1990-063City of Southlake, Texas "
RESOLUTION NO.90-63
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF SOUTHLAKE, TEXAS, AWARDING A CONTRACT TO
LOW BIDDER, FOR THE PORTABLE BUILDING FOR THE
CITY HALL EXPANSION PROJECT. PROVIDING AN
EFFECTIVE DATE.
WHEREAS, on August 2, 1990, bids were opened for the
portable building for the City Hall Expansion Project; and,
WHEREAS, low bid 'was received by Amtex Corporation,
Garland, Texas, as outlined in the bid tabulations in Exhibit
A", attached hereto; now,
THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SOUTHLAKE, TEXAS, THAT:
Section 1. That the bid for the portable building in the City
Hall Expansion Project, be awarded to low bidder, Amtex
Corporation.
Section 2. That this Resolution shall become effective of the
date of approval by the City Council.
PASSED AND APPROVED this the day of
4Kk4t U 44Xd
Sandra L. LeGrand
City Secretary
APPROVED AS TO FORM:
City Attorney
City of South e, as
CITY OF SOUTHLAKE, TEXAS
By:
teary is s, M yor
Used $91,777.00
Exhibit "A"
BID TABULATION FOR CITY MALL EXPANSION PROJECT
1) 2) 3) 4) 5) 6) Total Cost Add
Purchase 24 Mo. Delivery Alternate Alternate Alternate 1),(3),(4) 2),(3),(4)
contractor Cost Lease k Set Up 1 N2 3 5),(6) 5),(6)
mtex Corp. 64,234.00 72,532.12 0 1,676.58 4,428.48 318.42 70,657.48 78,955.60
organ Bldg.
Sys.
65,867.00 89,950.00 5,176.00 967.00 3,549.00 513.00 76,072.00 100,155.00
pace Master
3uildias
ngs
81,236.00
96,593.00
91,77 7.00 16,784.00 1,875.00 3,950.00 282.00 104,127.00 114,668.00
Iamtech, Inc. 84,800.00 66,193.00 23,800.00 0 3,700.00 150.00 112,450.00 93,843.00
Used $91,777.00
a
The Allen/Buie Partnership
August 17, 1990
Mr. Mike Barnes, P.E.
Director of Public Works
City of Southlake
667 North Carroll Ave.
Southlake, TX 76092
Re: Portable Prefabricated Structure
Dear Mike,
AUG 2 0 192;,
PUBLIC WOR S DLP
At your request, we contacted Jerry Andrews of Amtex Corporation, the low
bidder, on August 6, 1990 and reviewed by telephone specifications for the
portable building. At that time, we requested a copy of Amtex general
specifications and photographs of buildings similar to the project for
Southlake City Hall. This submittal was received on August 13, 1990.
Based on our conversation with Mr. Andrews and review of the submittal
the following comments are made. Generally, the proposed Amtex building
meets the specifications with the following exceptions and/or questions:
1. Details and description of roof seam flashing as proposed by Amtex
will be submitted for approval (varies from specifications).
2. Fire -rated gypsum board at ceiling construction is not proposed. This
is acceptable unless required by City of Southlake building code.
3. The new wall adjacent to the existing building has one hour fire rating.
One hour rating of openings in this wall was not included by Amtex.
4. Exterior siding is a substitution and should be reviewed for approval.
5. Amtex advised that overhead electrical service to the building was
considered in the bid and that EMT conduit is not required in accord with
codes for portable building construction. Bid Documents call for conduit
and for underground service entering the building under the floor.
We also requested that Mr. Andrews submit a proposed contract and lease
agreement to your office. After your review, please advise if you have
any questions.
Sincerely,
4r*.Allen, FAIA
REA/j a
Enclosure
CC: Mr. Jerry Andrews, Amtex Corp.
