01-08-2002'+ * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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SPIN STANDING COMMITTEE MEETING
SOUTHLAKE TOWN HALL — TRAINING ROOMS #3C AND #3D
1400 MAIN STREET
SOUTHLAKE, TEXAS 76092
MINUTES
January 8, 2002
SPIN Standing Committee Members Present — Andrea Brankin (# 15 Co -Representative),
Chair; Brandon Bledsoe (#9e), Vice -Chair; Martin Schelling (#2); Alan Hochstein (0); Jan
Francis (#5); Jeff Wang (0); Al Morin (#10); Roger Hutton (#11); Rick and Jackie Phillips
(#12); Mike Conrads (#14); Bob Walker (#16); David Baltimore (Senior Representative);
Garrett Mills (Youth Co -Representative).
SPIN Standing Committee Members Absent — Tim Miller (#6); Pattie Minder (#8); Curtis
Powell (# 15 Co -Representative); Frith Dabkowski (Youth Co -Representative).
SPIN Liaisons Present — Boyd Dollar (#1 — Substitute for Vacancy); Carolyn Morris (#9w —
Substitute for Vacancy).
22 City Staff Present — Shana Yelverton, Assistant City Manager; Sharen Elam, Director of
23 Finance; Robert Finn, Professional Standards Coordinator; Mike Hutchison, Senior Civil
24 Engineer; John Eaglen, Assistant to the City Manager; Ann Tillery, Administrative Intern.
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26 Guests Present — Craig Sturtevant, Crime Control and Prevention District Board of Directors.
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28 Agenda Item No. 1, Call to Order — Chair Andrea Brankin called the meeting to order at 6:35
29 p.m.
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31 Agenda Item No. 2, Administrative Comments — Chair Andrea Brankin reviewed the following
32 items during Administrative Comments:
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34 • Welcome and Introduction of Meeting Participants;
35 • SPIN Meeting Requests — After working with Mr. Eaglen and Mr. Hutchison, the
36 following SPIN Meeting Requests were assigned particulars:
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38 1. Neighborhood Sewer (Group 1) — Set for Wednesday, January 23 at 7:00 p.m.
39 Jan Francis will host.
40 2. Cross Timber Hills Neighborhood Sewer Proiect — Set for Wednesday, January
41 30 at 7:00 p.m. Rick and Jackie Phillips will host. Information on Peytonville
42 Reconstruction will be available at the meeting.
43 3. Neighborhood Sewer (Group 2) and Peytonville Rehabilitation — Set for Monday,
44 February 4 at 7:00 p.m. Neighborhood Sewer will run from 7:00 — 8:30, with
45 Peytonville Reconstruction running from 8:30 — 10:00 p.m. Roger Hutton and
46 Rick and Jackie Phillips will co -host the meeting.
SPINStanding Committee Meeting — January 8, 2002 Page I of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
4. Remington Retirement Community - Set for Wednesday, February 13 at 7:00 p.m.
Mike Conrads and David Baltimore will co -host this Citywide meeting.
5. MTP Amendment — Rucker Road — Date to be determined, Brandon Bledsoe will
host.
6. MTP Amendment — State Highway 11411709 — Date to be determined, Al Morin
will host.
• Neighborhood Reports — The Committee discussed the purpose of the agenda item, Chair
Brankin asked that in the future members focus on brevity and providing information
versus an in-depth recap of a particular issue. A guide may be how are you using the
SPIN program to handle your issues, and how can SPIN help with your neighborhood
issues.
Mr. Walker mentioned the potential for a member requesting time for a report in advance
of the meeting date. Chair Brankin replied that this was not brought up to reflect any
abuse of the time, it was just an opportunity to reinforce the concept of keeping things
simple.
Agenda Item No. 3, Approval of the Minutes from the December 11, 2001 Joint City Council /
SPIN Standing Committee Meeting —
Motion to approve the minutes as submitted.
Motion: Morin
Second: Conrads
Motion was unanimously approved.
Agenda Item No. 4, Informational Presentation on the Crime Control and Prevention District —
Professional Standards Coordinator Robert Finn and Crime Control and Prevention District
Board of Directors Member Craig Sturtevant provided an informational presentation and
distributed information on the Crime Control and Prevention District and reviewed voting
information with the members of the SPIN Standing Committee.
Agenda Item No. 5, Neighborhood Reports —
• SPIN #1 —No Activity to Report.
• SPIN Senior —
1. Monthly Senior Advisory Committee meeting held today, discussion of senior
issues in relation to the natatorium.
