys' fees, court costs and related expenses, arising out of, connected with, or resulting from any acts or omissions of Proposer or any agent, employee, subcontractor, or supplier of Proposer in the execution or performance of this contract without regard to whether such persons are under the direction of City agents or employees. City of Southlake - RFP I902B400KF 190007 - Page 14 of 17 Appendix C — Form CIQ WHO: The following persons must file a Conflict of Interest Questionnaire with the City if the person has an employment or business relationship with an officer of the City that results in taxable income exceeding $2,500 during the preceding twelve — month period, or an officer or a member of the officer's family has accepted gifts with an aggregate value of more than $250 during the previous twelve — month period and the person engages in any of the following actions: 1. contracts or seeks to contract for the sale or purchase of property, goods or services with the City, including any of the following: a. written and implied contracts, utility purchases, purchase orders, credit card purchases and any purchase of goods and services by the City; b. contracts for the purchase or sale of real property, personal property including an auction of property; c. tax abatement and economic development agreements; 2. submits a bid to sell goods or services, or responds to a request for proposal for services; 3. enters into negotiations with the City for a contract: or 4. applies for a tax abatement and/or economic development incentive that will result in a contract with the City THE FOLLOWING ARE CONSIDERED OFFICERS OF THE CITY: I . Mayor and City Council Members; 2. City Manager, 3. Board and Commission members and appointed members by the Mayor and City Council; 4. Directors of 4A and 413 development corporations; 5. The executive directors or managers of 4A and 4B development corporations; and 6. Directors of the City of Southlake who have authority to sign contracts on behalf of the City. EXCLUSIONS: A questionnaire statement need not be filed if the money paid to a local government official was a political contribution, a gift to a member of the officer's family from a family member; a contract or purchase of less than S2.500 or a transaction at a price and subject to terms available to the public; a payment for food. lodging, transportation or entertainment; or a transaction subject to rate or fee regulation by a governmental entity or agency. WHAT: A personor business that contracts with the City or who seeks to contract with the City must file a' -Conflict of Interest Questionnaire" (FORM CIQ) which is available online at Nvww.ethics.state.tx.us and a copy of which is attached to this guideline. The form contains mandatory disclosures regarding "employment or business relationships" with a municipal officer. Officials may be asked to clarify or interpret various portions of the questionnaire. WHEN: The person or business must file: 1. the questionnaire —no later than seven days after the date the person or business begins contract discussions or negotiations with the municipality, or submits an application, responds to a request for proposals or bids. correspondence, or other writing related to a potential contract or agreement with the City; and 1 an updated questionnaire — within seven days after the date of an event that would make a filed questionnaire incomplete or inaccurate. It does not matter if the submittal of a bid or proposal results in a contract. The statute requires a vendor to file a FORM CIQ at the time a proposal is submitted or negotiations commence. WHERE: The vendor or potential vendor must mail or deliver a completed questionnaire to the Finance Department. The Finance Department is required by law to post the statements on the City's website. ENFORCEMENT: Failure to file a questionnaire is a Class C misdemeanor punishable by a fine not to exceed $500. It is an exception to prosecution that the person files a FORM CIQ not later than seven business days after the person received notice of a violation. NOTE: The City does not have a duty to ensure that a person files a Conflict of Interest Questionnaire. City of Southlake - RFP1902B400KF190007 Page 15 of 17 CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 1491. Mh Leg., Regular Session. OFFICELISEONLY This questionnaire is being filed in accordance with Chapter 176, Local Govemment Code Date Received by a person who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the person meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006. Local Government Code. A person commits an offense if the person knowingly violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor. 1 Name of person who has a business relationship with local governmental entity. NONE 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate i 3 Name of local government officer with whom filer has employment or business relationship. Name of Officer This section i,itern 3 including subparts A. 6 C & D) must ba completed for each officer with whom the filer has an employment or other business relationship as defined by Section 17�, 001(1-a ). Local Government Code .Attach additional pages to this Form Clef as necessary A Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income from the filer of the questionnaire? 71 Yes F] No 6 Is the filer of the questionnaire receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section .AND the taxable income is not received from the local governmental entity? El Yes E]No C Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director. or holds an ownership of 10 percent or more? F7 Yes E-] No D Describe each employment or business relationship with the local government officer named in this section 4 3-11-2019 Signature of person clang s wth the governmental entity Date Adopted W'19f2007 City of Southlake - RFP 1902B 0OKF I90007 - Page 16 of 17 Appendix D — No Intent to Submit Form If your firm has chosen not to submit a proposal for this procurement, please complete this form and submit to: City of Southlake Purchasing Division, Department of Finance 1400 Main Street, Suite 440 Southlake, Texas 76092 Please check all items that apply: ❑ Do not sell the item(s) required ❑ Cannot be competitive ❑ Cannot provide Insurance required 11 Cannot provide Bonding required ❑ Cannot meet specifications highlighted in the attached ❑ Cannot comply with Indemnification request requirement ❑ Job too large ❑ Job too small ❑ Do not wish to do business with the City of