06-10-2003 * * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 SPIN STANDING COMMITTEE MEETING
2 SOUTHLAKE TOWN HALL
3 1400 MAIN STREET—TRAINING ROOMS#3C AND#3D,3RD FLOOR
4 SOUTHLAKE,TEXAS 76092
5
6 MINUTES
7
8 June 10, 2003
9
10 SPIN Standing Committee Members Present — Brandon Bledsoe (#9e), Chair; Roger Hutton
11 (#11), Vice-Chair; Jeff Wang (#7), Secretary; Boyd Dollar (#1), Substitute for SPIN #1
12 Representative Cara White; Alan Hochstein (#3); Jan Francis (#5); Pattie Minder (#8); Jim
13 Jeppe (#9w); Wendi Carlucci (#12); David Baltimore (Senior Representative).
14
15 SPIN Standing Committee Memers Absent—Tim Miller (#6).
16
17 Guests Present—Mike Terry (#13).
18
19 City Staff Present — John Eaglen, Assistant to the City Manager; Nicole Minder,
20 Administrative Intern.
21
22 Agenda Item No. 1, Call to Order—Chair Bledsoe called the meeting to order at 6:36 p.m.
23
24 Agenda Item No. 2, Administrative Comments—Chair Bledsoe reviewed the following items
25 with the Standing Committee:
26
27 • Introduced Mike Terry, SPIN #13 Resident. The Chair thanked Mr. Terry for his
28 attendance.
29
30 Agenda Item No. 3, Approval of the Minutes from the May 13, 2003 Standing Committee
31 Meeting—
32
33 Motion was made to approve the minutes as submitted.
34
35 Motion: Wang
36 Second: Minder
37
38 Minutes Unanimously Approved.
39
40 Agenda Item No. 4, Review of the May 19, 2003 SPIN Town Hall Meeting — Chair Bledsoe
41 reviewed the comments from the Town Hall Meeting:
42
43 • These were taken verbatim from the Flipchart paper and the comment cards;
44
45 • Evaluation of the Town Hall Meeting—the meeting was a success;
46
SPIN Standing Committee Meeting Minutes—June 10, 2003 Page 1 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1 • More success will hopefully result in increased City Council participation in SPIN
2 events.
3
4 • While there is not a specific date in mind, it looks like we need to have a couple of
5 similar events prior to the end of the year.
6
7 • Jeff Wang provided some background on the comments regarding the Southlake 2025—
8 Phase I is educational, Phase II is determining where we want to go, and Phase III is
9 putting a plan together to implement the vision. Regarding Phase I, the consultant was
10 present to provide the Committee with background information versus leading Phase II
11 visioning issues. The comments reflect a perception that the consultant was there to lead
12 the committee in the visioning process.
13
14 Ms. Carlucci asked who hired the consultant, and Mr. Wang replied the City Council
15 hired him based on a review. The consultant's participation is no longer required, as the
16 committee members have absorbed the background and have taken ownership of the
17 project
18
19 Mr. Bledsoe added that 2025 Co-Chairs Al Morin and Ron Kulpinski will be approached
20 about using SPIN as a vehicle to gather community input, whatever the forum is would
21 have to be decided. Mr. Bledsoe stated that this is where SPIN can help, to keep things
22 on a neighborhood level so that 2025 members can get input and put the results of these
23 forums together to help them in their process.
24
25 Mr. Wang added that while there are regional issues to consider, the 2025 needs to be
26 getting community input at this point, and Mr. Bledsoe added that SPIN should be
27 involved not to direct 2025, but to help them get community input.
28
29 Ms. Carlucci replied that these comments look like 2025 is not being well received by the
30 community, and the response by 2025 should be to get more information out to the public
31 and get an increased amount of feedback. Mr. Bledsoe stated that while this is not
32 scientific, there is no ability to deny that this is an issue.
33
34 Mr. Hutton asked if the City Council or 2025 has gotten this information, and Mr. Eaglen
35 replied that this has been held until the Executive Committee can digest these comments.
36
37 Mr. Hutton asked if there was a system to follow-up with the items where specific
38 questions were asked. Mr. Dollar replied that the purpose of this meeting was not to
39 provide answers, but to identify what the concerns are. Ms. Minder suggested that the
40 monthly SPIN News Ad in the Southlake Journal could be the vehicle to provide the
41 answers. Ms. Carlucci suggested that Southlake Journal columnists could be an asset in
42 helping answer the questions. Mr. Hutton said that part of our charter is to communicate
43 information to the community, and we have an obligation to get those people an answer.
44
45 • Ms. Carlucci stated that if these comments are provided in the news ad, it would become
46 something that people will look at and find valuable on a monthly basis.
SPIN Standing Committee Meeting Minutes—June 10, 2003 Page 2 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 • Jeff Wang encouraged everyone to get as many people to future meetings as possible.
3
4 • Findings—Brandon Bledsoe will draft a cover letter and present this to City Council. Mr.
5 Eaglen will answer questions that are not personality related, and will provide the
6 answers in the SPIN Newspaper Ad in the Southlake Journal.
7
8 Agenda Item No. 5, Discussion of SPIN Goals and Objectives for 2003 — Chair Bledsoe
9 reviewed some Executive Committee discussions on the agenda for the remainder of the year.