• SPIN #7 —
1. Construction on F.M. 1709 and S. Kimball will start late.
SPIN Standing Committee Meeting — January 8, 2002
Page 2 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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2. Cornerstone Plaza — P&Z approved recommendation to City Council, issues
unresolved regarding improving the view of the back side of the retail building
fronting F.M. 1709.
• SPIN Youth — No Activity to Report.
• SPIN #12 —
1. Peytonville Road Reconstruction coming forward.
2. Cross Timber Sewer — issues still outstanding, will discuss at upcoming SPIN
Meeting.
3. Dallas Morning News ran story on the impact of the extension of F.M. 1938.
4. Status on the Youth / Recreation Center? Mr. Eaglen stated that this project has
funding spread over a multi -year period, he understands there is funding in the
SPDC Captial Improvement Program for facility planning this year.
5. Status on Wal-Mart? Mr. Eaglen replied there is no change in the status since the
previous month.
• SPIN #2 —No Activity to Report.
• SPIN #14 — Shady Oaks Office complex at the intersection of F.M. 1709, this could
impact the homeowners, will get information on this project out to the public.
• SPIN #3 — No Activity to Report.
• SPIN #5 —
1. MTP Amendment for Aventerra Boulevard was partially approved by City
Council.
2. Autumn Glen moving forward as 1 acre lots.
3. Kimball Duplexes were denied by City Council.
4. Aventerra — moving forward on Tract 1, so far the issue revolves around the level
of commercial uses involved, otherwise the plans look good. Ms. Morris
mentioned that recently a lady spoke to the City Council at public forum about
environmental preservation standards in the City, and expressed concern about the
preservation of some of the natural features on the Aventerra property. There is
also concern about Aventerra paying park fees only versus dedicating a
significant portion of land for their park dedication requirements.
• SPIN #10 —No Activity to Report.
• SPIN #11 — Dove at State Highway 114 intersection is now open, need to do some
research on the plat filed recently to split the lots along Dove and Shady Oaks, need to
check acreage size and the proposed use.
• SPIN #16 —No Activity to Report.
SPIN Standing Committee Meeting — Jan nary 8, 2002
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
Agenda Item No. 6, 2002 SPIN Retreat — Chair Andrea Brankin reviewed the following items for
the Retreat to be held on February 6, 2002 at Town Hall:
• Election of Secretary — Per the Articles of Incorporation Brandon Bledsoe elevates
automatically to Vice -Chair upon the resignation of Kim O'Brien. Nominations were
discussed and were opened. Bob Walker was nominated.
Motion to Close Nominations.
Motion: Conrads
Second: Morin
Motion was unanimously approved.
Motion to elect Bob Walker as Secretary.
Motion: Conrads
Second: Baltimore
Motion was unanimously approved.
• Agenda Items — Included review of reports from 2001, 2002 educational / informational
topics, 2002 Direction / Goals, SPIN Communication with City Council and City Boards
and Commissions.
• Start Time — Discussion about starting at 5:00 p.m. with a "working dinner," pros and
cons were discussed by the Standing Committee. The Standing Committee designated
that the Executive Committee would review the timing for the retreat based upon the
agenda.
Agenda Item No. 7, Open Forum — The following items were discussed during Open Forum:
• Ms. Morris thanked the Standing Committee for allowing her to participate, one idea that
she had for SPIN Representatives is that they attend Planning and Zoning Commission
and City Council meetings for items on the agenda where they hosted a meeting and
provide a "SPIN Meeting Recap" during public hearings.
• Mr. Schelling stated that SPIN Representative Comments should be objective, and that
the Committee needs to be careful to avoid interpreting discussions at SPIN Meetings, as
they sometimes may be incorrectly reported.
• Mr. Phillips mentioned the idea of Favor / Unfavor Cards at SPIN Meetings to capture
the feel of meeting participants, he would feel very uncomfortable commenting on behalf
of meeting attendees.
Agenda Item No. 8, SPIN Orientation for New Representatives — Outgoing Chair Mike
Conrads, Chair Andrea Brankin, Vice -Chair Brandon Bledsoe, and Assistant to the City
Manager John Eaglen facilitated an Orientation Session for New SPIN Representatives and
Liaisons.
SPIN Standing Committee Meeting — January 8, 2002
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
2 Agenda Item No. 9, Adjourn — Chair Andrea Brankin adjourned the meeting at 9:15 p.m.
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5 ATTEST:
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9 LuA Aw-�'
10 And6fffraain
11 Chair
SPIN Standing Committee Meeting —January 8, 2002 Page 5 of 5