08-13-2002* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET — TRAINING ROOMS #3C AND 93D
4 SOUTHLAKE, TEXAS 76092
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6 MINUTES
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8 August 13, 2002
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10 SPIN Standing Committee Members Present — Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice -Chair; Martin Schelling (#2); Alan Hochstein (0); Jeff Wang (0); Pattie
12 Minder (#8); Al Morin (#10); Roger Hutton (#11); Rick Phillips (#12); Mike Conrads (#14);
13 David Baltimore (Senior Representative).
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15 SPIN Standing Committee Members Absent — Cara White (#1); Jan Francis (#5); Tim Miller
16 (#6); Trish Waters (#13); Garrett Mills (Youth Representative).
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18 SPIN Liaisons Present — Dennis Minder (0); Steve Kettering (#12).
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20 City Staff Present — Bruce Payne, Director of Planning; John Eaglen, Assistant to the City
21 Manager; Nicole Minder, Management Intern.
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23 Agenda Item No. 1, Call to Order — Vice -Chair Brandon Bledsoe called the meeting to order at
24 6:35 p.m.
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26 Agenda Item No. 2, Administrative Comments — Vice -Chair Brandon Bledsoe led discussion of
27 the following items:
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29 1. John Eaglen introduced Nicole Minder, Management Intern. Mr. Eaglen stated that Ms.
30 Minder recently graduated from Texas Tech and was beginning pursuit of a Master of
31 Business Administration Degree at the University of North Texas, and would be working
32 with him to provide SPIN program support.
33 2. Mr. Bledsoe asked about upcoming meetings, and Mr. Eaglen replied that the only issue
34 that was known of at this time was the discussion regarding the Southlake Softball
35 Complex, where the Parks and Recreation Board had directed staff to review alternate
36 sites. Mr. Eaglen stated that at this time staff was working to develop a concept for the
37 complex at Bob Jones Park and the undeveloped west side portion of Bicentennial Park,
38 and then most likely staff would request a SPIN meeting to review alternative sites.
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40 Agenda Item No. 3, Approval of the Minutes from the July 9, 2002 Standing Committee Meeting
41 — Motion to approve the minutes as submitted.
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43 Motion: Conrads
44 Second: Baltimore
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46 Motion was unanimously approved.
SPIN Standing Committee Meeting Minutes —August 13, 2002 Page 1 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 4, Planning for SPIN Participation in Oktoberfest Special Event — Mike
Conrads provided the dates for the event, October 4 — 6, 2002. Jeff Wang asked about the
potential to share a tent / booth between SPIN and the DPS Citizens Academy, and Mr. Conrads
replied that they would look at the potential for that, but first needed to confirm that a booth was
available.
Mr. Conrads asked the Committee what they wanted to achieve through this activity, and the
following items were identified:
■ People to know what SPIN area they live in;
■ Brief program / City information;
■ Items to get their attention, then get input / ideas from them;
■ Promotion for the new website (potential to utilize wireless technology to let them
browse the new website?);
■ Have representative business cards available for all SPIN areas;
■ Video and display items;
■ Knowledge of program / City activities;
■ Input on how to best advertise / market program and City events.
Mr. Conrads asked the Committee to identify methods and / or materials they would need to
achieve the identified objectives. The Committee identified the following items:
■ Paperweights;
■ Dunking Booth;
■ Maps / Brochures / Complaint Forms;
■ Something they would keep — handouts / giveaways;
■ Raffle;
Mr. Conrads recapped the exercise by expressing the desired agenda for participants:
■ Hook and Shout it — get their attention;
■ Quick Education;
■ Give them something;
■ Wrap -Up (what's next, reminder trinkets, business card distribution).
The Committee agreed to the recap, and Mr. Conrads stated that he would work with staff and
have an action plan developed by the next meeting for review by the Standing Committee.
Agenda Item No. 5, SPIN Participation in Southlake 2025 Comprehensive Plan Update —
Planning Director Bruce Payne provided a brief status report on the project, at this time the City
had received thirty-eight (38) applications for the Steering Committee, and there are a few more
applications anticipated. Three (3) SPIN Representatives have currently applied for the Steering
Committee. Staff has recommended to the City Council that the Committee be comprised of
fifteen (15) members, and will provide options on the makeup of the Committee to the City
SPIN Standing Committee Meeting Minutes —August 13, 2002 Page 2 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Council at next week's meeting. There is a work session scheduled for Monday, September 16
for the City Council to interview applicants for the Steering Committee.
