11-11-2003 IR
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL— 1400 MAIN STREET
3 TRAINING ROOMS#3C AND#3D
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 November 11, 2003
9
10 SPIN Standing Committee Members Present - Brandon Bledsoe (#9e), Chair; Jeff Wang (#7),
11 Secretary; Cara White (#1); Alan Hochstein (#3); Jim Jeppe (#9w); Sam Timothy (#10);
12 David Baltimore (Senior Representative).
13
14 SPIN Standing Committee Members Absent — Jan Francis (#5); Tim Miller (#6); Pattie
15 Minder(#8); Roger Hutton (#11), Vice-Chair; Wendi Carlucci (#12); Mike Terry (#13).
16
17 SPIN Liaisons Present—Boyd Dollar(#1).
18 •
19 Guests Present—Jon and Charlene Weirsum(#16).
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21 City Staff Present— Kerry McGeath, Library Administrator; Maria Cameron, Youth Services
22 Librarian; Jesse Ephriam, Adult Services Librarian; John Eaglen, Assistant to the City
23 Manager.
24
25 Agenda Item No. 1, Call to Order-Brandon Bledsoe called the meeting to order at 6:33 p.m.
26
27 Agenda Item No. 2, Administrative Comments — Chair Brandon Bledsoe reviewed the following
28 with the Standing Committee members:
29
30 • Introduction of Jon and Charlene Weirsum, SPIN#16.
31 • Introduction of Library Staff to include - Kerry McGeath, Library Administrator; Maria
32 Cameron, Youth Services Librarian; and Jesse Ephriam, Adult Services Librarian.
33 • Reviewed the last month's meetings—changes to the proposed Hibernia National Bank at
34 Carroll and F.M. 1709, and a recap of the meetings regarding the proposed Southlake
35 2025 Vision Statement and Goals and Ojbectives. In regards to Southlake 2025, it is the
36 duty for SPIN Representatives to stay tuned into the process at Planning and Zoning
37 Commission.
38 • Reviewed the process for SPIN Officer nominations and staff would like to have the
39 nominations for officers by the next Executive Committee meeting on December 1.
40 Chair Bledsoe reviewed the job descriptions for the officers with the committee.
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SPIN Standing Committee Meeting Minutes—November 11, 2003 Page 1 of 4
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* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 3, Approval of the Minutes from the October 14, 2003 Joint City Council /
2 SPIN Standing Committee Meeting—
3
4 Motion was made to approve the minutes from the Joint City Council / SPIN Standing
5 Committee meeting with noting that Boyd Dollar was not in attendance.
6
7 Motion: Wang
8 Second: Baltimore
9
10 Motion was unanimously approved.
11
12 Agenda Item No. 4, Overview of the Southlake Public Library - Kerry McGeath, Maria
13 Cameron, and Jesse Ephriam provided an overview and presentation of the Southlake Public
14 Library.
15
16 Mr. Bledsoe asked if there is demographic research in other small libraries regarding what type
17 of product would be desired by this type of community? Mr. McGeath replied that this was
18 mostly done in planning for the library, but that right now the focus is on analyzing the statistics
19 in regarding to "turning" of inventory to see what is checking out and not checking out. This
20 will be an ongoing process that will take over six months to get a better feel.
21
22 Mr. Bledsoe asked if staff has seen an increase in visitors to the Library. Mr. McGeath
23 mentioned that this past year the circulation increased 20%, largely due to the Summer Reading
24 Club.
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26 Mr. Dollar asked if the increase in circulation is coming from more new visitors or more of the
27 same people coming back at increasing levels. Mr. McGeath mentioned that there seems to be
28 data that suggests a small increase in new customers, and that there are customers checking out
29 more materials as well. The focus now in order to increase patronage is to increase the diversity
30 of programming and community outreach. The best way to increase is to increase partnerships
31 with community groups.
32
33 Mr. Jeppe asked how much of the collection is geared toward adult materials. Mr. McGeath
34 responded that funds are evenly distributed on a percentage basis between youth and adult
35 materials. Initially, from a marketing and programming perspective, there was an initial focus on
36 the children's area, but also children's books are more economical and more materials can be
37 purchased.
38
39 Ms. Cameron stated that the youth focus will be moving away from picture books and focus on
40 materials for young boys like snakes and military technology.
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42 Mr. Dollar asked about the proportion of male participants versus female participants? Mr.
43 McGeath replied that right now it was difficult to track that information statistically.
44
45 Mr. Jeppe commented that it seems like in having moved from 4,000 to 40,000 in two years,
46 things were very much moving at light speed.
