07-08-2003 * * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 JOINT CITY COUNCIL/SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS#3C AND#3D, 3RD FLOOR
4 SOUTHLAKE, TEXAS 76092
5
6 MINUTES
7
8 July 8, 2003
9
10 SPIN Standing Committee Members Present — Brandon Bledsoe (#9e), Chair; Jeff Wang (#7),
11 Secretary; Cara White (#1); Alan Hochstein (#3); Jan Francis (#5); Pattie Minder (#8); Jim
12 Jeppe (#9w); David Baltimore (Senior Representative).
13
14 SPIN Standing Committee Members Absent — Roger Hutton (#11), Vice-Chair; Tim Miller
15 (#6); Wendi Carlucci (#12).
16
17 City Council Members Present — Mayor Andy Wambsganss; Mayor Pro-Tem Ralph Evans;
18 Deputy Mayor Pro-Tern Rex Potter; Torn Stephen,Place 5; Carolyn Morris,Place 6.
19
20 City Council Members Absent—Keith Shankland,Place 2; Greg Standerfer,Place 4.
21
22 SPIN Liaisons Present—Boyd Dollar (#1).
23
24 SPIN Liaisons Present—John Eaglen,Assistant to the City Manager.
25
26 Agenda Item No. 1, Call to Order—Mayor Wambsganss called the meeting to order at 6:35 p.m.
27
28 Agenda Item No. 2, Administrative Comments — Brandon Bledsoe introduced the following
29 guests:
30
31 Mike Terry, SPIN#13
32 Sam Timothy, SPIN#10
33 Jeanne Alexander, Senior
34 Susan Cullen, SPIN#10
35
36 Brandon Bledsoe reviewed the SPIN Meeting held last night on the following issues:
37
38 SPIN#3 and#5—Proposed Estes Park Subdivison
39 SPIN#3 and#5 —Proposed Trail Connection at Dove Creek
40 SPIN#9w and#9e—Proposed Chapel Hill Office Park
41
42 Agenda Item No. 3, Approval of the Minutes from the June 10, 2003 Standing Committee
43 Meeting—
44
45 Motion to Approve with the following corrections:
46
Joint City Council/SPIN Standing Committee Meeting—July 8, 2003 Page 1 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 Page 1,Line 17—Change "Mark" to "Mike" Terry.
2
3 Motion: Minder
4 Second: Wang
5
6 Motion was unanimously approved.
7
8 Agenda Item No. 4, Discussion of SPIN Participation in Gathering Public Input for Southlake
9 2025 Comprehensive Plan Update — Chair Bledsoe reviewed discussions that the Executive
10 Committee held regarding assisting the 2025 Committee gather public input.
11
12 Jeff Wang provided a brief update of the 2025 Plan Update Process to date, with Phase I being
13 an education phase, and Phase II being a phase to develop a vision. Phase II will require
14 significant public input, although all meetings have been open to the public. Chair Bledsoe
15 asked if 2025 had a budget for publicity. Councilmember Evans replied that it was most likely
16 very small.
17
18 Chair Bledsoe added that SPIN is uniquely qualified to help 2025
19
20 Mayor Wambsganss asked if the issues would be tightened up, as the 2025 Committee has been
21 utilizing some "out of the box" thinking in their meetings. This taken to the public would likely
22 startle the public with items that may never become policy.
23
24 Jeff Wang reiterated that the purpose is to update the the public about the process, as the
25 Committee has been getting a lot background information in Phase I from which to work with.
26
27 Mayor Wambsganss mentioned that bringing up a discussion of apartments would cause a lot of
28 distress in neighborhoods where the potential for apartments is not likely to happen.
29
30 David Baltimore mentioned there were two purposes to neighborhood council meetings:
31
32 1. SPIN getting back to the roots of the organization
33 2. The Southlake 2025 Committee providing where they are in the process versus going out
34 simply to get input.
35
36 Mayor Wambsganss reiterated that 2025 should narrow the issues a little bit and then go out to
37 the public to provide updates and gather input so they can proceed with their work.
38
39 Chair Bledsoe reviewed a potential schedule of hosting these meetings over a two month period.
40 The Executive Committee had discussed hosting the meetings in August and September. Chair
41 Bledsoe asked for input. David Baltimore reviewed the history of the neighborhood council
42 concept.
43
44 Jan Francis stated that if the Committee is expected to host meetings on not only 2025, but all
45 types of topics — the representatives need to be briefed on what is going on and background
46 relating to the project.
Joint City Council/SPIN Standing Committee Meeting—July 8, 2003 Page 2 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 David Baltimore stated that the purpose of this discussion is to get information out to the public
3 about what is going on — we are hearing there is a lot of anxiety over what is going on with the
4 committee.