10 The issue from the feedback received at the Town Hall meeting was mainly revolving around
11 Southlake 2025.
12
13 Mr. Hutton stated that another issue of importance is the Budget situation. Mr. Baltimore replied
14 that there are two issues in that, what would we focus on — the budget process or the budget
15 preparation. Mr. Bledsoe asked what is coming next week on budget. Mr. Eaglen replied that
16 the June Retreat will be held next week, and this is a status report on where we are at on this
17 year's budget, what the next fiscal year is looking like, and what are the issues that City Council
18 should be thinking about as the process starts this year.
19
20 Ms. Minder stated that staff time is a concern during this time of the year.
21
22 Mr. Bledsoe asked if there is anything like a "State of the City Meeting?" This could include
23 growth projections, bond rating status, revenue estimates, status on current projects, etc. Mr.
24 Baltimore replied that SPIN has the opportunity to do such an event.
25
26 Ms. Minder suggested that she would like to see Brian Stebbins and Terry Wilkinson come to
27 some type of forum to explain the master plans for the Town Square and Gateway Plaza. Mr.
28 Baltimore mentioned that Aventerra will be presenting their plans to Southlake 2025 this
29 Thursday. Mr. Baltimore suggested hosting a Town Hall meeting and asking these people to
30 participate.
31
32 List of topics:
33
34 Town Square Planning
35 Gateway Planning (Portals)
36 Property on the SE Corner of FM 1709 and Carroll—plans for this commercial development
37 Status of the Southlake Public Library
38 Community Services Update—Parks, Parks Master Plan, Nature Center Planning,
39 Plans for going to 7 lanes on FM 1709 (TxDOT)
40 Keep Southlake Beautiful—Grant Implementation on FM 1709, Davis Blvd., State Highway 114
41 —need community input
42
43 The committee agreed upon revising the business portions of the Standing Committee meeting
44 from 6:30 to 7:30 p.m. and educational forums from 7:30 p.m. to whenever. Mr. Terry suggested
45 that the Standing Committee develop a recurring meeting schedule over a multi-year perspective
46 so that new participants can get the access to the information.
SPIN Standing Committee Meeting Minutes—June 10, 2003 Page 3 of 5
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* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 Agenda Item No. 6,Discussion regarding participation in July 4th Special Event—
3
4 The committee discussed participation in this event, and there were a number of members who
5 would not be in town at this time. Mr. Eaglen will provide SPIN information to Wendi Carlucci
6 so she can distribute at the Liberty Gardens Booth which will be present at the event.
7
8 Agenda Item No. 7, Neighborhood Reports—
9
10 • SPIN#9e—Construction going on next to Timarron Village,Pecan Creek. This includes
11 a wine store.
12
13 • SPIN #6 (Presented by Brandon Bledsoe) — hosted a meeting last week regarding a
14 potential dentist office, there are no zoning issues but the land use plan and tree issues
15 were identified.
16
17 • SPIN #8 — Gateway Church opened on Sunday, police are directing traffic during church
18 services, haven't notices large traffic impact. Town Square restaurants on the east side
19 moving forward with construction.
20
21 • SPIN #7 — Regarding Gateway Church, the traffic direction is a short period of time.
22 With school out, things have gotten quiet in the neighborhood. The Dallas Burn numbers
23 have not been what were projected and impact to the neighbors has been low.
24
25 Mr. Baltimore asked about the S. Kimball and F.M. 1709 intersection, and Mr. Wang
26 replied that the crews come out and work about a half day. School kids are congregating
27 in the parking lot
28
29 • SPIN #1 — Bob Jones Park is open. Mr. Baltimore asked how big the pavilion is at this
30 location, and Ms. Carlucci replied that it was a very good size. Mr. Dollar stated that the
31 park is wonderful, but the challenge for the area residents is going to be to keep the uses
32 passive. Ms. Carlucci mentioned that Community Services Staff is taking Fridays to go
33 work on park issues and it gets them involved.
34
35 • SPIN #11 — Mr. Hutton asked about recruitment of SPIN #10 Representatives, if anyone
36 had followed up with them. Mr. Bledsoe replied that he had emailed them and had not
37 gotten a reply, and Mr. Eaglen stated that Mr. Sam Timothy notified him that he would
38 not be able to attend this meeting, but staff did send him a packet for his reference. A
39 packet was also sent to Susan Cullen, a Lakewood Ridge resident who had expressed
40 interest in participating in the SPIN program.
41
42 • SPIN #3 — Why the City hasn't done anything about a staging area on the DPS North
43 Property? Mr. Hutton replied that this is related to construction of capital improvements.
44
45 • Senior—Community Services challenged patrons of the Senior Activity Center to a game
46 of 42 turnaround (dominos) and the Seniors' trounced them.
SPIN Standing Committee Meeting Minutes—June 10, 2003 Page 4 of 5
* * OFFICIAL MINUTES * *
APPROVED BY MEMBERS OF THE SPIN STANDING COMMITTEE
1
2 • SPIN #12 — Cross Timber Hills has a sign in the entry way that is falling apart and the
3 City has asked them to purchase insurance to have the sign in the right-of-way that totals
4 $2,400. The Subdivision wants to know if all of the subdivisions are paying insurance
5 for their signs in the right-of-way.
6
7 Agenda Item No. 8, Open Forum—There was no discussion relating to this agenda item.
8
9 Agenda Item No. 9, Adjournment—Chair Bledsoe adjourned the meeting at 8:15 p.m.
10
11
12 ATTEST:
13
14
15
11)(1,, L
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17 Brandon Bledsoe, Chair
18
19
20
21
22
23
Jeff WC41fr-
24 , Secretary
25
SPIN Standing Committee Meeting Minutes—June 10, 2003 Page 5 of 5