02-06-20020 . * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE RETREAT
2 SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
3 1400 MAIN STREET
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 February 6, 2002
9
10 SPIN Standing Committee Members Present: Andrea Brankin (#15), Chair; Brandon Bledsoe
11 (#9e), Vice -Chair; Bob Walker (#16), Secretary; Cara White (#1); Doug Pyle (#2 Liaison —
12 Substitute for Martin Schelling); Alan Hochstein (0); Jan Francis (#5); Jeff Wang (0);
13 Pattie Minder (0); Al Morin (#10); Trish Waters (#13); Mike Conrads (#14); David
14 Baltimore (Senior Representative); Garrett Mills (Youth Co -Representative).
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16 SPIN Representatives Absent: Tim Miller (#6); Frith Dabkowksi (Youth Co -Representative).
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18 SPIN Liaisons Present: Boyd Dollar (#1); Dennis Minder (#8);.
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20 City Staff Present: Billy Campbell, City Manager; Charlie Thomas, City Engineer; Dennis
21 Killough, Senior Planner; Ken Baker, Senior Planner; John Eaglen, Assistant to the City
22 Manager.
23
24 Guests Present: Pete DeRobertis (#13).
25
26 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:05
27 p.m.
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29 Agenda Item No. 2, Approval of the Minutes from the January 8, 2002 Standing Committee
30 Meeting — Mr. Baltimore asked if there was a page missing, as there was only four pages in the
31 packet. Mr. Eaglen reviewed the copies and replied that page 5 was a signature page only with
32 no content and must have been omitted from copies because of that.
33
34 Motion to approve the minutes as submitted, provided there is no content on page 5.
35
36 Motion: Morin
37 Second: Conrads
38
39 Motion was unanimously approved.
40
41 Agenda Item No. 3, City Manager'sport — City Manager Billy Campbell spoke about his
42 personal observations regarding the role of the SPIN Organization. Mr. Campbell covered the
43 following items:
44
45 His experience in observing the original discussions, the formation, and the original
46 intent of SPIN;
SPIN Standing Committee Retreat — February 6, 2002 Page I of 3
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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■ The goal for the organization being a conduit of clean information to be exchanged
between the City Council and the neighborhoods;
■ Reviewing the importance of SPIN Representatives maintaining credibility in the
community by not advocating positions;
■ Reviewing the importance of good, clean information.
The Standing Committee discussed the issues raised by Mr. Campbell with him, and Mr.
Campbell fielded questions from the meeting participants on other items of interest.
Agenda Item No. 4, Presentation — Overview of Southlake's History — Chair Brankin notified the
Committee that there was a conflict with the gentleman who was to do this presentation, and this
item would be rescheduled for a future meeting if possible.
Agenda Item No. 5, SPIN 2001 — The Year in Review — Mike Conrads reviewed the challenges
facing the organization in his two (2) years as Chair. The focus the Executive Committee
adopted during at the beginning of this period covered the following areas:
■ Focus — understanding what the organization's mission is, and reviewing whether or not
that mission needs to be adjusted;
■ Consistency in distributing information in the community — how to accomplish.
Mr. Conrads reviewed the accomplishments in these areas over the past two (2) year period. The
Standing Committee selected the following areas of focus in 2001:
■ Increased participation in SPIN;
■ Enhanced communication (Standardized, Following a Meeting Format);
■ Visibility;
■ Educational Topics;
■ Activities — being visible in the community.
Mr. Conrads reviewed a model that he would recommend to the current and future Executive
Officers as they plan the direction for the organization in the future. Components include the
following:
■ Plan
■ Deliver
■ Evaluate
■ Improve
■ Replan
Agenda Item No. 6, Planning Overview — Senior Planner Dennis Killough presented a review of
the Development Review Committee (DRC), and Senior Planner Ken Baker presented a status
report on the Comprehensive Plan update. Both presenters fielded questions from the meeting
participants.
SPIN Standing Committee Retreat — February 6, 2002 Page 2 of 3
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 7, Public Works Briefing — City Engineer Charlie Thomas reviewed the Fiscal
Year 2001-02 Capital Improvements Budget and the five year Capital Improvements Program
(CIP), and answered questions regarding particular projects and issues.
Agenda Item No. 8, Identification of SPIN Meeting Characteristics —
Motion to table agenda items #8 and #9 to the March Meeting.
Motion: Conrads
Second: Morin
Motion was unanimously approved.
Agenda Item No. 9, SPIN 2002 — Charting the Course — Tabled to the March meeting per the
earlier motion on agenda item #8.
Agenda Item No. 10, Open Forum —
■ Educational Topics at future meetings — The following topics were identified as potential
educational topics for the remainder of meetings in 2002:
1. Public Information;
2. Master Thoroughfare Plan Amendment;
3. Public Works / CIP Development;
4. Joint Use Committee / Schools;
5. Brian Stebbins / TIRZ Items.
■ Joint City Council / SPIN Meeting — Ms. Minder stated that at the joint meetings with
City Council, it used to be that all of the members came, now that is not the case. Mr.
Baltimore replied that the agenda setting may be an issue, as Council members feel that
the agenda is of no value to them, as they can get the Neighborhood Reports from a
phone call. Mr. Walker suggested that this issue be raised with City Council members at
the next meeting, and that they could get some feedback as to what items would be
valuable for the City Council members during the joint sessions.
Agenda Item No. 11, Adjournment — Chair Brankin adjourned the meeting at 8:40 p.m.
ATTEST:
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SPIN Standing Committee Retreat — February 6, 2002
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