5
6 Pattie Minder suggested getting copies of the minutes from the 2025 Meetings in their packets.
7 Ralph Evans stated that there was no one on Southlake 2025
8
9 Chair Bledsoe suggested that regarding the specifics of the schedule, but in terms of concept, is
10 the Committee open to having neighborhood council meetings as the framework for getting
11 information to the public on Southlake 2025.
12
13 Ms. Minder asked if the Executive Committee could contact the 2025 Co-Chairs and ask when
14 would be a good time for them to come in and brief the Standing Committee. Ms. White agreed
15 and said that it would be in our interests to wait until 2025 is ready prior to talking to anyone
16 regarding a public meeting.
17
18 The Executive Committee will follow up with the 2025 Co-Chairs
19
20 Brandon will contact Al Morin and Ron Kulpinski to discuss this subject. Conceptually the
21 Committee is okay with the neighborhood council concept
22
23 Agenda Item No. 5, Neighborhood Reports—
24
25 SPIN#13 —Need to get a list of Homeowner Associations. Mr. Eaglen stated that staff would
26 get to work updating this list.
27
28 SPIN #10 — Susan Cullen replied that through the SPIN process, it provided an opportunity for
29 the neighborhood to get familiar with each other again — there has been a lot of people that have
30 moved out of the neighborhood in the past few years. Sam Timothy stated that a few of his
31 neighbors have asked about when White Chapel Blvd. would be widened. Councilmember
32 Evans replied that right now it is a proposed 85' long, five lane roadway and would be very
33 expensive to be built, but it has been on the Master Plan that way for a number of years.
34
35 SPIN #1 — AquaSource water issue has been ongoing for a while. The State Administrative
36 Judge ruled recently in a hearing to decommission the AquaSource company and certify the City
37 as a water provider to several neighborhoods on the north side of the City. The next phase of this
38 project is an appeal in Austin. However, while everything is going on, there has been several
39 homeowners in the neighborhood that have run out of water.
40
41 At Bob Jones Park, there has been some vandalism and some soccer goals stolen. The City is
42 trying to figure out ways to further secure the park. Mr. Dollar asked if there was some Code
43 Enforcement potential for an electrical tower on North White Chapel at the south trailhead on the
44 west side of North White Chapel.
45
Joint City Council/SPIN Standing Committee Meeting—July 8, 2003 Page 3 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN #7 — Dallas Burn games are much smaller impact than the residents thought it would be.
2 There are some kids in the evening gathering behind Dawson and Eubanks elementary schools.
3 Have heard these kids as late as midnight.
4
5 SPIN #5 — The meeting on the Trail Connection showed a lot of concern regarding flooding,
6 Dove Creek floods every time there is a heavy rain and Pulte is doing nothing to help the creek.
7 There is some hope that the City would take control of the creek, but not concrete beddings.
8 Regarding the trail, residents in attendance suggested that sidewalk implementation along Dove
9 Road was much more of a priority versus putting a trail section along Dove Creek.
10
11 The Estes Park issue reviewed the plan, there were a lot of comments regarding the widening of
12 Dove Road. This is the Hess, Estes, Foreman, and Cullen property and the developer is
13 proposing to purchase an acre from Lonnie Vann for detention pond. He is also proposing to
14 have two park areas. There are still some concerns on behalf of the residents that this
15 development is a precedent for smaller lots on the north side of town. However this is a difficult
16 property to develop. Mayor Wambsganss mentioned that he has discussed this proposal with
17 Paul Spain and he does need to come off of some lots, but we all recognize the difficulties with
18 this property and he does propose some nice park areas. Jan Francis stated that this would be on
19 the July 17th Planning and Zoning Commission agenda, and as a sidenote, if he cannot present
20 the actual plan at the Commission, it should be turned back. He was presenting last night off of
21 the old plan and highlighting changes, which is confusing.
22
23 Jan asked if the brochure inserts were updated, and Mr. Eaglen stated that this needed to be done.
24 Jan thanked Alan Hochstein for his help in making this meeting happen.
25
26 SPIN #8 — Reminder to the City Council that when Paul Spain built Cambridge Place that there
27 would be drainage issues, and today there are still drainage issues in the neighborhood. The
28 neighbors had so many issues with Mr. Spain when he was developing that neighborhood and
29 there are issues that still have not been addressed.
30
31 The Harris Site Plan went through the process and there was never notice given to the Woodland
32 Heights neighborhood as they went through the process. Regarding the property across from the
33 Wal-Mart on the south side of F.M. 1709
34
35 Compliments to Seargent Sean Lease regarding the Public Safety Weekly updates sent via
36 website.
37
38 Kroger has a new manager and they are doing a complete facelift on the inside of the store — it
39 looks nice.