Southlake ❑ Other: ❑ Cannot submit electronically Company Name (Please print): Authorized Officer Name (Please print): Telephone: Fax:(_) City of Southlake - RFP1902B400KF190007 Page 17 of 17 "FYhihit A" I Itility Parts and Sunnlies Pricing Schedule Clamps & Couplings Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. (JCM, SMITH BLAIR, ROMAC or FORD -ONLY) 1 4" x 7-1/2" Full Circle Clam Cast Iron 131-0480-7 10 each $ 42.92 $ 429.20 2 4" x 12" Full Circle Clam Cast Iron 131-0480-12 10 each $ 68.18 $ 681.80 3 4" x12" Full Circle Clam AC Top Range 131-525-12 10 each $ 68.18 $ 681.80 4 6" x 7-1/2" Full Circle Clam Cast Iron 131-690-7 20 each $ 51.36 $ 1,027,20 5 6" x 15" Full Circle Clam Cast Iron 131-0690-15 20 each $ 90.45 $ 1,809.00 6 6" x 24" Full Circle Clam Cast Iron 131-690-24 14 each $ 171.70 $ 2,403.80 7 6" x 30" Full Circle Clam Cast Iron 131-690-30 690-30" 15 each $ 223.55 $ 3,353.25 8 6" x 7-1/2" Full Circle Clam AC Full Ran a Sin le Row of Bolts 131-710-7 20 each $ 51.36 $ 1,027.20 9 6" x 12" Full Circle Clam(AC),Full Range, Single Row of Bolts 131-710-12 20 each $ 82.02 $ 1,640.40 10 6" X 7" Full Circle Clam AC 131-745-7 14 each $ 51.36 $ 719.04 11 6" x 12" Full Circle Clam AC 131-745-12 14 each $ 82.02 $ 1,148.28 12 8" x 7-1/2" Full Circle Clam Cast Iron 131-0905-7 20 each $ 60.19 $ 11203.80 13 8" x 12" Full Circle Clam Cast Iron 131-0905-12 20 each $ 96.60 $ 1,932.00 14 8" x 15" Full Circle Clam Cast Iron 131-0905-15 10 each $ 110.38 $ 1,103.80 15 8" x 30" Full Circle Clam Cast Iron 131-0905-30 905-30" 4 each $ 256.68 $ 1,026.72 16 8" x 7-1/2" Full Circle Clam(AC),Full Range, Single Row of Bolts 131-0940-7 4 each $ 60.19 $ 240.76 17 8" x 12" Full Circle Clam AC Full Range, Single Row of Bolts 131-0940-12 4 each $ 96.60 $ 386.40 18 10" x 7 1/2" Full Circle Clam Cast Iron 131-1110-7 5 each $ 80.20 $ 401.00 19 10" x 15" Full Circle Clam Cast Iron 131-1110-15 2 each $ 144.58 $ 289.16 20 12" x 12" Full Circle Clam Cast Iron 131-1320-12 2 each $ 145.83 $ 291.66 21 12" x 20" Full Circle Clamp (Cast Iron) 131-1320-20 1320-20" 2 each $ 229.01 $ 458.02 Clamps & Couplings (continued) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. (JCM, SMITH BLAIR, ROMAC or FORD --ONLY) 22 2" Dresser Coupling PVC x PVC 210-250 75 each $ 24.96 $ 1,872.00 23 4" Dresser Coupling transition AC x PVC 212-0535-0480 2 each $ 41.23 $ 82.46 24 6" Dresser Coupling transition AC x PVC 212-0740-0690 15 each $ 56.12 $ 841.80 25 8" Dresser Coupling transition AC x PVC 212-0960-1320 4 each $ 71.11 $ 284.44 26 6" Bell Clam FORD FBC-710-BJLC 3 each $ 104.92 $ 314.76 27 8" Bell Clam FORD FBC-930-BJLC 3 each $ 144.97 $ 434.91 28 12" Bell Clam FORD FBC-1350-BJLC 2 each $ 197.01 $ 394.02 29 6" x 1" CC Tapping Saddle PVC 405-0663 X 1" CC 60 each $ 26.51 $ 1,590.60 30 6" x 2" CC Tapping Saddle PVC 405-0663 X 2" CC 6 each $ 31.15 1 $ 186.90 31 6" x 1" CC Tapping Saddle C-900 405-0745 X 1" CC 50 each $ 26.51 $ 1,325.50 32 6" x 2" CC Tapping Saddle C-900 405-0745 X 2" CC 5 each $ 31.15 $ 155.75 33 8" x 1" CC Tapping Saddle PVC 405-0905 X 1" CC 20 each $ 31.45 $ 629.00 34 8" x 2" CC Tapping Saddle PVC 405-0905 X 2" CC 6 each $ 36.52 $ 219.12 35 12" x 1" CC Tapping Saddle PVC 405-1320 X 1" CC 10 each $ 40.40 $ 404.00 36 12" x 2" CC Tapping Saddle PVC 405-1320 X 2" CC 10 each $ 49.60 $ 496.00 37 6" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 1 1-7.00X6.55FL-G 5 each $ 422.12 $ 2,110.60 38 6" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST111-7.30X6.55FL-G 5 each $ 422.12 $ 2,110.60 39 8" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 1 1-9.06X6.55FL-G 5 each $ 454,08 $ 2,270.40 40 8" x 6" Stainless Steel Tapping Sleeve W/ SS Flange SST1 1 1-9.45X6.55FL-G 5 each 454.08 $ 2,270.40 41 12" x 6" Stainless Steel Tapping Sleeve W/ SS Flange I SST1 11-1 3.56X6.55FL-G 5 each $ 599.41 It 9 997.05 CATEGORY 1 TOTAL rage I zl� 43,Z44.bu "Exhibit A" Utility Parts and Supplies Pricing Schedule 2-Bolt Couplings (Romac Alpha & Macro Only) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 42 4" 2-Bolt Macro Coupling RMACRO - 5.60 12 each 1 $ 156.89 $ 1,882.68 43 6" 2-Bolt Macro Coupling RMACRO - 7.60 13 each $ 207.04 $ 2,691.52 44 8" 2-Bolt Macro Coupling RMACRO - 9.75 14 each $ 234.46 $ 3,282.44 45 10" 2-Bolt Macro Coupling RMACRO - 11.90 15 each $ 303.27 $ 4,549.05 46 10" 2-Bolt Macro Coupling (oversize) RMACRO - 12.20 16 each $ 324.27 $ 5,188.32 47 12" 2-Bolt Macro Coupling RMACRO - 13.80 12 each $ 356.94 $ 4,283.28 48 12" 2-Bolt Macro Coupling (oversize) RMACRO - 14.40 12 each $ 426.92 $ 5,123.04 49 4" 2-Bolt Alpha Coupling RALHPA - 4.90 6 each $ 195.37 $ 1,172.22 50 6" 2-Bolt Alpha Coupling RALPHA - 7.00 30 each $ 242.68 $ 7,280.40 51 8" 2-Bolt Alpha Coupling RALPHA - 9.00 30 each $ 287.75 $ 8,632.50 52 12" 2-Bolt Alpha Coupling RALPHA - 13.30 20 each $ 438.28 $ 8,765.60 53 12" 2-Bolt Alpha Coupling (Oversize) RALPHA - 13.60 20 each $ 438.28 1 $ 8,765.60 CATEGORY 2 TOTAL Ductile Iron (Mueller, M&H or Waterous - ONLY) Gate Valves Resilient Seat Part Number Estimated Bid Quantity Unit Unit Price Extended Price MUST INCLUDE ACCESSORIES -- Item No. BOLTS, GLAND PACKS, MJ Acc., Flg Kits, ETC. 54 3" MJ X Flange N/A 2 each $ 283.93 $ 567.86 55 3" Flange X Flange N/A 3 each $ 291.04 $ 873.12 56 4" MJ X MJ N/A 2 each $ 342.26 $ 684.52 57 4" MJ X Flange N/A 2 each $ 322.51 $ 645.02 58 4" Flange X Flange N/A 3 each $ 328.97 $ 986.91 59 6" MJ X MJ N/A 10 each $ 439.17 $ 4,391.70 60 6" MJ X Flan a N/A 5 each $ 431.61 $ 2 158.05 61 8" MJ X MJ N/A 5 each $ 684.14 $ 3 420.70 62 8" MJ X Flange N/A 2 each $ 663.89 $ 1,327,78 63 10" MJ X Flange N/A 2 each $ 1,055.73 $ 2,111.46 64 10" MJ X MJ N/A 2 each $ 1,062.68 $ 2,125.36 65 12" MJ X MJ N/A 5 each $ 1,333.33 $ 6,666.65 66 12" MJ X Flange N/A 2 each $ 1,273.65 1 $ 2,547.30 CATEGORY 3 TOTAL Page 2 5 L1s,t)Ub.43 "Exhibit A" Utility Parts and Supplies Pricing Schedule Retainer Glands ( Ebba or Romac - ONLY) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 67 4" Mega Lugs, Cast Iron N/A 12 each $ 16.95 $ 203.40 68 4" Mega Lu s PVC N/A 12 each $ 21.63 $ 259.56 69 6" Mega Lugs, Cast Iron N/A 12 each $ 20.15 $ 241.80 70 6" Mega Lugs, PVC N/A 12 each $ 26.05 $ 312.60 71 8" Mega Lugs, PVC N/A 12 each $ 38.34 $ 460.08 72 8" Mega Lugs, Cast Iron N/A 12 each $ 30.59 $ 367.08 73 12" Mega Lugs, PVC N/A 12 each $ 76.67 $ 920.04 74 12" Mega Lugs, (Cast Iron) N/A 12 each $ 65.86 $ 790.32 CATEGORY 4 TOTAL .i,tb54.ts?i Meter Boxes Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. (Plastic Boxes - DFW ALLIANCE ONLY) 75 Single Plastic Meter