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1990-079City of Southlake, Texas RESOLUTION NO.90-79 A RESOLUTION OF THE CITY OF SOUTHLAKE, TEXAS, CALLING A SPECIAL ELECTION TO BE HELD ON JANUARY 19, 1991. ESTABLISHING ELECTION PRECINCTS WITHIN THE CITY; APPOINTING AN ELECTION JUDGE AND AN ALTERNATE JUDGE; AUTHORIZING THE CITY SECRETARY TO MAKE SUBMISSIONS TO THE UNITED STATES JUSTICE DEPARTMENT FOR PRE -CLEARANCE APPROVAL; ESTABLISHING OTHER PROCEDURES FOR THE CONDUCT OF THE ELECTION; ESTABLISHING A DATE FOR CANVASSING RETURNS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, Section 41.001 of the Texas Election Code (the Code") specifies that the 3rd Saturday in January, shall be a uniform election date" and that a Special Election of a City may be held on such day; and, WHEREAS, by a Resolution the third Saturday in January January 19, 1991) has been adopted as the date of its Special election; and, WHEREAS, by this resolution, it is the intention of the City Council to officially establish the election precincts within the City, to designate a polling place for the election, to appoint the necessary election officers and to establish and set forth procedures for conducting the election; and, WHEREAS, the changes from prior practices may require pre -clearances under the Federal Voting Rights Act; now, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SOUTHLAKE, TEXAS, THAT: Section 1. Election Day A Special election shall be held in the City of Southlake, on Saturday, January 19, 1991, at which the following issues will be voted upon: 1. Court of Record 2. Charter Revisions 3. Bond Proposals Section 2. Election Precincts In accordance with Section 42.061 of the Code, the City Council of the City hereby establishes its election precincts for all municipal elections from and after the effective date of this Resolution, such precincts to be coterminous with the boundaries of the below listed election precincts established by the Denton County and Tarrant County Commissioner's Courts, to the extent such election precincts are within the corporate boundaries of the City, and to be identified by the same number as the County Precincts. The election precincts hereby adopted as the election City of Southlake, Texas Resolution 90-79, Calling Special Election page two precincts of the City are as follows: Denton County Election Precinct No. 312 Tarrant County Election Precinct No. 3035 Tarrant County Election Precinct No. 3039 Tarrant County Election Precinct No. 3040 Tarrant County Election Precinct No. 3114 Tarrant County Election Precinct No. 3286 Tarrant County Election Precinct No. 3359 Section 3. Polling Place The polling place for all election precincts of the City for all municipal elections from and after the effective date of this Resolution shall be City Hall, 667 North Carroll Avenue, Southlake, Texas. The polls shall be open from 7:00 a.m. to 7:00 p.m., in accordance with and pursuant to the requirements of the Code. Section 4. Appointment of Election Judge and Alternate Judge. The following named individuals, residing at the respective addresses, are hereby appointed to serve as Presiding Election Judge and Alternate Presiding Election Judge, respectively, at the election: Presiding Judge: Aloha Payne 1213 Whispering Lane, Southlake, Texas Alternate Judge: Sue Eubanks 2711 Rolling Lane, Southlake, Texas The Election Judge and Alternate Judge shall be qualified voters of the city. The City Secretary shall, in accordance with Section 32.009 of the Code, deliver to the Presiding Judge and the Alternate Presiding Judge notice of their appointments not later than twenty (20) days from the effective date of this Resolution. Section 5. Appointment of Clerks: The Presiding Judge for the polling place shall appoint Election Cle'rks and as many additional Clerks as are necessary for the proper conduct of the election. Provided, however, five (5) Clerks, shall be the maximum number of Clerks which may be appointed to serve at the polling place. All Election Clerks shall be qualified voters of the City. City of Southlake, Texas Resolution 90-79, Calling Special Election Page three Section 6. Compensation of the Election Judge and Election Clerks. The Presiding Election Judge, Alternate Presiding Judge and each Election Clerk shall be compensated at the rate of $5.00 per hour in accordance with Section 32.091 of the Code. The Presiding Election Judge shall also be paid the additional sum of $25.00 for delivering the returns of the election. Section 7. Method of Voting The City Secretary is hereby authorized and instructed to provide and furnish all necessary election supplies to conduct the election. In accordance with this resolution. Voting at the election shall be by electronic voting machine and shall be conducted in accordance with the Code. Section 8. Governing Law and Qualified Voters The election shall be held in accordance with the Constitution of the State of Texas and the Code, and all resident qualified voters of the City shall be eligible to vote at the election. Section 9. Publication and Posting of Notice Notice of the election shall be published in the newspaper in accordance with the provisions of the Code, and shall be posted in the regular place for posting notice of meetings of the City Council of the City. Section 10. Absentee Voting Absentee Voting by personal appearance shall be conducted between the hours of 8:00 a.m. and 5:00 p.m. on each day which is not a Saturday, Sunday, or and official State Holiday, in accordance with the provisions of the Code. Applications for absentee voting by mail shall be delivered to the City Secretary at the same address. Absentee voting, both by personal appearance and by mail, shall be by paper ballots and shall be canvassed by the Absentee Ballot Board, which is hereby created. The Presiding Election Judge and the Alternate Presiding Election Judge appointed herein shall serve as the presiding officer and the alternate presiding officer, respectively, of the Absentee Ballot Board. The other election officer serving at the election shall serve as the other members of the Absentee Ballot Board for the election. Section 11. Submissions to the United States Justice Department. That the City Secretary of the City of Southlake is authorized to make such submissions as are necessary to the United States Justice Department to seek pre -clearance approval. City of Southlake, Texas Resolution NO. 90-79, Calling Special Election Page four Section 12. Delivery of Returns. In accordance with the Code, immediately after the closing of the polls on the day of the election, the election officers names in this Resolution shall make and deliver the returns of the election in triplicate as follows: one copy shall be retained by the Presiding Judge, one copy shall be delivered to the Mayor of the City, and one copy of the returns, together with the ballot boxes and all election supplies, shall be delivered to the City Secretary. All election records and supplies shall be preserved by the City Secretary in accordance with the Code. Section 13. Canvassing of Returns The City Council shall convene on January 21, 1991 at 7:00 p.m. to canvass the returns of the election. Section 14. Necessary Actions The Mayor and the City Secretary of the City, in consultation with the City Attorney, are hereby authorized and directed to take any and all actions necessary to comply with the provisions of the Code in carrying out the conducting the election, whether or not expressly authorized herein. Section 15. Effective Date This Resolution shall be effective upon its adoption. PASSED AND APPROVED this the , j N L A o :f" ST: Sandra L. LeGrand City Secretary APPROVED AS TO FORM: City Attorney City of Southlake, Texas day of 19°70 CITY OF SOUTHLAKE, TEXAS By: ary ick s, 4avy City of Southlake, Texas M E M O R A N D U M November 16, 1990 TO: HONORABLE MAYOR FICKES AND CITY COUNCIL MEMBERS FROM: Sandra L. LeGrand, City Secretary SUBJECT: Resolution 90-79, Calling Special Election Resolution 90-79, Calling a Special Election to be held on January 19, 1991, is in the packet. This is the first action necessary in regards to the election. If any issue in the resolution, such as change in issues, or change in election judge, etc., should change, this resolution can be amended. If you should have any questions, please give me a call. StL / s l