40
41 The City Council needs to look at the office park(s) on the corner of Westwood and F.M. 1709—
42 they never take care of mowing this property and every year the City has to go out and contact
43 these people to get them to take care of their property.
44
45 Traffic from the Gateway Church seems to be minimal and the noise has not been an issue with
46 the neighbors to date.
•
Joint City Council/SPIN Standing Committee Meeting—July 8, 2003 Page 4 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Questions are popping up about what is going on with the Roomstore property. Angelo and
3 Vitos has closed in the Kroger Shopping Center, this property seems to have issues keeping
4 tenants.
5
6 Questions have arisen about the Wal-Mart property— when is Wal-Mart moving out and what is
7 the timeline for the new development. Councilmember Evans stated that they have not been
8 notified of any changes since the project went through the approval process.
9
10 SPIN Representatives were just sent an email regarding solicitation of products that they got
11 from the City Website. Ms. Minder asked if there was any way to prevent this.
12
13 SPIN #9w — Meeting held on Chapel Hill Office Proposal (East of White Chapel United
14 Methodist Church on F.M. 1709), the issues were the parking, but there is an agreement with the
15 Church for off-site parking. The number of buildings were also of concern, particularly the front
16 buildings that are reflected as medical offices, where people would have to park in the back on
17 the Church property. The developer removed one building and the current total is seven (7)
18 buildings. There were residents in the Northwood portion of Timarron that were worried about
19 access from this neighborhood on Parkwood Blvd. when the road is put through to F.M. 1709 as
20 reflected on the Master Plan. Councilmember Potter stated that the City would have to build the
21 road on their portion of the property for that through access to occur.
22
23 The Corner of White Chapel and Continental, the project approved has already started.
24
25 SPIN#I2 —The item of interest to the residents are the following:
26
27 • Cross Timber Hills residents are wondering if they will be allowed to improve their entry
28 sign. A letter with a potential solution has been distributed and there is hope of finding a
29 solution.
30
31 • Drainage issues are still of concern, the Peytonville Road rehabilitation removing the
32 drainage component is disappointing.
33
34 Seniors — Senior Advisory Commission meeting held today — Malcolm Jackson presented an
35 overview of what level of support there would be from the City regarding the level of support
36 that they would be willing to provide for Senior Transportation. There needs to be this service
37 provided to area seniors, there is very little cost to the City with the current CARS program, and
38 there needs to be some collective thinking between seniors and the City to come up with creative
39 solutions to this problem. A local senior took a cab to the doctor and it cost that individual
40 $100.
41
42 With regard to Parkwood Drive, there is concern about sharing traffic if that street is punched
43 through the F.M. 1709. Senior Activity Center parking is being used as overflow parking for
44 school events. Seniors are asking about the status of the Remington Retirement Community.
45
Joint City Council/SPIN Standing Committee Meeting—July 8, 2003 Page 5 of 6
* * OFFICIAL MEETING MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN #3 —The only issue that has been communicated to me is the City storing sewer pipes on
2 the City-owned property on the corner of North White Chapel and Dove Road.
3
4 SPIN#9e—No other issues outside of those earlier mentioned.
5
6 Agenda Item No. 6, City Council Reports—
7
8 Mayor Wambsganss —One big upcoming issue is board appointments. There will most likely be
9 a special meeting held at the end of July to make appointments. The Chapel Hill office project is
10 another issue that is upcoming and the Council has been in communication with the developer.
11 The Cornerstone development is also an issue that is coming soon. •
12
13 Drainage is an issue that has come up tonight, it was discussed at the June Retreat and eventually
14 there would be a need to come to SPIN. There are several things that need to be looked at 1)
15 having a comprehensive approach to drainage, and 2) a funding mechanism, which is a tough
16 issue.
17
18 Budget is coming up in August and there will be work sessions.
19
20 An issue that has come up recently is the potential for Roundabouts, an intriguing idea that
21 would move traffic and provide some aesthetic benefits.
22
23 Agenda Item No. 7, Open Forum — Jim Jeppe asked if there was a way to regulate gas stations
24 that if they were approved and they close, they would be required to remove the tanks and the
25 building? Councilmember Potter replied that this is a problem, if you look along Davis Blvd.
26
27 Chair Bledsoe brought forward a request to look at alternatives for holding Joint City Council /
28 SPIN Standing Committee meetings. This item was remitted to the SPIN Executive Committee
29 to discuss alternatives.
30
31 Agenda Item No. 8, Adjourn—Mayor Wambsganns adjourned the meeting at 8:06 p.m.
32
33 A 1'1'kST:
34 I
35 ,. 111
36
37 Brandon Bledsoe, Chair
3839
40
41 Jeff Wang -cretary
Joint City Council/SPIN Standing Committee Meeting—July 8, 2003 Page 6 of 6