Box DFW16AMR-12-1 200 each $ 30.90 $ 6,180.00 76 Lid for Single Plastic Meter Box DFW1200-1-LID 300 each $ 6.01 $ 1,803.00 77 IMini Vault 18" deep, bolt down lid black DFW1730E-18-1-DA 10 each $ 213.06 $ 2,130.60 78 1 Solid Lid for DFW #1730 1 DFW1730E-1 DA-LID 15 each $ 69.79 $ 1,046.85 79 Traffic Lid for DFW #1730 DFW173OF-OVERLAY-LID 1 15 each 1 $ 144.70 $ 2,170.50 CATEGORY 5 TOTAL Page 3 $ 13,330.95 "Exhibit A" Utility Parts and Supplies Pricing Schedule Brass Fittings (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. (FORD ONLY) 80 1" x 314" Bushing for CC thread BBAA-43-NL 60 each $ 9.90 $ 594.00 81 3/4" Curb Stop Comp X Comp B44-333-WG-NL 50 each $ 53.14 $ 2,657.00 82 3/4" FIP Iron Pipe X Comp Adapter C14-33-G-NL 150 each $ 12.26 $ 1,839.00 83 3/4" MIP Iron Pipe X Comp Adapter C84-33-G-NL 150 each 11.66 $ 1,749.00 84 3/4" FIPT X Comp 90 degree L14-33-G-NL 70 each $ 16.54 $ 1,157.80 85 3/4" Comp X Meter Nut 90 degree L34-23-G 40 each $ 16.46 $ 658.40 86 3/4" X 1.625 meter Coupling C38-23-1.625-NL 50 each $ 7.57 $ 378.50 87 3/4" x 2" Close Thread Nipple BRN-3/4x2 50 each 1.80 $ 90.00 88 3/4" X 3 Meter Coupling C38-23-3-NL 12 each $ 9.18 $ 110.16 89 3/4" X 7" Meter Riser Extension VB42-7-W-NL 12 each $ 75.80 $ 909.60 90 34' X 12" Meter Riser Extension VB42-12-W-NL 4 each $ 79.19 $ 316.76 91 3/4" X 18" Meter Riser Extension VB42-18-W-NL 80 each $ 93.04 $ 7,443.20 92 3/4" Comp (CTS X 1" Comp (I PS) C47-34-G-NL 40 each $ 26.86 $ 1,074.40 93 1" IP X 3/4" IP Hex Bushing Brass BRF-1x3/4-HB 30 each $ 2.60 $ 78.00 94 1" Ball Angle Valve FIPT X MC BA13-444-WG-NL 5 each $ 80.91 1 $ 404.55 95 1" MIPTX Comp Adapter C84-44-G-NL 20 each $ 13.81 $ 276.20 96 1" X 314 Compression U-Branch 7 1/2" SPREAD U48-43-7.5-G-NL 60 each $ 35.77 $ 2,146.20 97 1" x 3/4" Compression U-Branch 7 1/2" SPREAD UA48-43-7.5-G-NL 60 each $ 54.59 $ 3,275.40 98 1" X 3/4" X 3/4" Comp. Tee T444-334-G-NL 10 each $ 36.61 $ 366.10 99 2" Ball Angle Valve Comp X Meter Flange BFA-43-777-WG-NL 2 each $ 259.38 $ 518.76 100 2" CC x Comp Corporation Stop FB1000-7-G-NL 14 each $ 183.42 $ 2,567.88 101 2" Flange x FIP Straight Stop BF13-777-W-NL 14 each $ 213.51 $ 2,989.14 102 2" FIP x Flange Ball Valve BF13-777-WG-NL 10 each $ 213.51 2,135.10 103 2" FIP x FIP Ball Valve B11-777-NL 10 each $ 186.29 $ 1,862.90 104 2" FIP x CTS Ball Valve B41-777-WG-NL 10 each $ 211.96 2,119.60 105 2" FIP x MIP Ball Valve B81-777-NL 10 each $ 220.98 $ 2,209.80 106 2" PVC Grip x Flange Ball Valve BF73-777-WG-NL 10 each $ 253.29 $ 2.532.90 107 2" Male X Compression Adapter C84-77-G-NL 10 each $ 55.12 $ 551.20 108 2" Gate Valve FIP X FIP Domestic Only) BR-2-GVD 10 each $ 147.50 $ 1,475.00 109 2" Close Nipple Brass BRN-2xC 60 each $ 6.28 $ 376.80 110 2" x 4" Nipple Brass BRN-2x4 10 each $ 10.24 $ 102.40 111 2" x 90 Degree Bend FIP X FIP BRF-2-90 10 each $ 15.89 $ 158.90 112 2" Brass THO Plug Threaded BRF-2-P 5 each $ 7.36 $ 36.80 113 2" Brass FIP Cap BRF-2-CAP 5 each $ 11.23 56.15 114 1" MIP X Meter Swivel 90 Degree Bend FL38-44 10 1 each $ 15.88 $ 158.80 115 1" FIP X Meter Swivel 90 Degree Bend L31-44 10 1 each $ 19.27 $ 192.70 Page 4 "Exhibit A" Utility Parts and Supplies Pricing Schedule Grip Nuts (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 116 '/<" Nuts GJN 4-3-NL 1 box 50 $ 220.50 $ 220.50 117 1"Nuts GJN 4-4-NL 2 1 box 50 $ 306.50 1 $ 613.00 118 11" Corp/Ball Corp 1GJCN 4-4-NL 2 1 box 50 $ 365.50 1 $ 731.00 Brass Fittings (FORD ONLY) (NO LEAD) (continued) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. CORPORATION STOPS 119 1"CC Thread FB-1000-4-G-NL 30 each $ 49.48 $ 1,484.40 120 11 '/" IPx CTS COMP FB-1100-6-G-NL 10 each $ 108.73 $ 1,087.30 121 2"MIPxCTS COMP FB-1100-7-G-NL 10 each $ 183.42 $ 1,834.20 122 1' MIPxCTS COMP FB-1100-4-G-NL 10 each $ 49.48 494.80 123 1 '/a" CC Thread FB-1000-6-G-NL 10 each $ 108.73 $ 1,087.30 124 2"CC Thread FB-1000-7-G-NL 5 each $ 183.42 $ 917.10 STRAIGHT CURB STOPS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 125 1'COMP x 1" FIP B41-444-WG-NL 10 each $ 71.08 $ 710.80 126 W COMP x1" COMP B44-343-WG-NL 10 each $ 57.54 575.40 127 1" COMP x 1" COMP B44-444-WG-NL 10 each $ 79.07 $ 790.70 128 V FIP x V Meter Swivel B13-444-W-NL 10 each $ 71.34 $ 713.40 129 1" CTS COMP x V Meter Swivel B43-444-WG-NL 10 each $ 789.29 $ 7,892.90 130 1 M" Straight Stop BF43-666-WG-NL 5 each $ 138.98 $ 694.90 131 2" Straight Stop BF43-777-WG-NL 10 each $ 240.12 $ 2,401.20 ANGLE CURB STOPS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 132 2" Angle Stop BFA43-777-WG-NL 10 each 259.38 $ 2,593.80 133 %" FIP x 3/l' Meter Swivel BA13-332-W-NL 10 each $ 53.69 $ 536.90 134 1" FIP x 1" Meter Swivel BA13-444-W-NL 10 each $ 80.91 $ 809.10 135 '/." CTS COMP x W Meter Swivel BA 43-332-WG-NL 20 each $ 59.03 $ 1,180.60 136 W CTS COMPx 1" Meter Swivel BA 43-342-WG-NL 20 each $ 67.00 $ 1,340.00 137 1" CTS COMP V Meter Swivel BA 43-444-WG-NL 100 each $ 88.57 $ 8,857.00 Page 5 "Exhibit A" Utility Parts and Supplies Pricing Schedule COMPRESSION COUPLINGS (FORD ONLY) (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 138 W Compression Coupling C44-33-G-NL 50 each $ 14.20 $ 710.00 139 3/d x1" Comp C44-34-G-NL 30 each $ 16.49 $ 494.70 140 1" Comp C44-44-G-NL 200 each $ 16.24 $ 3,248.00 141 1 '/1' Comp C44-66-G-NL 10 each $ 53.30 $ 533.00 142 2" Comp. Coupling C44-77-G-NL 20 each $ 73.37 $ 1 467.40 143 W 90 Degree Angle Comp L44-33-G-NL 20 each $ 18.35 $ 367.00 144 V 90 Degree Angle Comp L44-44-G-NL 40 each $ 23.57 $ 942.80 145 1 M." 90 Degree Angle L44-66-G-NL F 10 1 each I $ 44.22 $ 742.20 COMPRESSION COUPLINGS (FORD ONLY) (NO LEAD) (continued) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 146 1" FIP X CTS 90 Degree Bend L14-44-G 10 each $ 26.97 $ 269.70 147 1" PVC X FIP C17-44 10 each $ 23.64 $ 236.40 148 2" 90 Degree Angle L44-77-G-NL 10 each $ 153.13 $ 1,531.30 149 3/d" Tee T444-333-G-NL 20 each $ 34.36 $ 687.20 150 1" Tee T444-444-G-NL 20 each $ 36.77 $ 735.40 151 1TIPx 1" Comp C14-44-G-NL 10 each $ 16.65 $ 166.50 152 3/" Meter 1" Comp C34-24-G-NL 20 each $ 15.65 $ 313.00 153 1" Meter x 1" Comp C34-44-G-NL 20 each $ 19.56 $ 391.20 154 '/d" PVC x W CTS Grip C47-33-G-NL 20 each $ 19.20 $ 384.00 155 '/" Meter x W Comp C34-23-G-NL 20 each $ 14.52 $ 290.40 156 1 '/2" Flange x 1 %" PVC CF37-66-NL 10 each $ 62.34 $ 623.40 157 1 '/2" Flange x1 '/z" CTS Comp CF34-66-NL 10 each $ 59.48 $ 594.80 158 1" PVC x 1" CTS C47-44-G-NL 10 each 1 $ 27.73 $ 277.30 159 1" MIP x 1" CTS C84-44-G-NL 10 each $ 13.81 $ 138.10 160 2" CTS x FIP C14-77-G-NL 10 each $ 57.61 $ 576.10 161 2" CTS x MIP