Steve Kettering asked what function and/or power would the Comprehensive Plan hold, and Mr.
Payne replied that the purpose of the plan is to define how the community wants to develop, and
once the plan elements are defined the City would then proceed to amend the City Ordinances
per the plan elements in order to implement the plan.
Mr. Bledsoe asked if the SPIN process comes into play at defined "milestones" or frequently for
input. Mr. Payne reviewed a plan process flip chart with the Committee, and explained that there
are two (2) stages to the plan process, both of which would go through the formal consideration
process at Planning and Zoning, and at City Council, and at these points the SPIN program
would be utilized to gather input on the work of the Steering Committee.
Agenda Item No. 6, Fiscal Year 2002-03 Budget Status Report — Mr. Eaglen reported that the
City Manager will file his recommended budget with the City Secretary on August 15th, in
accordance with the City Charter. The City has received the certified tax roll from Tarrant
Appraisal District (TAD), and after comparing revenues with proposed expenditures, there is
roughly a two million dollar deficit, requiring a $0.65 ad valorem tax rate adjustment.
As such, Mr. Eaglen stated that the City Manager has instructed him to provide further spending
reductions to the SPIN FY 2002-03 Proposed Operating Budget. Mr. Eaglen stated that all
department heads are continuing to meet with the City Manager prior to Thursday, and that staff
has identified cuts and developed a plan to back down the tax rate adjustment to the current rate
of $0.422, allowing the City Council to consider a broad range of options.
Ms. Minder asked how this situation occurred, and Mr. Eaglen replied that the City has typically
had a broad base of revenue from which to expand services over the years, and due to external
circumstances some of these revenue streams have diminished this fiscal year.
Mr. Bledsoe suggested the following cuts:
1. Special Projects — from $3,000 to $1,500
2. Awards — from $750 to $500
3. Neighborhood Mailings — from $3,000 to $1,500
Mr. Hutton inquired about the large budget amounts for mailings, and suggested that in his
experience meeting attendance has never increased due to the number of mailouts prior to a
meeting. Mr. Bledsoe suggested that Mr. Eaglen take the proposed cuts back to the City
Manager, and if further cuts were required to consider methods to reduce mailing costs.
Motion to accept the following budget proposal reductions:
1. Special Projects — from $3,000 to $1,500
2. Awards — from $750 to $500
3. Neighborhood Mailings — from $3,000 to $1,500
SPINStanding Committee Meeting Minutes —August 13, 2002 Page 3 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Motion: Conrads
Second: Bledsoe
For: Schelling, Hochstein, Wang, Minder, Bledsoe, Morin, Phillips, Conrads,
Baltimore.
Against: Hutton.
Motion was approved 9-1.
Agenda Item No. 7, Neighborhood Reports —
■ SPIN #9e — Gymnastics Plus expansion along Brumlow going through City Council,
neighborhood has expressed concerns with the development plan.
■ SPIN #7 —
1. QuickTrip recently opened;
2. S. Kimball at FM 1709 under construction at intersection;
3. CIP Reduction — Impact on S. Kimball from Crooked Lane to Continental extension,
impacting the development timelines of St. John Baptist Church and the Soccer
Complex recently approved;
4. DPS Citizens Academy — 3d class to start in September.
■ SPIN #8 —
1. Farmers Market in Town Square — pleased with how developed;
2. Road behind the Pigg property has arisen again at City Council approval of Eatzi's,
neighbors disappointed;
3. Meeting with Tommy Pigg tomorrow night to discuss his proposal to bring Car Toys
into the Dallas Foam site.
■ SPIN #12 —
1. Introduction of Steve Kettering, SPIN #12 Liaison;
2. AT&T has contacted him expressing interest in placing a telecom tower in the SPIN
area.
■ Seniors — No Activity to Report.
■ Youth — Students seem upset about CISD fee schedule established due to Robin Hood.
■ SPIN #11 —No Activity to Report.
■ SPIN #2 — Kirkwood Hollow Phase III is complete.
SPIN Standing Committee Meeting Minutes —August 13, 2002 Page 4 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
■ SPIN #14 —No Activity to Report.
■ SPIN #3 — Quail Run, neighbors expressing concerns about participation in the
neighborhood sewer program.
Agenda Item No. 8, Open Forum — There was no discussion regarding this agenda item.
Agenda Item No. 9, Adjournment — Chair Brankin adjourned the meeting at 8:15 p.m.
ATTEST:
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Andrea Brankinjthair
SPIN Standing Committee Meeting Minutes —August 13, 2002 Page 5 of 5