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Item 4C City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork M E M O R A N D U M March 29, 2021 TO: Shana K. Yelverton, City Manager FROM: Chris Tribble, Director of Community Services SUBJECT: Approve the purchase and installation of tennis court lighting from Musco Lighting for an amount not to exceed $135,000 ______________________________________________________________________ Action Requested: Consider approval of the purchase and installation of tennis court lighting from Musco Lighting for an amount not to exceed $135,000 Background Information: The purpose of this item is to purchase and install new tennis court lights for the two public tennis courts located on the northeast corner of Bicentennial Park. The existing lights will be replaced with new LED lighting and will complete the conversion of all sports field lighting within Bicentennial Park to the Musco Light-Structure Green™ System. The cost includes all labor and materials for new light poles and lights, as well as, a 25-year warranty. The Southlake Parks Development Corporation will consider this item prior to the City Council on April 6, 2021. Financial Considerations: Funding for the project is available and was included within the Bicentennial Park Improvements Phase 3 project budget that was adopted in the FY 2018 SPDC CIP. Strategic Link: Approval of the contract is linked to the City’s Strategy Map related to the focus areas of Quality Development and Infrastructure and meets the corporate objectives to Provide attractive and unique spaces for enjoyment of personal interests and Invest to provide and maintain high quality public assets. 4C-1 Shana K. Yelverton, City Manager City Council Meeting Date – April 6, 2021 Page 2 of 2 City of Southlake Values: Integrity ♦ Innovation ♦ Accountability ♦ Commitment to Excellence ♦ Teamwork Citizen Input/ Board Review: SPDC consideration on April 6, 2021 City Council consideration April 6, 2021 Legal Review N/A Alternatives: Alternatives may include: • Approve as presented • Approve with changes • Decision not to approve Attachments: Quote from Musco Recommendation: City Council approval of the purchase and installation of tennis court lighting from Musco Lighting for an amount not to exceed $135,000 4C-2 Musco Sports Lighting, LLC ž 2009, 2012 M-1290-enUS-3 1 Bicentennial Park Tennis Courts Southlake, Texas Light Structure System – TLC LED Buy Board Quote Contract Number: 592-19 Commodity: Parks/Rec & Field Lighting Date: March 9, 2021 Equipment Description Light-Structure Green™ System delivered to your site in Five Easy Pieces™ • 4 - Pre-cast concrete bases • 4 – 50’ Galvanized steel poles • UL Listed remote driver component enclosure • Pole length wire harness • 12 - Factory-aimed and assembled 600W LED luminaires for the courts • 4 - Factory-aimed and assembled 400W LED luminaires. One on each pole for the parking lot area and the water tower area Also Includes: • 50% less spill and glare light than Musco’s prior industry leading technology • Musco Constant 25™ warranty and maintenance program that eliminates 100% of your maintenance costs for 25 years, including labor and materials • Guaranteed constant light level of 50 footcandles for 25 years • Control Link® Control & Monitoring System for flexible control and solid management of your lighting system • Lighting Contactors • Push button player activation • Structural Engineering • Electrical Engineering • Bonding • Turnkey Installation Quote Musco’s Light Structure Green™ as described above……………………………………………………..$132,411 Pricing furnished is effective for 60 days unless otherwise noted and is considered confidential. 4C-3 Musco Sports Lighting, LLC ž 2009, 2012 M-1290-enUS-3 2 Payment Terms Net 30. Musco will attempt to coordinate shipment so that delivery corresponds with the customer’s payment schedule. We will expect payment within the terms described above unless there is a written statement from Musco’s corporate headquarters stating the acceptance of different terms. • Delivery to the job site from the time of order, submittal approval, and confirmation of order details including voltage and phase, pole locations is approximately 30-45 days. Due to the built-in custom light control per luminaire, pole locations need to be confirmed prior to production. Changes to pole locations after the product is sent to production could result in additional charges. Notes Quote is based on: • Shipment of entire project together to one location • Structural code and wind speed = 2015 IBC, 115 MPH • Two tennis courts • Confirmation of pole locations prior to production Thank you for considering Musco for your sports-lighting needs. Please contact me with any questions. Chris Johnson Senior Sales Representative Musco Sports Lighting, LLC Cell: 214-733-2927 E-mail: chris.johnson@musco.com Fax: 800-374-6402 4C-4 Vendor Contract Information Summary Musco Sports Lighting, LLCVendor Name Amanda HudnutContact 8008256030Phone Number musco.contracts@musco.comEmail www.musco.comWebsite 42-1511754Federal ID YesAccepts RFQs 100 1st Ave WestAddress Line 1 OskaloosaVendor City 52577Vendor Zip IAVendor State USAVendor Country 30Delivery Days FOB DestinationFreight Terms Net 30 DaysPayment Terms Pre-paid and added to invoiceShipping Terms Common CarrierShip Via NoIs Designated Dealer YesEDGAR Forms Received NoService-Disabled Veteran Owned NoMinority Owned NoWomen Owned YesIs National YesNo Excluded Foreign Terrorist Orgs YesNo Israel Boycott Certificate NoIs MWBE All Texas RegionsRegions Served All StatesStates Served Parks and Recreation Equipment and Field Lighting ProductsContract Name 592-19Contract # 10/01/2019Effective Date 09/30/2022Expiration Date 196290Quote Reference Number No returns, repairs are covered by Musco's Warranty Department Return Policy Musco Sports Lighting, LLC, Round Rock, TXAdditional Dealers 3/26/2021 9:06:12 AM 4C-5