C84-77-G-NL 10 each $ 55.12 $ 551.20 162 2" Flange x 2" PVC Comp CF37-77-NL 10 each $ 90.82 $ 908.20 163 2" Flange x 2" CTS Comp CF34-77-NL 10 each $ 74.40 $ 744.00 164 2" CTS x 1 '/2" CTS C44-67-G-NL 10 each $ 59.22 $ 592.20 165 2" CTS x 2" FIP C14-77-G-NL 10 each $ 57.51 $ 575.10 166 2" MIP x PVC 90 Degree L84-77-G-NL 10 each $ 88.42 $ 884.20 167 1" MIP x CTS Grip 90 Degree L84-44-G-NL 10 ch $ 21.25 $ 212.50 168 1" Meter Swivel x 1" PVC Grip C37-44-NL 10 ch $ 29.50 $ 295.00 169 1" Meter Swivel x 1" FIP C31-44-NL 10 leach $ 15.99 $ 159.90 170 1" Meter Swivel x 1" CTS Gri L34-44-G-NL 10 ch $ 26.06 I$ 260.60 ADAPTERS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 171 1" x 2" Meter Reducer A47 40 each $ 115.11 $ 4,604.40 172 1" x W Meter Reducer 40 each $ 19.34 $ 773.60 "Exhibit A" Utility Parts and Supplies Pricing Schedule TAIL PIECES (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 173 1" Tail Piece C38-44-2.625-NL 300 each $ 11.66 $ 3,498.00 FLANGE KITS (NO LEAD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 174 2" Flange Kit CF31-77-NL 100 pair $ 102.88 $ 10,288.00 INSERTS Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 175 1 Y" Insert-54 F54 20 each $ 1.59 $ 31.80 176 %" Insert-51 F51 300 each $ 1.10 $ 330.00 177 11" Insert-52 IF52 100 1 each 1 $ 1.17 $�16 178 2" Insert-55 F55 10 each $ 1.63 $ CATEGORY 6 TOTAL �, i�s,byr.sv GASKETS Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 179 2" Drop in Gasket N/A 200 each $ 0.80 $ 160.00 180 1" X 1/8" Rubber Meter Gaskets N/A 3000 each $ 0.16 $ 480.00 181 W X 1/8" Rubber Meter Gaskets N/A 100 each $ 0.13 $ 13.00 CATEGORY 7 TOTAL Page 7 bbJ.UU "Exhibit A" Utility Parts and Supplies Pricing Schedule PVC Pipe Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 182 4" PVC Water Pie C-900 DR-18 4" C-900 DR18 500 foot NB NB 183 6" PVC Water Pie C-900 DR-18 6" C-900 DR18 500 foot NB NB 184 8" PVC Water Pie C-900 DR-18 8" C-900 DR18 500 foot NB NB 185 10" PVC Water Pipe, C-900 DR-18 10" C-900 DR18 100 foot NB NB 186 12" PVC Water Pie C-900 DR-18 12" C-900 DR18 300 foot NB NB 187 6" PVC Ultra Blue Water Pie C-909 C.I. O.D. 6" C-909 300 foot NB NB 188 8" PVC Ultra Blue Water Pie C-909, C.I. O.D. 8" C-909 100 foot NB NB 189 12" PVC Ultra Blue Water Pie C-909 C.I O.D. 12" C-909 200 foot NB NB 190 4" SDR 35 PVC Sewer Pie 4" SDR35 100 foot NB NB 191 6" SDR 35 PVC Sewer Pie 6" SDR35 500 foot NB NB 192 8" SDR 35 PVC Sewer Pie 8" SDR35 500 foot NB NB 193 10" SDR 35 PVC Sewer Pie 10" SDR35 100 foot NB NB 194 12" SDR 35 PVC Sewer Pie 12" SDR35 300 foot NB NB CATEGORY 8 TOTAL ►P1 1.1 us Poly Pipe CTS Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 195 3/4" Poly Pie N/A 600 foot $ 0.24 $ 144.00 196 11" Poly Pie N/A 3000 foot $ 0.38 $ 1 140.00 197 2" Poly Pipe N/A 1000 foot $ 1.25 $ 1,250.00 CATEGORY 9 TOTAL Page 8 Z,os4.uu "Exhibit A" Utility Parts and Supplies Pricing Schedule Fittings Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 198 3/4" I.P x Slip coupling N/A 50 each $ 0.95 $ 47.50 199 2" Female Adapter N/A 50 each $ 2.00 $ 100.00 200 3" PVC x PVC Boot Adapter N/A 10 each $ 3.35 $ 33.50 201 4" PVC x PVC Boot Adapter N/A 50 each $ 4.20 $ 210.00 202 4" Rubber Ca N/A 50 each $ 4.30 $ 215.00 203 6" PVC x PVC Boot Adapter N/A 25 each $ 8.95 223.75 204 8" PVC x PVC Boot Adapter N/A 25 each $ 13.75 $ 343.75 205 10" PVC x PVC Boot Adapter N/A 10 each 111$ 20.57 1 $ 205.70 206 12" PVC x PVC Boot Adapter N/A 10 each $ 24.01 $ 240.10 207 4" DWV 45 degree Bend (SCH 40 N/A 10 each $ 5.25 1 $ 52.50 208 4" DWV 22-1/2 degree Bend (SCH 40 N/A 10 each $ 8.15 $ 81.50 209 4" DWV Coupling SCH 40 SWeld X SWeld N/A 10 each $ 3.52 $ 35.20 210 4" DWV PVC Long Sweep T-W e for C.O. (SCH 40 N/A 10 each $ 14.50 $ 145.00 211 4" SCH 40 to SDR 35 Spigot Sweld N/A 10 each $ 3.95 $ 39.50 212 4" Bell and Spigot 45 degree bend SDR 35 N/A 50 each $ 3.75 $ 187.50 213 4" Bell and Spigot 22-1/2 degree bend SDR 35 N/A 50 each $ 3.75 $ 187.50 214 6" PVC SDR 35 Push Plug N/A 50 each $ 4.75 $ 237.50 215 8" PVC SDR 35 Push Plug N/A 50 each $ 15.95 $ 797.50 216 4" DWV Threaded Plug N/A 60 each $ 2.75 $ 165.00 217 4" Brass Plug countersunk N/A 60 each $ 65.00 $ 3,900.00 218 4" Combo Cleanout (SCH 40 N/A 5 each $ 18.50 $ 92.50 219 4" Backflow Preventer (SCH 40 N/A 20 each 86.88 1,737.60 220 4" Collars w/Screw Ca N/A 50 each $ 11.75 587.50 221 6" X 4" SDR 35 T-W e Gasketed N/A 50 each $ 24.95 $ 1,247.50 222 8" X 4" SDR 35 T-W e Gasketed N/A 50 each $ 31.60 $ 1,580.00 223 6" X 4" Sewer Saddle Tee Gasketed SDR 35 N/A 5 each $ 17.25 $ 86.25 224 8" X 4" Sewer Saddle Tee Gasketed SDR 35 N/A 5 each $ 21.50 $ 107.50 225 10" X 4" Sewer Saddle Tee Gasketed SDR 35 N/A 5 each $ 38.00 $ 190.00 226 12" X 4" Sewer Saddle Tee Gasketed SDR 35 N/A 5 each $ 46.95 $ 234.75 227 15" X 4" Sewer Saddle Tee, Gasketed SDR 35 N/A 5 each $ 74.50 $ 372.50 CATEGORY 10 TOTAL 3 1J,bO4.-IU Valve Boxes Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. (Tyler or Equal, U. S. made ONLY) 228 2" Valve Box Extension N/A 25 each $ 33.25 $ 831.25 229 4" Valve Box Extension N/A 25 each $ 51.50 $ 1,287.50 230 6" Valve Box Extension N/A 25 each $ 67.75 $ 1,693.75 231 18" to 24" w/ Deep Lids N/A 70 each $ 97.50 $ 6,825.00 232 24" to 36" w/ Deep Lids N/A 75 each 131.00 $ 9,825.00 233 18" to 24" Top Only N/A 12 each $ 36.00 432.00 234 24" to 36" Top Only N/A 12 each $ 51.00 $ 612.00 CATEGORY 11 TOTAL � c1,5ub.ou Page 9 "Exhibit A" Utility Parts and Supplies Pricing Schedule Mueller Fire Hydrants Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. Mueller Super Centurion Open Left 5 1/4" Fire Hydrants 235 3' Bury Fire Hydrant SUPER CENTERION 5-1/4 10 each NB NB 236 3-1/2' Bury Fire Hydrant SUPER CENTERION 5-1/4 14 each NB NB 237 4' Bury Fire Hydrant SUPER CENTERION 5-1/4 10 each N8 NB 238 4-1/2' Bury Fire Hydrant SUPER CENTERION 5-1/4 14 each NB NB 239 5' Bury Fire Hydrant SUPER CENTERION 5-1/4 10 each NB NB 240 5-1/2' Bury Fire Hydrant SUPER CENTERION 5-1/4 14 each NB NB CATEGORY 12 TOTAL • S � Mueller Fire Hydrant Misc. Parts (Bid on percentage off Mf .list price) Part Number Discount Percentage Item No. All Not Listed 241 Discount Percentage off Mfg. List Price NB NB CATEGORY 13 DISCOUNT Mueller Fire Hydrant Parts Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 242 6" Extension kits Centurion N/A 10 each NB NB 243 12" Extension its 5 1/4 Centurion N/A 2 each NB NB 244 Traffic repair kits Centurion N/A 10 each NB N8 CATEGORY 14 TOTAL NO BID Clow Hydrant Parts Part Number Estimated i Quantity Unit Unit Price Extended Price Item No. For Medallion 245 