07-09-2002* * OFFICIAL MINUTES
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET — TRAINING ROOMS #3C AND #3D
4 SOUTHLAKE, TEXAS 76092
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6 MINUTES
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8 July 9, 2002
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10 SPIN Standing Committee Members Present — Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice -Chair; Martin Schelling (#2); Alan Hochstien (0); Jeff Wang (0); Al Morin
12 (#10); Rick Phillips (#12); Mary Dominguez (SPIN #14 Liaison, Substitute for Mike Conrads);
13 David Baltimore (Senior Representative); Garrett Mills (Youth Co -Representative).
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15 SPIN Standing Committee Members Absent — Cara White (#1); Jan Francis (#5 — Due to
16 doors locking was not present); Tim Miller (#6); Pattie Minder (#8); Roger Hutton (# 11);
17 Trish Waters (#13); Bob Walker (#16), Secretary.
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19 SPIN Liaisons Present — Frank Gatto (Youth Liaison).
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21 City Staff Present — Charlie Thomas, City Engineer; Jason Bannister, Senior Civil Engineer;
22 John Eaglen, Assistant to the City Manager.
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24 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:32
25 p.m.
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27 Agenda Item No. 2, Administrative Comments — Chair Brankin covered the following events:
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29 ■ Reviewed Discount Tire situation and reason for the cancellation of the SPIN Meeting;
30 ■ Discussed the status of the SPIN meeting for the proposed Southlake Softball Complex.
31 Mr. Eaglen informed the Committee that due to Parks and Recreation Board direction,
32 the staff was developing plans for alternative sites in addition to the former Texas School
33 of Baseball, and that they would come forward with a request for a SPIN meeting once
34 there was more information developed for all potential alternatives.
35 Development of stronger coordination with other community -based organizations to
36 maximize communication and to develop the SPIN mission. An example of this would
37 be working with other organizations and the City to develop and promote a "Shop
38 Southlake" campaign. Mr. Morin asked if this compromised the "no advocate" rule of
39 the SPIN organization, and does this initiative get us out of our mission. Mr. Morin
40 stated that he is not necessarily against this idea, but is cautious about keeping this
41 consistent with the mission of the organization.
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43 Mr. Bledsoe replied that as things develop, the organization would have to evaluate
44 actions on a case -by -case basis, and draw the line where we as a group are
45 uncomfortable. Ms. Brankin stated that at this time this is a discussion item, as there
46 have been comments about the relevancy of SPIN when development slows down. Mr.
SPIN Standing Committee Meeting Minutes — July 9, 2002 Page 1 of 4
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Wang stated that SPIN serves as a conduit between the City and the public, and maybe
2 the test case for this initiative would be to assist in communicating the financial situation
3 of the City to the public. Mr. Morin replied that this sounds like a fundamental change in
4 the organization's mission, and maybe at some point that is warranted, but are we at that
5 point yet?
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7 Agenda Item No. 3, Approval of the Minutes from the June 11, 2002 Standing Committee
8 Meeting —
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10 Motion to approve with the following changes:
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12 1. Page 1 of 3, line 20 — Change to reflect Vice -Chair Brandon Bledsoe called the
13 meeting to order;
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15 2. Page 3 of 3, line 15 — Add "Alcon has withdrawn a contract for."
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17 Motion: Morin
18 Second: Baltimore
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20 Motion was unanimously approved.
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22 Agenda Item No. 4, Public Works Overview — City Engineer Charlie Thomas covered the
23 following items with the Standing Committee:
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25 ■ Introduction of Jason Bannister, the new Senior Civil Engineer;
26 ■ Status Report on the Capital Improvements Program (CIP) Projects — bond sales have
27 been postponed from May until October; The City has withheld implementation of the
28 FY 2001-02 CIP Budget due to the financial condition of the City; the CIP Technical
29 Committee is completing the normal project prioritization exercise in the event that
30 funding to continue the CIP in FY 2002-03 is identified; the Public Works perspective is
31 that the City may or may not sell bonds in October, it is dependent upon what the level of
32 debt service the City can carry; and reviewed what projects the City have completed.