SPIN Standing Committee Meeting Minutes—November 11, 2003 Page 2 of 4
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* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Agenda Item No. 5, Discussion of Joint Participation with Keep Southlake Beautiful for Spring
3 Tour of Liberty Gardens at Bicentennial Park - Mr. Eaglen briefly reviewed his discussion with
4 Wendi Carlucci regarding SPIN Participation in the Liberty Gardens Spring Tour. As Ms.
5 Carlucci was not able to attend the meeting, this agenda item will be carried onto a future
6 meeting agenda for review of further details and discussion on the benefits of participation.
7
8 Agenda Item No. 6, Neighborhood Reports—
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10 SPIN#10—Oak Hills Parking situation was reviewed by Sam Timothy. Mr. Bledsoe mentioned
11 that this item was discussed by Executive Committee and there is strong potential for SPIN
12 involvement in this to break through the impasse.
13
14 Mr. Baltimore asked how are the kids parents being involved in this situation. You can't change
15 the behavior of these kids if you don't involve the parents.
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17 Ms. Weirsum asked if the Home Owners Association could pressure the school to send out a
18 letter to the parents.
19
20 Mr. Timothy will speak with the Home Owners Association and get back with the Standing •
21 Committee regarding a potential SPIN meeting on this subject.
22
23 Seniors — Senior Center Parking issues from Rockenbaugh Elementary School spillover parking
24 is taxing the Senior Center parking capacity at busy times. When there is a crossing guard
25 stationed at the intersection of Parkwood and Byron Nelson, there is parking occurring on the
26 other side of the street that is causing traffic issues.
27
28 At Senior Center, Veterans Appreciation Day, we had a luncheon with over 100 people in
29 attendance. The Mayor was in attendance at the function.
30
31 SPIN#3 —Haunted House held, had an excellent turnout and raised significant amount of money
32 for the local charities.
33
34 SPIN #1 — Parks Board met last night, currently researching the doggie park. Bob Jones Park
35 improvements were approved by the Board last night, the batting cages and some other things
36 that the Softball Association wanted were not included. The hope is that the Softball Association
37 will raise some money in order to participate in constructing these remaining improvements so
38 that more City funding can be diverted to other needed projects.
39
40 The Nature Center Committee is continuing with planning, there has been discussion about
41 leasing the Tucker House on Bob Jones Park property for use.
42
43 Last night, at Parks Board meeting last night there is actually contingency funds to continue
44 operating in case of emergency funding. SPDC has contingency funds, which surprised
45 members of the Parks Board.
46
SPIN Standing Committee Meeting Minutes—November 11, 2003 Page 3 of 4
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* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Ralph Evans has approached the City regarding the purchase of his remaining property, of which
2 the City has the first right of refusal. The City has thirty days to respond to the offer, estimated
3 appraisal value of$800,000 without the value of the homes.
4
5 Sam Timothy asked the question regarding the athletic fields at Bob Jones Park. Ms. White
6 responded that the City has a contract with the sporting association for use of the fields, and they
7 help maintain these,but the city does keep fields open for reserved use by the General Public.
8
9 SPIN#9w—No ongoing or known projects coming up at this time.
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11 SPIN#9e—No ongoing or known projects coming up at this time.
12
13 SPIN#7 —Trees coming down on site next to Ultimate Electronics at this time. At FM 1709 and
14 South Kimball the deceleration lane is closed, having trouble understanding why the contractor is . .
15 having a delay coming in and fixing the utilities that have caused this lane to close.
16
17 SPIN#16—No Activity to Report.
18
19 Agenda Item No. 7, Open Forum—Mr. Bledsoe stated that he will be starting an email forum for
20 the remainder of this year. Brandon updated the Committee on the email subscription service •
21 progression.
22
23 Jeff Wang commended those that participated in the Harvest Fest.
24
25 Mr. Baltimore asked about the status on vacancy on the Standing Committee, and Mr. Eaglen
26 replied that he has been in contact with a potential youth representative. That leaves vacancies in
27 SPIN#2,#14,#15, and#16.
28
29 Agenda Item No. 8, Adjourn - Chair Bledsoe adjourned the meeting at 7:52 p.m.
30
31
32 ATTEST:
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1341rti. `'-
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37 Brandon Bledsoe, Chair
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41 111-1 b
42 {
43 Jeff W./ g, ecretary
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SPIN Standing Committee Meeting Minutes—November 11, 2003 Page 4 of 4