6" Extension Kits N/A 2 each NB NB 246 12" Extension Kits N/A 2 each NB NB 247 Traffic Repair Kits N/A 5 each NB I NB 248 1 Main Seat Repair Kits N/A 5 each NB I NB CATEGORY 15 TOTAL Page 10 "Exhibit A" Utility Parts and Supplies Pricing Schedule Waterous Pacer Hydrant Misc. Parts (Bid on percentage off list price) Part Number Discount Percentage Item No. All Not Listed 249 Discount Percentage off Mfg. List Price NB NB CATEGORY 16 DISCOUNT WWW"MM: Waterous Pacer 250 5 1/4" Hydrant Parts Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 250 6" Extension Kits N/A 6 each NB NB 251 12" Extension Kits N/A 5 each NB NB 252 Traffic Repair Kits N/A 5 each NB NB 253 1 Main Seat Repair Kits N/A 15 each NB NB 254 1 Complete Overhaul Kit in Plastic Case N/A 5 each NB NB CATEGORY 17 TOTAL 'UWi:i1vi Waterous Pacer 250 5 1/4" Hydrants Part Number Estimated Bid Quanti Unit Unit Price Extended Price Item No. 255 3' Bury Fire Hydrant PACER 250 5 each NB NB 256 3 1/2' Bury Fire Hydrant PACER 250 3 each NB NB 257 4' Bury Fire Hydrant PACER 250 5 each NB NB 258 4 1/2' Bury Fire Hydrant PACER 250 2 each NB NB 259 5' Bury Fire Hydrant PACER 250 2 each NB NB CATEGORY 18 TOTAL Page 11 "Exhibit A" Utility Parts and Supplies Pricing Schedule M & H Fire Hydrants Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 260 3' Bury Fire Hydrant w/ Gland Pack Style 6-129 14 each $ 1,396.00 $ 19 544.00 261 3-112' Bury Fire Hydrant w/ Gland Pack Style 6-129 14 each 1 $ 1,430.00 20 020,00 262 4' Bury Fire Hydrant Style 6-129 10 each $ 1,463.00 $ 14 630.00 263 4-1/2' Bury Fire Hydrant w/ Gland Pack Style 6-129 14 each $ 1,497.00 $ 20 958.00 264 5' Bury Fire Hydrant w/ Gland Pack Style 6-129 14 each $ 1,530.00 $ 21,420.00 CATEGORY 19 TOTAL $ 96,572.00 M & H Fire Hydrant Misc. Parts (Bid on percentage off list price) Part Number Discount Percentage Item No. All Not Listed 265 Discount Percentage off Mfg. List Price NB NB CATEGORY 20 DISCOUNT NO BID M & H Fire Hydrants Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 266 6" F. H Riser New Style 129 w/Access. Style 6-129 14 each $ 205.00 $ 2,870.00 267 12" F. H. Riser New Style 129 w/ Access. Style 6-129 12 each 1 $ 235.00 1 $ 2,820.00 268 18" F. H. Riser New Style 129 w/Access. Style 6-129 12 each $ 270.00 $ 3 240.00 269 Traffic Repair kit New Style Style 6-129 2 each $ 90.00 $ 180.00 270 Traffic Repair kit Old Style 129 Style 6-129 10 each $ 90.00 $ 900.00 CATEGORY 21 TOTAL $ 10,010.00 STORZ CONNECTER AND CAPS (HYDRA -SHIELD) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 271 Storz Connecter 125-5" 40 each $ 160.00 $ 6,400.00 272 1 Storz Cap 1125-5" 40 1 each 1 $ 65.00 1 $ 2,600.00 CATEGORY 22 TOTAL Page 12 $ 9,000.00 "Exhibit A" Utility Parts and Supplies Pricing Schedule Ductile Iron Fittings (BID BY TON) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. (Tyler or Equal, U. S. made ONLY) 273 Various parts with accessories N/A 3 Tons NB NB CATEGORY 23 TOTAL Manhole Rings & Lids, Extension Rings, Cleanouts Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. (Bass & Hayes [East Jordan Iron Works] ONLY) NO SUBSTITUTES 274 24" Ring and Cover 300-24 15 each $ 321.00 $ 4,815.00 275 24" Ring and Cover 400-24 1 15 1 each 375.00 1 $ 5,625.00 276 Sanitary Cleanout Boot With Lid 1339 1 20 1 each 1 $ 218.00 1 $ 436000 277 1 Sanitary Cleanout Boot Lid OnIx 1339-LID 1 20 1 each 1 $ 24.45 1 $ 489.00 CATEGORY 24 TOTAL $ 15,289.00 Manhole Rings & Lids Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. Pamrex ONLY 278 24" Pamrex Ring and Cover CDPA 60 EHSSE 15 each $ 375.00 $ 5,625.00 279 30" Pamrex Ring and Cover CDPA 80 EHSSE 1 15 each I $ 685.00 1 $ 10,275.00 CATEGORY 25 TOTAL $ 15,900.00 Manhole Extension Rings (Bass & Hayes or Equal) DOMESTIC ONLY Part Number Estimated Bid Quantity Item No. 280 2 5/8" Riser 300-24 2 5/8 150 each $ 148.00 $ 22 200.00 281 3" Riser 400-24 3 150 each 179.00 26 850.00 282 4" Riser 300-24 4 150 each $ 184.00 $ 27 600.00 283 6" Riser 300-24 6 150 each $ 276.00 $ 41,400.00 CATEGORY 26 TOTAL Page 13 $ 118,050.00 "Exhibit A" Utility Parts and Supplies Pricing Schedule Manhole Grade Rings Ladtech or Cretex (No Concrete Guide Rings) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 284 24" Diameter - 2" Grade Ring Ladtech 24R 200 100 each NB NB 285 24" Diameter - 4" Grade Ring Ladtech 24R 400 100 each NB NB 286 24" Diameter - Slope Grade Ring Ladtech 24S 150 50 each NB NB 287 30" Diameter - 2 1 /4" Grade Ring Ladtech 30F 225 200 each NB NB 288 30" Diameter - 4" Grade Ring Ladtech 30F 400 100 each NB NB 287 30" Diameter - Slope Grade Ring Ladtech 30S 225 100 each NB NB 289 24" Diameter 2" Cretex Grade Ring 36-24G200 100 each NB NB 290 24" Diameter Cretex Finish 36-24F-200 Finish 100 each NB NB 291 24" Diameter 4" Cretex Grade Ring CRE: 36-246-40OG 100 each NB NB 292 24" Diameter 4" Cretex Finish CRE: 36-24F-400 100 each NB NB 293 31" Diameter 2" Cretex Grade Ring CRE: 40-31G-200S 100 each NB NB 294 31" Diameter 4" Cretex Grade Ring CRE: 40-316-40OF 100 each NB NB UA I L(.iUKY 11 I U I AL rvv olu Miscellaneous Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 295 Vita-D-Chlor (Dechlorination tablets - 140 count) Vita-D-Chlor 140 10 each $ 625.00 $ 6,250.00 GA 1 LUUKY 275 1 U I AL :p o,cau.uu 12 " Cla Val Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 296 60-11 BYKC IDS 150# Flanged Globe with X1051_2W dual limit switches CV60-11BYKC IDS 10 each $17,315.00 $ 173,150.00 LA 1 L(jUKY L`J 1 U I AL Hydrant Auto Flusher (Kupferle) Part Number Estimated Bid Quantity Unit Unit Price Extended Price Item No. 297 Fire Hydrant Auto Flusher/Ku ferle Eclipse 9700 9700 10 each $ 1,945.00 $ 19 450.00 298 Special Color Powder Coat Paint Set Up Charge. Shrub Green 10 each $ 220.00 $ 2,200.00 299 Collar Lock Shrub Green 9708 10 each $ 71.00 $ 710.00 300 Multi -Directional Diverter with Brace X9713 10 each $ 216.00 $ 2,160.00 301 Dechlorination Basket Kit X9709 10 each $ 212.50 1 $ 2 125.00 302 Debris Screen 9715 10 each $ 15.25 1 $ 152.50 CA I LGUKY 3U I U I AL Page 14 cn, I v I .ou SOUTHLAKE 19 City of Southlake REQUEST FOR PROPOSALS Proposal Reference Number: RFP1902B400KF190007 Project Title: Utility Parts and Supplies for City of Southlake Proposal Closing Date: 3:00 P.M.