Arch teC,s P!anre,s -ccrcc-3'ec 'CCC °e_..es Place Lir ,v e•N• -e tas 75601 2 a 753-5502
M E M O R A N D U M
August 23, 1990
TO: Curtis E. Hawk, City Manager
FROM: Michael H. Barnes, Director of Public Works
SUBJECT: Portable Building Schedule - F.Y.I.
t-
For your information there are several processes that the
Staff will have to go through to complete the portable
building installation. Below is an outline of those
processes:
I. City Council (CC), Planning & Zoning Commission (P&Z),
and Zoning Board of Adjustments (ZBA) Request
Function Date Request
P&Z Sept. 6, 1990 Specific use request
for portable buildings.
ZBA Sept. 10, 1990 Buffer yard variance.
CC Sept. 18, 1990 Specific use request
for portable buildings
and variance for
masonary construction.
II. Portable Building Acquisition
A. Award (received bids on 8/2/90) contract for
building on September 4, 1990.
B. Foundation construction will start first two
weeks in October.
C. Building set and complete after parking lot
complete approximately the week of November 5.
III. Site Work Construction (Parking Lot)
Advertise for bids September 2 & 9, 1990
Receive bids September 27, 1990
Award Contract October 2, 1990
Start Site Work Const. October 15, 1990
Complete Site Work Const. October 26 -November 2, 1990
Install Portable Building November 5-9, 1990
city-orboumTaxe; texas
I Page 2
These dates are my estimates based on my construction experience.
I think they are close but 'will be able to give definite dates
after the site work has been bid. If you have any questions,
please contact me.
MY
MHHJIc
cc: Renee Wheeler, Finance Dept.
TO:
FROM:
SUBJECT:
Gityo southlake, Tezas
M E M O R A N D U M
August 29, 1990
Curtis E. Hawk, City Manager
Michael H. Barnes, Director of Public Works
City Hall Expansion Bids
On August 2, 1990 bids for the purchase and installation of
a portable building for expansion to City Hall were opened
and read aloud. Attached is the bid tabulation comparing
the actual purchase cost versus a 24 month lease and three
additional alternatives.
The three additional alternatives are defined below:
Alternate #1: Furnish and install vinyl -covered 1/2"
thick gypsum board at all interior partitions, including
interior face of exterior walls, in lieu of 1/4" vinyl
covered paneling.
This alternate was added for better sound -proofing and
aesthetics.
Alternate #2: Furnish and install a 57 oz. carpet in
lieu of 24 oz. carpet.
This alternate was added to give a longer life to the
flooring and a more pleasant atmosphere.
Alternate #3: Furnish and install 3/4" thick
sturd-i-floor decking in lieu of 5/8" thick decking.
This alternate was added to give better stability to the
floor and a longer floor life.
Council member Hall, Mayor Protem Springer and myself
visited the plant site of the apparent low bidder, Amtex
Corp., on Friday, August 17, 1990. We were given a tour of
the plant and witnessed the actual formation of how the
portable buildings are put together.
The Architect, Allen & Buie Partnership, has talked with
Amtex and myself and have determined that Amtex generally
conforms to the bid specifications (see attached letter from
Allen/Buie). The five items listed in Mr. Allen's letter
have been discussed with Amtex and all items have been
resolved.
4 Page 2
Amtex has informed the City that if the City awards the
contract on September 4, 1990, they will be able to deliver
the building sometime in mid-October. Staff is currently
drawing up bid specifications for the site work and
anticipates having construction complete in late October and
having the portable building completed and installed by the
first week in November (see attached Portable Building
Schedule).
Funds for the project are anticipated to be available on
September 25, 1990, according to the City's financial
advisor, First Southwest Company.
The proposed budget for the building, set-up, and air
conditioning is $75,000 and the site work is $30,000.
Therefore, it is the Staff's recommendation that the
contract for the purchase and installation of a portable
building for City Hall be awarded to Amtex Corporation and
that the three alternates be included in the award for a
total contract price of $70,657.48.
Please place this on -the -Council's next agenda for -
consideration. If you have any questions or if I can be of
further assistance, please contact me.
MHB/lc
attachments