08-12-2003 * * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL - 1400 MAIN STREET
3 TRAINING ROOMS #3C AND#3D
4 SOUTHLAKE, TEXAS 76092
5
6 August 12, 2003
7
8 MINUTES
9
10 SPIN Standing Committee Members Present: Brandon Bledsoe (#9e), Chair; Roger Hutton
11 (#11), Vice-Chair; Jeff Wang (#7), Secretary; Cara White (#1); Jan Francis (#5); Jim Jeppe
12 (#9w); Sam Timothy (#10); Wendi Carlucci (#12); Mike Terry (#13).
13
14 SPIN Standing Committee Members Absent: Alan Hochstein (#3); Tim Miller (#6); Pattie
15 Minder (#8); David Baltimore (Senior Representative).
16
17 SPIN Liaisons Present: Boyd Dollar (#1).
18
19 City Staff Present: John Eaglen, Assistant to the City Manager; Nicole Minder, Administrative
20 Intern.
21
22 Agenda Item No. 1, Call to Order— Chair Brandon Bledsoe called the meeting to order at 6:45
23 p.m.
24
25 Agenda Item No. 2, Administrative Comments — Chair Bledsoe and Jeff Wang reviewed the
26 following items with the Committee:
27
28 • Jeff Wang reviewed discussion from SPIN held meeting on July 29 regarding Hibernia
29 Bank at the NW Corner of FM 1709 and N. Carroll Avenue. Meeting went well because
30 bank had numerous members of management at the meeting. Councilmember Carolyn
31 Morris was in attendance and brought up her desire for a pitched roof, and the bank was
32 able to commit to that in their design. This meeting was a good commercial for the SPIN
33 process.
34
35 • Chair Bledsoe recapped a meeting between himself, Jeff Wang and the Co-Chairs of the
36 Southlake 2025 Steering Committee regarding how SPIN and 2025 can work together to
37 gather public input on the Comprehensive Plan Update process as it moves forward. The
38 key element is the timing of moving the Comprehensive Plan forward, and the Executive
39 Committee will continue to work with the Co-Chairs for Southlake 2025 over the next
40 few months.
41
42 Agenda Item No. 3, Approval of the Minutes from the July 8, 2003 Joint City Council / SPIN
43 Standing Committee Meeting—
44
45 Motion to approve the minutes with the following change — Change meeting date from July 7 to
46 July 8, 2003
SPIN Standing Committee Meeting—August 12, 2003 Page 1 of 5
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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2 Motion: Wang
3 Second: White
4
5 Motion was unanimously approved.
6
7 Agenda Item No. 4, Revision of SPIN Meeting Guidelines and Procedures — Chair Bledsoe
8 referred to the staff summary of the basis for this agenda item and the basis for the transition to
9 Standard Meeting times a year ago.
10
11 Mr. Eaglen reviewed the issues with this situation and stated that it is a balancing act regarding
12 being flexible and firmly stating a timeline.
13
14 Mr. Dollar asked what can be done to communicate the expectation to the applicants that SPIN is
15 more than encouraged, and suggested putting our meeting timeline calendar into the DRC
16 process.
17
18 Mr. Terry referred about the nature of communication, it was recently communicated to him that
19 the 7-11 at the corner of Peytonville and F.M. 1709 recently put in a red digital display sign —
20 does SPIN have to be notified in advance so that the residents may be notified about it.
21
22 Mr. Dollar stated that this is an example of how SPIN should be involved, if there is the
23 recognition that a neighborhood issue could be involved, at that time SPIN should be notified.
24
25 Mr. Bledsoe replied that the difficulty is that there is a burden on SPIN Representatives to be
26 aware and review the information that staff provides and then to also know who to refer
27 questions to within the City.
28
29 Ms. White asked what action was required, and Mr. Eaglen replied that he wished to get the
30 approval of the Standing Committee relating to the direction provided to the Committee before
31 moving forward in discussions with Planning Department staff.
32
33 Mr. Wang asked if "petitioner" may be changed to "applicant," as P&Z always refers to the
34 developer as the applicant.
35
36 Mr. Hutton asked Mr. Wang if it was limiting the scope of SPIN meetings to development-
37 related items if they make that change.
38
39 Motion to authorize staff to proceed on guidelines for SPIN meetings internally.
40
41 Motion: Wang
42 Second: Hutton
43
44 Motion was unanimously approved.
45
46 Mr. Jeppe provided the following suggestions:
SPIN Standing Committee Meeting—August 12, 2003 Page 2 of 5
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* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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2 1. Have requirement to have SPIN meeting prior to submittal date for P&Z meeting. This
3 would allow for SPIN meeting reports to be provided to the DRC staff team so that they
4 could go over the issues with the developer.
5
6 2. The developer would get this input at the meeting, and staff would have that input as well
7 to review the particular concerns with the developer and in regards to the ordinance.
8
9 Mr. Eaglen replied that he would begin discussions with the Planning Department as soon as
10 possible relating to the direction of the meeting guidelines and potential communication
11 improvements.
12
13
14 Agenda Item No. 5, Neighborhood Reports — Standing Committee members provided the
15 following reports relating to their individual SPIN Areas:
16
17 • SPIN#9w —Chapel Hill is coming through the review process again. The developer has
18 addressed parking and landscaping, as well as density. The developer is working with the
19 Mayor and members of City Council on particular issues of concern.
20
21 • SPIN #9w — No Activity to Report. Head's up on Continental Blvd. School Zones, as
22 school starts on Monday.