(CST), Friday, March 15, 2019 TABLE OF CONTENTS Tableof Contents................................................................................................................................ Page 1 Request for Proposals (1) Introduction........................................................................................................................... •.. Page 2 (2) Definitions................................................................................................................................ Page 3 (3) General Information................................................................................................................. Page 3 (4) RFP Withdrawals and/or Amendments.................................................................................... Page 3 (5) Proposal Submittal Requirements............................................................................................ Page 3 (6) Proposal Evaluation and Contract Award................................................................................ Page 4 Appendix A — Scope of Services (1) Project Title.............................................................................................................................. Page 6 (2) Scope of Services Contact....................................................................................................... Page 6 (3) Special Conditions.................................................................................................................... Page 6 (4) Proposal Evaluation Factors..................................................................................................... Page 6 (5) Brand Manufacture Reference................................................................................................. Page 6 (6) Key Events Schedule................................•....------.----................................................................ Page 6 (7) Scope of Services..................................................................................................................... Page 6 Appendix B — Proposal (-) Label Format for Submittal Packet's Sealed Envelope............................................................. Page 8 1 Required Proposal Information (1) Proposed Product..................................................................................................................... Page 9 (2) Cost of Proposed Product......................................................................................................... Page 9 (3) Term of Contract and Option to Extend................................................................................... Page 9 (4) Proposer's Experience / Staff................................................................................................ Page 10 (5) References.......................................................................... ...................... .... ............... Page 11 (6) Trade Secrets and/or Confidential Information...................................................................... Page 12 (7) Federal, State and/or Local Identification Information......................................................... Page 12 (8) Emergency Business Services Contact Notice....................................................................... Page 12 (9) Cooperative Governmental Purchasing Notice...................................................................... Page 13 II Contract Terms and Conditions (1) Delivery of Products and/or Services...................................................................._............... Page 13 (2) Miscellaneous........................................................................................................................ Page 13 (3) Financial Responsibility Provisions...................................................................................... Page t4 AppendixC — Form CIQ................................................................................................................. Page 15 Appendix D — No Intent to Submit Form .... ......................... .......-................... Page 17 ExhibitA — Pricing Schedule........................................................................................................................ City of Southlake - RFP1902B400KF190007 - Page I of 17 Southlake, Texas Request for Proposals Introduction A. Project Overview: The City of Southlake is requesting Proposals with the intent of awarding a contract for the purchase of goods and services contained in Appendix A — Scope of Services. B.Questions: Following are contacts for questions as identified. i. RFP Clarifications: All questions related to requirements or processes of this RFP should be submitted in writing to the Purchasing Manager identified in section 2 below. ii. Scope of Service Questions: All questions related to the scope of services should be submitted in writing to the contact person(s) noted in Appendix A — Scope of Services. iii. Replies: Responses to inquiries which directly affect an interpretation or effect a change to this RFP will be issued in writing by addendum posted to City website. All such addenda issued by City prior to the submittal deadline shall be considered part of the RFP. The City shall not be bound by any reply to an inquiry unless such reply is made by such formal written addendum. iv. Acknowledgement of Addenda: The Proposer must acknowledge all addenda by signing and returning such document(s) or by initialing appropriate area of the Proposal. C. Notification of Errors or Omissions: Proposers shall promptly notify the City of any omissions, ambiguity, inconsistency or error that they may discover upon examination of this RFP. The City shall not be responsible or liable for any errors and/or misrepresentation that result from the solicitations which are inadvertently incomplete, ambiguous, inconsistent or obviously erroneous. D. Conflict of Interest Questionnaire (Form CIQ): A person or business, and their agents, who seek to contract or enter into an agreement with the City, are required by Texas Local Government Code, Chapter 176, to file a conflict of interest questionnaire (FORM CIQ) which is found in Appendix C. The form must be filed with the City Secretary no later than seven (7) days after the date the person or business begins contract discussions or negotiations with the City, or submits an application, response to a request for proposals or bids, correspondence, or other writing related to any potential agreement with the City. E. Form 1295 Certificate of Interested Parties: In 2015, the Texas Legislature adopted House Bill 1295, which added section 2252.908 of the Government Code. The law states that a governmental entity or state agency may not enter into certain contracts with a business entity unless the business entity submits