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34 Ms. Brankin asked if this situation impacts the park district's funds, and Mr. Thomas replied that
35 park improvement projects come from another funding source. Mr. Baltimore asked how many
36 dollars in bonds authorized by the voters have not been sold, and Mr. Thomas said that he would
37 have to research that issue, but around $13 million in bonds have been sold for the 1999 Traffic
38 Management Bond Program approved by voters.
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40 Ms. Brankin asked about the status of the F.M. 1938 expansion. Mr. Thomas replied that the
41 engineering is almost complete, and that the County is ready to begin Right -of -Way acquisition
42 in the next Fiscal Year. TxDOT may phase construction of this project due to Right -of -Way
43 issues in Keller and Southlake that do not exist in Westlake.
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45 Mr. Baltimore asked about the Peytonville Road project, if that would be completed before
46 school starts. Mr. Thomas answered that at this point it would not, as the water line has been
SPIN Standing Committee Meeting Minutes — July 9, 2002 Page 2 of 4
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
more difficult to install than anticipated. Mr. Baltimore asked if there was anything new
regarding the Cross Timber Hills Sewer Project, and Mr. Thomas replied that the staff is working
with the contractor to complete the punch list of outstanding items.
Mr. Phillips asked about the status of the roads in Cross Timber Hills, and Mr. Thomas said that
this project has been included with the other project to be reviewed and prioritized by the CIP
Technical Committee. Mr. Phillips stated that this is a withdrawl of a commitment by the City
Council and staff to fix the roads as they were before the sewer project, and is concerned about
this undermining the integrity of the SPIN process.
Ms. Brankin asked about the status of the pavement management program, and Mr. Thomas
replied that there is progress underway and a report should be coming soon.
Mr. Hochstein asked about the status of the Wall Street Bridge, and Mr. Thomas replied that the
discussions have been about the format of the bridge structure along S.H. 114, the project will
actually be constructed through state funding for the "Funnel" project along S.H. 114 acquired
by the City of Grapevine. Grapevine is open to the City's preference of replacing the Wall Street
Bridge.
Agenda Item No. 5, Fiscal Year 2002-03 Budget Status — Mr. Eaglen stated that there have been
no changes requested to the recommendation at this time, however asked the Committee to keep
this item on the agenda for the next few months in case changes are requested by the City
Manager or the City Council.
Agenda Item No. 6, Neighborhood Reports —
■ Youth — Garrett Mills leaving effective at the next Committee meeting.
■ SPIN #7 —
l . Sonic on F.M. 1709 has gotten to 2"d reading, has significant issues;
2. St. John's Church and Thomas Soccer Complex held up, could be waiting on S.
Kimball expansion;
3. Attended June Retreat, realize the financial situation that the City is in;
4. DPS Academy to begin in September.
■ Seniors — No Activity to Report other than Remington passed.
■ SPIN #2 — No Activity to Report.
■ SPIN #10 —No Activity to Report.
■ SPIN #15 — Dead grass along the trail sections on F.M. 1709.
■ SPIN #3 — No Activity to Report.
SPIN Standing Committee Meeting Minutes —July 9, 2002
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
■ CPTN ##1 ? -
1. "MH" Zoning District on Oak Lane Issue — developer has applied for platting of three
(3) lots, looks like they are proceeding.
2. Cross Timber Hills Neighborhood Sewer — at the SPIN meetings held on this issue,
several staff members, including City Manager Campbell, and the Mayor, committed
to do some things for the neighborhood. That commitment pacified the anger of the
neighborhood, and I extended my personal credibility by validating that commitment.
It bothers me as a SPIN Representative to have done this and now things are moving
onto bureaucratic mechanisms, a commitment was made and the neighborhood
expects that commitment to be honored.
■ SPIN #14 —No Activity to Report.
■ SPIN #9e — No Activity to Report.
Agenda Item No. 7, Open Forum — There was a request to discuss the 2003 meeting schedule on
the next month's agenda.
Agenda Item No. 8, Adjourn — Chair Brankin adjourned the meeting at 7:45 p.m.
ATTEST:
�� 6&0 /1
Andrea Brankin, hair
SPIN Standing Committee Meeting Minutes — July 9, 2002
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