09-09-2003 * * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE
2 SOUTHLAKE TOWN HALL—TRAINING ROOMS #3C AND #3D
3 1400 MAIN STREET
4 SOUTHLAKE,TEXAS 76092
5
6 September 9, 2003
7
8 MINUTES
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10 SPIN Standing Committee Members Present — Brandon Bledsoe (#9e), Chair; Roger Hutton
11 (#11), Vice-Chair; Jeff Wang (#7), Secretary; Boyd Dollar (SPIN#1 Liaison for Representative
12 Cara White); Alan Hochstein (#3); Jan Francis (#5); Tim Miller (#6); Jim Jeppe (#9w); Sam
13 Timothy (#10); Wendi Carlucci (#12); Mike Terry (#13); David Baltimore (Senior
14 Representative).
15
16 SPIN Standing Committee Members Absent—Pattie Minder (#8).
17
18 Guests Present—Harry Tharp (SPIN#5); Monica Tharp (SPIN#5).
19
20 City Staff Present — Bruce Payne, Director of Planning; John Eaglen, Assistant to the City
21 Manager.
22
23 Agenda Item No. 1, Call to Order — Chair Brandon Bledsoe called the meeting to order'at 6:40
24 p.m.
25
26 Agenda Item No. 2, Administrative Comments—The following items were discussed during this
27 agenda item:
28
29 • Introduction of guests Harry Tharpe, SPIN#5.
30 • Chair Bledsoe reviewed the Citywide Forum meeting agenda for Monday, September 15
31 — the only topic is the Proposed Site Plan Revisions to Bicentennial Park to include the
32 Liberty Gardens project. Sam Timothy will not be able to attend and host this meeting.
33 Wendi Carlucci volunteered to host this meeting, as she is involved in the project, and
34 Alan Hochstein will backup if he is in town that evening.
35 • Planning Director Bruce Payne reviewed with the Standing Committee where the
36 Southlake 2025 comprehensive plan update project is at right now, reviewed where the
37 Steering Committee has been, and discussed the timeline and format for a SPIN meeting
38 on the 2025 Committee's progress towards a vision statement and goals and objectives.
39 The purpose would be for the public to review and comment on the Visioning Phase of
40 the project, and on the content of the vision statement and the goals and objectives. Mr.
41 Bledsoe recapped the Executive Committee's discussions with the 2025 Co-Chairs, and
42 encouraged Mr. Payne to consider multiple meetings in order to provide the public
43 sufficient opportunities to provide input. The 2025 Steering Committee meets this
44 Thursday, September 11, at 7:00 p.m.
45 • Chair Bledsoe and Mr. Eaglen reviewed the proposed gameplan for the remainder of
46 2003. The following topics are slated for the following meeting agendas:
SPIN Standing Committee Meeting—September 9, 2003 Page 1 of 4
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 o October 14 — Joint City Council Meeting, DRC Overview, SPIN Ordinance
3 Review
4
5 o November 11 — (holding a meeting in November) CIP Overview and Project
6 Status Report, Officer Nominations for 2004.
7
8 o December 9—Officer Elections for 2004.
9
10 Motion was made to hold a November meeting.
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12 Motion: Hutton
13 Second: Hochstein
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15 Motion was unanimously approved.
16
17 • Chair Bledsoe reviewed SPIN participation in Oktoberfest, and stated that Mr. Eaglen
18 had gotten a booth that SPIN could share with the Library if they wished to participate.
19 Mr. Hutton replied that with his experience in participating in these types of events, the
20 return on the huge investment of time is small, as most people that attend this type of
21 event are not from Southlake. Ms. Carlucci suggested that SPIN could participate in
22 Harvest Fest on October 25 at Bicentennial Park. The Committee agreed to participate,
23 and Chair Bledsoe requested that working through the details of this event be placed on
24 the October meeting agenda.
25
26 Agenda Item No. 3, Approval of the Minutes from the August 12, 2003 SPIN Standing
27 Committee Meeting—
28
29 Motion to approve the minutes with the following changes:
30
31 Alan Hochstein not in attendance;
32 Pattie Minder not in attendance;
33 David Baltimore not in attendance;
34 Page 3 of 5, Line 21 —Changing "NATR" to "No Activity to Report."
35 Page 4 of 5, Line 17—Completing last sentence by including "have these kind of provisions."
36 Page 4 of 5,Line 18 —deleting "See email trail regarding issues reported here"
37 Page 4 of 5, Lines 30 and 31 — changing context of wording from "seem that anything is better
38 than that" to "would be much more suitable than other things that could be put there."
39
40 Motion: Timothy
41 Second: Hutton
42
43 Motion was unanimously approved.
44
45 Agenda Item No. 4, SPIN Orientation—John Eaglen explained the basis for the change in format
46 of this orientation from previous formats that have usually presented by SPIN Standing
SPIN Standing Committee Meeting—September 9, 2003 Page 2 of 4
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Committee members. This standardization in format is the desire of the City Council to occur on
2 an annual basis after they complete board and committee appointments. The orientation covered
3 the following topics:
4
5 • Board responsibilities;
6 • Review of the Texas Open Meetings Act;
7 • Review of the City Code of Ethics;
8 • Review of the SPIN Code of Conduct;
9 • Review of Staff Responsibilities;
10 • Questions and Answer Session.
11
12 Agenda Item No. 5, Neighborhood Reports—
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14 • SPIN#9e—No Activity to Report.
15
16 • SPIN #5 — Not a lot happening now, but there is property being purchased around Estes
17 Park and Aventerra is rumored to want to include residential development in their project.
18 So there should be some action coming soon.
19
20 • SPIN#12 — received letter from homeowner on Shadow Creek that had flooding to their •
21 home as a result of the Peytonville road rehabilitation, wants to know how she can
22 address this issue with the City. Chair Bledsoe suggested forwarding this information to
23 Mr. Eaglen so he could connect this person with the proper representatives in the City.
24
25 • SPIN#3 —Quiet, will be hosting haunted house with neighbor on October 24.
26
27 • SPIN #11 — Shady Oaks is becoming a traffic alternative to State Highway 114, most
28 comments receiving from the neighborhood is relating to that increase in traffic.
29
30 • SPIN#13 —No Activity to Report.
31
32 • SPIN#9w—No Activity to Report.
33
34 • SPIN#7 — South Kimball Design 95% complete, right-of-way acquisition for this project
35 has hit a snag. Estimated construction start date of November at this point. Alcohol sales
36 at Dragon Stadium being discussed by CISD Board of Directors. Joint Use Committee to
37 discuss CISD using City Council Chambers at Town Hall, would most likely require a
38 change in the City's Town Hall Use Policy.
39
40 • SPIN #1 — Meeting held on Bob Jones Park Revised Site Plan, the attendance was good
41 and the discussion revolved around intensity of use, lighting, and traffic. Planning and
42 Zoning passed, and City Council approved on first reading.
43
44
SPIN Standing Committee Meeting—September 9, 2003 Page 3 of 4
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Agenda Item No. 6, Open Forum — Wendi Carlucci reviewed the plans for the Liberty Gardens
2 project with the Standing Committee so they could answer questions they might field from the
3 public.
4
5 Agenda Item No. 7, Adjourn —Chair Bledsoe adjourned the meeting at 8:29 p.m.
6
7
8 AT1EST:
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10
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12 Brandon Bledsoe, Chair
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18 .
=' t
19 Jeff Wa g, ecretary
SPIN Standing Committee Meeting— September 9, 2003 Page 4 of 4