a disclosure of interested parties to the governmental entity or state agency at the time the business entity submits the signed contract to the governmental entity or state agency. The law applies only to a contract of a governmental entity or state agency that either (1) requires an action or vote by the governing body of the entity or agency before the contract may be signed or (2) has a value of at least S 1 million. The disclosure requirement applies to a contract entered into on or after January 1, 2016. Please go to the Texas Ethics Commission webpage (\'Gww.ethics.state.tx.us) for full instructions and to complete the required steps for creation of Form 1295. Once the form is completed online, printed and signed please return the form with your proposal submission. City of Southlake - RFP 1902B400KF 190007 - Page 2 of 17 2. Definitions Proposal: The signed and executed submittal of the entirety of Appendix B — Proposal. Proposer: The Proposer and the Proposer's designated contact signing the first page of the Proposal. City of Southlake ("City"): The City of Southlake, Texas. City Secretary's Office: The office of the City Secretary of the City, located at 1400 Main Street, Suite 9270, Southlake, Texas 76092. PH: (817) 748-8016; Fax: (817) 748-8270. Project: The name of this Request for Proposals as identified on the cover sheet and first page of Appendix A — Scope of Services. Purchasing Manager: The City of Southlake Purchasing Manager is Timothy Slifka CPPO, CPPB, Phone: (817) 748-8312, E-Mail: tslifka c"ici.southlakc.tx.us; Fax (817) 748-8048. Request for Proposals (RFP): The entirety of this document, including all Appendices and Addenda. Scope of Services: The entirety of Appendix A — Scope of Services. 3. General Information A. Tax Exempt Status: City purchases are exempt from State Sales Tax and Federal Excise Tax. Do not include tax in the Proposal. City will furnish Excise Tax Exemption Certificate upon request. B. Public Inspection of Proposals: The City strictly adheres to the Texas Public Information Act (Texas Government Code Chapter 552.001, et seq.) and all other governing statutes, regulations, and laws regarding the disclosure of RFP information. Proposals are not available for public inspection until after the contract award. If the Proposer has notified the City, in writing, that the Proposal contains trade secrets or confidential information, the City will generally take reasonable steps to prevent disclosure of such information, in accordance with the Public Information Act. This is a statement of general policy only, and in no event shall the City be liable for disclosure of such information by the City in response to a request, regardless of the City's failure to take any such reasonable steps, even if the City is negligent in failing to do so. 4. RFP Withdrawals and/or Amendments A. RFP Withdrawal: The City reserves the right to withdraw this RFP for any reason. B. RFP Amendments: The City reserves the right to amend any aspect of this RFP by formal written Addendum prior to the Proposal submittal deadline and will endeavor to notify all potential Proposers that have registered with the City, but failure to notify shall impose no obligation or liability on the City. 5. Proposal Submittal Requirements A. Submittal Packet — Required Content: All proposals must be submitted electronically. The Proposer must visit www.securebidusa.com and register. Once registered for this complimentary service, the Proposer may submit Proposal Documents electronically by selecting the appropriate Proposal Identification. B. Submittal Deadline: The deadline for submittal of Proposals shall be as identified on page 8 (eight) of Appendix B-Proposal. It is the Proposer's responsibility to have the Proposal Documents City of Southlake - RFP1902B400KF190007 - Page 3 of 17 correctly electronically submitted by the submittal deadline. No extensions will be granted and no late submissions will be accepted. C. Proposals Received Late: Proposers are encouraged to submit their proposals as soon as possible. The time and date of receipt as recorded within the SecureBid electronic system shall be the official time of receipt. The City is not responsible for late submission regardless of the reason. Late Proposals will not be considered under any circumstances. D. Alterations or Withdrawals of Proposal Document: Any submitted Proposal may be withdrawn or a revised proposal substituted prior to the submittal deadline. Proposal Documents cannot be altered, amended or withdrawn by the Proposer after the submittal deadline, unless such alteration, amendment or withdrawal notice is approved in writing by the Purchasing Manager. E. Proposal Document Format: All Proposal Documents must be prepared in single-space type, on standard 8-1/2" x 1 I" vertically oriented pages, numbered at the bottom. The City only accepts electronic submissions via www.securebidusa.com. Any other format (via telephone, fax, email, etc.) may be rejected by the City at its discretion. F. Validity Period: Once the submittal deadline has passed, any Proposal Document shall constitute an irrevocable bid to provide the commodities and/or services set forth in the Scope of Services at the price(s) shown in the Proposal Document. Such proposal shall be irrevocable until the earlier of the expiration of ninety (90) days from the submittal deadline, or until a contract has been awarded by the City. 6. Proposal Evaluation and Contract Award A. Proposal Evaluation and Contract Award Process: An award of a contract to provide the goods or services specified herein will be made using competitive sealed proposals, in accordance with Chapter 252 of the Texas Local Government Code and with the City's purchasing policy. The City will evaluate all proposals to determine which proposers are reasonably qualified for the award of the contract, applying the anticipated evaluation factors and emphasis to be placed on each factor as identified in the Scope of Services. The City may, at its option, conduct discussions with or accept proposal revisions from any reasonably qualified proposer. The City reserves the right to determine which proposal will be most advantageous to the City. B. Completeness: If the Proposal is incomplete or otherwise fails to conform to the requirements of the RFP, City alone will determine whether the variance is so significant as to render the Proposal non- responsive, or whether the variance may be cured by the Proposer or waived by the City, such that the Proposal