23
24 • SPIN #7 — S. Kimball construction is finished, intersection at FM 1709 and Kimball is
25 complete. There is a slight difference in grade at the intersection. Because of
26 summertime at the cornerstone office park by the Stadium on Silicon Drive, there are a
27 number of kids hanging out and drag racing. On the 21st, Special Use Permit for the sale
28 and service of used car sales and service in the business park area behind the stadium. •
29
30 • SPIN #5 — Estes Park just went to City Council for first reading, the developer worked
31 with the neighbors on different things, like putting park space, buffer areas, landscaping
32 and such. The developer accommodated with people who had real concerns, and he
33 ended up dropping a couple of lots from his original proposal.
34
35 • SPIN #1 — Bob Jones Park Site Plan going to P&Z on the 21st, came to Parks Board last
36 night and they are making some changes that are neighborhood concerns. The North
37 Richland Hills Riding Club determined today that they were not going to work with the
38 City on the proposed equestrian facility at Bob Jones Park and the SPIN meeting set for
39 next Monday has been cancelled. This provides and opportunity to hold a meeting on the
40 Site Plan issues at Bob Jones Park in place.
41
42 Ms. Francis asked if the City is monitoring the situation at Bob Jones Park — there was
43 some more instances of vandalism this past weekend.
44
45 Mr. Dollar mentioned that Paul Spain is looking at land around the DPS North Facility
46 site and may be back again in the area soon.
SPIN Standing Committee Meeting—August 12, 2003 Page 3 of 5
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APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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2 • SPIN#10—The Whitehouse at Bicentennial Park—tried to host a meeting on this on the
3 29th, did not have anyone in attendance. Have received concerns about off-campus
4 parking at the High School — there are concerns over safety issues, as they don't wish to
5 pay the fees for parking at the high school. Mr. Bledsoe recommended talking to
6 Southlake DPS and the School as well and see what enforcement mechanisms are
7 available to remedy the situation.
8
9 • SPIN #12 — Concerns expressed over North Peytonville speeding, especially with school
10 starting. The sewer issue in Cross Timber Hills is still an issue with residents, and tree
11 issues related to the neighborhood sewer and the Peytonville Road Rehabilitation
12
13 The Landscape Ordinance we have is not native, it is not adaptive plants, maybe •
14 something that SPIN would like to review and recommend to the City for improvements.
15 A lot of new development has landscaping that is not adaptive to Texas and it is dying on
16 the road. Mr. Bledsoe said that a lot of communities in South Texas have these kinds of
17 provisions.
18
19 • SPIN#13 —
20
21 Lemke issues relating to trash and noise;
22 Trees at Peytonville — quality of trees planted and concerns about maintenance by the
23 City;
24 Landscaping maintenance in right-of-way along Myers Meadow;
25 Trash issues in the city—how to address;
26 Childrens Courtyard—issues with bus movement and parking.
27
28 • SPIN #11 — Traffic increased on Dove and Shady Oaks increased 90% - combined with
29 speed issues and sewer construction commencing, it is a concern in the area. There is a
30 small office development going in the area—it was formally approved as an Alzheimer's
31 care unit. Hopefully there is not too much resistance as it would be much more suitable
32 than other things that could be put there. Brandon Bledsoe will host meeting on the 18th.
33
34 Agenda Item No. 5, Open Forum — Chair Bledsoe reviewed meeting held between Brandon
35 Bledsoe, Jeff Wang, and 2025 Co-Chair Ron Kulpinski. There was discussed about multiple
36 meetings on the same topic and having regional meetings to meet efficiency needs with push for
37 "grassroots" effort. Mr. Kulpinski will be taking this input back to 2025 this week and Executive
38 Committee will hash through follow-up issues and have some things for further discussion at the
39 September Standing Committee Meeting.
40
41 Mr. Hutton asked if the Citywide Posting would be included at these meetings, and suggested
42 that will help with attendance. Mr. Bledsoe replied that 2025 will be vetting with the details at
43 their meeting this Thursday and Friday. SPIN is sensitive to "neighborhood" input and 2025 has
44 concerns about resources and timelines, so there is an effort at this point to work on the "focus
45 group" meeting concept and bring details back to the Standing Committee for further discussion
46 once there is agreement on the concept.
SPIN Standing Committee Meeting—August 12, 2003 Page 4 of 5
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
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2 Wendi Carlucci reviewed the rendering for the Liberty Garden at Bicentennial Park and
3 mentioned that construction will begin on Monday. Mr. Hutton asked how this project was
4 funded. Ms. Carlucci mentioned that funds were privately raised, SPDC contributed, monies
5 from the agreement with the City and Coca-Cola were utilized, and park dedication funds were
6 contributed.
7
8 Mr. Hutton asked about maintenance of this garden, and Ms. Carlucci is recruiting Master
9 Gardners to maintain the garden, as the City has some skills but lacks the specific skills to
10 properly maintain the garden.
11
12 Mr. Dollar asked when the entry road to Bicentennial Park is going to be under construction.
13 Ms. Carlucci replied that the plan is to wait until the completion of construction of the Liberty
14 Garden. Ms. Carlucci reviewed plans to raffle off Olivia Bennett's portrait to raise funds for the
15 Garden, the original is hanging in the White House.
16
17 Agenda Item No. 7, Adjournment—Chair Bledsoe adjourned the meeting at 8:26 p.m.
18
19 A'1'1'EST:
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24 Brandon Bledsoe, Chair
25
26
27
28 it
29 maim.
30 Jeff Wan:., -cretary
SPIN Standing Committee Meeting—August 12, 2003 Page 5 of 5