may be considered for award. C. Ambiguity: Any ambiguity in the Proposal as a result of omission, error, lack of clarity or non- compliance by the Proposer with specifications, instructions and all conditions shall be construed in the favor of the City. In the event of a conflict between these standard RFP requirements and details provided in Appendix A — Scope of Services or Appendix B — Proposal, the Appendices shall prevail. D. Unit Prices and Extensions: If unit prices and their extensions do not coincide, the City may accept the price most beneficial to the City, and the Proposer will be bound thereby. E. Additional Information: City may request any other information necessary to determine Proposer's ability to meet the minimum standards required by this RFP. F. Partial Contract Award: City reserves the right to award one contract for some or all the requirements proposed or award multiple contracts for various portions of the requirements to different Proposers City of Southlake - RFP1902B400KF190007 - Page 4 of 17 based on the unit prices proposed in response to this request, or to reject any and all Proposals and re -solicit for Proposals, as deemed to be in the best interest of City. G. Terminate for Cause: The occurrence of any one or more of the following events will justify termination of the contract by the City of Southlake for cause: i) The successful proposer fails to perform in accordance with the provisions of these specifications; or ii) The successful proposer violates any of the provisions of these specifications: or iii) The successful proposer disregards laws or regulations of any public body having jurisdiction; or iv) The successful proposer transfers, assigns, or conveys any or all of its obligations or duties under the contract to another without written consent of the City. v) If one or more of the events identified in Subparagraphs G i) through iv) occurs, the City of Southlake may, terminate the contract by giving the successful proposer seven (7) days written notice. In such case, the successful proposer shall only be entitled to receive payment for goods and services provided before the effective date of termination. The successful proposer shall not receive any payment on account of loss of anticipated profits or revenue or other economic loss resulting from such termination. vi) When the contract has been so terminated by the City of Southlake, such termination shall not affect any rights or remedies of the City then existing or which may thereafter accrue. H. Terminate for Convenience: This contract may be cancelled or terminated at any time by giving vendor thirty (30) days written notice. Vendor may be entitled to payment for services actually performed; to the extent said services are satisfactory. City of Southlake - PFP1902B400KF190007 - Page 5 of 17 ►01 Q Appendix A — Scope of Services Project Title: Utility Parts and Supplies for City of Southlake Scope of Services Contact Questions about the technical nature of the Scope of Services, etc. may be directed to TIM SLIFKA, Phone. 817.748.8312, e-mail: tslifka@ci.southlake.tx.us. Special Conditions The following special conditions shall prevail over areas of conflict in previous pages: CONTRACT SHALL BE AWARDED ON A CATEGORY BASIS. VENDOR MUST BID ON ALL ITEMS IN A CATEGORY TO BE CONSIDERED FOR AWARD OF THAT CATEGORY. WE ANTICIPATE AWARDING TO MULTIPLE VENDORS. Proposal Evaluation Factors Emphasis Factor 35% Vendor Category Pricing 30% Vendor Ability to Provide Required Parts and Supplies 30% Vendor Experience Providing Required Parts and Supplies 5% Vendor Past Experience with City Brand Manufacture Reference The City has determined that any manufacturer's brand defined in the Scope of Services meets the City's product and support need. The manufacturer's reference is not intended to be restrictive, and is only descriptive of the type and quality the City desires to purchase. Quotes for similar manufactured products of like quality will be considered if the Proposal is fully noted with the manufacturer's brand name and model. The City reserves the right to determine products and support of equal value, and whether other brands or models meet the City's product and support needs. Key Events Schedule Proposal Release Date Deadline for Submittal of Written Questions Sealed Proposals Due to and Opened by City Anticipated Committee Evaluation Review Date Anticipated City Council Approval Scope of Services February 22, 2019 March 4, 2019 Shown on First Page of this RFP Week of March 18, 2019 April 2019 The City of Southlake is seeking proposals for utility parts and supplies for our Department of Public Works. The City anticipates awarding this proposal to multiple qualified vendors on a category basis. Type and estimated quantities required are as noted on 'Exhibit A, List of Utility Parts and Supplies'. The City does not guarantee to purchase all listed quantities. The quantities listed are estimates. City of Southlake - RFP 1902B400KF 190007 Page 6 of 17 CONTRACT WILL BE AWARDED ON A CATEGORY BASIS FOR SPECIFIED PARTS AND SUPPLIES. VENDOR MUST BID ON ALL ITEMS IN A CATEGORY TO BE CONSIDERED FOR AWARD OF THAT CATEGORY. Delivery: Parts shall be delivered to: City of Southlake Public Works Department 1950 E. Continental Blvd. Southlake, Texas 76092 Attn: Kyle Flanagan The City may pick up required parts and supplies from vendors location. by a City employee, City will notify the vendor at time of order. Samples: The City reserves its right to request samples of any and or all parts and or supplies during the proposal evaluation process. Samples shall be supplied at no cost to the City. When possible, samples will be made available for vendor pick up after review. Failure to provide samples on a timely basis may result in proposal rejection. The City reserves the right to determine products of equal value. Products Specifications: Proposals must be for items equal in performance, size and quality. All products must meet ASTM and or AWWA standards for each item and category specified in the awarding of this contract. Unless the vendor notes on "EXHIBIT A" they are proposing an alternate brand name product (where a brand name is specified), the City reserves the right to determine whether or not an alternate product is "equal" in quality. Submission Requirements: Please review Page 3 Section 5 for full submittal requirements. Proposer must submit "Exhibit A Pricing Schedule" in an Excel and pdf format. City of Southlake - PFP1902B400KF190007 - Page 7 of 17